2021-01-25 Joint Power Water Board MinutesJOINTPONVERS WATER BOARD MINUTES
Regular Mecting of'
January 25,,2021
6:6o P M
Joint Powers MAT
6:03 PM CALL TO ORDER by Chairperson Kauffman.
Board Members Present. Tom Dierberger, Joe l-lagerty, Jillian Hendrickson (rennote), Chris Kauffman,
Rob Olson, Nadine Schoen
Board Members Absent: None
Staff Present: Larry Cook, Jennifer 'Thomas, Andy Ahles - Veollia Water
Staff Absent: None
Engineering Present: None
Engineering Absent: None
I CALL TO ORD E R/,RQLLQA(,.L: Chairperson Kauffman called the meeting to order.
2, ADOPT AGENDA: Motion by Olson, second by Schoen,, to adopt the Agenda, as presented.
Motion carried unan,imously.
3. MINUTES: NOVEMBER 23,,,_2020 REGULAR BOARD MEETING: Motion by Schoen, second by
Hagerty, to approve the Minutes of the November 23,, 2020 regular Board Meeting. Motion
carried unanimously.
4. CONSENT AGENDA: Motion by Schoen, second by Olson, to approve the Consent Agenda
below. Mot:ion carried unanimously.
oil
S. UNFINISHED BUSINESS:
A. GENERATOR PROJECT UPDATE - Cook told! the Board that the Water Treatment Plant generator
has been installed and that CenterPoint Energy needs, to ruin the gas line to the generator to
complete this project. The old generator is in place should it be needed prior to the gas tine
being run. CenterPoint Energy was, going to assess a charge for out of season digging, but
looked at emails and correspondence and realized they told US they Would not charge for that to
be done. Cook said there is an Interruptible Gas Service Agreement with CenterPoint that gives
CenterPoint the right to turn off the generator if the draw on the gas is too much and they
aren't able to supply critical facilities in St. Michael or Albertville. Cook said the likelihood of
that occurring is minimal.
A. APPOINTMENT OF BOARD POSITIONS - Appointment of 2021 Board positions was tntroduced by
Cook. Motion by Haigerty, seconid by Olson, to appointment Nadine Schoen as
Chairperson, Jillian Hendrickson as Vice Chairperson and Chris Kauiffman as Treasurer.
Motion carried unanimously.
Nadine Schoen took over as, Chairperson.
JOIN'r POWERS, WAITI� BOARI) NI]Nrrr�,,s
Regulat- Meeting of
Januai-v 25, 2021
6:6o PM
Joint PoNvers WIT'
AP?OINJMENT OF OFFICIAL N-EWSPAPER,,AUD1TQR AND DE 0 ITORY - Appointments of
Official Newspaper, Auditor and Depository were introduced by Cooik. Motion by Olson,
second by Kauffman, to appoint the Crow River News as official newspaper, Abdo, Elck
& Meyers as aiud'itor and Community Development Bank as depository. Motion carried
unanimously.
C. BANK SIGNATORIES - Thomas told the Board that there are currently four previous and/or
current Board members who are authorized to sign, checks. One of those is, Kevin Kasel who is
no longer a Board member. Thomas asked for another signer to be added to the checking
account to enSUre checks can be signed at Board meetings. Hendrickson asked for Olson to be
added as signer. Thomas asked for a motion to add Rob Olson as signer on the Joint Powers
Water Board checking account. Motion by Hendrickson, second by Hagerty, to add Rob
Olson as a signer on the Joint Powers Water Board checking account. Motion carried
unanimously,
DILTER MEDIA REMOVAL - Cook told the Board that another 14 drums of filter media with high
radium content has been accumulated and needs to be disposed of properly. This was last done
by Magney Construction in AU9USt of 2019, Staff was happy with Magney's work and opted to
contact them again for this project.. Magney's cluote to haul another 14 drums is $4,950 and
the cost of tipping fees at the item -Con landfill is anticipated to be roughly $2,900, bringing the
total Cost to jUSt under $8,,000. Cook asked for Board approval for Magney Construction to
dispose of the filter media at a cost not to exceed $8,000, Motion by Olson, second by
Hagerty, to approve the hiring of Magney Construction to dispose of 14 drums of filter
media at a cost not to exceed $8,0o00. Motion carried: unanimously.
