1999-01-25 JPWB Minutes
JOINT POWERS BOARD
JANUARY 25, 1999
St. Michael City Hall
7:00 PM
BOARD MEMBERS PRESENT: Kessler, Irvine, Duerr, Gundersen,
Zimmerman, Berning - Alternate
BOARD MEMBERS ABSENT: Olson
98 Chairperson Irvine opened the meeting at 7:00 pm and
introduced all the new members. Irvine asked for nominations for
1999 Chairperson.
A motion to elect Kessler as the 1999 Chairperson was made by
Irvine, seconded by Gundersen. All present voted aye.
Irvine turned the chair over to Kessler.
Kessler asked for nominations for the Vice-chairperson and
treasurer.
A motion to nominate Gundersen as vice-chairperson was made
by Irvine, seconded by Kessler. All present voted aye
A motion to nominate Irvine as treasurer was made by Duerr,
seconded by Kessler All present voted aye.
A motion to appoint Kipka as secretary was made by Irvine,
seconded by Duerr. All present voted aye.
A motion to approve the agenda with the addition of
Eilertson under new business and contract charges
secretary's report was made by Duerr, seconded by Irvine.
present voted aye.
A motion to approve the November 23, 1998 minutes of the
closed portion of the meeting was made by Zimmerman, seconded by
Irvine. All present voted aye.
George
under
All
A motion to approve the December 28, 1998 minutes was made by
Zimmerman, seconded by Irvine. All present voted aye.
A motion to approve the December 1998
and 1998 Year-end Report was made by Duerr,
All present voted aye.
financial statements
seconded by Irvine.
A motion to approve the January 1999 bills was made by
Irvine, seconded by Duerr. All present voted aye.
George Eilertson, Juran & Moody, was present to discuss the
refinance and/or advance refinancing of the 1992 Bond. Eilertson
stated that the bond is callable in February 2002 and the interest
rate is 6.1% to 6.5% and could be refinanced. Eilertson discussed
the current interest rates (4% to 4.5%) for a general obligation
bond and approximate net reduction of $37,000.00 includes costs.
JPB 3ANUARY 25, 1999 Meeting
~GE2
The Board agreed to investigate further the advance
refinancing of the 1992 Bond and the refinancing of the 1977 Bond
with a report back at the February meeting.
The Board discussed Ralph Dick's request to discontinue
billing for the Dick Beverage Company since that service is not in
use. Dick stated in his request that he would be willing to send
a letter of intent of abandoning the service line.
A motion to approve Dick's request of the waiver of the
Board's portion of the minimum water bill with a letter of intent
of abandonment of the service line was made by Irvine, seconded
by Duerr. All present voted aye.
Kipka stated that she would contact the City of St. Michael
regarding their portion of the water bill and PSG stated that they
would locate the curbstop.
A motion to approve the Crow River News as the official
newspaper for 1999 was made by Duerr, seconded by Gundersen. All
present voted aye.
A motion to approve the following official depositories which
are the same as 1998 was made by Duerr, seconded by Irvine. All
present voted aye.
Highland Banks
Norwest Banks
Rockford State Bank-Han
Security State Bank-Alb
Dain Bosworth
Merrill Lynch
Dean Witter
First Nat'l Bank of Elk River
Marquette Bank
Bank of Elk River
Piper Jaffray Hopwood Inc.
IDS Financial Services
Piper Capital Management
Shearson Lehman Brothers
The Board discussed the January 20, 1999 letter from TKDA
regarding the engineering proposals requested by the Board in
December 1997. The Board agreed to continue with Howard R. Green
and not to interview at this time.
Catlin discussed the Chemical Feed Project and stated that
the equipment has been working properly for more than 30 days and
recommends payment which was included in the January bills.
Jackson, PSG, stated that he has made minor adjustments of
the chlorine since the water usage decreases in the fall/winter
months and therefore, customers may notice a chlorine smell.
Gundersen discussed his conversation with Psyk regarding the
purchase of 3 acres of land east of the pumphouse in Albertville
(200' X 550'). Gundersen stated that he will be meeting with Psyk
next week and should have a figure from him for the entire piece.
JPB JANUARY 25, 1999 Meeting
PAGE 3
Catlin stated that since the land around the pumphouse is
undeveloped, he would recommend that the Board begin the wellhead
protection plan within the next two months.
The Board discussed the water treatment plant and directed
Catlin to get costs for softening the water as well Catlin
recommends a pressure system v. gravity for the treatment plant.
Catlin will get 4 copies of the Master Water Comprehensive
Plan one for each; Olson, Duerr, Zimmerman and Kessler. Catlin
stated that the plan consists of a water treatment plant and well
#4 to be constructed in 1999 and to design and let out bids on a
tower in 1999 with construction in 2000
The Board discussed Dave Beranek's 2nd request to waive the
$10.00 late meter card fee which was denied due to this not being
the first time.
A motion to approve the second part of the 1998 amendment to
the JPB agreement and operating and authorization agreement dated
December 13, 1977 was made by Irvine, seconded by Duerr. All
present voted aye.
Browning, PSG, stated that she had some report changes for
the December 1998 report.
Jackson, PSG, stated that the meter for well #1 quit working
and needs to be replaced. Jackson recommended purchasing a new
meter instead of rebuilding the 20 year old meter. The new meter
is not long enough and a 6" spacer will need to be used Jackson
stated that PSG will try to install the spacer and meter
themselves or if unable to will contact an outside source to do
the installation.
Jackson discussed the gauge at the tower which froze since
the outer face was unheated, but that the interior gauge was
reading correctly. Automatic Systems sent out a new gauge and
stated it was under warranty, so PSG installed the gauge and fixed
the heated box so it wouldn't freeze again.
Jackson discussed the water service leak and watermain break
in Albertville.
Catlin stated that gauge for the tower was less than one year
old, but that Automatic Systems doesn't consider the gauge to be
under warranty; therefore he recommends nonpayment of the invoice.
Catlin stated that Albertville would like fire flow data for
the Minneapolis Outlet Mall and Catlin requests direction from the
Board and how the billing would occur.
The Board directed Catlin to run the fire flows for the
Minneapolis Outlet Mall per Albertville's request and directed
Kipka to send the bill to the City of Albertville.
JPB JANUARY 25, 1999 Meeting
PAGE 4
Kipka discussed the Joint Staff Meeting and the cities'
request for final billing new construction quarterly only. Kipka
stated that this would eliminate some double billlng. The Board
discussed this option along with the option of prorating and
agreed that they should take this back to their councils for
further discussion Kipka stated that all the billing should be
the same or that each city should pay the Board's portion if
waiving the water bill.
Kipka stated that she found out that Gerald Berning sold some
land along the EDA watermaln to Jet Edge, so she will be sending a
bill for the contract charges to Berning with a copy to Jet Edge.
Kipka stated that she was approached
interested in leasing space on the tower for
she hasn't contacted other cities regarding
management of the space. Kipka stated that
cities in February.
by another company
an antenna, but that
who was handling the
she would contact the
A motion to adjourn was made by Irvine, seconded by Duerr.
All present voted aye. The meeting was adjourned at 9 pm.
Respectively Submitted,
Donna Kipka, Secretary