2019-08-13 Planning Commission Agenda PacketA1bcrtvillc
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PLANNING COMMISSION MEETING
Tuesday, August 13, 2019
7:00 PM
1. CALL TO ORDER - ROLL CALL — ADOPT AGENDA
2. MINUTES
July 9, 2019 Planning Commission Meeting (pages 1-10)
5. PUBLIC HEARINGS
a. Public hearing to consider a request from Federated Co-op for a PUD amendment to
allow a 10,000 gallon above ground gasoline storage tank at their property at 11229
60 Street NE in Albertville (pages 11-25)
6. OTHER BUSINESS
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7. ADJOURNMENT
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ALBERTVILLE PLANNING COMMISSION
TUESDAY, JULY 9, 2019
DRAFT MINUTES
ALBERTVILLE CITY HALL
CALL TO ORDER - ROLL CALL - ADOPT AGENDA
Chair Buhrmann called the meeting to order at 7:00 p.m.
Maeghan Becker conducted roll call.
7:00 PM
Present: Chair Buhrmann and Commissioners, Brempell, Hudson, Klecker, Anderson.
Absent: Council Liaison Halling.
Others Present: City Planner Alan Brixius, and Building Permit Technician Maeghan
Becker, Robert Spring (owner of Rigs to Rods), Mark Grave (Federated Co -Op), Ken
O'Brien (Federated Co -Op), Mike McMahon (Chief Executive Officer of Federated Co -
Op), Randy Stangler (owner of 6737 Labeaux Ave property)
Motioned by Klecker, seconded by Anderson, to approve the agenda. Ayes: Buhrmann,
Brempell, Klecker, Hudson, and Anderson. Nays: None. Absent. Hailing. MOTION
DECLARED CARRIED.
2. MINUTES
Motioned by Brempell, seconded by Anderson to approve the May 14, 2019
Planning Commission meeting minutes. Ayes: Buhrmann, Brempell, Klecker,
Hudson, and Anderson. Nays: None. Absent. Hailing. MOTION DECLARED
CARRIED.
Page 1
3. PUBLIC HEARINGS
A. Public Hearing to Consider a Request from PS Dec for a conditional use
permit to allow a limited light industrial use with a PUD/ B-2A zoning district
at 6737 Labeaux Avenue NE in Albertville.
Brixius informed the commissioners about the proposed tenant PS Dec requesting a CUP
to move into the site of 6737 Labeaux Ave NE. They are a company that applies paint and
finishes to cabinets and furniture. PS Dec would occupy 6,500 square feet of this building.
Due to this site recently being rezoned to a PUD/B-2A Special Business District it allows
for limited light industrial uses by conditional use permit. Brixius informed that it is
recommended that screening be included surrounding the proposed fence. The screening
will act as a buffer which would be an acceptable provision made to control and reduce
noise.
Brixius went over the conditions and comments from the applicant for light
manufacturing at this site.
Brixius told commissioners that no outdoor storage is approved with this application. The
consideration of the outdoor storage shall be under a separate future interim use permit.
Staff recommends the approval of the PS Dec Conditional Use Permit to allow for limited
light industrial use in the PUD/B-2A zoning district at 6737 Labeaux Avenue NE based on
the plans submitted June 201h, 2019 along with the following conditions:
1. The building shall meet all building and fire code requirements and obtain a
certificate of occupancy prior to business occupancy. (See building inspector's
letter, exhibit C).
2. The applicant shall demonstrate adequate and up to code utility services for the
proposed uses.
3. The parking shall be consistent with the submitted site plan dated June 20th, 2019
with the following conditions:
a. The paved parking area shall be dimensioned and striped per city code.
Disability parking shall be designated and striped according. Parking shall occur
only within the appropriate paved stalls.
b. The parking area on the east side of the building is not approved and any
expansion or change of use from existing conditions shall be processed
through the appropriate development applications called for by the Albertville
Zoning Ordinance.
c. All areas beyond the approved paved parking areas shall be grassed and
landscaped to define the boundaries of the approved parking area. Applicant
shall provide a landscape plan that establishes a schedule for establishment of
these turfed areas.
4. No outdoor storage is approved with this application.
5. All painting and or spraying must be conducted in the approved booth and no
Planning Commission Meeting Minutes Page 2
Regular Meeting of July 9, 2019
exterior fumes or by product may occur.
Buhrmann asked if the entire building is going to under city water. Mr. Stangler
responded that the water hook up will be for the fire suppression only.
Anderson asked about the dumpster location on the site plan and that the dumpser will
be contained.
Klecker asked about the number of employees and Brixius informed that the tenant is
looking to grow their employee base.
Brempell discussed the parking lot stalls.
Motioned by Hudson, seconded by Klecker, to open the Public Hearing. Ayes; Buhrmann,
Brempell, Klecker, Hudson, and Anderson. Nays: None. Absent: Hailing. MOTION
DECLARED CARRIED.
Randy Stangler approached the podium. Buhrmann asked Stangler about the parking area
and what his plan is for the parking. Stangler informed him that the conditions provided by
the City are very extensive and will cost a lot of money.
Motioned by Klecker, seconded by Brempell, to close the Public Hearing. Ayes:
Buhrmann, Brempell, Klecker, Hudson, and Anderson. Nays; None. Absent: Hailing.
MOTION DECLARED CARRIED.
