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1999-02-22 JPWB Minutes JOINT POWERS BOARD FEBRUARY 22, 1999 St Michael CIty Hall 7 00 PM BOARD MEMBERS PRESENT Z~mmerman, Olson BOARD MEMBERS ABSENT Kessler, Irv1ne, Duerr, Gundersen, Cha1rman Kessler opened the meet1ng at 7 :0 pm The minutes of the Ja0uary 25, 1999 meet1ng were approved on a motIon by Irvine, seconded by Gundersen All present voted aye ~ A motion to approve tne January 1999 f1nancial statements and budget report was made by Irv1ne, seconded oy Duerr All present voted aye A motion to approve tne February bIlls as present was made by Irv1ne, seconded by Duerr All present voted aye The Board agreed to contInue the $50 00 reduction of rent until tne office remodeling is complete Arlan Middleton, M1ddleton & Aasoc1ates, Inc , was present to request the Board's considerat1on of mov1ng tneIr insurance paCkage to a local1zed agent SInce the1r agent 1S In Buffalo M1ddleton stated that he is currently the agent foe the C1ty of Albertv1lle and St M1chael Wh1Ch has 1nsurance through the LMCIT ~lddleton stated that the oiggest keys 1n securing an insurance agent 1S a good work1ng relationsh1p and knowledge of the league 1nsurance Middleton stated that the LMCIT prefers 60 days notIce pr10r to renewal for changing agents and the Board's renewal date 1S May 16 Kipka stated tnat the current agent nas been very good in ~ouble check1ng to see 1f someone from the league or an adjuster called when a cla1m has oeen turned 1n The Board discussed the cons1derat1on of changing agents next year Olson 1n at 7 25 pm A motion to change the meet1ng times to 7 30 pm since Olson has commitments until 7 pm was made by Kessler, seconded by Irv1ne All present voted aye The Board and staff was introduced to Olson Charles and D1ane Roberts were present to discuss the late meter card fee of $10 00 and request a waiver of the fee Roberts discussed alternatives to the meter card and to the late meter card fee with comparisons being made with M~nneapolis, St Paul and Cottage Grove The Board discussed their reasons for the late meter card fee and the water rates JPB FEBRUARY 22, 1999 Meeting PAGE 2 A m~ticn to approve wai~lng tne S10 00 :ate meter card ~he RODerts' account was made by Duerr, seconded by Irvine present voted aye fee on " ' , !"1..L_ Tne Board acknowledged receipt of the annual cathodi~ protection report Jackson sta~ed tnat PSG monItors the cathodic protectIon weekly and explained that tne cathodIC protection is to keep the tower from rustIng George Ellertson, Juran and Moody, was present to discuss the refinancIng of the 1978 Bond and the advance finanCIng of the 1993 Bond Ellertson stated that currently the 1393 Bond is subordinate to the 1978 Bond and the refInancing of the 1978 Bond would elimInate that lien Eilertson dIscussed ~he proposed refInancIng handouts and stated tnat the Board cOuld adopt a resolutIon to refInance the bonds witn a minimum of the 3% savIngs Zimmer-man In A motIon to approve a r-esolutlon to refInance the two bonds as recommended wItn a minImum of 3% savIngs was made by Gundersen, seconded by Ir-vIne All pr-esent voted aye Tne Board dIscussed the Da'le Be~anek :etter dated 2-15-99 and took no action K:pKa s~ated tnat a copy of the ordInance for- the cDarges was sent to the City of A:bertvIlle and St Hanover alr-eady approved the ordInance Kessler stated WIll cheCK with the attorney regardIng tne legality contract rhchael, that he Gundersen dIscussed hIS conver-satlon wIth Doug Psyk regarding the property (200' ^ 550") along 5Zth Street, AlbertvLlle Gundersen stated that Psyk requested S106,140 00 plus waiver of the 1200' of contract charges for the appr~ximate 2 5 acres, tne sewer assessments were paid Gunderser stated that Psyk offered to survey the land and draft the purchase agreement The Board discussed the options which they had and agreed to work with