02-08-21 STMA Arena Board PacketSTMA ARENA BOARD AGENDA
MONDAY, FEBRUARY 8, 2021
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF JANUARY 11, 2021 (pgs. 1-2)
4.FINANCE REPORTS
a)Un-Audited December 31, 2020 Budget to Actual (pg. 3)
b)Approve the January list of claims as presented in the amount of $21,337.60 and
January report (pgs. 4-6)
5.ARENA MANAGER
a)Monthly report (pgs. 7-8)
6.OLD BUSINESS
7.NEW BUSINESS
a)Tort Liability Coverage Waiver (pgs. 9-11)
(Motion to waive the monetary limits on municipal tort liability established by
Minn. Stat. 466.04, to the extent of the limits of the liability coverage obtained
from LMCIT.)
b)Draft 2021 Preliminary Budget (pg. 12-13)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
January 11, 2021
6:00 p.m.
Present:Chairman Keith Wettschreck and members, LarrySorensen, Kari Dwinnell, Walter Hudson
and Aaron Cocking. Absent members Tim Lewis and Ryan Gleason. Also present: City
Administrator Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch,
School Buildings and Grounds Director Jason Bichler, Karl Anderson from STMA Youth Hockey
Association and Chris Hanson. Themeeting was called to order at 6:03 p.m. by Chairman
Wettschreck.
Set Agenda
Members Dwinnell\\Cocking moved to set the agenda as amended. All voted aye.
Appoint STMA Arena Board Chair and Acting Chair 2021-2022
Members Cocking\\Hudson moved to appoint STMA Arena Board Chair Larry Sorensen and Acting
Chairs Kari Dwinnell\\Tim Lewis for 2021-2022. All voted Aye.
Chairman Larry Sorensen took over running the meeting.
Approval of Minutes
Members Dwinnell\\Cocking moved to approve the minutes of the December 14, 2020 Board Meeting
as presented. Ayes: Sorensen, Dwinnell, Cocking and Wettschreck. Nays: None. Abstain: Hudson.
Finance Reports
Lannes presented the finance reports.
Chairman Sorensen asked staff if the plan was to bring a draft budget to next meeting. Nafstad stated
that was correct.
Member Cocking asked if any of the seasons will be extended. Fitch mentioned that the plan currently
is an extension through March instead of ending the season in early March. Anderson informed the
board that they hope to have the ability to recapture about thirty days of the season via the extension.
In addition, Anderson presented that they will be hosting a tournament on March 28, 2021 in addition
they will be hosting the state tournament.
Members Hudson\\Wettschreck moved to approve the December list of claims totaling $25,356.48 and
the December Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch presented the Arena Managers Report referencing that we had no ice time sold for December due
to the shutdown. In addition, Fitch reported that the HockeyTV cameras were delivered and were
installed. Nafstad expanded on HockeyTV that it is a good platform and the booster club will also be
streaming high school games through NHFS. HockeyTV will broadcast youth hockey and high school
hockey and individuals can purchase subscriptions to either or both. Chris Hanson discussedthe
benefits of HockeyTV, in particular the ability to coordinate with NHFS. Hanson continued
mentioning that HockeyTV will sell subscriptions and televise home varsity games, all youth hockey
games and the Arena would see $1.00 per viewer per month.
Dwinnell asked the estimated cost for the cameras. Nafstad informed the board the cost for the
cameras and computers was $3,500, plus install.
STMA Arena Board Mtg 02/08/21 Page 1
STMA January 11, 2021 Minutes
Page 2
STMA Youth Hockey
Anderson just stated they are excited for HockeyTV for the families.