Motioned by Hudson, seconded by Anderson, to approve the request from PS Dec for a
conditional use permit to allow a limited light industrial use with a PUD/ B-2A zoning
district at 6737 Labeaux Avenue NE in Albertville with the conditions listed in the July 2,
2019 planners report. Ayes: Buhrmann, Brempell, Klecker, Hudson, and Anderson.
Nays: None. Absent: Hailing. MOTION DECLARED CARRIED.
B. Public hearing to consider a request from Rigs to Rods for a conditional use
permit for automobile repair and an interim use permit for outdoor storage
within a PUD/13-2A zoning district at 6737 Labeaux Avenue NE in Albertville.
Brixius informed commissioners of the background of Rigs to Rods that is operating in the
Stangler Building located at 6737 Labeaux Avenue NE. They are requesting a CUP for
allowance of a minor auto repair shop and an interim use permit for outdoor storage in a
PUD/B-2A Special Business District. Rigs to Rods is an automotive repair shop providing
service such as oil changes, tire repair, brakes, minor collision work, boat and RV
mechanical work and cleaning services. The business also includes a U-Haul rental service
with moving trucks and trailers, as well as retail sales of boxes and other moving items.
The outdoor storage area will be used for customer vehicles to be dropped off and picked
up along with storage for materials of the business. The site plans propose a U-Haul area
that will be used to display rental trucks and trailers and will be classified as an accessory
use of open or outdoor display areas.
Planning Commission Meeting Minutes Page 3
Regular Meeting of July 9, 2019
Performance standards were created for this district which would allow for a minor auto
repair shop as a CUP and outdoor storage as an Interim Use Permit. Brixius went on to
discuss that a minor automobile repair is listed as an approved use under the current
zoning, B-2A district, as a conditional use and discussed the conditions that are required.
Brixius spoke on the following conditions topics:
■ Lot size
■ Landscaping and screening
■ Parking/automobile storage
■ Noise provisions
After the recent rezoning of this site was approved to a PUD/B-2A, outdoor storage is
allowed as an interim use permit with conditions specific to this PUD. The conditions are
that the applicant Performance standards were created for this district which would allow
for a minor auto repair shop as a CUP and outdoor storage as an Interim Use Permit. They
also need to meet the following zoning requirements:
■ Outdoor storage will be allowed as an interim use permit.
■ Outdoor storage shall not be allowed in the front yard and shall be setback 35 feet from
the south lot line and setback 10 feet from the west and north lot lines.
■ Outdoor storage shall be fenced around the entire storage area. No storage shall occur
outside of the approved storage area.
■ Within the PUD, outdoor storage area shall be screened from the public street and
adjoining properties.
■ Outdoor storage areas will be surfaced with asphalt, concrete, or crushed rock (granite)
to control dust or mud surfaces.
■ The site plan will be required to illustrate access and egress to the outdoor storage area
that does not interfere with the required parking.
Staff recommends the approval of the CUP to allow for an auto repair shop in this PUD B-2A
zoning district with the following conditions:
1) The business parking shall be located on a paved surface; parking on dirt or grassed
areas of the site is prohibited. The parking area shall be striped to provide 15 parking
stall and 1 disability parking stalls shall be properly dimensioned to meet city code.
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2) All business operations and repairs shall occur within the building. No outdoor
automobile repairs.
3) Trash and recycling handling equipment shall be kept within the building except for
trash pick-up days.
4) The business's tenant bay shall meet all building and fire codes and receive a certificate
of occupancy.
Planning Commission Meeting Minutes Page 4
Regular Meeting of July 9, 2019
Recommendation for the Outdoor Storage Interim Use Permit:
Staff recommends approval of an interim use permit for the outdoor storage area on the
west side of the building per the site plan with the following conditions:
1) Outdoor storage will be allowed as an interim use permit. The outdoor storage interim
use permit will expire with a change of use for the tenant bay, or the redevelopment of
the building or site.
2) The applicant shall provide the following additional information pertaining to the
outdoor storage permit.
a) Site plan showing the location, size, setbacks and access to the outdoor storage
area.
b) Fence detail showing the fence type, material, height and gate details
c) Screening plan for the outdoor storage area. This is either a screen fence or
landscape plan.
d) Outdoor storage area surfacing plan that meets the surfacing requirements of the
city.
e) Until the outdoor storage area is approved and constructed the current illegal
outdoor storage is removed from the site.
f) Stacking of materials within the outdoor storage area above the height of the
provided screening shall be prohibited.
g) Outdoor storage beyond the approved and constructed outdoor storage area is
prohibited.
h) The items stored in the outdoor storage area shall be limited items related to the
operation of Rigs to Rods. Outdoor storage of hazardous materials is prohibited.
The aforementioned information shall be submitted for the review and approval of
city staff prior to construction and use of the outdoor storage area. The
aforementioned items shall be imposed as conditions for the operation and use of
the interim use permit.
Recommendation for the Outdoor Display of Merchandise:
Within the PUD/13-2A zoning district limited outdoor display of merchandise is allowed as
an accessory use. While the site plan identifies a display area, it does not meet the city
performance standards. Staff does not recommend approval of the display area as
illustrated on the site plan. The applicant may pursue this through staff review and
approval with the submission of the following information:
1) Submission of a site plan that illustrate the location and size of the display area. The
display area is limited to 10% of the tenant bay floor space (500 sq. ft.)
2) The display area must be on a bituminous surface. Product display on dirt or grassed
areas is prohibited.