JPWB ENGINEERING SERVICES PROPOSAL - Cook mentioned that Chris Larson is not at the
Board meeting, because he recently left SEH and accepted a position with HDR, Inc. Larson has
expressed! interest in remaining Joint Powers Water Board's consulting engineer. He has 14
years of institutional knowledge and has agreed to abide by the $15,000 engineering fees
already approved by the Board. Anything above that will be brought to the Board for approval
and any lairge ticket projects will be sent out for RFQ or RFP processing and would not
automatically go to HDR. Hagerty told the Board that Larson was with HR Green, who was the
Board's engineering company prior to hiring SEH, so Larson has knowledge of the system going
back beyond the 14 years indicated. Hendrickson has worked with Larson for the past 12 years
and has been happy with his effectiveness, timeliness and guidance and asked Cook what his
thoughts are on retaining Larson. Cook did inquire with Larson to see if there was a non -
compete in place and Larson confirmed there is not one. Cook also asked Larson what his role
is with HDR and Larson said his role is a regional role and expects to have more time available.
Cook told the Board that SEHI will continue to offier services, for the antenna contracts on the cell
towers since they do the structural reviews and are farnihar with, the Current contracts and
services relating to the towers. Cook also told the Board that Larson has continued to
comnlUnicate with Cook on the generator and filter riedia, projects at no cost to the Board.
Olson asked if there were any open contracts with SEH and Cook said SEH will close the
generator project. Cook asked for Board approval to retain Chris Larson as engineer for Joint
Powers Water Board. Motion: by Hendrickson, second by Olson, to approve retaining
Chris Larson as the Joint Powers Water Board's engineer. Motion carried
unanimously.
2020 DNR WATER CONSERVATION REPORT - Cook told the Board that in the past we have
completed the DNR Water Conservation Report and had to request Board approval to cut an
emergency check to the DNR for filing of the report. The report is due by February 15 and
includes a lot of internal, data as well as data gathered from the Albertville Fire Department and
other entities. Cook compared volumes this year to previous years and found volumes are close
to those in 2012, Cook asked for Board approval to cut a check immediately upon submittal of
the DNR report for an amount not to exceed $17,000. Olson asked if Cook was comfortable
with the $17,000 or if that amount should be increased to $20,C100. Cook said he is, not
.WIN'r POWERS WATER BOARD NUNLATS
Regular Meeting of
,January 25,2021
6:00 PM
.Joint towers, wn')
opposed to increasing that arnOUnt to make sure things are covered. Cook requested an
amendment to the $17,000 previously requested and asked for Board approval to cut a check to
the DNR in an amount not to exceed $201,000 immediately upon submittal of the Water
Conservation Report!, Motion by Kauffman, second by Olson, to approve the cutting of a
check to the DNR for the Water Conservation Report in an amount not to exceed
$201,000. Motion carried unanimously.,
7. DEPARTMENTS:
A. ENGINEER - None.
B. OPERATIOVie -Q1PIDATIE- Ahlles told the Board that they have started regenerating filters which is
H done once a year. e also told the Board that a number of fire hydrants were hit during the
month. Cook told the Board that thie Assistant Supervisor position has been posted and
resumes are currently being reviewed.
M APPROVE: LIST OF CLAIM5: Motion by Olson, second'! by Hendrickson, to approve the December
20i2O and January 2021 Claims as presented. Moition carried unanimously.
OTHER BUSINESS ANNOUNCEMENTS CORRESPONDENCE, Hagerty asked if there was any other
discussion on land acquisition. Cook told the Board that Adam Naifstad, Albertville's City Administrator,
requested markups, frOrn; the developer and hasn't heard back yet. Olson said Council has not seen
anything either.
1., 0. ADjOURN: Motion by Kauff main, second by 011son, to adjourn the meeting at 61:32 PM. Motion
cairried unanimously.
lenn%ile'r''Tho7 4, Recording Secretary