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2004-03-22 JPWB Minutes JOINT POWERS WATER BOARD MINUTES Regular Meetmg of March 22, 2004 6:00 PM JPWT Plant Board Room 6 00 PM Call to Order by ChaIrperson, Don Peterson Board Members Present Joyce PaullIn, Wayne Kessler, Tom Hagerty, Gerhardt Kottke, Tom Fay Board Members Absent None Staff Present Chns Catltn, HR Green, Kelly Browmng, USFIlter, Shelly Keyes, USFIlter Staff Absent None Kessler requested addItional agenda dIscussIon of Tower 3 and the Treatment Plant ExpansIOn by the Engmeer Department MOTION BY KESSLER, SECOND BY PAULLIN, TO ADOPT THE AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSLY There was no one present under the CitIZen Forum MOTION BY PAULLIN, SECOND BY FAY TO APPROVE THE MINUTES OF THE FEBRUARY 23,2004 REGULAR MEETING MOTION CARRIED UNANIMOUSLY MOTION BY PAULLIN, SECOND BY KESSLER TO APPROVE THE CONSENT AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSLY Under Unfinished Business, Catltn announced that scheduled VISItor Richard Motzko had amved at 5 30, dIscussed addItional compensatIOn for the 50th Street Watermam Improvement Project and departed before the meetmg Catlm and Motzko reached a temporary agreement whtch reqUITes no actIon by the Board at thts time Catltn wIll update Board Members If the SItuatIOn changes AddItional unfimshed busmess mcluded dIScussIon of the Don Johnson claIm Browmng explamed Scott Landsman of Hoff, Barry & Kuderer had notified St Michael CIty Attorney Dave Lenhardt VIa letter that smce the clatm was related to a St Michael charge, It should be defended by St Michael Peterson requested background of the SItuation and Kessler gave a bnef htstory ofMr Johnson's dispute Browmng concluded by requestmg the Board Members approve Hoff, Barry & Kuderer to work With the St Michael attorney smce Jomt Powers' name rematns on the Judgment at least untIl the Apnl 5th court date MOTION BY HAGERTY, SECOND BY PAULLIN TO APPROVE HOFF, BARRY & KUDERER TO WORK WITH CITY OF ST MICHAEL ATTORNEYS MOTION CARRIED UNANIMOUSLY Under New Business, Board Members dIscussed the Investment Transfer ResolutIOn Kessler questioned mterest rates Keyes explamed Kent Johnson ofPMA Investments would be mvestIng portions of the money to mature at different times and the percentages would vary between 1- JOINT POWERS WATER BOARD MINUTES Regular Meeting of March 22, 2004 6:00 PM JPWT Plant Board Room 2%, dependmg on money avaIlable as per the drawdown schedule Browmng added that enough funds would remam m savmgs to cover antICIpated expenses and mtra-account transfers, but PMA would be able to maxImIze eammgs on the mvested funds Peterson mqUlred about the nsk factor mvolved and Browmng explamed that PMA handled other mvestments for us, whIch are always collateralIzed smce Jomt Powers IS a pubhc entIty MOTION BY KESSLER, SECOND BY FAY TO APPROVE THE INVESTMENT TRANSFER RESOLUTION MOTION CARRIED UNANIMOUSLY DISCUSSIOn of the US FIlter ReconcIhatIon began With Brownmg's explanatIon of the drrect costs WhICh are budgeted as reImbursable and the need to reconcIle the accounts after year-end Browmng stated the unusually dry summer, whIch generated hIgher water usage and revenues, also led to hIgher chemIcal and utIhty usage and that US FIlter and Jomt Powers both antIcIpate the reconclhatIon m theIr budgets MOTION BY HAGERTY, SECOND BY PAULLIN TO APPROVE THE US FILTER 2003 RECONCILIATION MOTION CARRIED UNANIMOUSLY Under the Engineer's Report, Catlm handed out the letter recommendmg award of the Well No 7 Project to Mark J Traut Wells, Inc