3) The display area must be access from the existing pave parking area.
Planning Commission Meeting Minutes Page 5
Regular Meeting of July 9, 2019
Anderson questioned the dumpster location for Rigs to Rods. Brixius responded that the
dumpster will be in the fence area for the outdoor storage area. Anderson also questioned
the size of the outdoor storage area being adequate enough for Rigs to Rods type of work.
Motioned by Klecker, seconded by Hudson, to open the Public Hearing. Ayes;
Buhrmann, Brempell, Klecker, Hudson, and Anderson. Nays; None. Absent. Hailing.
MOTION DECLARED CARRIED.
Randy Stangler approached the podium. Stangler asked about the property abutting up to
residential districts and what that means. Brixius answered that it determines the
landscaping and screening needed. Brixius also informed that the outdoor storage will
require fencing and screening no matter if the property abuts residential or commercial
lots. Stangler questioned the number of outdoor storage U-Hauls he can have displayed
outside of the outdoor storage fencing. Brixius responded he can have up to 500 square feet,
which is equivalent to 2 U-Haul vehicles. Stangler would like more.
Buhrmann asked Stangler if there is a current lease agreement with Rigs to Rods. Stangler
said that is not a current lease agreement and there will not be until the tenant becomes a
complaint tenant in that space.
Robert Springs approached the podium, he is the owner of Rigs to Rods. Rob informed
commissioners that they reduced the U-Hauls since they have been there. He said that he is
having vehicles moved within 24 hours if they are not being picked up by the owner. He
stated he had removed 13 cars since he started this process of becoming compliant.
Buhrmann asked if the storage area will be able to accommodate their usual intake of
vehicles. Springs responded that the storage area will be adequate enough.
Klecker asked how many employees there are. Springs responded that there are 5
employees. ,own-'
Motioned by Klecker, seconded by Brempell, to close the Public Hearing. Ayes:
Buhrmann, Brempell, Klecker, Hudson, and Anderson. Nays; None. Absent. Hailing.
MOTION DECLARED CARRIED.
Motioned by Klecker, seconded by Brempell, to approve the request from Rigs to Rods
for a conditional use permit for automobile repair and an interim use permit for
outdoor storage within a PUD/B-2A zoning district at 6737 LabeauxAvenue NE in
Albertville with the conditions listed in the July 3rd 2019 planners report. Ayes:
Buhrmann, Brempell, Klecker, Hudson, and Anderson. Nays: None. Absent. Hailing.
MOTION DECLARED CARRIED.
C. Public hearing to consider a request from Federated Co-op for a PUD
amendment to allow a 10,000 gallon above ground gasoline storage tank at
their property at 11229 60th Street NE in Albertville.
Planning Commission Meeting Minutes Page 6
Regular Meeting of July 9, 2019
Brixius went over the history of the Federated Co -Op site and the zoning changes that have
happened over the years. Federated Co-op is requesting an amendment to their PUD to
allow a seventh tank within their tank containment area. The new tank is proposed to
contain 10,000 gallons of premium gasoline.
Brixus went over the Summit Companies Report and the Fire Chief s letter which are
included in the July 2, 2019 Planners Report.
Brixius discussed the 3 options of staff recommendation:
Gasoline is more volatile and more flammable than the other fuels being stored at the
Federated Co -Op site. The new tank, along with the existing gasoline storage tanks, will
almost double the gasoline quantities being kept on the site. Based on City staff review and
concerns related to emergency management we cannot recommend the addition of another
above ground tank gasoline storage tank. In this regard we offer the following
recommendations:
1. Recommendation for denial of the PUD amendment with the following findings.
■ The addition of anew 10,000 gallon gasoline above ground storage tank will almost
double the gasoline storage on the site. Extra gasoline fuel tanks have be added to
the site without city approval since the PUD was approved in 2013.
■ Gasoline is more volatile and more flammable than the other fuels stored at the site.
■ The site offers not water supply for the fire department.
■ The Albertville Fire Department lacks the equipment to handle a non -routine call at
the facility.
■ The site offers no on -site, fire -fighting equipment that would assist the fire
department with a non -routine call at the facility.
■ The new fuel storage tank does not meet the Emergency Response Guidelines for
downwind evacuation separations for adjoining land uses.
2. Federated Co-op continues to be a valued business within the City and the expansion of
the business is critical for their continued success. In this regard, City Staff can recommend
approval of additional gasoline storage with the condition that it is an underground tank
and meets the applicable performance standards of Section 4400.4 for a motor fuel station.
With this approval the applicant shall submit a revised site plan and tank construction plans
for review and approval of the City Staff.
3. If the Planning Commission or City Council does not agree with the recommendations of
the City Staff and wishes to approve the original applicants request. Said approval shall
include the following conditions:
■ The above ground tank meets all building and fire code requirements per the
Summit evaluation report.
Planning Commission Meeting Minutes Page 7
Regular Meeting of July 9, 2019
Applicant shall provide tank field security to prevent access to the tanks and tank
controls that is approved by the City Fire Chief.
Hudson wanted to clarify that Federated meets the building and fire code requirements,
and Brixius responded yes, according to the Summit Report, Hudson then responded with
the concerns of the Fire Chief and his letter of recommendation, he is wondering if this
demonstrates a deficiency within the code for this situation. Brixius informed that this is a
public safety matter and they take that into evaluation.
