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2002-08-26 JPWB Minutes JOINT POWERS WATER BOARD MINUTES Regular Meeting of August 26, 2002 7:00 PM JPWT Plant Board Room Present Kessler, Hagerty, Kottke, Vetsch, JIm DIOno - Stand In for Joyce PaullIn Absent PaullIn The meetIng was called to order at 7 00 PM JIm DIOno, Bob Carlson, & Casey Mattson were Introduced Kottke corrected JIm DIOno's name as It was lIsted on Agenda as TIm DIOno MOTION BY HAGERTY, SECONDED BY KOTTKE, TO ADOPT CHANGED AGENDA MOTION CARRIED UNANIMOUSLY No one present for the CItIzen forum MOTION BY KOTTKE, SECONDED BY HAGERTY, TO APPROVE THE MINUTES OF THE JULY, 2002 REGULAR MEETING MOTION CARRIED UNANIMOUSLY MOTION BY HAGERTY, SECONDED BY DIORIO, TO APPROVE THE CONSENT AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSLY Vetsch stated that AlbertvIlle should be Included for the recommendatIon for buIlder's balances It was agreed that they would also be asked to support the JOInt Powers Water Board by WIthholdIng future permIts from those buIlder's WIth outstandIng balances MOTION BY HAGERTY, SECONDED BY DIORIO, TO ACCEPT TillS RECOMMENDATION AND PRESENT IT TO THE INDIVIDUAL CITIES MOTION CARRIED UNANIMOUSLY Bob Carlson, audItor, presented the 2001 AudIt He states that the financIal statements have been presented faIrly for 2000 & 2001 He went through the AudIt Report page by page and stated that the most Important part IS that the Balance Sheet IS grOWIng and gettIng stronger He went over the reqUIred report on page 17 & 18 commentIng that the segregatIon of dutIes IS theIr maIn comment, but that In an orgarnzatIon our SIze there IS no way to change that from a cost/benefit standpOInt, but they are requIred to put that In theIr report HIs comment on Legal ComplIance on page 19 IS that one of our bankIng InstItutIons dId not have suffiCIent pledged collateral He also referred to the paragraph In the Management Letter that dIscussed the same Issue and stated that the staff IS addreSSIng thIS He states that thIs comment In theIr government report IS In at least 25% of them He also referred to the paragraph In the same letter, regardIng the follow up to last year's letter, statIng that the staff has made sIgruficant Improvements In the JOINT POWERS WATER BOARD MINUTES Regular Meetmg of August 26, 2002 7:00 PM JPWT Plant Board Room accountIng and financIal reports He states they are stIll workIng wIth the staff to Improve the way the accounts receIvable gets recorded He also states that he's made the comment before that the Reserve RetaIned Earrungs have been adjusted, but techrucally It should be recorded that they have been adjusted He also notes that GASB Statement No 34 IS agaIn mentIOned In the letter and remInds The Board that tills wIll affect our orgaruzatIOn and that It basIcally means a dIfferent presentatIOn In the financIal reportIng model They wIll keep the staff aware and work wIth them to be sure we are ready for the January 1, 2004 comphance date Cathn recommended payment ofEnComm Pay Request #4 MOTION BY DIORIO, SECONDED BY HAGERTY, TO APPROVE PAYMENT AS RECOMMENDED MOTION CARRIED UNANIMOUSLY Cathn recommended payment of Latour ConstructIOn Pay Request #3 MOTION BY DIORIO, SECONDED BY KOTTKE, TO APPROVE PAYMENT AS RECOMMENDED MOTION CARRIED UNANIMOUSLY Cathn recommended payment ofCB&I Constructors, Inc Pay Request #7 MOTION BY HAGERTY, SECONDED BY DIORIO, TO APPROVE PAYMENT AS RECOMMENDED MOTION CARRIED UNANIMOUSLY Cathn recommended payment ofLTP Enterpnses, Inc Pay Request #5 MOTION BY VETSCH, SECONDED BY DIORIO, TO APPROVE PAYMENT AS RECOMMENDED MOTION CARRIED UNANIMOUSLY Cathn recommended payment of Motzko Co Pay Request #2 MOTION BY HAGERTY, SECONDED BY KOTTKE, TO APPROVE PAYMENT AS RECOMMENDED MOTION CARRIED UNANIMOUSLY Cathn asks that The Board defer one more month the request by Motzko for additIonal payment He states that he should be able to have a sohd recommendatIon In place at that time Hagerty asked what the pnce may be and Cathn stated about $10,000 00 The matter was tabled untIl next month MOTION BY HAGERTY, SECONDED BY KOTTKE, TO APPROVE PAYMENT OF THE LIST OF CLAIMS MOTION CARRIED UNANIMOUSLY Cathn stated that they Just got the hst of bIds thIS mormng for well #6 Cathn recommends award to the low bId, Keyes Well Dnlhng, for $20,700 00 MOTION BY DIORIO, SECONDED BY HAGERTY, TO AWARD THE BID TO KEYES WELL DRILLING MOTION CARRIED UNANIMOUSLY JOINT POWERS WATER BOARD MINUTES Regular Meeting of August 26, 2002 7:00 PM JPWT Plant Board Room MOTION BY HAGERTY, SECONDED BY KOTTKE, TO ADJOURN THE MEETING AT 7 45 PM ':-\~~:. f ~,~ Recordmg Secretary