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2002-07-22 JPWB Minutes JOINT POWERS WATER BOARD MINUTES Regular Meetmg of July 22, 2002 7:00 PM JPWT Plant Board Room Present Olson, Kessler, Paulhn, Hagerty, Kottke, Vetsch The meetmg was called to order at 7 00 PM The agenda was changed to mclude appomtmg Wayne Kessler as chaIrperson, the letter from Hanover, and a revIsed claIm hst MOTION BY HAGERTY, SECONDED BY VETSCH, TO APPROVE THE CHANGED AGENDA MOTION CARRIED UNANIMOUSLY No one present for the cItIZen forum MOTION BY PAULLIN, SECONDED BY KESSLER, TO APPROVE THE REGULAR MINUTES OF THE JUNE, 2002 MEETING MOTION CARRIED UNANIMOUSLY MOTION BY KESSLER, SECONDED BY PAULLIN, TO APPROVE THE CONSENT AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSLY Scott Landsman was present to explam that the $25,011 00 EDA charges that were certIfied agamst Pill #108-500-36103, were m error, pOSSIbly due to an mcorrect legal deSCrIptIon HIS proposal for the EDA charges for Pill #108-500-362103 IS that the Board move and approve the executIOn of a partIal release ThIS would release the Potter property from the EDA charges MOTION BY PAULLIN, SECONDED BY KESSLER, TO EXECUTE A PARTIAL RELEASE MOTION CARRIED UNANIMOUSLY Scott Landsman explamed that after further research, the creatIon of new wells IS governed by the MN Dept of Health We have the ablhty to have all bUIldmgs hooked up to our water system, for potable water use We also have the abIhty to regulate how the well IS used, but we do not have the authonty to stop anyone from dnlhng a new well Landsman does not see anythmg m the Jomt Powers Water Board agreement WIth the CItIes that delegates that authonty to the Board Landsman ongmally thought there would need to be some sort of delegatIOn or amendment to the agreement to allow the Jomt Powers Water Board to regulate the use ofpnvate wells Landsman feels there would be a better chance of enforcmg restnctIons If the authonty was delegated to the Jomt Powers Water Board He then found that the agreement now states that "Jomt Powers Water Board has the authonty to Impose sprmkhng restnctIOn" and feels that may be broad enough to cover pnvate wells Browmng stated that when we actually delIneate the wellhead protectIOn area we WIll be able to restrIct pnvate wells wIthm that range PaullIn stated that TIm DIOno's name was not on the letter from the CIty of Hanover regardmg the pamtmg of the towers because he was absent from theIr meetmg when It was dIscussed, but he IS m full support of that letter Olson stated that the Board actIon at the last meetmg stands unless there IS a separate motIon or a motIon by a member of the prevaIlmg SIde to reconsIder JOINT POWERS WATER BOARD MINUTES Regular Meetmg of July 22, 2002 7:00 PM JPWT Plant Board Room There was further dIScussIon wIth oplruons gIVen as to what should be wntten on the towers CatlIn then stated that he was called by Bob Derus, the admInIstrator In St MIchael, who asked If we should reVISIt the logo to see If there was another deSIgn that may be appropnate CatlIn dId have a couple more alternatIves to deSIgn Olson agaIn stated that there was an actIon taken by the Board at ItS last meetIng so we can eIther have a new motIon or someone who voted for the motIon can move to reconsIder MOTION BY KOTTKE, SECONDED BY PAULLIN, TO RECONSIDER THE PREVIOUS ACTION PAULLIN, KOTTKE, AND VETSCH VOTED AYE OLSON, KESSLER, AND HAGERTY VOTED NA YE MOTION FAILED Olson stated that he has asked to be put on the agenda for the next AlbertvIlle CouncIl meetIng and at that tIme he wIll ask them to conSIder makIng a contnbutIon for that lettenng Hagerty suggested that If they knew what percentage of cost belonged to Hanover, St MIchael may be wIllIng to reImburse them for that Olson stated that the percentage of revenue and percentage of cost should be determIned and then St Michael and AlbertvIlle can take It to theIr perspectIve CouncIl's to request reImbursement MOTION BY KOTTKE, SECONDED BY HAGERTY, TO APPOINT WAYNE KESSLER AS ACTING CHAIRPERSON MOTION CARRIED UNANIMOUSLY CatlIn moved to the letter from Motzko Co , for conSIderatIOn of addItIOnal payment, first SInce Mr Motzko was present Kessler asked If the bId was won by Motzko rather than the next lowest bIdder due to the fact that Motzko dIdn't Include thIS pnce dIfference Mr Motzko stated that he bId the Job based on the rate hIS supplIer gave hIm at the tIme He recently receIved notIce from the supplIer that matenals wIll Increase $4/foot CatlIn recommends that we firush the project out and gIVe conSIderatIon to the pay estImates at the next meetIng The matter was tabled untIl the August, 2002 meetIng CatlIn recommends proceedmg WIth well #6 at the HIgh School SIte MOTION BY KESSLER, SECONDED BY HAGERTY, TO PROCEED WITH WELL #6 MOTION CARRIED UNANIMOUSLY CatlIn recommends that we proceed With Tower 3 He would lIke to begIn the process of lookmg for and