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2020-10-26 Joint Power Water Board Minutes-JOINT POWERS WATER BOARD MINUTES Regular Meeting of October 26, 2020 6:00 PM .Joint Powers WTP 6:03 PM1 CALL TO ORDER by Chairperson Kauffman, Board Members Present: Chris Kauffman, Joe Hagerty, Jillian Hendrickson, Rob Olson, Nadine Schoen, Jim Zajicek Board Members Absent: None Staff Present: Larry Cook, Jennifer Thomas, Andy Ahles - Veolia Waiter Staff Absent: Jon Roberts - Veoha Water Engineering Present. Chris Larson - SEH Engineering Absent: None : Chairperson Kauffman called the meeting to order. 2. ADOPT AGEND " A: Cook asked to add a separate estimate to the Agenda for Item 6B (Sludge Disposal) since the current Memo does not reflect the estimate pricing for this project. Motion by Hagerty, second by Oilson, to adopt the Agenda and addition as presented. Motion carried unanimously. 3MINUTES: SEPTEMBER 28,-2.020 REGULAR BQA_R_ MEETING: Motion by Schoen, second by Olson, to approve the Minutes of the September 28, 2020 regular Board Meeting. Motion carried unanimously. 4. CONSENT AGENDA: Motion by Hagerty, second by Schoen:, to approve the Consent Agenda below. Motion carried unanimously. A SEH-PROPOSAL FOR T-MOBILE WORK - Larson told the Board that T-Mobile is proposing to upgrade their antenna facilities at the West Water Tower. SEH is proposing to perform plan review and inspection of T-Mobiles work. Larson informed the Board that SEH does, this work on a pass through basis and that the estimated fee for the work is $8,700. Larson's understanding is that the Board already received the $8,700 check from T-Mobile to cover SHE's services. Larson asked for Board approval to move forward with SEH's $8,700 proposal to perform plan review and inspection of T-Mobiles work on the West! Water Tower. Motion by Schoen, second by Hendrickson, to approve SEH's $8,7001 proposal to perform plan review and inspection of T-Mobiles work on the West Water Tower. Motion carried unanimously. GENERATOR PR03ECT UPDATE - Cook told the Board that everything is done on this project except for the delivery of the new generator. Concrete pads at both locations are complete and temporary wiring has been run. A work order for natural gas is, in place and lines will be run closer to the generator delivery date. Hagerty asked how long it takes to run the natural gas lines and Cook said he thought it would take I to 2 days. The current generator is sitting on a trailer and will be moved to Wells 6 & 7 when the new generator is delivered. Once the new generator arrives it will be set up and natural gas and electric will be hooked up. There will be a crew on standby to fire up the current generator should power be lost. The initial estimation for delivery of the new generator was January 20,21, but that date has been moved to the end of November 2020. Larson said that because of the: Current load bank, it may be possible to start up the new generator and test it while the old generator is hooked up. This would mean being without power only when wires are being laid. JOINT POWERS WATER 130AR-D MINurES Regular Meeting of, October 26, 2020 6:00 F`M Joint 11"osvers IT jklmys A. RQQFIOP FURNACE REEP&tRjN iL—oEMENT - Cook informed the Board that the heating unit that heats the board room has a cracked heat exchanger. It has been tagged out and disconnected entirely so it can't be used due to possible carbon monoxide issues. The current unit is about 20 years, Cook provided 3 quotes: Comfort Matters ($6,681), AR Engh ($8,562) and Gilbert Mechanical ($8,947). Cook asked for Board approval to move forward with Comfort Matters quote of $6,681 to replace the board room heating unit. Kauffman noted crane time on AR Engh's and Gilbert Mechanicals quotes, but not on Comfort Matters quote, Cook said he felt that Comfort Matters quote covers all work necessary to replace the heating unit. Hendrickson asked if the quote was void since it was not within the 7 days referenced on Comfort Matters quote, Cook said Joint Powers does a lot of work with Comfort Matters and they will honor the estimate even if approved after the 7 days indicted on their quote. Motion by Hendrickson, second by Hagerty, to approve Comfort Matters quote of $6,681 to replace the board room heating: unit. Motion carried unanimously. LUDGE DISPOSA ' L - Cook told the Board that sludge is created as part of the water treatment process and that it is stored in a 100,000 gallon tank under the Water Treatment Plant garage. In the past the sludge has gone to St. Michael's or Albertville's Waste Water Plant drying