Hudson questioned that there were additional fuel tanks added to the city without city
approvals.
Buhrmann went over the Summit Report and said that in this report, they only look at the
construction of the tank farm.
Anderson is concerned about the public safety risks that this proposes. Anderson asked
where the nearest hydrant is. Brixius informed the nearest hydrant is on either 60th street
or 58th street.
Motioned by Anderson, seconded by Klecker, to open the Public Hearing. Ayes:
Buhrmann, Brempell, Klecker, Hudson, and Anderson. Nays: None. Absent: Halling.
MOTION DECLARED CARRIED.
Mark Grave is the Director of Energy of Federated Co -Op, he approached the podium. He
informed commissioners that they are requesting an additional tank for holding more for
the demand for the surrounding community. Grave agreed with Buhrmann that when
Summit Companies does their report, they are only looking at the construction of the tank
farm and the cleanliness, not the fire response and containment.
Grave went down the list of the Fire Chiefs comments on his letter with Federated's
response to each comment.
Grave went over the options that were put forth by City Staff. He said that the option to put
the tanks underground is not an option for them. He believes that it causes pollution in the
ground and that they will not consider that an option.
Grave questioned the additional security the City is requesting.
Klecker asked about why Grave is opposed to put the petroleum tank underground. Grave
responded with the pollution that it causes from leaks.
Ken O'Brien with Federated Co -Op approached the podium and informed the
commissioners on the pollution that underground tanks cause from leaks that occur.
Anderson asked about the 9 tanks that are currently at the site and asked about the
manufacturing dates on the tanks. Grave responded that the date doesn't necessarily tell the
life of the tank, it is a visual inspection, and a usual life span for a tank he estimates is about
45 years.
Planning Commission Meeting Minutes Page 8
Regular Meeting of July 9, 2019
Klecker asked about the 14,000 gasoline tank that is already on site and what the use is for
with all that gasoline. Grave responded that they distribute them to contractors and farmers
in the surrounding community.
Buhrmann asked about the other locations that have tank farms.
Grave went over the emergency response guidelines to the commissioners and discussed
the evacuation process if needed.
Hudson asked about the emergency response guidelines and asked if the addition of this
10,000 gallon tank wouldn't change the burden that we are already under. Brixius
responded that the Fire Chiefs letter describes that adding an additional tank will increase
risks to the public.
Anderson questioned with Hudson if adding the additional tank would affect the current
condition that already exists.
Klecker, Grave and Brixius debated underground tanks versus above ground tanks.
Buhrmann tabled the debate and to have further communication with City Staff.
Motioned by Brempell, seconded by Hudson, to close the Public Hearing. Ayes:
Buhrmann, Brempell, Klecker, Hudson, and Anderson. Nays: None. Absent: Hailing.
MOTION DECLARED CARRIED.
Brempell brought up that Federated Co -Op and the Fire Chief should be able to have a
discussion regarding the additional tank.
Hudson has questions for the Fire Chief as to why the addition of the second tank adds to
the risk of what already exists in regards to the emergency response guidelines. Hudson
also has concerns about the additional fuel tanks that were not approved by the City; he
would like to clarify this.
Klecker would like to hear from the Fire Chief regarding this additional tank and that we
need more information before going forward.
Anderson would like to come to common ground to resolve this between all parties.
Klecker asked for the difference in cost between underground and above ground tanks.
Grave responded that he does not know the difference in cost.
Hudson explored a possibility of a fourth option to keep this moving forward for the
timeline of the applicant with Brixius.
Motioned by Hudson, seconded by Klecker, to postpone the request until the August 13th
Planning Commission Meeting from Federated Co-op for a PUD amendment to allow a
10,000 gallon above ground gasoline storage tank at their property at 11229 60th
Street NE in Albertville. Ayes: Buhrmann, Brempell, Klecker, Hudson, and Anderson.
Nays: None. Absent. Hailing. MOTION DECLARED CARRIED.
Planning Commission Meeting Minutes Page 9
Regular Meeting of July 9, 2019
6. OTHER BUSINESS
A. None.
7. ADJOURNMENT
Motioned by Anderson, seconded by Klecker, to adjourn the meeting at 8:47p.m. Ayes:
Buhrmann, Brempell, Klecker, Hudson, and Anderson. Nays: None. Absent: Halling.
MOTION DECLARED CARRIED.
Respectfully submitted,
Maeghan M. Becker, Building Permit Technician
Planning Commission Meeting Minutes Page 10
Regular Meeting of July 9, 2019
NORTHWEST ASSOCIATED CONSULTANTS_, INC,,
4150 Olson Memorial Highwa} ;te. 320, Golden Valley, MN 55422
Telephone: 763.957.1100 Website: www.nacplanning.com
MEMORANDUM:
TO: Adam Nafstad
FROM: Alan Brixius
DATE: August 7, 2019
RE: Federated Co-op Fuel Tank Request.
FILE NO: 165 05 19.04
PROPERTY 11229 60t" Street NE
ADDRESS:
PI D: 101-500-012-131
BACKGROUND:
In 2013, Federated Coop received City approval of a PUD/ B-3 district tied to a specific
site plan that identified the uses, buildings and operations on the site. This included the
approval of a storage tank field for up to 6 fuel tanks (these tanks store fuel oil and
diesel fuel). Federated Co-op is requesting an amendment to their PUD to allow a
seventh tank within their tank containment area. The new tank is proposed to contain
10,000 gallons of the premium gasoline.
