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2001-09-11 PC Minutes CITY OF ALBERTVILLE . PLANNING & ZONING COMMISSION UNAPPROVED MINUTES September 11, 2001 1. CALL TO ORDER - ROLL CALL - ADOPT AGENDA Chair Brown called the regular meeting of the Planning and Zoning Commission to order. PRESENT: Chair Jim Brown, Commission members Ed Budde, Ron Klecker, Council Liaison LeRoy Berning, New Commission members Tom Fay and Tim Sweeney, City Planner Cindy Sherman, and Deputy Clerk Bridget Miller. Budde made a motion to approve the agenda as submitted. Klecker seconded the motion. All voted aye. Chair Brown took the opportunity to welcome and introduce the two new commissioner's. He was glad to see them and pleased that they are so interested in serving on the Planning and Zoning Commission. . 2. MINUTES a) July 25, 2001, regular meeting Klecker made a motion to approve the July 25,2001 minutes as submitted. Budde seconded the motion. All voted aye. 3. PUBLIC HEARINGS Chair Brown wanted to clarify there is no Public Hearings for tonight's meeting. City Planner Sherman confirmed that was correct. To the best of her knowledge there are no Public Hearings. 4. OTHER BUSINESS a) Albertville Plaza pun Amendment - Taco John's - Office Building Site Plan Review Chair Brown looked over the information and turned it over to the City Planner Cindy Sherman to go into a little more detail on the Site Plan. . City Planner Sherman clarified her duties as a City Planner. She is a consultant for the city. She looks over the incoming plans and gives staff recommendations according to the Ordinances the City has adopted. . . . CITY OF ALBERTVILLE PLANNING & ZONING COMMISSION SEPTEMBER 11, 2001 MINUTES PAGE 2 of 4 She touched briefly on the site plan before the commission. She discussed issues that were pointed out in the cover memo. She reviewed the ordinance regarding parking. The ordinance requires 64 parking stalls based on the uses proposed. In the site plan there are 68 spaces provided. She talked about the building type and construction. The Taco John's building is proposed to be a one story building and is depicted with an exterior of EIFS (stucco) with some other material as an accent on the lower portion of the building. The office building is proposed to be a mixture of masonry materials that includes predominantly brick with rock face block and stucco accenting. A detailed landscaping plan has been submitted. Staff has requested additional plantings along the street frontage as required by ordinance and screening with the PUD. As far as signage goes - a complete signage plan is to be submitted for the site. There has been no lighting plan submitted. Chair Brown asked if there was anyone in the audience representing this site plan. Mike and Brian were present. They are co-owners of the Taco John's and proposed office building. Chair Brown asked if the commission members had any comments or concerns with the site plan. Commission member Klecker had a concern with traffic. He has noticed more traffic going through Albertville with the Outlet Mall and other stores opening up in the City. Chair Brown commented that the area is zoned commercial. City Planner Sherman also stated that the site is zoned commercial. Commission member Sweeney wanted to know about the screening behind the site. There will be some type of screening from the residential and the commercial. Commission member Fay commented about the 64-parking spaces. How employees will occupy many of the spaces? Therefore leaving "X" many left for the customers. The way the parking is laid out it is figured in a square footage. It is laid out in the Ordinance. Council Liaison Berning asked about the driveway. He has noticed the amount of customers. A number of trucks are parking on the street because there is no room in the parking lot for them. Brian John stated that the number of parking spacing is figured out according to the ordinance the city has adopted. . . . CITY OF ALBERTVILLE PLANNING & ZONING COMMISSION SEPTEMBER 11, 2001 MINUTES PAGE 3 of 4 Council Liaison Berning was very concerned about the delivery truck(s) or if Johnny wants to go snowmobiling and has a trailer. Where or how is he supposed to get through or park? Chair Brown asked if the co-owners would consider going to a smaller building on the Taco John's and the Office Building allowing for more vehicle mobility. Chair Brown asked if there were any further comments. If so is there some type of a motion. Budde made a motion not to approve the Site Plan proposed for the Taco John's and Office Building based on too much in the space provided. Fay seconded the motion. All voted aye. Mike and Brian Johnson asked the commission - What does the commission want to see? Council Liaison Berning reminded the commission members the original plan that was proposed for this site. This concept plan will go before the City Council on Monday, October 1, 2001 with the recommendations of the Planning Commission. Brian Johnson asked if they merged the two buildings would that be better. In summary of the Planning and Zoning Commission - they find the site plan to tight of a plan. It is not what was on the original plan that was brought before the Planning and Zoning Commission and the City Council. b) Cedar Creek South Seventh Addition - Final Stage PUD - Final Plat Chair Brown looked over the proposed plan and turned it over to Cindy Sherman. City Planner Sherman highlighted on the history of this site for the new commission members. Kenco came with one big Site Plan to begin a Preliminary Plan for the land. As they finalize each section they come before the Planning and Zoning Commission and City Council. In this case we are discussing Cedar Creek South Seventh Addition. Don Jensen, representing Pilot Land/Kenco went into discussion of the site plan before the commission. He noted the minor changes on the plan. They went from 28 units to 25 units. They are requesting detached units verses the two unit buildings as proposed. . . . CITY OF ALBERTVILLE PLANNING & ZONING COMMISSION SEPTEMBER 11, 2001 MINUTES PAGE 4 of 4 Commission member Klecker asked if there is a Community Room. Don Jensen stated there is no community room. If the residents wanted to have a gathering they have the use of the clubhouse. Council Liaison asked if there could be additional parking spaces for "Guest Parking" . Mr. Jensen would take into account and figure some additional parking spaces would be provided. Chair Brown asked if there were any additional comments from the commission. He also asked if there was anyone in the audience with concerns about the site plan. There was no one present. Budde made a motion to approve Cedar Creek South Seventh addition with the additional parking spaces being provided for Guest Parking and the recommendation of staff. Klecker seconded the motion. All voted aye. 5. ADJOURNMENT Klecker asked about the Heuring Meadows addition - he asked about the berming or screening that was to be proposed. Staff will look into the berming-screening on the Heuring Meadows Site Plan. Klecker made a motion to adjourn at 8:33 p.m. Budde seconded the motion. All voted aye.