2008-04-28 JPWB MinutesJOINT POWERS WATER BOARD MINUTES
Regular Meeting of
April 28th, 2008
6:00 PM JPWT Plant Soard Room
6:00 PM Call to Order by Jerry Zachman
Board Members Present: Joyce Paullin, Ron Klecker, Joe Marx, Gerhardt Kottke, and John
Vetsch
Board Members Absent: None
StafjPresent: Chris Larson H.R. Green, Kelly Daleiden and Shelly Keyes, Veolia Water NA
Staff Absent: None
Kelly Daleiden requested the addition of Better Business Bureau documents under
Correspondence. MOTION BY PAULLIN, SECOND BY KLECKER TO ADOPT THE
AMENDED AGENDA. MOTION CARRIED UNANIMOUSLY.
MOTION BY PAULLIN, SECOND BY MARX, TO APPROVE THE MINUTES OF THE
MARCH 24th, 2008, REGULAR MEETING. MOTION CARRIED UNANIMOUSLY.
MOTION BY PAULLIN, SECOND BY KLECKER, TO APPROVE THE CONSENT AGENDA
AS PRESENTED. MOTION CARRIED UNANIMOUSLY.
There was no Unfinished Business.
In New Business, Board Members discussed an alternate date for the regular May Board meeting
since the fourth Monday of May is Memorial Day. Members agreed by general consensus to set
Thursday, May 22°d at 6 pm as the alternate date.
Under Engineering, Chris Larson of H.R. Green presented Pay Estimate 17 for $45,806.49 to
EnComm Midwest for Wellhouse 9 and recommended payment. Larson added the payment would
reduce retainage from five percent to two percent. Vetsch questioned if the retainage on the project
would be enough incentive for project completion. Larson explained there are minimal punch list
items to be completed, including some training, manuals and landscaping. Marx added clean up of
the jobsite also needs to be addressed. Zachman questioned the amount of training and Larson
explained the training involved approximately four hours focusing on generators and metering
pumps. Additional discussion followed. MOTION BY MARX, SECOND BY PAULLIN TO
REDUCE RETAINAGE FROM 5% to 3.5% FOR PAY ESTIMATE 17. MOTION CARRIED
UNANIMOUSLY.
In other Engineering, Larson requested payment of Invoice 203240 for $3,875 to Traut Wells for
mobilization and use of one thousand feet of six inch hose to complete the seventy two hour pump
test on We119. MOTION BY KLECKER, SECOND BY MARX TO APPROVE PAYMENT OF
INVOICE 203240 AS PRESENTED. MOTION CARRIED UNANIMOUSLY.
In additional Engineering business, Daleiden asked Larson for status of the EPA permitting process
for the Aquifer Storage & Recover (ASR) project. Larson explained the 30 day public comment
period is pending.
Under Operations/Office, there was nothing to report.
MOTION BY PAULLIN, SECOND BY VETSCH TO APPROVE THE LIST OF CLAIMS AS
PRESENTED, EXCLUDING THE ENCOMM MIDWEST PAYMENT. MOTION CARRIED
UNANIMOUSLY.
JOINT POWERS WATER BOARD MINUTES
Regular Meeting of
Apri128th, 2008
6:00 PM JPWT Plant Board Room
In Other Business/Announcements/Correspondence, Daleiden informed Board Members that
Lisa Remer of 9545 415` Circle NE in St Michael contacted the Better Business Bureau regarding
the late fees on her water bill. Daleiden stated a response has been submitted to the Better Business
Bureau and a discussion via phone with their representative confirmed the Board's response was
adequate and no further action is required. General discussion followed. MOTION BY PAULLIN,
SECOND BY MARX TO OFFER WAVER OF SECOND LATE FEES IF CUSTOMER
PARTICIPATES IN THE AUTOPAY PROGRAM. MOTION CARRIED UNANIMOUSLY.
MOTION BY PAULLIN, SECOND BY KOTTKE TO ADJOURN AT 7:25 PM. MOTION
CARRIED UNANIMOUSLY.
Recording Secretary