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1999-11-22 JPWB Minutes JOINT POWERS WATER BOARD MEETING November 22, 1999 ST. MICHAEL CITY HALL I PUBLIC WORKS FACILITY Present Robert Gunderson, Barb Irvine, John Olson, Wayne Kessler and Tim Zimmerman Absent Ken Duerr Chair Wayne Kessler called the meeting to order at 7 00 p m and declared a quorum present Tim Zimmerman Made a Motion to adopt the agenda as presented The Motion was then seconded by John Olson and past unammously No one was present under cItizen forum Tim Zlmmerson Moved to approve the minutes of October 25, 1999 Barb Irvine Seconded and the Motion Carned unammously Barb Irvine Moved to approve the consent agenda Bob Gunderson Seconded The Motion then Carned unammously George Ellertson with Juran & Moody was present to revIew the General Obligation Bond He said that the average coupon rate for the financing was 54408% and the Bond proceeds Will be available for use December 1, 1999, whIch IS the bond clOSing There was some diSCUSSion by the board on the projected cashflow and the water rates and connect fees A Motion was Made by Tim Zimmerman to raise the water connection fees from $900 to $1200 starting January 1, 2000 and Increase both the water connection fees and the water rate 3% each year after The motion then was, Seconded by John Olson and Passed unammously A Motion was then Made to raise the water rate to $1 75 starting In the year 2000 by Tim Zimmerman Seconded by Barb Irvine Bob Gunderson voted no, Motion Carned George Ellertson then proposed to assist the Board In Investing the bond proceeds according to the drawdown schedule prepared by the Board's engineer Kent Johnson with PMA Financial Network was present to propose haVing PMA Invest the bond proceeds for the board according to the drawdown schedule Handed out packets to the board members and went Into to detail on how the proceeds would be Invested and the history of the PMA 2 The board then discussed the Investments and had questions for Kent on fees, Investment rates and earnmgs A Motion was then Made by Bob Gunderson to have PMA be m charge of Investmg the bond proceeds for Jomt Water The Motion was then Seconded by Barb Irvine Motton Carned unanimously A Motion was also Made by Bob Gunderson to name PMA and LaSalle National Bank as legal depository for the Jomt Water Board Motion was then Seconded by Barb Irvme and Carned unanimously Under unfinished busmess the board discussed the Eckberg's request to be allowed to pay the balance at the onglnal $6 00 per foot charge for the EDA contract charges The board then deCided to deny Eckberg's request On other unfinished business, the board discussed ways to flag and collect the EDA contract charges when the land develops and they hook up to the water A Motion was Made by John Olson to have Kelly' Browning meet with the three City Administers to come up with some Ideas on how to collect the EDA contract charges by the next meetmg The Motion was Seconded by Tim Zimmerman and Carned unanimously Under Department reports, Chns Catlin talked about the letter from WSB dated November 1, 1999 Chris did not agree with the letter I however did agree that something needs to be done The board directed the Chris to get together with the three City engmeers and see what can be done Well #4 was awarded with the work startmg In January 2000 and workmg through May Treatment Plant was awarded and looking at a completion date of November 2000 The engineers Will be deSigning a culvert for the dramage problem In front of the pumphouse, also Chns Catlin went over the drawdown schedule and the charge orders that took add anywhere from 3 to 5% to the cost of the treatment plant at completion because of the unforeseen costs that can anse during the bUlldmg of the project The board directed PSG to have Infratech clean up their equipment at the pumphouse A Motion was Made to certify the delinquent sewer and water accounts to the 2000 tax rolls by Barb Irvme and Seconded by John Olson The Motion Camed unanimously A Motion was Made by John Olson to accept the 2000 budget proposal from PSG The Motion was Seconded by Tim Zimmerman and Passed unanimously 3 A Motion was then Made by Barb Irvine to reimburse PSG for the actual labor costs associated with the pigging project The Motion was then Seconded by John Olson and Carned unanimously The board discussed the letter from Robert Rego, dated May 27.1999, asking the board to waive the cost for temporary water charges while bUilding the new middle school The request was denied A Motion was Made to approve the list of claims. checks 8790 through 8794, by Barbara Irvine and Seconded by Bob Gunderson Motion Carned unanimously A Motion was then Made by Tim Zimmerman to adjourn the meeting at 9 45 P m Seconded by Barb Irvine and Passed unanimously JahWv Recording Secretary