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2020-09-28 Joint Power Water Board Minutes,JOINT POWERS WATER BOARD MINUTES Regular Meeting of September 28, 2020 6:00 PNI .Joint PoNvers WT11 Board Members Present: Chris Kauffman, Joe Hagerty, Jillian Hendrickson, Rob Olson, Nadine Schoen Jim Zajicek Board Members Absent: None Staff Present: Larry Cook, 3ennifer Thomas, Andy Ahles - Veolia Water Staff Absent: ]on, Roberts - Vedia Water Engineering Present. Chris Larson - SEH Engineering Absent: None Administrators Present., Adam Nafstad - City of Albertville - Via Zoom Engineering Absent: Steve Bot - City of St. Michael Brian Hagen - City of Hanver 1CALE-TO ORDER/ROiLL CALL: Chairperson Kauffman caliled the meeting to order. 2ADOiP ' T GENDA: Motion by Olsoin, second by Hagerty, to adopt the Agenda as presented o. Mtion carried unanimously. 3, MINUTES: AUGUST .2420Z1_REGULAR BOARD MEETING: Moon by Olson, second by Hagerty, to approve the Minutes of the August 24, 2020 reguilair Board Meeting. Motion carried unanimously. 4. CONSENT AGENDA: Motion by Hagerty, second by Hendrickson, to approve the Consent Agenda below. Motion carried unanimously. minim UREI,RISHED BUSINESS: A. GENERATOR PROJECT UPDATE - Cook updated the Board on the status of the Water Treatment Plant generator project. Antes told the Board that by late October the contractor wanted to move the current generator off the existing pad, break up the pad, rebuild the pad, lay the piping and conduit and Put the old generator back on it. In January 2020 the contractor would take the current generator off the existing pad and move it to Wells 6 & 7. The new generator would be brought in and set on the new pad. The contractor toad Ahles that the Water Treatment plan would be without a generator for 2 weeks arid Ahles told them we can be without a generator for a maximum of 6 hours. Cook said the contractor has been asked to adjust their original plan. Larson said he talked to Cummins and asked for, a hard date on when the generator would arrive. Cummins did not have a, hard date, but said they expect it will arrive in January 2021. Larson told the Board that Design Electric will start at Welt 6 & 7 within the week. Kauffman asked if it makes sense to move this to, the spring. Larson said all work will be done by the end of October, so when the generator arrives it will just need to be hooked up. Cook asked about the natural gas line and Larson said the project manager for Design Electric said he contacted! CenterPoint Energy, but he did not have a firm date on when that would happen. Larson said that everything is in: place and ready for when the generator arrives. ,JOINT POWERS WATER BOARD MINUTES Regular Meeting of' Septernber 28,2020 6:00 PM .Joint flowers W , VP A. CONTRACT EXTENSION - Cook told the Board that the current operation and maintenance services agreement between Joint Powers Water Board and Veolia expires as of December 3,1, 2020. St. Michael and Hanover have extended their contracts from January 1, 2021 - December 31, 2023. Cook asked for Board approval to extend the operation and maintenance service agreement between Joint Powers Water Board and Veolia by another 3 years. Motion by Schoen, second by Olson, to approve a 3 year extension of the operation and maintenance agreement between Joint Powers Water Board and Veolia. Motion carried unanimously. B. NEW WATER TREATMENT PLANT EMPLOYEE - Cook explained that with the growth of St. Michael, Hanover and Albertville, higher flow rates and the pending retirement of Andy Ahles in about 3 years, he has had discussions, with the City Administrators about bringing on an Assistance Supervisor to help leairn what Ahles does on a daily basis from the administrative side and to help with the operations staff on the operations sidle. This would allow this person to step right into Ahles' role when he does, retire. This position will be open to internal aind external candidates. Cook said recruitment will start at the end of October or beginning by November. This will riot be a part of this year's budget, but will Included in the 2021 budget, Cook also said the cost will be shared between Joint Powers, St. Michael and Hanover. Hagerty asked if the Assistant Supervisor position would continue after Ahles' replacement is moved into his role., Cook said that with the growth in the area, we would look to fill the Assistant Supervisor position again. Hendrickson asked what the pay range would be,. Cook said Veolia's corporate recruiting department will be utilized and will provide a pay range, post the position, research resumes, handle phone screens and send the final list of candidates to Cook. He will provide an update on thiis matter at a later date. C. WATER TREATMENT PLANT EXTENSION - Cook said there is a developer looking at purchasing property around the Water Treatment Plant and that it makes sense for Joint Powers to start looking at options to expand the Water Treatment Plant footprint before land around the facility is no longer available to Joint Powers. Larson said the Water Treatment Plant has used up the land it currently has. Nafstad told the Board that there is close to 301 acres of undeveloped and to the East of the Water Treatment Plant and a sliver to the North of the plant. Kauffman asked if it adjoins the current property line and Nafst'ad says it does. The amount of necessary expansion is not known, but the Cities do not want to be landlocked and riot have the ability to do something when expansion is necessary. There is a development group, Tom Gonyea, which has some partners that have a purchase agreement with the owners for a single family residential development primarily to the East of the Water Treatment Plant. Nafstad said it is prudent for the Board to give staff the direction to talk with the developer and owners to find out what, if any, portion of the property they would be willing to sell and at what price and to also have Larson explore what plant expansion is necessary. Nafstad shared his screen with the Board and showed them different areas that are currently being considered, Cook asked if homeowners to the West would be willing to sell their properties and Hendrickson asked why they couldn't be contacted and asked to sign a first right to buy agreement. Schoen asked if they have a price on it. Olson said the developer could put 30 homes on the property, so the price would be high. Hendrickson asked if the current parking lot is needed and Cook said: there are times when it is full. Hendrickson asked if the current plant could be built up instead of out, Cook and Larson said that is a possibility, but could be expensive. Kauffman asked how many acres would be needed and Larson said he believes about S. Nafstad said that years ago the owners had a preliminary plat that goes back to the late 90s. The owners didn't waint to sell off a piece when it may be necessary to develop the whole property for residential homes. Nafstad asked how many acres Would be needed for a full softening plant and Larson said 3-4 acres would be plenty. Cook asked if expanding straight north of the plant makes sense. JOINT POWERS WATER 130AIZD MINU`J'*ES Regular Meeting of September 28, 2020 6:00 PNI Joint Powers WTI11 Nafstad said the owners do not have access to that area and the developers would likely look at selling off that piece. He asked for Board approval to have discussions regarding the purchase of property around the Water Treatment Plant. The Board gave its general concenses to continue looking into the purchase of property around the Water Treatment Plant facility. 7. ENGIREER: Larson told the Board he is downloa61ngi water data aind can issue an ASR summary report in a couple of weeks, 81 OPERATIONS/OFFICE: Cook told the Board that fall hydrant flushing has started and Ahles said sprinkling restrictions will end on October 1. 9. APPROVE LIST OF CLAIMS: Motion by Hagerty, second by Olson, to approve the September 2020 Claims as presented. Motion carried unanimously. 10. OTHER BUSINESS / ANNOUNCEMEN5 / IR PONDENCE: None. 11. ADJOURN: Motion by Olson, second by Hendrickson, to adjourn the meeting at 6:47 PM. Motion carried unanimously. Tennj,er Thom, Recording Secretary