acqulflng the SIte PaullIn comments that her fire department would be very Interested In haVIng a tower on the Hanover SIde SInce CatlIn IS Interested In lookIng at 15th Street near Hanover and the Southeast comer IS the only one In Hanover, PaullIn recommends strongly that they look at that comer Catlm states that the area where the old standpIpe was would be preferable to many because the water maIn runs nght past that, but he WIll certaInly look Into all other pOSSIble alternatIves MOTION BY KESSLER, SECONDED BY KOTTKE, TO PROCEED WITH TOWER #3 LAND ACQUISITION MOTION CARRIED UNANIMOUSLY CatlIn explaIned that the CIty Engmeer for AlbertvIlle called hIm & they dIscussed agaIn the Issue of the wastewater generated at the JPWT Plant, when clearung our filters, IS gIVIng them JOINT POWERS WATER BOARD MINUTES Regular Meeting of July 22, 2002 7:00 PM JPWT Plant Board Room ongOIng headaches They're concerned that the amount ofsohds we're gIVIng them IS gOIng to Interfere WIth therr perrrut comphance CatlIn requests the Board authonze a Backwash Waste DIsposal Study at a cost ofapprmamately $10,000 00 MOTION BY KESSLER, SECONDED BY VETSCH, TO AUTHORIZE UP TO $10,000 00 TO PROCEED WITH THE STUDY MOTION CARRIED UNANIMOUSLY Cathn wanted to bnng to the Board's attentIOn that well #6 WIll brIng our well water capacIty sIgmficantly above our capacIty to treat water here at the plant He feels that In the not too dIstant future we wIll need to look Into expandIng the plant by addIng another filter Browmng stated that she too feels we may want to get ahead of the game a httle by lookIng Into thIS She states that even now when we have peak water usage we end up pushIng a httle dIscolored water through the filter because they're deSIgned to handle all four wells, but not for a long perIod Kessler thought we should possIbly solve the cleanIng problem first, but Cathn felt that they may go well together The filter eqUIpment would go on the west sIde of the plant and there IS a logIcal spot there for the sludge handhng as well Hagerty asked what had changed SInce the agreement wIth AlbertvIlle to take the sludge CatlIn says It'S a couple of thIngs, first the system has grown and the projectIons that were made In 1998 were achIeved much more qUIckly than planned The other thIng IS when the ImtIal conversatIons took place wIth AlbertvIlle we told them we'd gIVe them so much water and there would be no bIOlogIcal oxygen demand, BOD and that was agreeable In the meantIme, AlbertvIlle has changed therr plant around and therr capacIty to deal wIth suspended sohds, whether or not they exert thIS BOD and theIr plant SImply does not deal wIth It well Browmng asked If one of the optIOns may be for JOInt Powers to pay to have somethIng done to theIr plant to help It accept our sludge Kessler agrees all optIon should be looked Into Cathn recommended payment of Pay Request #1 for Motzko Co MOTION BY HAGERTY, SECONDED BY PAULLIN, TO APPROVE PAYMENT MOTION CARRIED UNANIMOUSLY Cathn recommended payment of Pay Request #3 for EnComm MOTION BY KESSLER, SECONDED BY PAULLIN, TO APPROVE PAYMENT MOTION CARRIED UNANIMOUSLY CatlIn recommended payment of Pay Request #2 for Latour MOTION BY PAULLIN, SECONDED BY KESSLER, TO APPROVE PAYMENT MOTION CARRIED UNANIMOUSLY Cathn gave a qUIck update The 50th St project has 360 ft to go and a few mInor Items hke pressure checkIng, dISInfectIng, ect Left to go so we're a httle ways off on that yet On the raw watermaIn we're almost complete, It'S been tested & dISInfected, and IS ready to go on-hne any tIme Almost all the work has been completed on Well #5 They've pumped & tested It & everythIng appears to be workIng There are just some telemetry Issues to fimsh up whIch JOINT POWERS WATER BOARD MINUTES Regular Meetmg of July 22, 2002 7:00 PM JPWT Plant Board Room should be done m the next month Tower 2 has been gomg slow for variOUS reasons, but should be on-hne by the end of the year as scheduled Braunwarth explamed that there have been a few cases where the budder has been lettmg the balance on their account go and actually passmg it along to the buyer At times this is due to the fact that there was no notification of a closmg, other times it'S due to the fact that the budder has not had the outside reader workmg properly and has not corrected the problem m a timely fashiOn Although thiS has not a huge problem, Braunwarth and Browmng felt that it Just wasn't fair to have those dollars apphed to the new homeowner's property taxes There was some discussion as to how we could rectify thiS SituatiOn The staff was asked to present a recommendation that could then be presented to each City Councd so that we could enhst their help MOTION BY KOTTKE, SECONDED BY PAULLIN, TO APPROVE THE LIST OF CLAIMS MOTION CARRIED UNANIMOUSLY MOTION BY PAULLIN, SECONDED BY HAGERTY TO ADJOURN THE MEETING AT 8 35 PM MOTION CARRIED UNANIMOUSLY ,~~L&~~~:;ft Recordmg Secretary