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2019-07-15 City Council MinutesNbertville sm" Ta wWw. •w QV Uf . ALBERTVILLE CITY COUNCIL Monday, July 15, 2019 APPROVED MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01p.m. 2. ROLL CALL Present: Mayor Hendrickson and Councilmembers Halling, Olson and Vetsch Absent: Councilmember Cocking 7:00 PM Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, Planner Lexi Weihe, Finance Director Tina Lannes, and City Clerk Kimberly Hodena Others Present: Haley Rogers, Alyssa Gallagher, Kelly Meyers, Kelly Duncan, Justine Folkstad, Aquatennial Royal Court, Andy Berg 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Recognition of Haley Rogers, Queen of the Lakes and Former 2017-2018 Miss Albertville Alyssa Gallagher, Albertville Royalty Program Director, spoke on Rogers activities and qualities during her time in the program. Gallagher stated how proud she is of Rogers work in the community and service to the program. The Minneapolis Aquatennial Court was present and commended Rogers. Hendrickson thanked Rogers for her service and representing Albertville so well. She then presented Rogers with a Certificate of Appreciation. B. Employee Years of Service Recognition — Tina Lannes Nafstad reported that Lannes has worked for Albertville for 15 years and wears many hats in her role with the city. Council thanked Lannes and Hendrickson presented her with a plaque. C. Long Range Financial Plan Andy Berg of ABDO, Eick & Meyers, LLP, the city's public accounting consultant firm, was present to review the long range plan. Nafstad reported that annually this is reviewed as a beginning step to the budget process. Berg reviewed the assumptions used in the plan, the tax rate, cash balances and future debt. Hendrickson inquired if that debt was factored into the numbers in the plan and Berg replied that it Page 1 is. The future debt is approximately $7.5 million for wastewater improvements and street projects. These would be bonds that will come on in 2021 for payment. He reviewed the general fund, enterprise funds and capital outlay. Nafstad inquired if Berg felt there were any issues the Council should be aware. Berg stated the funds are healthy but they may want to review the recycling fund in a few years as that is decreasing. Nafstad also noted an item to be aware of is how sustainable building revenue will be as residential growth slows. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Olson, seconded by Halling, to approve the Agenda as presented Ayes: Hendrickson, Halling, Olson and Yetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the June 17, 2019 regular City Council meeting minutes as presented B. Authorize the Monday, July 15, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Accept Fire Department Update D. Accept 2nd Quarter Budget to Actual Report E. Accept Accounts Receivable Report F. Approve A Temporary Outdoor Music Permit for the 152 Club, Inc. for September 14, 2019 from 8:00-11:59 p.m. G. Approve A Temporary Outdoor Music Permit for the 152 Club, Inc. for September 28, 2019 from 4:00-11:59 p.m. H. Approve Partial Pay Estimate No. 2 to Valley Paving, Inc. in the amount of $80,493.82 for 2019 Street Improvements project Motioned by Vetsch, seconded by Olson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Halling, Olson and Vetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. 7. PUBLIC HEARINGS — None City Council Meeting Minutes Page 2 Regular Meeting of July 15, 2019 8. DEPARTMENT BUSINESS A. Finance 1). General Obligation Sanitary Sewer Revenue Bonds Series 2019A Tammy Omdal of Northland Securities, the city's financial consulting firm, was present at the meeting. She stated these bonds are for the wastewater treatment plant improvements and are in the amount of $5.7 million after receiving $2 million in grant dollars. It will be a 20 year bond. The city's bond rating will need to be determined and that will determine the interest. Vetsch inquired if the city's rating is favorable and Omdal replied she has no concerns. The sale of the bonds would be in August. Motioned by Vetsch, seconded by Olson, to accept the Finance Plan for the General Obligation Sanitary Sewer Revenue Bonds Series 2019A. Ayes: Hendrickson, Hailing, Olson and Yetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. Motioned by Yetsch, seconded by