2019-05-13 Joint Powers Water Board MinutesJOINT POWERS WATER BOARD MINUTES
Regular Meeting of
May 13, 2019
5:30 PM
Joint Powers WTP
5:34 PM CALL TO ORDER by Vice Chairperson Chris Kauffman
Board Members Present: Joe Hagerty, Chris Kaffman, Nadine Schoen, Jim Zajicek
Board Members Absent: Jillian Hendrickson, John Vetsch
Staff Present: Larry Cook - Veolia Water
Staff Absent: Andy Ahles, Jennifer Thomas
Engineering Present: Chris Larson, SEH
Engineering Absent: None
City Administrator(s): None
Visitor(s): N o n e
1. CALL TO ORDER/ROLL CALL: Chairperson Kauffman called the meeting to order.
2. ADOPT AGENDA: Motion by Schoen, second by Zajicek, to adopt the Agenda as
presented. Motion carried unanimously.
3. MINUTES: APRIL 22, 2019 REGULAR BOARD MEETING: Motion by Hagerty, second by
Schoen, to approve the Minutes of the April 22, 2019 Regular Board Meeting. Motion
carried unanimously.
4. CONSENT AGENDA: Motion by Zajicek, second by Hagerty, to approve the Consent
Agenda below. Motion carried unanimously.
A. RECEIPT OF MAY 2019 BUDGET REPORT
B, RECEIPT OF MAY 2019 CASH BALANCES
C. RECEIPT OF APRIL 2019 MONTHLY OPERATIONS REPORT
5. UNFINISHED BUSINESS:
A. JOINT POWERS WATER BOARD ("JPWB") RETENTION SCHEDULE: The Board packet
contained a list of boxes that are labeled with their contents and "destroy by" date
based on the League of Minnesota'Cities ("LOMC") retention schedule. Cook told the
Board that the boxes are not set to be destroyed as of yet, but wanted the Board to be
aware of what is currently in storage. Cook confirmed that the JPWB attorney gave
approval to move forward with the LOMC retention schedule. Cook also stated that he
talked with Steve Bot, St. Michael City Administrator, who gave approval to move
forward with the LOMC retention schedule. Cook will contact the Adam Nafstad,
Albertville City Administrator, and Brian Hagen, Hanover City Administrator, to get
their input and approval. Cook informed the Board that all boxes would be gone
through one more time to confirm everything is correctly labeled. Once that happens,
scanning and shredding quotes will be presented to the Board. Kauffman asked if
anything has been thrown away. Cook said he assumes some things have been
destroyed over the years.
6. NEW BUSINESS:
A. PARKING LOT PAVING: Larson reminded the Board of their previous discussion
regarding the repaving, regrading and curb work to be done on the JPWB parking lot.
Larson obtained 3 quotes from Omann Brothers ($84,798.75); Burschville
Construction, LLC ($91,162.50); and Metro Paving, Inc. ($81,458). Omann Brothers
had the lowest bid at $84,798.75. Larson pointed out that Metro's bid came in lower,
but was only interested in doing the repaving portion of the project. Larson
recommended that the project be awarded to Omann Brothers in the amount of
$84.798.75. Motion by Zajicek, second by Schoen, to award the parking lot
repaving, regrading and curb work project to Omann Brothers for $84,798.75.
Motion carried unanimously.
JOINT POWERS WATER BOARD MINUTES
Regular Meeting of
May 1.3, 2019
5:30 PM
Joint Powers WTP
7. ENGINEER: None.
8. OPERATIONS/OFFICE: Cook told the Board that St. Michael and Albertville hydrant flushing
was completed and that work continues in Hanover. He also told the Board that there were
two watermain breaks over the past 2 weeks. One was behind Marksman Metals and the
other was a small private service line leak. Both repairs were completed.
9. APPROVE LIST OF CLAIMS: Motion by Zajicek, second by Schoen, to approve the May
2019 Claims as presented. Motion carried unanimously.
10. OTHER BUSINESS / ANNOUNCEMENTS / CORRESPONDENCE: There was nothing new to
report under Other Business / Announcements / Correspondence.
11. ADJOURN: Motion by Zajicek, second by Schoen, to adjourn the meeting at S:46 PM.
Motion carried unanimously.
Larry Cook, R vfding Secretary