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1999-12-27 JPWB Minutes JOINT POWERS WATER BOARD MEETING December 27,1999 ST. MICHAEL CITY HALL I PUBLIC WORKS FACILITY Present Start 705 PM Robert Gunderson, Barb Irvine, John Olson, Wayne Kessler Arrived 7 12 PM Tim Zimmerman and Ken Duerr Absent None Chair Wayne Kessler called the meeting to order at 7 05 P m and declared a quorum present IRVINE MOVED TO ADOPT THE AGENDA AS PRESENTED OLSON SECONDED THE MOTION MOTION PASSED UNANIMOUSLY No one was present under cItizen forum Gundersen corrected the minutes of November 22, 1999 On page 1, the third paragraph from the bottom should show Gundersen as voting "no" In reference to the motion to raise the water rates to $1 75/1,000 gallons OLSON THEN MOVED TO ADOPT THE MINUTES OF THE NOVEMBER 22"d MEETING WITH THE CORRECTION GUNDERSEN SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY IRVINE MOVED TO APPROVE THE CONSENT AGENDA OLSON SECONDED THE MOTION THE MOTION CARRIED UNANIMOUSLY Kent Johnson of PMA Financial was present to summanze the bond proceeds Investments and to discuss the monthly process that the JOint Water Board and his firm will go through to make Investments as each matures according to the drawdown schedule He also went over the documentation that will support all of the transactions and activity related to the JOint Water Board Investments Olson requested that office staff bnng the Investment binder to each Board meeting for the members' to have the opportUnity to review The Board then discussed the EDA contract charges and the memo with recommendations submitted by the City staffs The Board heard comments from former Water Board member, John Vetsch, as well DIScussion followed It was the consensus of the Board that ALL pOSSible circumstances regarding the contract charges/connection charges and how they Will be recorded and collected should be reViewed with the Board's attorney There was also consensus by the Board that commUnication between the Board and City staffs IS Critical OLSON MOVED THAT A QUARTERLY CORRESPONDENCE BE SENT TO EACH CITY ASKING THEM TO 2 REPORT TO THE WATER BOARD OF ANY ACTIVITY ALONG THE EDA LINE THE MOTION WAS SECONDED BY ZIMMERMAN MOTION CARRIED UNANIMOUSLY Under Engineer's Report, the Board heard from Chns Catlin of HR Green regarding the CR19 upslzlng Mr Catlin met With Jeff Roos and Brett Weiss since the last meeting to attempt to resolve this Issue and come to some agreement as to how much, If any, of that UpSIZlng the Board should be responsible for funding There was diScussion about the Issue, With stili no consensus about who should be responsible for the UpSIZlng Browmng stated that the revenue stream of the Board IS not currently deSigned to fund these sort of projects, and that a way of assessing or charging for these projects needed to be developed before the Board could fund them, If the Board decided to move In that direction Mr Catlin stated that he was not comfortable With getting too Involved WIth making policy deCISions or recommendations to the Board There was diScussion on policy development, In general, and the fact that the TAC committee had not met since the dIvISion of JOint Powers/CitIes responsibIlities earlier In the year Irvine commented that the Intent was to have the TAC committee meet several months after the transitIon, but they had not GUNDERSEN MADE A MOTION TO HAVE THE BOARD MEMBERS AND STAFFS SUMMARIZE THE ISSUES AND POLICIES THAT NEEDED TO BE REVIEWED AND COME BACK TO THE NEXT MEETING WITH THEM AT THAT TIME, THE BOARD COULD SET AN AGENDA AND DATE FOR A SPECIAL POLICY AND PLANNING WORKSHOP DUERR SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY OLSON MADE A MOTION TO TABLE THE CR19 UPSIZING DISCUSSION UNTIL ALBERTVILLE'S ENGINEER COULD BE BROUGHT INTO THE DISCUSSION, AS WELL GUNDERSEN SECONDED THE MOTION MOTION CARRIED UNANIMOUSL Y Mr Catlin then discussed the placement of the new tower site He stated that theIr modeling resulted In the general area for the new tower to be just south and west of Interstate 94/Hwy 241, In the vlclmty of the new Middle School The Board agreed that Chair Kessler would be the Ideal person to work With the landowners A MOTION WAS MADE BY IRVINE TO DIRECT THE ENGINEER AND CHAIR KESSLER TO PURSUE FINALIZING A TOWER SITE IN THAT AREA THE MOTION WAS SECONDED BY GUNDERSEN THE MOTION CARRIED UNANIMOUSLY Catlin then discussed the pay request by Moorehead ConstructIon that he handed out at the beginning of the meeting He stated that the pay request came Into their office LATE on Wednesday last week He said that some of the Items on the detail of the request were not even yet completed by the contractor (Ie mobilization of matenals) He felt that It was not cntlcal that It get paid at thiS time, and that Moorehead was Informed of when the pay requests needed to be submitted each month In the future MOTION WAS MADE BY ZIMMERMAN TO DELAY PAYMENT OF THIS PAY REQUEST UNTIL THE JANUARY MEETING MOTION WAS SECONDED BY GUNDERSEN MOTION CARRIED UNANIMOUSLY 3 The Board revIewed Insurance proposals for the next renewal penod from the two submItted MOTION WAS MADE BY OLSON TO AWARD THE APPOINTMENT OF THE BOARD'S INSURANCE AGENT TO MIDDLETON INSURANCE (TO TAKE EFFECT UPON THE RENEWAL DATE IN THE SPRING OF 2000) MOTION WAS SECONDED BY GUNDERSEN MOTION CARRIED UNANIMOUSLY The Board revIewed the correspondence from Braun Turf Farms dIsputing the unauthorized hydrant use fines Browmng stated that John Bradford Informed her that he would pursue getting It resolved through their sewer and water project WIth SR Weldema, who IS the general contractor that hired Braun Turf Farms OLSON MADE A MOTION TO CONTINUE THE DISCUSSION AT THE NEXT MEETING TO SEE IF IT GETS RESOLVED WITH HANOVER'S HELP ZIMMERMAN SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY MOTION WAS MADE BY IRVINE TO APPROVE THE CLAIMS AS PRESENTED OLSON SECONDED THE MOTION MOTION CARRIED UNANIMOUSLY MOTION WAS MADE TO ADJOURN BY ZIMMERMAN AND SECONDED BY OLSON MOTION CARRIED UNANIMOUSLY MEETING ADJOURNED AT 9 01 PM