Olson, to Approve the Municipal Advisory Agreement between the City and Northland Securities for the General Obligation Sanitary Sewer Revenue Bonds Series 2019A. Ayes: Hendrickson, Hailing, Olson and Vetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. Motioned by Olson, seconded by Hailing, to Adopt Resolution No. 2019-028 for the issuance and sale of approximately $5, 720,000 General Obligation Sanitary Sewer Revenue Bonds, Series 2019A. Ayes: Hendrickson, Hailing, Olson and Vetsch. Nays: None. Absent: Cocking. MOTIONDECLARED CARRIED. Motioned by Halting, seconded by Olson, to Approve Resolution No. 2019-029 for the issuance of General Obligation Sanitary Sewer Revenue Bonds Series 2019A covenanting and obligating the city to be bound by and use the provisions of Minnesota statues, section 44". 086 to guarantee the payment of the principal and interest on the bonds Ayes: Hendrickson, Hailing, Olson and Yetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. 2). Tort Liability Insurance Renewal Lannes reported that they must decide whether to waive the limits or not for tort liability insurance. If the city waives these statutory monetary limits, it can increase exposure for the city and increase the premium. The City Council has decided to not waive the limits for the last several years. Motioned by Olson, seconded by Hailing, to not waive the City's monetary limits on tort liability established by Minnesota Statues, Section 466.04. Ayes: Hendrickson, Hailing, Olson and Vetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. B. Planning/Zoning 1). PS Deck Site Plan and CUP for Limited Light Industrial Use Brixius reviewed the zoning change that was approved to allow PS Deck to operate at the building. The plan and CUP were reviewed by the Planning Commission and they recommended approval with conditions. Those conditions include meeting all building and fire code, no outdoor storage, City Council Meeting Minutes Page 3 Regular Meeting of July 15, 2019 demonstrate well and septic meet code, parking conditions and painting must be done in an approved booth. Vetsch inquired what type of business use this would be and Brixius replied that PS Deck does staining and finishing. He stated the furniture is brought in and not constructed onsite. Olson inquired how materials will be delivered and what kind of doors are on the building. Brixius replied that there are no dock doors. Halling inquired if there is enough space for delivery trucks to maneuver in the paved area to the east. Hendrickson asked if the city could require trees for screening. Olson would like to see trees planted along CSAH 19 and 67a' Street NE. Hendrickson would like to see deciduous trees, no evergreens. Motioned by Olson, seconded by Hailing, to Adopt Resolution Number 2019-030 Approving a Site Plan and Conditional Use Permit for PS Deck for Limited Light industrial Use at 6737 Labeaux Avenue NE and amending the resolution to include screening of the east doors by providing four deciduous trees Ayes: Hendrickson, Hailing, Olson and Yetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. 2). Rigs to Rods Site and Building Plans, CUP and Interim Use Permit Brixius reported that Rigs to Rods is in the current location with no Conditional Use Permit or Certificate of Occupancy. They are seeking the CUP for their minor auto repair as well as an Interim Use Permit for U-Haul outdoor storage. He stated that the outdoor storage must be fenced and screened and will be used for U-Haul rental trucks and trailers. They will be allowed 500 feet of outdoor display area as well. Brixius indicated there will be no outdoor repairs. Hendrickson thought the business also washes vehicles and inquired if they have a drain for the runoff water. Brixius replied they have a septic tank. Olson felt there could be concerns with the septic being adequate for that runoff. Council discussed adding several conditions such as ensuring the well and septic is compliant and demonstrating how car wash drainage will be collected and treated. Motioned by Olson, seconded by Hailing, to Adopt Resolution Number 2019-031 Approving Rigs to Rods Site and Building Plans, Conditional Use Permit and Interim Use Permit 6737Labeaux Ave NE to include the above listed conditions Ayes: Hendrickson, Hailing, Olson and Yetsch. