2004-01-26 JPWB Minutes
MINUTES
JOINT WATER BOARD REGULAR MEETING of
January 26,2004
6:00 PM
Jomt Powers Water Treatment Plant Board Room
600 PM Call to Order by Vice Chalfperson, Wayne Kessler
Board Members Present Wayne Kessler, Don Peterson, Gerhardt Kottke, Joe Hagerty
(alternate for Tom Hagerty), Tom Fay
Board Members Absent Joyce Paulhn
Staff Present ChriS Cathn, HR. Green, Kelly Brownmg, USFilter
Staff Absent None
MOTION BY PETERSON, SECOND BY KOTTKE, TO ADOPT THE AGENDA AS
PRESENTED MOTION CARRIED UNANIMOUSLY
There was no one present under Citizen Forum
MOTION BY PETERSON, SECOND BY FAY, TO APPROVE THE MINUTES OF
THE DECEMBER 22, 2003, REGULAR MEETING MOTION CARRIED
UNANIMOUSLY
MOTION BY PETERSON, SECOND BY KOTTKE, TO APPROVE THE CONSENT
AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSLY
There was nothmg under Unfinished Busmess Kessler asked if Browmng had been able
to get any mformatlOn from Meyer-Rohlm regardmg the Shirley Barthel pre-paid hook-
up Browmng stated that she had not been able to get any mformatlOn as of yet
Under New Business, annual appomtments were made MOTION BY JOE HAGERTY,
SECOND BY KOTTKE, TO APPOINT DON PETERSON AS CHAIRPERSON
MOTION CARRIED UNANIMOUSLY
DON PETERSON ASSUMED CHAIRPERSON POSTION AT TillS TIME
MOTION BY FAY, SECOND BY JOE HAGERTY, TO APPOINT JOYCE PAULLIN
AS VICE CHAIRPERSON MOTION CARRIED UNANIMSOUSL Y
MOTION BY JOE HAGERTY, SECOND BY KOTTKE, TO APPOINT WAYNE
KESSLER AS TREASURER MOTION CARRIED UNANIMOUSLY
MOTION BY FAY, SECOND BY KESSLER, TO APPOINT CROW RIVER NEWS
AS OFFICIAL NEWSPAPER, OFFICIAL DEPOSITORIES AS LASALLE
NATIONAL BANK, US BANK, PMA, GREAT NORTHERN BANK, AND
IDGlll.-AND BANK MOTION CARRIED UNANIMOUSLY
BroWnIng stated that the AudIt for 2002 was not yet complete, but that Larson-Allen had
been on sIte to perform the fieldwork reqUIred to complete the audIt report She also
explamed that the staff had serIOUS concerns about the tImelIness of the audIts m the past
couple of years ThIS year also had been unusual m that the person that had prevIously
performed the field work, Casey, had left the firm and that another audItor had to take up
the slack m hIS remammg workload ThIS meant that much of the knowledge ofJomt
Powers' finances had gone wIth hIm and had to be "re-Iearned" by another audItor, who
already had her own caseload to manage Hagerty asked If there was any problem on our
end gettmg them what they need to complete the audIt Brownmg stated that was not the
case BroWnIng stated that she also was surprIsed that the audItor that had been on-sIte
the prevIous week had very few questIons or requests for mformatlon dUrIng the data
gathenng BroWnIng stated that she would lIke to hold off on appomtmg an audItor and
entertam domg an RFP for audItors for the 2003 audIt and beyond once the 2002 audIt IS
complete, as Larson-Allen (formerly Gruys Borden and Carlson) had been domg the
audIt now for several years MOTION BY PETERSON, SECOND BY JOE HAGERTY,
TO ENTERTAIN PROPOSALS ONCE THE 2002 AUDIT REPORT IS COMPLETE
MOTION CARRIED UNANIMOUSLY
MOTION BY KESSLER, SECOND BY FAY, TO APPROVE THE CORPORATE
AUTHORIZATION RESOLUTIONS FOR GREAT NORTHERN BANK AND
IDGlll.-AND BANK MOTION CARRIED UNANIMOUSLY SIgnature cards were
then passed around WIth PaullIn's to be SIgned at a later date when she IS back from her
vacatIon