This item was reviewed at the July 9, 2019 Planning Commission meeting, at which
time the City Staff present the application and planning report and the Applicant present
their plans and studies. Upon receipt of this information the planning commission
continued the public hearing to its August 13, 2019 meeting asking that the applicant
meet with City Staff in an effort to further mitigate the public safety concerns presented
in the staff presentation. The Planning Commission also requested additional
information from the Fire Chief specific to emergency management concerns and
strategies.
EXHIBITS:
Exhibit A Site plan
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Exhibit B
Federated Co-op Narrative
Exhibit C
Current Tank field layout
Exhibit D
Fire Chief Letter June 17, 2019
Exhibit E
Fire Chief Letter August 6, 2019
Exhibit F
Applicant's Email July 24, 2019
Exhibit G
Applicant's Email August 8, 2019.
ANALYSIS:
Additional Meetings: Since the July planning commission meeting the Applicant has
met with City staff on July 16t" and August 6t", the result being the submission of a list of
mitigation and security efforts that Federated Co -Op is willing to undertake to reduce
safety concerns of the City. Exhibit s F and G attached to his report outlines the
Federated proposals.
Summit Companies Report: The installation of a new 10,000 gallon above ground
gasoline tank raises a number of issues related to public safety and adjoining land uses.
The applicant has submitted an evaluation report on the proposed new fuel tank being
placed in the existing outdoor tank containment area prepared by Summit Fire National
Consulting. This report offers the following findings:
1. The existing tank field meets minimum separation from property lines.
2. The containment area has diking and capacity to accommodate the new 10,000 tank.
3. The separation between tanks is adequate.
4. Existing pipelines are in a safe arrangement.
5. All aspects of the existing and proposed tank installation are in compliance with
applicable code requirements.
Fire Chief's Letter: Exhibit D is the Fire Chief's original review of the requested tank
field expansion which outlines the concerns of the Chief, Building Official, Building
Inspector/ Fire Marshal and County Emergency Management Coordinator.
Exhibit E is a new letter from the Fire Chief. That addresses the new proposal from the
applicant. The Chief states that the measures proposed by the Co -Op will provide more
security and a more training for both the fire department and Co -Op employees for
response to emergency operations. However, it is impossible to quantify or predict the
still present risk of adding another 10,000 gallon gasoline storage tank to the site.
The applicant in response to the City Staff concerns has identified the tank capacities
and fuel storage within these tanks over a 16 day period. These figures and averages
for the entire 16 day period demonstrate that the tanks not normally to full capacity and
12
on average the tank level fluctuate to averages ranging from Tank 2 (Dyed Diesel Non
Bio #2) at 70.9% to Tank 1 (Unleaded 87 Regular) at 31.7%.
Tank High High low Low Mean Mean
Number Gallons % Gallons % Gallons %
1
9,783.1
65.5%
928.9
6.2%
4,725.9
31.7%
2
13,654
91.5%
4,950.8
33.2%
10,589.2
70.9%
3
13,834.1
81.1 %
6,388.6
37.4%
11,100.0
65.1 %
4
16,594.7
86.7%
296.2
1.5%
8,042.9
42.0%
5
16,517.1
97.5%
1,544.4
9.1%
8,702.2
51.4%
6
13,362.2
91.0%
3,629.1
24.7%
9,124.7
62.2%
The applicants have expressed a willingness to remove a smaller 1000 gallon tanks
currently used for gasoline storage in exchange for the larger 10,000 gallon tank as its
replacement. We note this because the amount of storage capacity over existing
condition will be 9000 gallons rather than the previous 10,000 gallon figure. The
aforementioned fuel storage numbers and the removal of an existing tank are provided
to demonstrate that the volume of fuel within each of the tanks is seldom at the total site
capacity.
The applicant has indicated that all of the fuel tanks are vented which prevents the
tanks from building up pressure within the tanks that would create an explosive
situation.
Zoning
The PUD/13-3 zoning will allow both the existing fuel storage and motor fuel stations
such as BP, Super America and Casey's by conditional use permit. The motor fuel
stations in the city are certainly closer to adjoining land uses and neighborhoods that
the separation offered by Federated Co-op, however, these fuel station tanks are below
ground and offer a different level of protection.
In discussion, with City staff the provision of an underground tank would be more
acceptable with regard to security and emergency management.
CONCLUSION:
The applicants have offered a number of measures / improvements to reduce potential
risks / hazards related to the current and additional fuel storage area at the Federated
Co -Op site. Staff agrees that these improvements provide more security and improve
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emergency response operations. However, there are still hazard risks associated with
the above ground storage of gasoline which is more flammable and potentially more
explosive than the other fuels being stored at the Federated Co-op site. Based on City
staff review and our meetings with the Applicants, we offer the following options for
consideration by the planning commission and City Council.
1. Recommendation for denial of the PUD amendment with the following findings.
• The addition of anew 10,000 gallon gasoline above ground storage tank will
almost double the gasoline storage on the site.
• Gasoline is more combustible than the other fuels stored at the site.
• The site offers not water supply to the site for the fire department.
• The Albert Fire Department lacks the equipment to handle a non -routine call at
the facility.
• The site offers no on -site, fire -fighting equipment that would assist the fire
department with a non -routine call at the facility.
