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2001-01-22 JPWB Minutes JOINT WATER BOARD MINUTES January 22,2001 7 00 PM JPWT Plant Board Room Call to Order at 7 00 by ChaIr Olson Present John Olson, Tom Hagerty, Wayne Kessler, Gerhardt Kottke, Joyce Paullm, John Vetsch Absent None Agenda amended to add contract correctIon With US FIlter, removmg PSG from company name, as Item G to consent agenda Agenda also amended to mclude the dIScussion of Bauman property under engmeenng department MOTION BY KESSLER, SECONDED BY PAULLIN TO ADOPT AGENDA AS AMENDED MOTION CARRIED UNANIMOUSLY There was no one present under the citizen forum MOTION BY KESSLER, SECONDED BY KOTTKE TO APPROVE TIlE MINUTES OF TIlE DECEMBER 18, 2000 REGULAR MEETING MOTION CARRIED UNANIMOUSL Y MOTION BY HAGERTY, SECONDED BY PAULLIN TO APPROVE THE CONSENT AGENDA AS PREVIOUSLY AMENDED MOTION CARRIED UNANIMOUSLY There was no unfimshed busmess MOTION BY KESSLER, SECONDED BY KOTTKE TO APPOINT GRUYS, BORDEN, CARLSON & ASSOC AS AUDITOR FOR TIlE 2000 AUDIT MOTION CARRIED UNANIMOUSLY MOTION BY KESSLER, SECONDED BY HAGERTY TO APPOINT JOHN OLSON AS CHAIRPERSON FOR 2001 MOTION CARRIED UNANIMOUSLY MOTION BY HAGERTY, SECONDED BY KOTTKE TO APPOINT WAYNE KESSLER AS VICE CHAIRPERSON FOR 2001 MOTION CARRIED UNANIMOUSLY MOTION BY HAGERTY, SECONDED BY KOTTKE TO APPOINT JOYCE PAULLIN AS TREASURER FOR 2001 MOTION CARRIED UNANIMOUSLY CatlIn recommended approval of change order #4 to mstall a level gauge m well #4 ;\10TION BY KESSLER, SECONDED BY PAULLIN TO APPROVE CHANGE ORDER #4 MOTION CARRIED UNANIMOUSLY Well #5 was preVIously awarded to LTP and wIll be constructed at the eXlstmg tower sIte, but SIgnatures are needed on the contract documents ThIS IS scheduled to begm 2nd or 3rd week of February and they wIll probably be dnlhng through Apnl The work should be completed by the tIme hot weather stnkes F or the benefit of new board members ChrIS explamed where wells, ect , were phYSIcally located and answered all other questIons to bnng everyone up to date John Vetsch arrIved at 7 10 P m and was mtroduced between updates BrownIng and Cathn Informed all present of what the productIOn rate was for each well and what the wells have been runmng at Some dISCUSSIon followed and all questIOns were answered to everyone's satIsfactIOn CatlIn brought the new board members up to date on the school board property purchase CatlIn explamed that In the process of the paperwork, It was found that the school board does not actually own the property, but has a deal WIth Wells Fargo to "rent to own" the pIece of land It IS CatlIn's understandmg that the school board would have to have a bond sale m order to purchase that property CatlIn belIeves we WIll be able to get school board authonzatIon to recommend that Wells Fargo sell that property to us We are also secunng easements from the School Board that would mclude proVIsIons for two addItIonal wells on theIr property that could be dnlled m the future The school board thought they owned the thIrteen-acre wetland adjacent to theIr property ThIS area would have been Ideal for us to have control of In order to protect the 75 foot radIUS around the well and be m comphance WIth the well code However, the school board does not own thIS property, Zachman does Unless we can get a permanent easement or a perpetual lease or somethmg along those hnes, It puts an end to usmg that as a well SIte We Will attempt to contact Zachman and reach an agreement CatlIn saId that Bauman owns the property northeast of our tower SIte and that It would be a good place to dnll well #6 Kessler has been talkmg WIth Bauman Kessler states that we offered $90,000 and Bauman wants $165,000 It was dIscussed that the property was appraIsed at $90,000 and that earlIer talks Bauman mdIcated that he would be wIlhng to negotIate splIttmg the dIfference ThIS property could be subdIVIded mto approxImately five lots CatlIn feels It would be benefiCIal to the Board to own two or three of those lots, but Bauman wants to sell all or nothIng It was determIned that we would have the cash to spht the dIfference to make thIS purchase happen MOTION BY HAGERTY, SECONDED BY PAULLIN TO OFFER $120,000 FOR THIS PROPERTY Further dISCUSSIon of the dIfference, terms, and the fact that It was not prudent to walt for another meetmg to mcrease the offer If needed, led to Hagerty WITHDRAWING THIS MOTION PAULLIN WITHDREW HER SEC01\l1) MOTION THEN MADE BY HAGERTY, SECONDED BY PAULLIN TO MAKE AN OFFER OF $127,500 MOTION CARRIED UNANIMOUSLY CatlIn recommended pay request #13, from Moorhead ConstructIon, be paId Item b- Howard R Green InVOIces should have been mcluded wIth the regular lIst of claIms MOTION BY KESSLER, SECONDED BY PAULLIN TO APPROVE PAYMENT OF PAY REQUEST #13 AND HOWARD GREEN INVOICES MOTION CARRIED UNAA1MOUSL Y Brownmg brought up the letter from the TWIto attorney regardmg the overflow of the tower CatlIn explamed that the overflow was due to constructIOn needmg some WIres to be temporanly constructed that came loose m the mIddle of the mght There were two homes affected by the overflow of the tower, the TWItO home and the Conrad home The overflow was dIscussed m some detaIl and It was mutually agreed that Brownmg and her crew dId a good Job respondmg l\10TION BY KESSLER, SECONDED BY PAULLIN TO APPROVE LIST OF CLAIMS MOTION CARRIED UNANIMOUSLY MOTION BY PAULLIN, SECONDED BY HAGERTY, TO ADJOURN THE MEETING AT 7 50 PM MOTION CARRIED UNANIMOUSLY A tour of the new water plant was then conducted by Brownmg and Catlm \~'/c~~ Recordmg Secretary