2006-01-12 Staff Meeting Notes
TO:
City Council
FROM:
Larry R. Kruse
DATE:
January 12, 2006
RE:
Joint Water Board Staff Meeting
MEETING NOTES
City Administrators and Finance Directors from all three cities were present, with
exception of Lannes due to illness.
ACCOUNTING AND MANAGEMENT CONTROLS
The group discussed some of the previous Water Access Charge problems and identified
the following management controls to help prevent it from happening again.
1)Cities will be required to submit a packet of information monthly including a
worksheet summarizing all Joint Powers’ activity. Included in the monthly
packet will be a copy of all building permits associated with that transmittal.
2)Annually, the Joint Powers’ auditor will audit individually the three cities to
test and confirm that all accounting is being done according to general
accounting principles. Included in the audit will be an accounting of all
commercial and residential building permits, receipts and payments related to
WAC, water and sewer.
The initial audit will include 2004 and 2005 activity. Further, it will include
the third quarter of 2003 for Albertville to insure resolution of the current
situation.
3)A non-payment penalty of 1.5% per month after 60 days.
4)Cities will require Joint Powers’ prior review and approval of their WAC
calculations prior to issuance of building permits for any commercial sites.
5)Future billing and rate changes will be done by August 1 of the year prior to
implementation.