• The new fuel storage tank does not meet the Emergency Response Guidelines
for downwind evacuation separations for adjoining land uses.
2. Federated Co-op continues to be a valued business within the City and the
expansion of the business is critical for their continued success. In this regard, City
Staff can recommend approval of additional gasoline storage with the condition that it is
an underground tank and meets the applicable performance standards of Section
4400.4 for a motor fuel station. With this approval the applicant shall submit a revised
site plan and tank construction plans for review and approval of the City Staff.
3. Federated Co -Op has offered a list of improvements that will further secure and
improved emergency operations for both the existing fuel tank field and the new 10,000
gallon tank. The fuel levels within the tanks are seldom at full capacity at the same time
and Federated is willing to remove one of the smaller gasoline tanks which will be
replace by the new larger tank. With the following conditions the Planning Commission
recommends that the City Council approve the addition of a 10,000 gallon above ground
gasoline storage tank based on the plans submitted dated ---------.
• The above ground tank meets all building and fire code requirements per the
Summit evaluation report.
Alarm: The applicant will train their employees and have the direct dial to the
police station if the monitor ever shows an issue. The alarm will go off if the tank
gets hotter than 100 degrees.
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• Monitor: The applicant will give the fire chief access to the fuel tank monitor in
cases of an emergency. Federated Co -Op staff will allow the Fire Department to
have access to their tank monitoring software via a mobile app. This app, which
is now in use by Federated Co -Op, would allow the Fire Department to virtually
"see" the tank levels and temperatures in each of the individual tanks. Access to
this application would be limited to the Fire Chief's iPad and the Fire
Department's Engine 11 iPad.
• Federated Co -Op employees, and their transport staff, will be trained in the use
of the above app and directed on when to call 9-1-1 should any tank show any
level or temperature issues.
• Security: The Applicant will bring in additional gravel in the low spots and will
anchor the fence in a manner that prevents trespass under the fence. The fence
anchoring will be subject to the approval of City Staff.
• Buy the fire department additional foam to help combat a fire. Quantities to be
determined by the Fire Chief.
• Safety training: The Applicant donate money for some additional joint training of
both the fire department and its employees in the establishment of an emergency
management plan for the site.
• Install dusk/dawn lighting in the loading area. This will aid in providing our
employees a safer loading environment. The addition of dusk/dawn lighting will
be a deterrent to site entry from outsiders. Lighting will be 90 degree cutoff light
fixtures consistent with current requirements.
• Federated Co-ops will install motion detectors on both gate areas that will
activate additional lighting to deter entry or tampering. Lighting will be consistent
with current requirements
• Electrical power will remain locked out during all non -business hours via a
padlocked breaker box. Federated Co-ops will explore pass code/key code
power options to provide additional protection.
• Federated Co -Op will work with the Fire Department on finding a third party
vendor to construct an Emergency Action Plan for the facility allowing both
Federated Co -Op staff and the Fire Department to train under one, unified, plan.
Federated Co -Op has indicated they would be willing to make a monetary
donation to fund this process. Federated Co -Op shall bear the expense for the
development of the Emergency Action plan specific to the site. The Action plan
shall be completed within 6 months of the PUD approval.
15
Federated Co -Op will remove any smaller fuel tanks on the property that are not
needed for their day-to-day operations.
• Federated Co -Op will work with the Fire Department to secure extra firefighting
foam to be used solely for any incidents at the Federated Co -Op facility.
Currently our foam supply comes in 5-gallon buckets, and is stored at the Fire
Department. The Fire Department would be comfortable having 100 gallons of
foam on hand for the Federated Co -Op facility. Federated Co -Op has indicated
they would be open to purchasing foam for potential use at their facility.
Cc. Maeghan Becker
Eric Bullen
Paul Hiens
Jim Hildebrandt.
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"Value for life"
OFEDERATED
CO-OPS
Inc.
Agronomy • Energy • Retail
Introduction
Federated Coops supplies Inputs to local farmers including fuel, oil, fertilizer, crop protection, animal
health, feed, seed, equipment, consulting and application services. We also serve local hhone owners
with lawn and garden products. Most products are delivered by truck in large quantities but customers
also come to the facility to pick up product. We also serve the needs of commercial accounts with fuel,
lubricants and outer related products.
Project
Federated Coop purchased and rebuilt. the bulk petroleum plant east of ourfertilizer plant in 2013. This
plant currently has six:tanks with a combined storage of approximakeiy 80,000 gallons, The petroleum
business has continued to grow, requiring Federated to add an additlonal.deliveiry truck.and driver.
Federated now eiriploys eight full time and four seasonal people at our Albertville location, With this
growth, there has been an increase in demand for additional product and capacity at.4ur plant.
Federated would like to apply for an amendment to the PUD for an addition of one 10,000 gallon
storage tank, to be added to the existing bulk petroleum facility, for the purpose of adding pre mlum
non-oxy gasollne. Federated has contracted with Summit Fire National Consulting to. do a code review,
evaluate the existing facility and the proposed fuel tank installation. I have provided a copy along with
the application. All areas are fenced and secured.
Adjoining Property
Federated property Is surrounded by the railroad and. a mix of light Industrial business and. residential to
the north and west, The city park is on the east and south borders, with a tree line on our property that
acts as a natural screen.
Ken O'Brien
Federated Coops lnc
502 S 2°,, Street
Princeton, MN 55371
Phone 763-286-2315
EXHIBIT B
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Al,lberiville
Small Town Lhdng. Elg Cep UN.