psyk A motion to authorize Gundersen to counter offer Psyk witn $10~,000 00 WhICh Includes the 1200 of contra~t charges for tne 2 5 acres along 50th Str-eet, A:ber-tville was made by IrvIne, seconded by Zimmerman All pr-esent voted aye The Board directed Kipka to have the property appraised as soon as pOSSible and to call a speCIal meeting after receiving the appraisal JPB FEBRUARY 22, 1999 Meeting PAGE 3 Cat~ln d~scussed the water treatment plaut and tne COSt5 for the soften~ng add1tion (at 2000 gallons is $600,00~ 00, w~thoJ~ the sof~e~lng tne cos~ $4,900,000 00 Catlin stated that operat1ng tre ~dd1tion would be approximately $ 05 per 1000 gallons 3~at2d tha~ per minute, w0u~d De soften1ng A mot1on to author1ze Catlin to proceed ~lth plans and specIf1cat1ons for placing a water treatment plant on the Psyk property and for well #4 was made by Olson, seconded by Zimmerman AI: present voted aye The Board clar1fled tnat the motion to proceed 1S without soften1ng The Board agreed to dIscussed the Water ComprehensIve Plan at the March meet1ng Jackson stated that he order the parts for the meter on well #1 Jackson stated tnat It ~as recommended to replace the guts of the meter 1nstead of replac1ng the entire ~eter due to poss1ble p1pe sn1ft1ng JaCKson sta~ed tha~ i~ 1S safer and eaSIer for PSG to replace the guts 1n the meter Jackson stated tha~ they are cont~n~l~g to paint tne pipIng In the pJmphouse ~ackson s~ated tnat spr1ng flush1ng is tentati"fely set foe tne ~arly Apr1l depending upon the weather and tha~ flushing w1ll occur dur1ng the day and take approximately 4 wee~s Jac~son stated tnat Olson's put 1n the p1gta1l adapter for hooA1ng up to a genera~or as approved oy tne Beard Catl1n stated that OSHA suggested that the electr1cal outlet De placed adJacent to the safety shower, tnerefore he contacted ~lson's to Inform them of the sItuat10n Wh1Ch needs to be cor:ected The Board acknowledged receipt of the 1998 Year-end report and the 1998 D1strlbutlon :ncome and Expense Report were passed onto the three member c1tles Usage WhiCh KIpka discussed the costs of oac~flow preventors and hydrant meters wnich are needed to nave on hand foe developers flushIng sewer maIns Klpka stated tnat US F1::ec's cost for bacKflow preventor and hydrant ~eter is $242 ~0 and $675 00 respectively compared to USA S:ue Book s cost IS $416 82 and $677 78 respectIvely A mot1on to autnorlze KipKa to purchase two preventors and hydrant meters and to collect a $1,000 00 when permit is 1ssued was made by Gundersen, seconded by All present voted aye backflow deposit Olson JPB FEBRUARY 22, 1999 Mee~lng PAGE 4 K_P~5 suggested tha~ tne aGa~d set Jp a meetlrg w~~h companIes nandllng tne admInistratIon of tne artennas on the for revenue T~e Boar~ agree~ to dlS:uSS tnis a~ thei~ meetIng ':(,ose tower March Kessler dIscussed the letter dated February 22, MFRA rega:d~ng tne wa~ermair ~coJe=t do~; :anjer Aven~e and the booster pump proposed DY Ca':lin 1999 from to Hanover A me, t ion to au tnor:. ze HF::\;' to Ins tall tne 12" ~a termaln and authorIze HRG to locate and design the booster pump station as requested was made by I~/lne, seconded b1 Duerr All present voted aye The Board dIscussed the resIgnatIon letters from and KIpka, contractIng the offIce, hIring an employee, cIties do theIr bIlling earlIer Callander having the The Boaed agreed to have the three mayors on the Board get together WIth theIr staff and PSG to dISCUSS the possIble contractIng of the offLce The mayors agreed to tentatIvely meet at II am 00 Wednesday, FebruarJ 24, 1999 at t~e Alnertvllle City Hall A motIon to accept Callander sand KIpka's reSIgnatIons as presented was made by Olsor, seconded by Kessler All present voted aye A. , L... A motion to adjourn ~as made DY ZImmerman, seconded by Olson p~esent vo~ed aJ2 7ne meetIng ~dS adJourned at 10 36 pm RespectIvely Submitted, ~onna KLpka, Secretac~