2003-12-22 JPWB Minutes
MINUTES
JOINT WATER BOARD REGULAR MEETING of
December 22,2003
6: 00 PM
Jomt Powers Water Treatment Plant Board Room
6 00 PM Call to Order by ChaIperson PaullIn
Board Members Present Joyce Paullm, Wayne Kessler, Don Peterson, Gerhardt Kottke,
Tom Hagerty, Tom Fay
Board Members Absent None
Staff Present Chns CatlIn, HR Green, Kelly Browmng, USFllter
Staff Absent Lmda Braunwarth
MOTION BY HAGERTY, SECOND BY KOTTKE, TO ADOPT THE AGENDA AS
PRESENTED MOTION CARRIED UNANIMOUSLY
There was no one present under Citizen Forum
MOTION BY HAGERTY, SECOND BY PETERSON, TO APPROVE THE MINUTES
OF THE NOVEMBER 24TH REGULAR MEETING MOTION CARRIED
UNANIMOUSLY
MOTION BY KESSLER, SECOND BY FAY, TO APPROVE THE CONSENT
AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSLY
Under Unfimshed Busmess, dIScussIon contmued regardmg the request by ShIrley and
Jerome Barthel to reVIew record/documents related to pre-paid connection fees from
1978 The Barthels, m a letter dated September 19th, had requested the Board's
aSSIstance m lookmg at hIstoncal records for some eVIdence that they had paid the $100
water connectiOn fee that was offered m 1978 The Jomt Powers Board, at theIr last
meetmg, had dIrected Kessler to speak WIth ShIrley Barthel to see If she could look mto
the possIbIlIty of findmg some old bank records Tom Hagerty, Kelly Brownmg, and
Carol Bealle had already researched the files at City Hall and the Jomt Powers offices
and found no eVIdence that the fee had ever been paid Wayne stated that he dId speak
WIth ShIrley and found out that theIr old saVIngs and loan had gone out of bus mess many
years ago Hagerty asked Brownmg If thIS IS the first case lIke thIS that has come up, and
BrownIng stated that It IS The concerns echoed from most of the Board members were
that of settmg a precedence and the fact that there would be no way to condltlon a waIver
m thIS case All agreed that they felt that they dId not doubt the Barthels belIef that they
paId the fee, but nobody was comfortable WIth the fact that there was no documentatIon
whatsoever on eIther SIde to support the claIm Wayne suggested callmg Meyer-Rohlm,
the Jomt Powers Board's engmeer from that tIme penod, to see If they had any related
records or notes from 1978 BrownIng stated that she would check It was then the
consensus of the Board that they, regretfully, could take no actIon on thIS matter at thIS
tIme and wanted to mform the Barthels that staff had looked mto every pOSSIbIlIty of
findmg documentatIOn
There was no New Busmess to report
Under the Engmeer's Report, CatlIn recommended payment of Pay Request #5 for Well
#6, m the amount of$II,672 65, to JR Ferche MOTION BY PETERSON, SECOND
BY KESSLER, TO APPROVE PAY REQUEST #5 TO JR FERCHE IN THE AMOUNT
OF $11,672 65 MOTION CARRIED UNANIMOUSLY
Under List of Claims, Browmng stated that she saw that Lmda had left an mVOIce for
annual payment of the 1999 Bond Refundmg that was due Jan 1,2004, and was askmg
for thIS claIm to be pre-approved for payment on It'S due date The bond payment IS m
the amount of$166,358 75 MOTION BY KESSLER, SECOND BY PETERSON, TO
APPROVE THE BOND PAYMENT IN ADDITION TO THE LIST OF CLAIMS AS
PRESENTED MOTION CARRIED UNANIMOUSLY
Under Other Busmess, Hagerty wanted to let the Board know that St MIchael's CIty
Engmeer stIll had sIgmficant "heartburn" over the cost and need of the VulnerabIlIty
Assessment that was approved at the preVIOUS Board Meetmg He stated that he was not
requestmg that the deCISIon to be reversed, however he wanted It known that there was
concern by theIr engmeer m regards to thIS Brownmg stated that she had no mcentIve
whatsoever for her to recommend USFIlter to do thIS Assessment, other than the fact that
she would lIke to see It done well Browmng also stated that she tned to be clear at the
last meetmg Bot's feelIngs on thIS, as she had assured hIm that she would do thIS
Paullm, Fay, and Peterson stated that theIr CIty engmeers had not expressed any concerns
about It Brownmg also stated that she understood theIr concerns wholeheartedly and
would be sure to let all the Board Members know when Mr Beenng was scheduled to be
here to do the Assessment so that they would have the opportumty to meet WIth hIm to
dISCUSS It She would also be eager to show them the results of the Assessment and
Emergency Response Plan m hopes that they would see the work that goes mto It, as well
as the benefit Hagerty stated that he knows that USFIlter has theIr reputatIOn at stake m
thIS, m that It could show negatIvely on USFtlter and the CItIes' faIth m theIr firm, so he
knows that Brownmg would not take thIs lIghtly
Kessler asked how Catlm was commg WIth the plans for the next well and plant
expanSIOn CatlIn stated that AlbertvIlle had agreed to let It move forward and that there
would not be any speCIal vanance or waIver necessary m regards to the setbacks to the
wetland
MOTION BY FAY, SECOND BY KESSLER, TO ADJOURN THE MEETING AT 7 45
PM MOTION CARRIED UNANIMOUSLY
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Recordm~ Secretary
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