Building Department
MEMORANDUM:
Albertville Fire Department
5959 Main Avenue NE • P.O. Box 9 • Albertville, MN 55301
Phone: 763-497-3394 x 107 • Fax: 763-497-3210
TO: Alan Brixius —City Planner
FROM: Eric Bullen -- Fire Chief
RE: Federated Co-Ops PUD Amendment Application
Case No: 2019-004PM
June 17th, 2019
On June 11th, 2019 City Staff met to discuss the application for a PUD amendment from Federated Co-
Ops to add a 7th (10,000 gallon) bulk fuel storage tank on their property at 5888 Lamont Av NE.
Present at this meeting were Eric Bullen (Fire Chief), Paul Heins (Building Official), Jim Hildebrandt
(Building Inspector / Fire Marshal), and Maeghan Becker (Building Permit Tech).
As part of their application process, Federated Co-Ops enlisted the services of Summit Fire National
Consulting (SFNC) for the purpose of doing a code review of the applicable requirements and
evaluate the proposed new fuel tank installation. City Staff believes that the Fire Code review was
thorough, complete and, outside of a couple minor variations, believes that both the previous bulk
fuel tank installation and the proposed 7th bulk fuel tank would meet applicable code and standards.
Despite the code review, City Staff has several safety and emergency management concerns
regarding the Federated Co-Ops PUD Amendment Application from a risk management perspective.
have also been in contact with the Wright County Director of Emergency Management, Seth Hansen,
and he agrees with the concerns detailed below:
1. Limited access, to the current site, for the Fire Department.
2. No water supply, at the current site, for the Fire Department.
3. The Fire Department lacks the equipment needed to handle a non -routine call at the
facility.
4. There is no, on -site, firefighting equipment that would assist in non -routine calls at the
facility.
EXHIBIT
20
5. Minimum Security of the bulk fuel facility.
a. Federated Co -Op staff does a great job of managing the facility during operational
hours. There are currently no after -hour security features for the property.
6. Emergency Response Guidelines outline an initial downwind evacuation of at least 300
meters (1000 feet) for large gasoline spills and if a storage tank is involved in a fire,
ISOLATE for 800 meters (1/2 mile) in all directions; also, consider initial evacuation for 800
meters (1/2 mile) in all directions. Currently, the proximity to residential and public
gathering areas from the approved six tanks are:
a. 170' to the Albertville Friendly City Days band stage and beer gardens.
b. 210' to the nearest residence.
c. 245' to the Central Park pavilion
d. 500' to the Albertville City Hall
e. 770' to the STMA Arena
f. 800' to the Albertville Fire Hall
7. The requested additional fuel tank is for 10,000 gallons of premium unleaded gasoline.
This would almost double the amount of highly flammable, potentially explosive, gasoline
being kept on site.
S. Extra fuel tanks have been added to the facility since the initial PUD application, adding to
the fuel storage already on -site.
Under its current conditions, the risks associated with the Federated Co-Ops bulk fuel storage facility
already exceed what we are able to manage as a Fire Department. It is City Staffs' belief that adding
an extra 10,000 gallon tank of gasoline storage will further increase those risks.
Respectfully,
Eric Bullen IAAI-FIT
Fire Chief/ Director of Emergency Management/ Fire Marshal
City of Albertville
5959 Main Ave NE
P.O. Box 9
Albertville, MN 55301
Office: 763-497-3384 ext 107
Fax. 763-497-3210
Email: eballen0d albertville.mmus
21
A\1bertvi11c
Small Town Wng. 9Eg Cdty Uf4.
Building Department
p.BERWILte
FIRE
Albertville Fire Department
5959 Main Avenue NE • P.O. Box 9 • Albertville, MN 55301
Phone: 763-497-3384 x 107 • Fax: 763-497-3210
MEMORANDUM / UPDATED: DRAFT
TO: Alan Brixius —City Planner
FROM: Eric Bullen — Fire Chief
RE: Federated Co-Ops PUD Amendment Application
Case No: 2019-004PM
August 6th, 2019:
On July 16th, City Staff met with representatives from Federated Co -Op to discuss the items raised at the
Planning Commission meeting on July 9th
As a result of this meeting, Federated Co -Op proposed several improvements to the bulk fuel site, and
other miscellaneous items, with the goal of reducing and mitigating not only the current risks found at the
site, but the added risk of the proposed additional fuel tank.
On August 6th, City Staff met with Federated Co -Op reps at the bulk fuel site to further discuss these items
and identify any other site improvements or Staff suggestions.
As a result of these meetings and the attached communication provided by Federated Co -Op, I would
request that any further discussion or approvals regarding the proposed 7th fuel storage tank include
these items:
• Federated Co -Op staff will allow the Fire Department to have access to their tank monitoring
software via a mobile app. This app, which is now in use by Federated Co -Op, would allow the Fire
Department to virtually "see" the tank level and temperature in each of the individual tanks.
Access to this application would be limited to the Fire Chief's !Pad and the Fire Department's
Engine 11 Wad.
• Federated Co -Op employees, and their transport staff, will be trained in the use of the above app
and directed on when to call 9-1-1 should any tank show any level or temperature issues.
• Federated Co -Op will ensure the fence around the bulk fuel site is intact and in contact with the
ground. Federated Co -Op will explore options to make sure the clearance space between any
gates and the ground is as minimal as possible, while still allowing for the full use of the gates
during any weather.
