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1999-04-26 JPWB Minutes JOINT POWERS WATER BOARD MEETING APRIL 26, 1999 - 7:30 P.M. ST. MICHAEL CITY HALL Present Ken Duerr, Robert Gunderson, Barb Irvme, Wayne Kessler and TIm ZImmerman Absent None ChaIr Kessler called the meetmg to order at 7 30 P m and declared a quorum present OLSON MOVED TO ADOPT THE AGENDA AS PRESENTED IRVINE SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY No one was present under cItIzen forum ZIMMERMAN MOVED TO APPROVE THE MINUTES OF THE MARCH 22, 1999 REGULAR MEETING IRVINE SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY GUNDERSON MOVED TO APPROVED THE CONSENT AGENDA OLSON SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY Steve Fenels representmg the Cottages of A1bertvtlle was on the agenda but was not present at the meetmg He IS requestmg that all the umts of the Cottages of A1bertvtlle receIve the 80% hook up fee The Board dIscussed what types of housmg had receIved the 80% hook up fee OLSON MOVED TO APPROVE THE REQUEST FOR THE 80% HOOKUP FEE FOR THE COTTAGES OF ALBERTVILLE IRVINE SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY Chns Cathn and George EIlertson dIscussed the water treatment plant Chns Cathn stated the bIggest Item WIth the treatment plant was the land acquIsItIOn Smce agenda Item 8A related to thts subject It was brought up at thts tIme Gunderson reported that the property owner had agreed to the sale of the land adjacent to land owned by the Jomt Powers Water Board The property owner had some condItIons and clanficatlons to the agreement, whIch are as follows 1 Receipt of a letter from the JOlDt Powers Water Board stating that if the offer for the purchase of the land had not been accepted, the Joint Powers Water Board would have condemned the property. 2 The property line of the parcel purchased extends to a depth to match up with the existlDg line of the parcel. 3 The fee for the 1977 EDA water maID covenng 1275 feet of property in the amount of 514,025.00 is removed. The property owner wIll be stakmg out the 200' x 550' as the balance of the parcel WIll be farmed The property owner gave approval to the Jomt Powers Water Board to enter the property for the purpose of takIng soIl bonngs DUERR MOVED TO PROCEED WITH THE LAND PURCHASE BASED ON THE SIGNED LETTER OF AGREEMENT FROM MR PYSK CONFIRMING THE PURCHASE PRICE OF $85,97500 FOR THE LAND AND THE REMOVAL OF $14,02500 FOR THE 1977 EDA - 1- 4' PROJECT AND TO HAVE THE ATTORNEY FOR THE JOINT POWERS WATER BOARD PREPARE A LETTER STATING THAT IF AN AGREEMENT HAD NOT BEEN REACHED THE JOINT POWERS WATER BOARD WOULD HAVE INITIATED CONDEMNATION PROCEEDINGS TO OBTAIN THE PROPERTY IRVINE SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY ChrIS CatlIn stated that With the land Issue bemg resolved, the project could be ready to go to bids m 1-2 months Plans and speCIficatIons WIll be ready for the Board revIew at theIr May meetIng George Ellertson from Juran and Moody spoke to the Board regardIng finanCIng for the water treatment plant He stated that removmg the 1977 bond Issue as a subordmate lIen would gIve the Jomt Powers Water Board a better bond ratIng and would save apprmamately $30,000 00 The Board had looked at financmg the water treatment plant through PF A but With PF A finanCIng one of the CItIes would have to back the loan The Board felt bondmg would be more cost effectIve It was recommended that the Jomt Powers Water Board get theIr next financmg Issue rated The hIgher the bond ratmg the Jomt Powers Water Board could obtaIn the more It would lower the mterest rate on theIr Issue SInce the Jomt Powers Water Board IS currently a non-rated entIty the mterest rate they are charged IS somewhat hIgher Mr Ellertson stated that Juran and Moody are aware that Spnngsted IS domg a user rate study for the Board They are, however, requestIng that the Board desIgnate Juran and Moody as financial adVisors on thIs project OLSON MOVED TO DESIGNATE JURAN AND MOODY AS FINANCIAL ADVISORS FOR THE WATER TREATMENT FACILITY GUNDERSON SECONDED THE MOTION MOTION CARRIED WITH IRVINE VOTING IN oPPOSmON At the request of Gunderson a dISCUSSIon of contract charges was mcluded on the agenda for thIS meetIng The Board dIscussed what was beIng done to make sure that when property along the EDA lme develops these charges are pIcked up Kelly Browrnng stated that the CItIes have been submittIng copies ofbutldmg permtts to the Jomt Powers Water Board Hanover and AlbertvIlle had set It up so that these charges would be flagged whenever a property was sold St Michael has a SImIlar proposal on the councIl agenda for theIr meetIng of Apn127, 1999 At one tIme the Board had dIscussed settmg up a meetmg to dISCUSS the contract charges but no date had ever been set Kelly Browrnng asked If the Board stIll wanted to schedule a meetIng or would they prefer to meet With her on an mdIvIdual baSIS to reVIew the InformatIon