2019-01-28 Joint Powers Water Board MinutesJOINT POWERS WATER BOARD MINUTES
Regular Meeting of
January 28, 2019
6:00 PM
Joint Powers WTP
6:00 PM CALL TO ORDER by Chairperson Jillian Hendrickson
Board Members Present: Jillian Hendrickson, Joe Hagerty, Chris Kauffman, Nadine Schoen, John Vetsch
Board Members Absent: Jim Zajicek
Staff Present: Larry Cook, Jennifer Thomas, Ruth Klick, Andy Ahles — Veolia Water
Staff Absent: None
Engineering Present: Chris Larson, SEH
Engineering Absent: None
1. CALL TO ORDER/ROLL CALL: Chairperson Hendrickson called the meeting to order at 6:00
PM.
2. ADOPT AGENDA: Motion by Schoen, second by Vetsch, to adopt the Agenda as presented.
Motion carried unanimously.
3. MINUTES: NOVEMBER 26, 2018 REGULAR BOARD MEETING (NO DECEMBER MEETING):
Motion by Schoen, second by Hendrickson, to approve the Minutes of the November 26, 2018
Regular Board Meeting. Motion carried unanimously.
4. CONSENT AGENDA: Kauffman asked when the $748,000 bond payment was paid. Thomas said she
would look into it. After the meeting Thomas emailed the Board that the $748,000 bond payment was
paid in 2018 and that that was the final bond payment. Motion by Schoen, second by Kauffman, to
approve the Consent Agenda below. Motion carried unanimously.
A. RECEIPT OF DECEMBER 2018 BUDGET REPORT
B. RECEIPT OF JOINT POWERS DECEMBER 2018 INVESTMENT SUMMARY REPORT
C. RECEIPT OF JOINT POWERS JANUARY 2019_ INVESTMENT SUMMARY REPORT
D. RECEIPT OF DECEMBER 2018 CASH BALANCES
E. RECEIPT OF JANUARY 2019 CASH BALANCES
F. REPCEIPT OF NOVEMBER 2019 MONTHLY OPERATIONS REPORT
G. RECEIPT OF DECEMBER 2019 MONTHLY OPERATIONS REPORT
5. UNFINISHED BUSINESS:
A. WELLHEAD PROTECTION PLAN UPDATE: Klick informed the Board that the MN
Department of Health approved the final Wellhead Protection. Klick will meet with the
Department of Health in February to address when and how the Plan implementations will be
completed over the next 10 years. Klick reminded the Board that Marilyn Bayer] with Bayer]
Resources helped with the Wellhead Protection Plan. The Board previously approved Bayer]
providing quotes for writing grant proposals. With a grant coming up in March, Mick asked for
Board approval to have Bayerl attend the Department of Health implementation meeting and
write up the perspective grant at a cost of $1,120. Kauffman asked what the amount of the grant
is. Klick told the Board that will be determined at the time of the meeting. Motion by Schoen,
second by Vetsch, to approve hiring Marilyn Bayerl to help with upcoming grants at a cost
of $1,120. Motion carried unanimously.
6. NEW BUSINESS:
A. APPOINTMENT OF BOARD POSITIONS: Appointment of 2019 Board positions was
introduced by Thomas. Motion by Vetsch, second by Schoen, to appointment Jillian
Hendrickson as Chairperson, Chris Kauffman as Vice Chairperson and Nadine Schoen as
Treasurer. Motion carried unanimously.
B. APPOINTMENT OF OFFICIAL NEWSPAPER, AUDITOR AND DEPOSITORY:
Appointments of Official Newspaper, Auditor and Depository were introduced by Thomas.
Motion by Vetsch, second by Schoen, to appoint the Crow River News as official
newspaper, Abdo, Eick & Meyers as auditor and Community Development Bank as
depository. Motion carried unanimously.
C. COUNTY AGREEMENT — CSAH 19 WATER MAIN: Larson told the Board that there is a
water main project happening on the CSAH 19 road project. As part of that water main project,
JPWB would pay for the water main and the other respective agencies would pay for the other
parts and pieces. The County requires that JPWB sign a Funding Participation and Construction
Agreement. It is identical to the Funding Agreement that was signed for the CSAH 18 project.
Vetsch asked what section of CSAH 19 this would be for. Larson and Ahles told the Board that
it runs from 1-94 north to 67t" Street. Motion by Vetsch, second by Schoen, to approve the
Wright County Funding Participation and Construction Agreement. Motion carried
unanimously.
D. JOINT POWERS WATER BOARD 2019 BUDGET: Cook told the Board that when he started
on December 3, he took an indepth look at the Joint Powers Water Board budget. He asked the
Board for additional time to prepare the Budget, so that he has a chance to look through all line
items and get a better grasp of what is included. The Board said they were fine with the
additional time for Cook to review and create the JPWB 2019 Budget.
E. INSURANCE RENEWAL: Cook informed the Board that he will be meeting with Thomas and
Arlan Middleton of Middleton Insurance in the next few weeks to discuss JPWB insurance
renewal.
7. DEPARTMENTS:
A. ENGINEER — Larson reported that Well 9 was pulled for routine maintenance and found sand at
the bottom of the Well. This is normal. The sand was removed and Traut Wells will be putting
the pump back in place in the next couple of weeks.
B. OPERATIONS/OFFICE: Ahles told the Board that the Water Treatment Plant operations have
been going great over the past month. Thomas informed the Board that a new Administrative
Assistant will be starting soon and that the Office was extremely busy.
8. APPROVE LIST OF CLAIMS: Motion by Vetsch, second by Schoen, to approve the December
2018 and January 2019 Claims as presented. Motion carried unanimously.
9. OTHER BUSINESS / ANNOUNCEMENTS / CORRESPONDENCE: There was nothing new to report
under Other Business / Announcements / Correspondence.
10. ADJOURN: Motion by Schoen, second by Kauffman, to adjourn the meeting at approximately
6:23 PM. Motion carried unanimously.
Jeikifer Thoros, Recording Secretary