Brownmg brIefly explamed ResolutIon 012604 (ResolutlOn to Contmue Deferral ofa
Pro-Rata Part of Trunk AvaIlabIlIty Charge) ThIS was conSIstent WIth what had been
done WIth the Jet Edge Property m the past ThIS property (Haus property) was a large
parcel WIth the Trunk AvaIlabIlIty Charge recorded at the County The property IS bemg
partIally subdIVIded to proVIde the CIty easement for Frankfort Parkway The CIty
requested the charge be prorated based on the proportlOnate front footage of the property
they were acqulflng, whIch would be conSIstent WIth what had been done WIth the Jet
Edge and Haller propertIes MOTION MADE BY KESSLER, SECOND BY KOTTKE,
TO APPROVE REESOLUTION 012604 TO CONTINUE DEFERRAL OF A PRO-
RATA PART OF TRUNK AVAILABILITY CHARGE MOTION CARRIED
UNANIMOUSLY
There was some dISCUSSIon of correspondence that had been receIved regardmg some
bIllmg polICIes One customer had WrItten a note requestmg that the Board/CItIes
conSIder a "senIor dIscount" There was also a request by a customer regardmg the
pOSSIbIlIty of a dIscount If "pre-paymg" utIlIty bIlls CatlIn stated that he wasn't aware of
any CItIes that he works WIth, eIther, that proVIde for these partIcular polICIes BroWnIng
stated that It would be more work, admInIstratIvely, to handle these accounts dIfferently
at thIS pomt It was the consensus of the Board, after some dISCUSSIon, that they dIdn't
feel thIS was an Issue that needed addressmg, as there had been no preVIOUS SImIlar
requests from customers or comments receIved from customers that felt strongly about
these Issues
Brownmg also stated that the staff are m the process of workmg on settmg up ACH
(AutomatIc DebIt) for bIll payments, as well as researchmg the potential for credIt card
payments ThIS was mformatIonal only
Under the Engmeer's Report, Catlm recommended payment of Pay Request #6 for Well
#6, m the amount of$14,896 72, to JR Ferche ThIS means that the Board stIll retams
$5,000 for some remammg mIscellaneous Issues to get resolved pnor to final payment
MOTION BY KOTTKE, SECOND BY FAY, TO APPROVE PAY REQUEST #6 TO
JRFERCHE IN THE AMOUNT OF $14,896 72 MOTION CARRIED
UNANIMOUSLY
Under OperatlOns/Office, Browmng mtroduced Shelly Keyes as the new Office Manager
She explamed that Lmda had proVIded an extremely short notIce that she was leavmg (4
days) and that her last day had been January 9th Browmng stated that they were excIted
to have Shelly, as she had been one person that management had tned to recruIt a few
years ago when the Office Manager posItlOn had been open then Browmng also
mformed the Board that, after many months as a temporary employee, Ruth Johnson had
taken the full-time AdmImstratIve AssIstant posItlOn
Browmng stated that she would be workmg very soon on gettmg the Jomt Powers
web sIte updated, but It was stIll m ItS mfancy and under constructlOn
Browmng pomted out to the Board the letter m theIr packets regardmg WAC fees and
procedures for determmmg commercIal or mdustnal fees and asked If there were any
questions or concerns There were none
MOTION BY KESSLER, SECOND BY KOTTKE, TO APPROVE THE LIST OF
CLAIMS AS PRESENTED MOTION CARRIED UNANIMOUSLY
There was nothmg to report or dISCUSS under Other Busmess.
MOTION BY KOTTKE, SECOND BY FAY, TO ADJOURN THE MEETING AT 6 30
PM MOTION CARRIED UNANIMOUSLY
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Recordmg Stcretary ~