2020-06-22 Joint Power Water Board MinutesJOINTPOWERS WATER BOARD MINUTES
Regular Meeting of
June 22,2020
6:U0B'M
Joint Powers WIT
Board Members Present: Chris Kauffman, Joe Hagerty, ]iUien Hendrickson (video conference),
Rob Olson, Nadine Schoen, ]inn Zajiaok
Board Members Absent. Nome
Staff Present. Larry Cook, Jennifer Thomas, Andy Ah|es-Veo||o Water
Staff Absent: Jon Roberts -Veo||a Water
Engineering Present: None
1. CALL TO_ORDE ROLt. CALL: Chairperson Kauffman called the meeting to order.
2, ADOPTAGENDA: Cook asked to add an item on grant status. Motion by Hagerty,
second by S,choeni, to adopt the Agenda with the proposed chanige. Motion carri
Hagerty, approve the Minutes of the June 22, 2020 regular Board Meeting. Moti
carried unanimously.
4. CONSENT AGENDA: Motion by Olson, second by Schoen, to approve the Consent
Agenda below. Motion carried unanimously. I
BUSINESS:
UNFINISHED
A- - Cook told the Board office staff |sback
full-time and are practicing social distancing. Face masks are required ofaW
employees when they are within six feet mfone another. Asneeze guard was installed
on the counter in the office and masks are avaNab|eto customers who choose to enter
the building.
B. PARKING LQTUPDATE, - Cook followed up with Mike Horn, Project Inspector for this
project. Everything iscomplete and staff is monitoring some low areas that have
per[odicaUy gathered water and may need to be rep�aced. Thus far everything looks
good.
C. -[ookto|dtheBoarddhatthegeneratnrhasbeen
ordered from Cummins and is expected to be here sometime in October. P8ams and
specifications are being prepared for the work to connect the generator to the ex|st�|mg
location and to relocate the current generator toWell 6. Larson and his engineer are
working on those plans and will bring quotes tothe Ju�y meeting, Cook also told the
Board that a $10,000 grant for the purchase of the generator has been received, as
weU as a second ¢10,0QD grant to help offset costs of the Mring. This is a tota� of
$28,000 received from the Department ofHealth.
J( INT'POWERS WA'I'ER 130ARD MINUFES
Regular Meeting of 'June 22, 2020
6:00 I'M
Joint Powers W'14)
6NEW BUSINESS;
A. STANDBY GENERATOR - " LOAD -' BA - NKR " P01PO' S ' At- - Kauffman asked why this was not
in the original bid. Cook explained that they are alb separate items and since the
generator was the big ticket item, they wanted to proceed with the order based on the
lead time to receive it. Olson responded that the bid for the generator was done right
away since SEH needed time to complete, plans for additional work that needs to be
done. If the entire project had been bid at once, the project would have taken longer
to complete, Cook said the project will stall be in the $400,000 originally proposed and
approved. Cook explained how generators need to be exercised at least monthly and
it is better to exercise them, under a load rather than a dry load. This can be done by
turning on "veils at the Water Plant or by a load bank, which is artificial and does not
require Operators to manually turn on. CUrnmins quoted both a 250kw load bank
($17,500) and a 500kw load bank ($22,500). Hagerty asked if the current generator
is exercised on a monthly basis and Cook told 1'*n it is and has its own load bank.
Cook asked for Board approval to move forward w0 Cummins $22,500 quote to
purchase the 500kw load bank. Motion by Hagerty, second by Olson, to approve
Cummins $22,5,00 quote for the purchase of a 500kw load bank. Motion
carried u,nanimously.
B. WE51_WATER TOW ' E "' R - - SP - RIN - T -' LEAS - E "- A ' Q ' REEMENT UPDA'E.E. - Cook told the Board
that Sprint sent a letter indicating they are not renewing their lease on the West Water
Tower. Cook left messages for Sprint to discuss, but has not heard back. Cook
believes that because T-Mobile and Sprint merged and T-Mobile already has an
antenna on the tower that there is no need for the additional antenna. Sprint also did
a major upgrade on the East Tower, so that may be why they are not renewing the
lease. Cook confirmed that Sprint is within their rights to not pursue this agreement.
Once their lease has expired they have 60 days to remove any existing equipment on
the West Tower.
C, FUTURE MEETING OPTIONS - Cook asked the Board if they want to continue holding
meetings remotely and in person. The Board agreed to hold meetings this way until
MN's Governor moves State requirements to Stage 4.
ENGINEER: None.
OPERATI 7N QEJELCE: Cook told the Board that irrigation water consumption is high and that
we are working with the Department of Health and EPA to see if we can stop injecting and go
back to recovery to get through the dry spell. Cook is working with Larson to see, if in the
future we can start recovery at the beginning of May. Kauffman asked at what point the Cities
are notified that there needs to be a watering ban or watering on specific days. Thornas
explained that residents are currently unable to water between 10:00 AM and 7:00 PM. This
ban is for odd / even days and runs from June 1 - September 30. Haggerty asked if
townhome associations are allowed to install a well versus using City water, Cook said this is
a part of our Wellhead Protection Plan as to what is allowed depending on location.
9. APPROVE LIST CLA MS: Motion by Schoen, second by Zajicek, to approve the June
...... . . .. I - ..........
2020 Claims as presented. Motion carried unanimously.
11. ADJOU.RN: Motion by Zajicek, second by Olson, to adjourn the meeting at 6:25 PM.
Motion carried unanimously.
Jnifer 11w, mas, Recording Secretary
t