2000-11-27 JPWB Minutes
JOINT WATER BOARD MINUTES
November 27, 2000
7 00 PM AlbertvIlle CIty Hall
Call to Order at 7 00 PM by ChaIr Olson
Present Olson, Kessler, Irvme, Gundersen, Duerr, Zunmerman
Absent None
MOTION BY KESSLER, SECONDED BY IRVINE, TO ADOPT THE AGENDA AS
PRESENTED MOTION CARRIED UNANIMOUSLY
There was no one present under CItIzen Forum
MOTION BY IRVINE, SECONDED BY KESSLER, TO APROVE THE MINUTES OF
THE OCTOBER 23, 2000 REGULAR MEETING MINUTES MOTION CARRIED
UNANIMOUSL Y
TlDl Zunmerman amved at 7 04 PM
MOTION BY IRVINE, SECONDED BY GUNDERSEN, TO APPROVE THE
CONSENT AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSL Y
Charr Olson had one questIon regardmg the renewal contract for USFllter In sectIons
6 1 and 6 2 on page 8 he thought the wordmg was rather general regardmg increases and
decreases and wondered If there were any gwdelmes as to how many It would be adjusted
for. Brownmg responded that each mdIVldual connectIon doesn't affect the workload
sIgmficantly, in Itself, and that's why It's (the contract) IS worded to state that USFllter
and the Board Will meet to dISCUSS the mcreases/decreases after the fact and then the
board would have to approve them She also stated that we do not add further labor until
we can no longer handle the load MOTION BY IRVINE, SECONDED BY KESSLER,
TO APPROVE THE CONTRACT MOTION CARRIED UNANIMOUSLY
Due to the hohday and a hght agenda It was determmed that the December meetIng
should be held on December 18, 2000 at 5 PM It Will be held at the new water plant
MOTION BY KESSLER, SECONDED BY ZIMMERMAN, TO APPROVE THE
CHANGES FOR THE DECEMBER MEETING MOTION CARRIED
UNANIMOUSL Y
Chatr Olson asked If Brownmg was satIsfied With Abdo, Abdo, EIck & Meyers for the
audit servIces that were provIded thIs past year She responded that they could have been
more helpful, but that she would be comfortable With them If the board was happy With
them Charr Olson would hke us to look mto quotes from other auditors He, too, felt
they weren't very helpful, and even confrontational MOTION BY DUERR,
SECONDED BY KESSLER, TO GET QUOTES FROM OTHER AUDITORS
MOTION CARRIED UNANIMOUSLY.
It was the consensus of the board to table the matter of Mr CollSlmo's water bill This
wIll give the staff tIme to gather further payment history and WIll gIve Mr Cohslmo an
opportunIty to attend MOTION BY KESSLER, SECONDED BY GUNDERSEN, TO
TABLE THE MA ITER UNTIL THE DECEMBER MEETING MOTION CARRIED
UNANIMOUSL Y
Catlin presented hIs engineer's report The bids for well #5 were opened on November
21,2000 LIP presented the low bid of$144,335 00 He recommended awardIng the bid
to them MOTION BY KESSLER, SECONDED BY IRVINE, TO ACCEPT THE BID
FOR $144,335 00 FROM L TP MOTION CARRIED UNANIMOUSLY
Catlin then stated that PDM was the low bid for tower #2, however, he reminded the
board that they have a 120-day award penod and suggested takmg advantage of that
penod to attempt to secure ownershIp of the property MOTION BY ZIMMERMAN,
SECONDED BY GUNDERSEN, TO A WARD THE BID OF $1,578,000 FROM PDM,
CONTINGENT UPON PURCHASE OF THE PROPERTY MOTION CARRIED
UNANIMOUSL Y
Catlm recommended the purchase of I 63 acres of the Middle School property, whIch
mcludes the north and east nght of ways Thts property has been appraIsed at
$28,000/acre He recommends negotIatIon of a purchase agreement between the Jomt
Powers Board and STMA School Board to allow the Board to fIrst own, then plat, the
property MOTION BY IRVINE, SECONDED BY GUNERSEN, TO AUTHORIZE
KESSLER TO MEET WITH THE SCHOOL BOARD AND OFFER UP TO
$35,000/acre LIMIT MOTION CARRIED UNANIMOUSLY Browmng and Catlm
were dIrected to asSiSt Kessler
Catlin recommends the purchase of the addItIonal piece of property at the eXIstIng tower
site (Baumann property) Thts has been apprmsed at $90,000 MOTION BY
ZIMMERMAN, SECONDED BY IRVINE, TO AUTORlZE KESSLER TO
NEGOTIATE PURCHASE BEGINNING AT $75,000 AND NOT TO EXCEED
$90,000 MOTION CARRIED UNANIMOUSLY Catlm or Browmng were dIrected to
asSISt Kessler
Catlm presented three pay requests Pay request # II from Moorhead ConstructIon was m
the amount of$166,620 56 He recommended payment Pay request #6 was for Well #4
from Traut Wells m the amount of$19,479 75 He recommended payment Fmal pay
request from Traut Wells for Test Hole #5 was for $10,36000, and he recommended
payment He also recommended acceptmg Traut Wells Change Order #3 MOTION BY
IRVINE, SECONDED BY KESSLER, TO APPROVE PAYMENT OF PAY
REQUESTS MOTION CARRIED UNANIMOUSLY
Catlm dISCUSsed a meetIng that representatIves from R J Starr, he, Kelly, and Hanover
staff had had The R J Starr Plan was preVIously approved, however, due to delays
encountered dunng the permtttmg and reVIew process, staff recommended mstaIlatlon of
the hydrant be delayed untIl June 1,2001 The City of Hanover Will hold the erosIOn
deposit until hydrant IS mstalled If this deadlme IS not met JPWB and/or the City of
Hanover Will mstall the hydrant and return any unused portion of the depoSit to the
owner
Catlm was questioned as to progress of the new water plant He stated It IS commg along
well, but IS Just slightly behmd schedule Catlm IS workmg on gettIng the furnIture
ordered
New office manager was mtroduced
Brownmg discussed purchase of ABB water meters Remote reader currently bemg
proposed IS an Itron and Will work With current water meters and the new meters
Brownmg recommended the addition of the ABB meter to the Jomt Powers Standard
SpeCifications, provldmg a chOice in meters for the member CIties Also proposed was
amendmg the specifications to reqwre all new connections mstall the Itron radio read
deVice, beginning Jan 1,2001 MOTION BY KESSLER, SECONDED BY DUERR,
TO ACCEPT THE AMENDED SPECIFICATIONS, AS RECOMMENDED MOTION
CARRIED UNANIMOUSLY
MOTION BY ZIMMERMAN, SECONDED BY IRVINE, TO APPROVE THE LIST
OF CLAIMS MOTION CARRIED UNANIMOUSLY
MOTION BY ZIMMERMAN, SECONDED BY GUNERSEN, TO ADJOURN THE
MEETING AT 8.10 PM MOTION CARRIED UNANIMOUSLY
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Recordmg S'ecretary