The wmrung bId was $19588000 Only 2 bIds were receIved by the 2 pm close date The other bId was $219,250 00, whIle the Engmeer's estImate was $210,000 00 Cathn reported that 2 addItIonal bIds were receIved m the mall at 243 pm but Jomt Powers' attorneys recommended the bIds be returned unopened smce they were receIved after the deadhne MOTION BY FAY, SECOND BY PAULLIN TO AWARD WELL #7 TO TRAUT WELLS, INC MOTION CARRIED UNANIMOUSLY Cathn addressed the added agenda Item of the Treatment Plant ExpansIOn by explammg an early summer bId IS planned so outdoor work can be done dunng good weather, mdoor work done next fall and wmter, With completIon next spnng Peterson asked If the CIty of AlbertvIlle would be notIfied Cathn explamed a vanance had already been Issued for the wetlands setback, acknowledged by Pete Carlson DeSIgn reVIew wIll take place pnor to bIds Peterson recommended keepmg the deSIgn as clean as pOSSible for reSIdents that adjom the wetlands Kessler questIoned If It was SImply an expanSIon of the current buIldmg Brownmg venfied It was and noted the expanSIOn would mclude some mSIde storage and 2 filters Cathn added the expanSIOn Will be a carbon copy of the current plant buIldmg, but the additIonal filters would mcrease capaCIty from 6 rmlhon gallons per day to 7 5 mIlhon gallons per day, whIch WIll handle antICIpated peak usage days Catlm also spoke about the Tower 3 Project Property adjacent to the cIty-owned parcel on 15th Street IS the locatIon preferred by St Michael City Engmeer Steve Bot The owners have been approached and surveymg has begun Kessler questIoned the length of tIme before startup, and Cathn mformed the Board Members that constructIon IS probably stIll two years out, but due to mcreasmg property values, prehmmary negotIatIons are proceedmg Under Operations/Office, Brownmg stated the 2002 audIt has not yet been completed by LarsonAllen, who IS stIll hopmg for WAC fee mformatIOn from AlbertvIlle CIty Admmstrator Larry Kruse Brownmg requested Peterson follow up With AlbertvIlle CIty Adrmmstrator JOINT POWERS WATER BOARD MINUTES Regular Meeting of March 22, 2004 6:00 PM JPWT Plant Board Room regardmg WAC fees charged for 2002 & 2003 Some mformatIOn had been proVIded, but not specIfic fee mformatIon or number of connectIons Hagerty noted the same dISCUSSIOn was held last month wIth Leroy Bermng present and Browmng offered assIstance IT necessary Peterson mqUlred IfBrowmng had contacted the CIty AdIDlillstrator herself and Browmng confirmed, but stated she had not yet receIved a reply to her most recent emaII Peterson agreed to pursue the Issue DISCUSSIon was held regardmg the customer auto-pay sefVlce Browmng explamed that several requests had been receIved for the payment optIon and mqUlred whether a motIOn to approve was needed Kessler stated the concept of auto-pay should be approved and Hagerty agreed Keyes added the form was created to proVIde Jomt Powers and Great Northern Bank authonzatIon to access the customer's bank account whIle clearly statmg the gUIdelInes of the program DISCUSSIon was held regardmg auto-pay m general, after wmch Board Members determmed that a motIon should be made to approve the payment method MOTION BY HAGERTY, SECOND BY PAULLIN TO APPROVE THE CURRENT AUTO-PAY CONCEPT MOTION CARRIED UNANIMOUSLY MOTION BY PAULLIN, SECOND BY FAY, TO APPROVE THE LIST OF CLAIMS AS PRESENTED MOTION CARRIED UNANIMOUSLY There was no Other Business or Announcements MOTION BY PAULLIN, SECOND BY KESSLER TO ADJOURN THE MEETING AT 6 38 P M MOTION CARRIED UNANIMOUSLY ~'J N &-- Recordm ecret~