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. Brixius introduced Lexi Weihe, a new hire at NAC. Council welcomed Weihe. C. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) FYCC Olson reported the budget year begins in September and Albertville's contribution went up about $3,000. Fire Board Nafstad reported they will have a meeting at the end of the month. City Council Meeting Minutes Page 4 Regular Meeting of July 15, 2019 D. City Clerk 1). Waiver of License Fee for Centennial Celebration Mobile Food Trucks Motioned by Olson, seconded by Halling, to authorize waiver of application fee for Mobile Food Trucks only participating in the Centennial Celebration. Ayes: Hendrickson, Halling, Olson and Vetsch. Nays: None. Absent. Cocking. MOTIONDECLAREDD CARRIED. E. Fire —None F. Public Works/Engineering — None G. Building — None H. Legal — None I. Administration 1). City Administrator's Update Nafstad reported that staff sent the owner of the Hana building a letter asking them to remove the hazard building and they have indicated that process will occur soon. Couri stated that if it is not demolished, the city can pursue the condemnation process but it takes longer. Nafstad reported that federal grant applications for both the Completion of the 610 interchange and the 4 to 6 lane expansion project between Albertville and Monticello have been submitted. He stated this was in part to the work and lobbying done by participants in the I-94 Coalition. Nafstad was glad to say they received their permit from MPCA for the wastewater treatment plant. The discharge limits will provide success far into the future. Also, drilling for the force main will begin soon and last into winter/spring. Nafstad reported that the 2019 Street Improvements project has been slower than anticipated due to weather and the driveway replacements to be put in. Staff has received a mix of assessment agreements and outright payment to the contractor for driveway replacements. Staff is working with the contractor on the Barthel house demolition. Because some asbestos was found, there must be a two week public notice before it can be torn down. Striping of city streets and crosswalks is schedule for this month. City staff is working on a monument sign agreement on city property for the Fieldstone Passage development in St. Michael. Nafstad discussed the proposed I-94 improvement that will be occurring and stated that the goal is to maintain four lanes open at all times. The bridge at CSAH 19 is being designed to accommodate expansion in the future. 9. Announcements and/or Upcoming Meetings City Council Meeting Minutes Page 5 Regular Meeting of July 15, 2019 Hendrickson inquired when the St. Michael Daze & Knights social event for council would be. Staff will forward the information once received. July 25 Fire Business Meeting, 8:00 p.m. July 22 Joint Powers Water Board, 6:00 p.m. Centennial Planning, 7:00 p.m. July 30 Fire Advisory Committee, 6:00 p.m. August 5 City Council, 7:00 p.m. August 12 STMA Ice Arena Board, 6:00 p.m. August 13 Planning Commission, 7:00 p.m. August 19 City Council, 7:00 p.m. August 26 Joint Powers Water Board, 6:00 p.m. Parks Committee/Centennial Planning, 7:00 p.m. Halling excused herself from the meeting at 9:00 p.m. 10. Budget Workshop Nafstad inquired if Council would still like to hold the workshop as there were two members missing this evening. Council would like to have the workshop at the next meeting with the full Council. Council briefly discussed pay back options for the new fire trucks, library pay back and law enforcement contract increase. Vetsch stated he would like to see the levy kept under 3% and definitely not more than 5%. Olson felt they have been fairly steady over the last several years around 3%. He stated he realizes that there will be larger increases on years when bond payments are added. Motioned by Olson, seconded by Vetsch, to set a workshop meeting to immediately follow the regular City Council meeting of August S, 2019. Ayes: Hendrickson, Olson and Vetsch. Nays: None. Absent: Cocking and Hailing. MOTIONDECLARED CARRIED. 11. ADJOURNMENT Motioned by Vetsch, seconded by Olson, to adjourn the meeting at 9:43 p.m. Ayes: Hendrickson, Olson and Vetsch. Nays: None. Absent. Cocking and Hailing. MOTIONDECLARED CARRIED. Respectfully submitted, Kimberly A. H ' ena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of July 15, 2019