2004-09-27 JPWB Minutes
JOINT POWERS WATER BOARD MINUTES
Regular Meeting of
September 27, 2004
6:00 PM JPWT Plant Board Room
5 59 PM Call to Order by ChaIrperson Don Peterson
Board Members Present Joyce PaullIn, Wayne Kessler, Tom Hagerty, Gerhardt Kottke, Tom
Fay
Board Members Absent None
Staff Present ChrIs CatlIn, H R Green, Kelly Brownmg, VeolIa Water NA, Shelly Keyes,
Veoha WaterNA
Staff Absent None
ChaIrperson Peterson added a nOIse complaInt to the agenda under New BUSIness MOTION BY
PAULLIN, SECOND BY HAGERTY TO ADOPT THE REVISED AGENDA MOTION
CARRIED UNANIMOUSLY
There was no one present under the CitIZen Forum
MOTION BY KESSLER, SECOND BY FAY TO APPROVE THE MINUTES OF THE
AUGUST 23,2004 REGULAR MEETING MOTION CARRIED UNANIMOUSLY
MOTION BY HAGERTY, SECOND BY KOTTKE TO APPROVE THE CONSENT AGENDA
AS PRESENTED MOTION CARRIED UNANIMOUSLY
Under Unfinished Business, Andy Berg of Abdo, EICk & Meyers presented Board Members
WIth the completed 2003 audIt ReVIew of the management letter Included dIScussIon of
reportable condItIOns noted by Abdo, EICk & Meyers Berg explaIned that because of the small
staff, segregatIon of dutIes IS lImIted and Board Members should momtor financIal statements
regularly Berg also dIscussed the InSUffiCIent pledged collateral coverage at the end of 2003 and
acknowledged that current staff requests monthly reports from Great Northern Bank Berg noted
the operatIng revenue, expenses, Income and cash have Increased over the last three years, non-
operatIng revenue has decreased and net Income has remaIned steady Kessler questioned the
non-operatIng revenue and Berg explaIned the decrease was due to lower Interest Income and
fewer connectIon fees Berg recommended that Investment accounts be reconcIled each month
and procedures be developed to ensure connections fees remItted by member cItIes are tImely
and accurate Berg fimshed the dISCUSSion by explalmng changes for ImplementatIon of GASB
Statement No 34 would not take place untIl year end 2004 MOTION BY PAULLIN, SECOND
BY HAGERTY TO ACCEPT THE 2003 AUDIT REPORT MOTION CARRIED
UNANIMOUSLY
JOINT POWERS WATER BOARD MINUTES
Regular Meeting of
SeptelDber 27, 2004
6:00 PM JPWT Plant Board RoolD
Under New Business, Peterson noted there were complatnts about early m01lllng filter nOise
from the back of the plant over the weekend Cathn explaIned the plant expansIon WIll change
the outlet of the filter nOise from the wall of the buddIng to the roof whIch WIll push the nOise
up, but In the meantIme, addItional nOise reduction can be obtatned by USIng msulatlon to muffle
the nOise Browmng added that staff does not always have fleXlblhty m the tlmmg of backwash
scheduhng, but as water use decreases, they should be able to ltffilt early m01lllng and late mght
backwashes Browmng wdl dIscuss the backwash schedule WIth staff
Under Engineering, Catltn dIscussed the nOise complaInt filed by Shawn Dutton Efforts to
attenuate the nOise mcluded routmg the generator exhaust toward the ground away from the
Dutton property and parkmg the Vac truck between the generator and the house The 72 hour test
was requrred by the State Well Code and Catlm felt the nOise reductIOn efforts were suffiCIent to
contInue the test despIte the complatnt BrownIng noted the same test had been requrred for Well
6 WIth no complatnts documented and that Mr Dutton had been In the office the day before to
pay a dehnquent balance and demand late fees be removed from hIs account
Catlm recommended payment of Pay Request Number Two for $46,919 31 to Traut Wells for
Well 7, whIch Includes the change order for addItional screens Catlin noted the change order
allows for a hIgher capacIty screen so addItIOnal water can be drawn from the well MOTION
BY FAY, SECOND BY KESSLER TO APPROVE PAYMENT TO TRAUT WELLS FOR
WELL 7 MOTION CARRIED UNANIMOUSLY
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Catlm recommended payment of Pay Request Number Two for $25,274 75 to J R Ferche for
Well 7 Valve Station MOTION BY HAGERTY, SECOND BY PAULLIN TO APPROVE
PAYMENT TO J R FRECHE FOR WELL 7 VALVE STATION MOTION CARRIED
UNANIMOUSLY
Under Operations/Office, Keyes explaIned the McDonald'slExxon dIspute mvolves one shared
water ServIce between the two busmesses Exxon had called and changed the btlhng address to
therr corporate address, then dIdn't pay on bme and mcurred late fees McDonald's requested
the btlhng address be changed back to them and wanted late fees waIved SInce they had not
receIved the btll After dISCUSSIon regardmg current bdhng and late fee pohCles, Board Members
agreed to WaIve late fees for thIs parucular sltuabon MOTION BY HAGERTY, SECOND BY
KESSLER TO WAIVE LATE FEES FOR MCDONALD'SIEXXON MOTION CARRIED
UNANIMOUSLY
MOTION BY KESSLER, SECOND BY PAULLIN TO APPROVE THE LIST OF CLAIMS
MOTION CARRIED UNANIMOUSLY
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MOTION BY PAULLIN, SECOND BY FAY TO ADJOURN 624 P M MOTION CARRIED
UNANIMOUSLY
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Recordmg ecre