beds and then hauled to a farm field when those reed beds are cleaned out. We are currently paying twice because the sludge is being hauled twice (Water Treatment Plant to Waste Water Treatment Plant to farm field), Big Lake and Monticello are not interested in taking the Sludge because it has no nutrient value and there is no benefit to, farmers. Annandale/Maple Lake agreed to take the Sludge for $.0165 per pound, but came back and said they would also not take it because there is no nutrient value. Cook said Mellgaard Services is willing to take the sludge; however, since he received their verbal quote it snowed and they are unable to take it to fields until spring. Cook said the City of Monticello is willing, to help by taking the sludge at the Monticello Waste Water 'Treatment Plant until the spring when the ground thaws and Melgaard is able to take the sludge to fields. Meligaard's quote is for $375 per load with an estimated total cost of $11,2501. This is about half of what Maple Lake/Annandale's disposal cost of $22,000 was going to run. Kauffman asked what we did with the sludge before, Cook said last year 17 loads were taken to the St, Michael Waste Water Treatment Plant. Kauffman asked if a fee was charged at that time and Cook said he did not believe so, but that a fee would have been charged when, it was hauled from St. Michael to a farm field. Kauffman asked when this was last done. Ahles said it was last hauled by Duane's Septic in January 2019, Cook said they would like to do this quarterly rather than waiting until the tank is full. Hagerty asked where Melgaard would haul the sludge to and Cook saiid tie did not know, but that lab data, consistency and toxicity were shared with Melgaard and they were not concerned. Cook said the final cost will be shared with the Board once Melgaiard is done. Motion by Schoen, second by Hendrickson, to approve Melgaard Services sludge removal proposal for an estimated $11,250 and to do sludge removal on a quarterly basis. Motion carried unanimously. A. LAND ACQUISITION - Larson said there was a meeting between City Administrators, SEH and Veollia regarding potential liand acquisition. The land to, the east of the Water Treatment Plant may be developed and is more desirable to the developer than land north of the Water Treatment Plant. Hagerty said hie talked to one of the homeowners who lives to the west of the plant about Joint Powers Water Board exploring purchase of property around the Water Treatment Plant and the homeowner said he is looking to retire within a year and may be interested in selling. Larson said it seems like Cities and organizations could always use the land if something needs to be built at some point in the future, but lie doesn't think it would be enough land to do what is being considered. (continued on next page) .JOINT POAVERS WATER BOARD MINUTES Regular Meeting of* October 26, 2020 6:00 I'M .Joint Powers WT P Cook feels going east makes the most sense since north and west are where wells are Currently located and the water protection plan needs to be factored in. Hagerty asked which cities currently soften their water. Larson said Eden Prairie, White Bear Lake, Minneapolis, St. Paul and Eden Prairie do. Kauffman asked if those cities have an ordinance that doesn't allow people to purchase water softeners. Larson said he thinks softening companies still sell water softeners to Minneapolis residents. This topic will continue to be discussed at future meetings. ASR REPORT - Larson sa�d the ASIR report was SUbmiLted and injec�tions will start on October 27, 2020. Joint Powers should be abile to get 100,000,000 gallons in this year - A, ASSISTANT", LEAD WATER OPERATOR P ' ' S ' ITIO�N- Hendrickson asked if a person had been hired for the assistant lead water operator position. Cook said he is hoping to start the process this week since it will take time to hire someone and complete the onboarding process. Since it isn't a part of this year's budget, Cook is asking for approval from his manager to move forward and noted that Steve Bot, St. Michael City Administrator, gave Ns approval to do so. B. FIRE HYDRANT FLUSHING_- Ahles told the Board that hydrant flushing was stopped due to weather and that Albertville was completed and about one-half of St. Michael was done, 9, APPROVE LIST OF CLAIMS: Motion by Schoen, second by Oilson, to approve the October 2021T Claims as preseint�ed. Motion carried unanimously. 11. ADIO.U,R,N-. Motion by Olson, second by Hendrickson, to adjourn the meeting at 6:35 P Motion carried unanimously. I Je�`liifer Thos Recording Secretary