22 EXHIBIT
• Federated Co -Op will install permanent lights in the bulk fuel storage facility to assist in their own
operations, but to also provide limited security to the site. Federated Co -Op will also provide
motion -activated security lighting at both truck gates leading into the bulk fuel storage facility.
• Federated Co -Op will explore viable options for an electronic lock -out / tag -out device for the
electrical box that allows access to the fuel pumps after hours. Currently the electrical box is
locked with a padlock.
• Federated Co -Op will remove any smaller fuel tanks on the property that are not needed for their
day-to-day operations.
• Federated Co -Op will work with the Fire Department on finding a third party vendor to construct
an Emergency Action Plan for the facility allowing both Federated Co -Op staff and the Fire
Department to train under one, unified, plan. Federated Co -Op has indicated they would be
willing to make a monetary donation to fund this process.
• Federated Co -Op will work with the Fire Department to secure extra firefighting foam to be used
solely for any incidents at the Federated Co -Op facility. Currently our foam supply comes in 5-
gallon buckets, and is stored at the Fire Department. The Fire Department would be comfortable
having 100 gallons of foam on hand for the Federated Co -Op facility. Federated Co -Op has
indicated they would be open to purchasing foam for potential use at their facility.
Attached to this Memorandum is an email from Ken 0' Brien discussing the proposals from Federated Co -
Op. Also included are the average tank capacities of each bulk fuel storage tank over a recent 14-day
period.
I do believe that the above proposals will make the bulk fuel storage site more protected from a security
standpoint and more streamlined from a training and emergency operations standpoint.
What is impossible to quantify, or predict, are the still -present risks associated with adding the proposed
fuel storage tank holding 10,000 gallons of premium unleaded gasoline. The proposed tank would almost
double the maximum amount of highly flammable, potentially explosive, gasoline being kept on site.
Respectfully,
Eric Bullen [AAr-e[T
Fire Chief/ Director of Emergency Management/Fire Marshal
City of Albertville
5959 Main Ave NE
P.O. Box 9
Albertville, MN55301
Office: 763-497-3384 ext 1 r?7
Fax: 763-497-3210
Email: ebullen0ci.albertville.mn.us
23
Alan Brixius
From: Ken O'Brien <kobrien@federatedcoops.com>
Sent: Wednesday, July 24, 2019 3:29 PM
To: Alan Brixius
Subject: Albertville bulk fuel site
Ala n,
Here are a few things Federated Coops can offer in hopes to mitigate any situations at the bulk fuel site in Albertville and
address some of Fire Chief Eric Bullen's concerns.
• Alarm -We will make sure Kane and our employees have the direct dial to the police station if the monitor every
shows an issue. I spoke with Bob N, the alarm will go off if the tank get's hotter than 100 degrees.
• Monitor -We can give the fire chief access to the monitor in cases of an emergency. Bob N will get a screen shot
of the monitor to include. He will also look at our two week history of inventory to show them on average how
much fuel is in the tanks.
• Security -We will bring in additional gravel in the low spots and could explore putting up the cement block
around the base of the fence on the rail road side. The challenge will be where the gates open. I am in the camp
if someone wants to get in they will cut the fence.
• Motion Lights- We will upgrade our lights to LED with motion.
• Buy the fire department additional foam to help combat a fire.
• Evacuation plan- this is up to the chief. Mark you could probably add some thoughts.
• Safety training- If they are a 501c we could donate money for some additional training.
Ken O'Brien
EXHIBIT F
24 1
Alan Brixlus
From: mgrave@federatedcoops.com
Sent: Thursday, August 08, 2019 9:14 AM
To: Alan Brixius; ebullen@ci,albertville.mn.us
Subject: FW: email for Albertville
Mike & Ken
Your thoughts on the following email ?
Al & Eric
Thank you for taking the time to walk through our petroleum site Tuesday.
Daily average gasoline gallons in inventory were provided. One could assume the daily average of gasoline would
double with the addition of another tank.
Federated Co-ops proposes the following to make the site safer for our employees, firefighters, and our community.
Install dusk/dawn lighting in the loading area.
This will aid in providing our employees a safer loading environment.
The addition of dusk/dawn lighting will be a deterrent to site entry from outsiders.
Lighting will be consistent with current requirements.
Considering both gates will have space underneath them, Federated Co-ops will Install motion detectors on both gate
areas that will activate additional lighting to deter entry or tampering.
Lighting will be consistent with current requirements
Position crushed rock at the base of the fencing to deter entry.
Electrical power will remain locked out during all non -business hours via a padlocked breaker box. Federated Co-ops will
explore pass code/key code power options to provide additional protection.
Federated Co-ops will add and include any emergency personnel who fine it beneficial to the tank monitor alert
system. The alert is activated with any non -routine inventory decline or product temperature reading over 100 degrees.
Federated Co-ops would like to see a site specific Emergency Action Plan for the facility for the safety of the fire
department and first responders. Our employees at the site would be required to take part in this training as
well. Possible resources for the development of this plan would the State Fire Marshal's office or a hazard materials
specialist. Federated Co-ops is willing to make a financial donation to the City to assist in the development and
implementation of such a plan.
Please let me know if there are other concerns we can help mitigate.
Thanks
Mark Grave
Federated Co-ops
EXHIBIT G
25