2004-10-25 JPWB Minutes
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JOINT POWERS WATER BOARD MINUTES
Regular Meeting of
October 25, 2004
6:00 PM JPWT Plant Board Room
6 00 PM Call to Order by ChaIrperson Don Peterson
Board Members Present: Joyce Paullm, Wayne Kessler, Tom Hagerty, Gerhardt Kottke,
Tom Fay
Board Members Absent: None
Staff Present: ChrIs Cathn, H R Green, Kelly Browmng, Veoha Water NA,
Stoff Absent: Shelly Keyes, Veoha WaterNA
MOTION BY KESSLER, SECOND BY PAULLIN, TO ADOPT THE AGENDA AS
PRESENTED MOTION CARRIED UNANIMOUSLY
There was no one present under the Citizen Forum
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MOTION BY PAULLIN, SECOND BY HAGERTY, TO APPROVE THE MINUTES OF
THE SEPTEMBER 27,2004, REGULAR MEETING MOTION CARRIED
UNANIMOUSLY
MOTION BY HAGERTY, SECOND BY KOTTKE, TO APPROVE THE CONSENT
AGENDA AS PRESENTED MOTION CARRIED UNANIMOUSLY
Under UnfiDlshed Busmess, the Board revIewed the staff recommendatIon regardIng the
Jim V orderbruggen credIt request ThIs request had appeared before the Board three
months ago and the Board had tabled a decISIon untIl another quarter of water usage had
been estabhshed Staff recommended, after careful reVIew of the bIlllustory, meter
testIng, testIng for water leaks, and other InformatIon regardIng thIs account, that the Board
credIt Mr V orderbruggen so that hIs bIll reflected hIs average water usage Browmng
stated that there dId appear to be some anomaly In thIs case, but Mr V orderbruggen had
paId hIs full btll amount In good faIth whIle staff and the Board revIewed the SItuatIon over
the course of several months
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MOTION BY KESSLER, SECOND BY FAY, TO APPROVE THE CREDIT TO MR
VORDERBRUGGEN'S ACCOUNT IN THE AMOUNT OF $109 20 PLUS RELATED
FEES MOTION CARRIED UNANIMOUSLY
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Under New Business, the Board reVIewed the 2005 Veoha Water OperatIons budget
Browmng dIscussed the vanous ltne Items and the vanances to last year The net effect
was apprmamately a 4% Increase over last year, compared to a 12% Increase In the user
base The JOInt Powers Board's full budget for 2005 wIll then be presented at a future
meetIng for reVIew and approval, IncorporatIng thIs budget and the other lIne Items that
Include engmeenng, legal, and capItal projects
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JOINT POWERS WATER BOARD MINUTES
Regular Meeting of
October 25, 2004
6:00 PM JPWT Plant Board Room
MOTION BY HAGERTY, SECOND BY PAULLIN, TO APPROVE THE 2005 VEOLIA
OPERATIONS BUDGET MOTION CARRIED UNANIMOUSLY
The Board then reVIewed a letter from Shawn Dutton requestmg a watver of late fees The
letter stated that he had no receIved the bIll m questIon Brownmg stated that It IS pohcy to
not watve late fees due to non-dehvery/non-recelpt of matl by the postal servIce and that it
states thIs on every pnnted bIll (a copy mcluded m the Board's packet) Because It goes
agatnst the pohcy, the Board must consIder these requests m wntmg and make the decISIon
of whether or not to WaIve penaltIes
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MOTION BY HAGERTY, SECOND BY KOTTKE, TO WAIVE THE LATE FEES
ONLY WIlli THE CONDITION THAT MR DUTTON REGISTER FOR "AUTO-PAY"
TO PAY illS BILLS BY AUTOMATIC TRANSFER FROM illS FINANCIAL
INSTITUTION MOTION CARRIED UNANIMOUSLY
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Under Engineenng, Cathn recommended payment of Pay Request Number Three for
$34,413 75 to Traut Wells for Well 7 MOTION BY KESSLER, SECOND BY KOTTKE,
TO APPROVE PAY REQUEST #3 TO TRAUT WELLS IN THE AMOUNT AS
PRESENTED MOTION CARRIED UNANIMOUSLY
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Catlm recommended payment of Pay Request Number Three for $110,461 75 to J R
Ferche for Well 7 Valve StatIon MOTION BY HAGERTY, SECOND BY FAY, TO
APPROVE PAYMENT TO J R FRECHE FOR WELL 7 VALVE STATION IN THE
AMOUNT AS PRESENTED MOTION CARRIED UNANIMOUSLY
Catltn then dIscussed the land appratsal for the Mary Hoffman property that the Board
would hke to purchase for a future water tower sIte ThIs IS an Ideal sIte smce It IS adjacent
to the Board's eXlstmg property where the old standpIpe was located There also eXIsts a
water matn trunk lme past thIs property to feed the future tower Catlm recommends the
purchase of an approXImately 500' by 500' parcel to accommodate a future tower and the
posslblltty of one or two wells The homeowner IS wtlhng to negotIate the sale for the
appratsed pnce of $200,000 whIch IS wlthm what the Board had budgeted for tower
property purchase
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MOTION BY FAY, SECOND BY KESSLER, TO APPROVE ENTERING INTO A
PURCHASE AGREEMENT AFTER JOINT POWERS WATER BOARD'S
ATTORNEY'S REVIEW, FOR $200,000 TO PURCHASE THE HOFFMAN
PROPERTY MOTION CARRIED UNANIMOUSLY
Paulhn stated that a Hanover Counctlmember had expressed some concern about the
pOSSIbIlIty of a well located that close to the abandoned Lmdenfelser landfill, as the landfill
was known to have had some Impact on reSIdentIal wells m that VICInIty Catltn stated that
It would typIcally be a concern for shallow wells, but that mUnIcIpal wells are much deeper
(300 to 400 feet), whereas a reSIdentIal well may only be 30 feet deep Pnorto the dnlhng
JOINT POWERS WATER BOARD MINUTES
Regular Meeting of
October 25, 2004
6:00 PM JPWT Plant Board Room
or placement of any mumclpal wells at thts site In the future, there would be considerable
testIng done to confirm that there IS no Impact from the landfill PaullIn asked If staff
could forward some Information In regards to thiS to the Hanover City Hall
Under Operations/Office, there was nothIng to report
MOTION BY HAGERTY, SECOND BY KOTTKE, TO APPROVE THE LIST OF
CLAIMS AS PRESENTED MOTION CARRIED UNANIMOUSLY
MOTION BY PAULLIN, SECOND BY HAGERTY, TO ADJOURN AT 6 23 PM
MOTION CARRIED UNANIMOUSLY
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RecordIng srcret