2020-11-23 Joint Power Water Board MinutesJOIN'r POWERS WATER BOARI) MINLJES
Regular Meeting of
Noveniber 23, 2020
6:00 PNI
.Joint Powers W'1'P
Board Members Present. Chris Kauffman, Joe Hagerty, Nadine Schoen, Jim Zajicek
Board Members Absent. Jillian Hendrickson, Rob Olson
Staff Present: Larry Cook (remote), Jennifer Thomas, Andy Ahles - Veolia Water
StaffAbsent: ]on Roberts - Veolia Water
Engineering Present., Chris Larson - SEH
Engineering Absent: None
=0IVIMM � � 11 11 111,
1 . .
2. ADOPT AGENDA: Motion by HIagerty, second by Zajicek, to adopt the Agenda, as presented.
Motion carried unanimously.
3o MINUTES; .,...QCT_0_QER 2�E 2,0120 REGULAR BOARD MEETING.- Motion by Hagerty, second" by Schoe
to approve the Minutes of the October 26, 20120 regular Board Meeting. Motion carried
unanimously. I
4. CONSENT AGENDA: Motion by Hagerty, second by Zajicek, to approve the Consent Agenda
below. Motion carried unanimously.
UNFINISHED BUSINESS:
A. GENERATOR PROTECT UPI_ E - Larson told the Board that everything is done on thils project
except for the delivery of the new generator. The electrical engineer and contractor are
reaching out to Cummins to find out when this will be delivered. No date has been given, as of
today.
A. VEOLIA 2021 PROPOSED O&M BUDGET AND 2021 PROPOSED JOINT POWERS WATER BOARD
BUDGET - Cook referenced the 20121 proposed Veolia O&M budget and the 2021 proposed Joint
Powers Water Board budget located in the Board packet. He said the Veolia O&M proposed
budget hais increased due to the hiring of a new Assistant Water Supervisor, This individual will
train under Ahles for the administrative portion of this position so they can potentially step into
Ahles' role when he retires in 3 years. This individual will also train and learn the hands-on
operations, so they are able to help out in the field. The position is, intended to be a permanent
on -going position. Cook explained that the 20121 proposed O&M budget reflects the salary and
benefits for this position. Kauffman asked what O&M means. Cook explained that it stands for
Operations & Maintenance and that it is all of Veolia's overhead costs within the operations and
maintenance of the JPWB treatment and distribution systems, including the customer service
side of things. Cook noted that there is a difference Of just Linder $401,0100 on the LIM budget
and that repair and maintenance has gone up a little in anticipation of general maintenance due
to the age of the facility. There was also an increase in chemicals due to an increase in costs
from distributors and suppliers. Facility Management is a new line item this year. Last year it
was $492 for the security system. This year $24,000 in groundis maintenance has been added
to that line item. This is for landscaping which has historically been paid, out of O&M or sludge.
To make it more transparent, Cook has included it as a separate category. Sludge haul off for
2021 has remained the same and utilities have been increased slightly. Cook reminded the
-JOINTPOWERS, WATER BOARD MINUTES
Regular Meeting of
November 23, 2021)
6:00 I'M
.Joint Powers w,rp
Board that if the LIM budget is riot used,. Veolia will return that money to Joint Powers. Hagerty
asked if Cook antic'ipatedl a refund based on 2020's LIM budget. Cook felt there will likely be a
refund after reconciliation. Kauffman said he isn't happy with the 12.14% increase and Cook
explained that the biggest portion is the salary and benefits for the new position and that in
2020 sludge was hauled twice instead of once and wasn't financially prudent. The 2021 reflects
this change. Cook then referenced the proposed Joint Powers Water Board 2021 budget. He
said the biggest change is In Contract Maintenance, which was previously discussed. There are
no major construction plans for 2021, so nothing has been budgeted, General engineering fees
were reduced because there are no major projects planned', No major well maintenance or
system maintenance is planned for 2021, but contingency fees have been added to the
proposed budget so there are funds if necessary. There is a 12.15% reduction in the proposed
Joint Powers Water Board 2021 budget. Hagerty asked If there was money budgeted for
potentialland acquisitions and Cook replied that would have to be brought up at a special
session aind that nothing budgeted. Cook asked for a motion to approve the Veolia 2021 O&M
Budget and Joint Powers Water Board 2021 Budget as presented. Motion by Schoen, second
by Zaiicek, to approve the Veolia 2021 O&M Budget and Joint Powers Water Board
2021 Budget as presented. Motion carried unanimously.
B. 2021 UTILITY RATES - Cook told the Board that he looked at the 2020 water revenues and
expenditures and based on the Board's current financial situation he recommends utility rates
not be increased in 2021. Cook told the Board that in 2018 waiter sales revenue was $2.36M
and that 2019, water sales revenue was $1.96M. Those revenues outweighed overall cost
expenditures for Joint Powers. Cook asked for a motion to maintain utility rates as they are.
Motion by Schoen, second by Zajilcelk, to maintain utility rates with no change. Motion
carried unanimously.
CDECEMBER 2020 BOARD MEETING - Cook told the Board that the December Board meeting is
scheduled for December 28, 2020. Since Board, mernbers may be traveling due to the holidays,
Cook asked the Board if they would like to caiincel the December 28, in meeting and if so, to
adopt Resolution No 20i2O-2 authorizing payment of clair-nis at the January 25, 2021 Board
meeting. Motion by Schoen, second by Hagerty, to approve canceling the December
28, 20i2O Board meeting anclaclopting Resolution No. 2020-2 authorizing payment of
claims at the 3anuary 25, 2021 Board meeting. Motion carried unanimously.
Nonie.
A. OPERATIONS UPDATE- Ahles told' the Board that injecting started at the end of October and
that the distribution system has slowed down
B. WASTE WATER PLANT MANAGER TION - Cook told the Board that Jon Roberts, Waste
Water Plant Manager, has accepted a position within Veolia and is transferring to Oklahoma.
His last day with Joint Powers will be Friday, Decernber 11. Cook told the Board that he is
actively recruiting for a replacement,
9a APPROVE LIST OF CLA ' IMS: Motion by Hagerty, second by Zaijicek, to approve the November
2020 Claims as priesentedi. Motion carried unianimously.
-JOINT POWERS WATER BOARD MINuTES
Regular Meeting of
November 23, 2020
6:00 PM
Joint Powers WT 11,
11, ADJ,O,URN: Motion by Zajicek, second by Schoen, to adjourn the meeting at 6-46 PM. Mot�i
carried unanimously. I
Jargon�fThoma,,,/Recording Secretary