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2000-09-25 JPWB Minutes JOINT POWERS WATER BOARD MEETING September 25,2000 ALBERTVILLE CITY HALL Present Barb Irvine, John Olson, Wayne Kessler and Ken Duerr, Tim Zimmerman, Robert Gundersen Chair John Olson called the meeting to order at 7 00 P m and declared a quorum present Barb Irvine Made a Motion to adopt the agenda as presented The Motion was then Seconded by Wayne Kessler and Passed unanimously Barb Irvine Moved to approve the minutes of the August 10, 2000 special meeting Wayne Kessler Seconded and the Motion Carned unanimously Wayne Kessler Moved to approve the minutes of the August 28, 2000 regular meeting Bob Gundersen Seconded and the Motion Carned unanimously Ken Duerr arnved at 7 05 A Motion was Made by Wayne Kessler to approve the consent agenda and Seconded by Bob Gundersen The Motion Carned unanimously Under unfinished business, Tom Haller was present to represent the Haller Family Limited Partnership on EDA charges Tom Haller stated that they were In agreement with the footages that HR Green calculated, uSing the Board's policy for properties that contain frontage on two sides The corrected, chargeable frontage IS 1,533 15 feet, therefore, the trunk availability charge would be $16,864 65 Barb Irvine Made a Motion to correct the footage to 1,533 15 feet and trunk availability charge to $16,86465 on the Haller properties It was then, Seconded by Wayne Kessler and Passed unanimously Tim Zimmerman arnved at 7 08 P m Under New Business, Darlene Haus was present to request that the availability charges either be eliminated or kept at a reduced rate for those on the EDA line but are not hooked up to the water She and Mr and Mrs Robeck felt It was unfair to be paYing the minimum water bill when they are not uSing the water The Board discussed the availability charge and the fact that the JOint Power policy would have to be changed Then Barb Made a Motion to change the policy on availability accounts that are on the JOint Powers EDA line to $7 00 per quarter starting October 1, 2000 Ken Duerr Seconded the Motion and It Carned unanimously 2 Under Engineer reports, Chns Catlin updated the Board on the work being done on the treatment plant and well #4 He presented two change order requests for approval One, IS change order #2 for the well construction project, which Includes the deletion of a value, resulting In a net decrease of $825 00 The Second, IS change order #3 from Moorhead construction to add a chalnllnk gate for $51600 Wayne Kessler Made a Motion to approve change order #2 and #3 The Motion was Seconded by Tim Zimmerman and carned unanimously In diSCUSSing future Well #5, Chns Catlin stated Juran & Moody IS working to update the JOint Power's financial overview and projections for the future Well #5 Preliminary indication based on the number of hookups and water sale revenues that JOint Powers could finance the new projects Internally However, Juran & moody will provide a final update at the next meeting Chns also, discussed With the Board the progress on the new tower The School Dlstnct voted to negotiate a purchase pnce for approximately on an acre of land In the northeast area of the land purchased adjacent to the new middle school The school board also granted the JOint Power Water Board a nght of trespass to allow SOil testing and surveYing A Motion was then Made by Tim Zimmerman to negotiate a purchase pnce With the School dlstnct for the tower #2 site Then Motion was Seconded by Barb Irvine and Carned unanimously In addition, due to the high water demand and delays related to land acqUisition for another tower, the board's engineer, Howard R Green, recommend proceeding With the installation of another well as soon as pOSSible at the eXisting water tower site They also recommend trying to purchase the adjacent property for a future well site A Motion was then Made by Ken Duerr to move ahead With the plans and speCifications for well #5 at the tower site The Motion was Seconded by Barb Irvine and passed unanimously Tim Zimmerman Made a Motion to have JOint Power's staff and engineers look Into purchasing the property adjacent to the present tower A Second to the Motion was Made by Wayne Kessler and passed unanimously Barb Irvine would like to see appraisals done on both properties for the next meeting Wayne Kessler said he would talk With the current owners and get appraisals Under Operator reports, Kelly BroWning updated the board on meter replacement at other Cities, on the fall flushing and the pigging project She would like to see If the board could appoint a committee to talk about the renewal contract and the 2001 budget The board discussed haVing one committee for both the renewal contract and the budget 3 Barb Irvine then Made a Motion to have the committee be made up of the 3 mayors and talk about both Issues The Motion was Seconded by Tim Zimmerman and Carned unanimously The OffIce Manager, Sabrina Ryan, asked the board to consider changing the Interest rate applied to the delinquent water bills to 18% With a $10 processing fee Currently, the board charges 8%, which IS does not cover the cost of the work that goes Into certifying them to the tax rolls The board discussed the change and Wayne Kessler Made a Motion to charge 8% With a $10 processing fee for all delinquent water bills A Second came from Barb Irvine and the Motion Carned unanimously A Motion was Made to approve the list of claims, checks 8916 through 8922 by Wayne Kessler and Seconded by Barb Irvine Motion Carned unanimously A Motion was then Made by Tim Zimmerman to adjourn the meeting at 8 05 Seconded by Wayne Kessler and Passed unanimously \\ jahl~r Recording Secretary pm ~/