It was determIned that thIs would be done on an mdIvldual baSIS WIth the constructIon season approachIng the Jomt Powers Water Board polICies relatIng to engmeenng and other speCific constructIon Items should be reViewed and If needed updated It was suggested that a meetmg of the staff and the engmeers for the member cItIes be set up to reVIew these pohcles Kelly Browrnng has contacted the two firms who were supposed to be present at the last Board meetIng to diSCUSS leasmg of antenna space on the tower The Board can either contract With a firm that wIll handle all aspects of the antenna leasmg mcludmg marketIng or they can hrre people to handle Just a portIon of It hke engmeenng In diSCUSSion of thIs Item the consensus of the Board was that they would hkely go With someone who could handle all phases Kelly Browmng submitted a draft of the amendment to the contract between PSG and the Jomt Powers Water Board and a copy had been submitted to the attorney as well There was diSCUSSion on the Y2K comphance Banyon Data Systems mdlcated that the utIhty and accountmg software -2- would be complIant by the end of the year There was some question whether the hardware would be complIant The Board acknowledged receIpt of the amendment draft The Board was Informed that the hook up for Jet Edge IS on the St Michael agenda for Apn127, 1999 The Board reVIewed the authonzatIon resolution and SIgnature card for the checking account OLSON MOVED AND GUNDERSON SECONDED THE MOTION TO HAVE THE SIGNATURE CARD FOR THE BANK INCLUDE THE NAMES OF WAYNE KESSLER, BARB IRVINE AND JOHN OLSON MOTION CARRIED UNANIMOUSLY There was dIScussIon on mcreasmg the cash box balance, the use of the cash box and how It was secured DUERR MOVED TO INCREASE THE CASH BOX AMOUNT TO $200 00 IRVINE SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY Kelly Browmng reported that there were depOSIts from developers which were meant to cover expenses relatmg to curb stop boxes not bemg at the correct level, touch pads not working and utilIty bIlls mcurred by the buIlder The checks, however, had never been depOSIted The Board dIscussed the reasons for establIshmg this requIrement and agreed that the checks should have been depOSIted It was noted that the member CIties are now handlIng this area and that perhaps the CIties should make the deCISIon on whether or not to keep this requIrement The Board drrected that thIs matter be brought up at a future meetmg Chns CatlIn dIscussed the retamage on the contract With Renner Well Co for well #3 This project IS over two years old and the retamage was held because there was a small area where the grass had not taken PSG mdIcated that they would see to the seedmg of the area GUNDERSON MOVED TO RELEASE THE RETAINAGE ON THE CONTRACT WITH RENNER WELL CO IN THE AMOUNT OF $1,000 00 IN ORDER TO FINAL OUT WELL #3 AND THE MONITORING WELL ABANDONMENT PROJECT DUERR SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY ChrIS CatlIn updated the board on vanous projects PrevIously the master water plan had been submItted to the Jomt Water Board but there was never a motion by the Board to adopt It Olson requested that thIs Item be placed on the next agenda Information on the underground water booster pump statIon was submItted The engmeer suggested that the Jomt Powers Water Board contact the low bIdder on the Hanover water project and see what kmd of pnce they would gtve to supply the pump If the pnce was reasonable, the work could be done as a change order to that project OLSON MOVED TO HAVE PSG REVIEW THE PUMP INFORMATION AND TRY TO WORK OUT A PRICE WITH THE CONTRACTOR ON THE HANOVER WATER PROJECT TO HAVE THE WORK DONE AS A CHANGE ORDER TO THE PROJECT GUNDERSON SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY Chns CatlIn brought up the appearance of the pump house It was suggested that some metal tnm panels be placed on the pump house that would match matenals used m the constructIon of the -3- treatment plant The Board asked If work was beIng done on wellhead protectIon ChrIS CatlIn replIed that after completIOn of the testIng, the well head protectIon area would be defined Tom Jackson presented the operator's report He mdlcated that the hydrant dIffuser that had been purchased for flushIng use IS workmg well He also brought up for board dIscussIon the markers on the hydrants at the school It was poInted out that the school had gIven approval to the JOInt Powers Water Board to handle the maIntenance of the hydrants that were on the school property He also updated the Board on the progress of the flushIng program Kelly Browt;l1ng asked If the Board had any concerns about the operatIons of the office None were brought up DUERR MOVED TO APPROVE CLAIMS IN THE AMOUNT OF $23,425 59 GUNDERSON SECONDED THE MOTION MOTION CARRIED UNANIM:OUSL Y ZIMMERMAN MOVED TO ADJOURN AT 9 17 P M KESSLER SECONDED THE MOTION MOTION CARRIED UNANIM:OUSL Y u~ ~s~ RecordIng Secretary -4-