Adjourn
Members Cocking\\Hudson moved to adjourn at 6:18 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 02/08/21 Page 2
STMA Ice Arena Budget to Actual Unaudited December 31, 2020 (Cash Basis)
**This is not final for year 2020 pending 2020 entries and audit**
December 2020 Actual 2020
2020
2020 YTD YTD % of
STMA Arena BudgetActual 12/31/20 Budget
Income
78.65%
Ice Rental $667,770.00 $67,060.06 $525,172.90
62.12%
Concessions $65,000.00 $0.00 $40,378.50
Room Rental $500.00 $0.00 $468.37
Other Revenues (Advertising/LMC/Ins
65.75%
Claims/ATM) $20,000.00 $799.00 $13,149.00
35.63%
Vending$1,500.00 $0.00 $534.50
22.84%
Open Skate/Hockey, etc.$12,000.00 $20.00 $2,741.00
49.89%
Interest $1,600.00 $0.00 $798.31
0.00%
reimbursement - Cities $0.00 $0.00 $22,694.84
Misc. Revenue $400.00 $8.00 $185.00
Total Income 78.84%
$768,770.00 $67,887.06 $606,122.42
Expenses
87.87%
Salaries, Wages, Taxes & Benefits$331,824.50 $17,907.45 $291,577.50
4.82%
Supplies (Office, Misc.) $1,500.00 $0.00 $72.25
41.65%
Supplies (Concession) $28,850.00 $0.00 $12,015.19
19.25%
Fuel, Misc.$1,500.00 $0.00 $288.75
87.43%
Professional Services $28,000.00 $6,039.26 $24,479.12
57.75%
Sales Tax$6,352.00 $4.79 $3,667.97
130.14%
Telephone $1,700.00 $174.43 $2,212.45
78.01%
Electric $150,000.00 $16,281.77 $117,011.93
54.74%
Gas $60,000.00 $4,349.32 $32,843.69
36.83%
Water$20,000.00 $564.21 $7,366.04
37.18%
Refuse $2,500.00 $0.00 $929.44
106.54%
Insurance $20,000.00 $0.00 $21,307.00
0.00%
Education/Training $1,500.00 $0.00 $0.00
100.00%
Administration$13,410.35 $1,117.53 $13,410.35
160.73%
Misc. $3,385.00 $200.00 $5,440.57
61.87%
Repair Maintenance –Machinery $11,000.00 $0.00 $6,805.55
134.45%
Repair Maintenance –Building $30,000.00 $5,321.26 $40,336.34
Total Operating Expenses $711,521.85 $51,960.02 $579,764.14 81.48%
Net Income/Loss $57,248.15 $15,927.04 $26,358.28
STMA Arena Board Mtg 02/08/21 Page 3
STMA Ice Arena Budget to Actual January 2021 (Cash Basis)
2020
YTD %
January 2021 Actual
2021 Prelim of
STMA Arena2021 Actual YTD 1/31/21 Budget
Budget
Income
0.34%
Ice Rental $672,585.00 $2,302.70 $2,302.70
0.00%
Concessions$35,000.00 $0.00 $0.00
Room Rental $500.00 $0.00 $0.00
Other Revenues (Advertising/LMC/Ins
0.00%
Claims/ATM) $20,000.00 $0.00 $0.00
0.00%
Vending $1,500.00 $0.00 $0.00
0.00%
Open Skate/Hockey, etc. $6,000.00 $0.00 $0.00
0.00%
Interest $1,000.00 $0.00 $0.00
0.00%
reimbursement -Cities $0.00 $0.00 $0.00
Misc. Revenue $100.00 $0.00 $0.00
Total Income 0.31%
$736,685.00 $2,302.70 $2,302.70
Expenses
5.94%
Salaries, Wages, Taxes & Benefits$347,175.95 $20,613.09 $20,613.09
0.00%
Supplies (Office, Misc.)$1,500.00 $0.00 $0.00
0.00%
Supplies (Concession) $28,700.00 $0.00 $0.00
0.00%
Fuel, Misc.$500.00 $0.00 $0.00
1.58%
Professional Services $29,200.00 $461.15 $461.15
1.66%
Sales Tax $3,448.00 $57.13 $57.13
0.00%
Telephone$2,250.00 $0.00 $0.00
0.00%
Electric $130,000.00 $0.00 $0.00
0.02%
Gas $45,000.00 $10.74 $10.74
2.78%
Water$15,000.00 $416.37 $416.37
0.00%
Refuse$2,750.00 $0.00 $0.00
0.00%
Insurance$22,000.00 $0.00 $0.00
13.20%
Education/Training $1,500.00 $198.00 $198.00
0.00%
Administration$13,812.66 $0.00 $0.00
27.19%
Misc. $5,700.00 $1,550.00 $1,550.00
0.00%
Repair Maintenance –Machinery$15,000.00 $0.00 $0.00
0.16%
Repair Maintenance –Building$40,000.00 $64.83 $64.83
Total Operating Expenses$23,371.31 $23,371.31 3.32%
$703,536.61
Net Income/Loss $33,148.39 ($21,068.61)($21,068.61)
STMA Arena Board Mtg 02/08/21 Page 4
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
January 31, 2021
Cash Balance Operations
Est.Cash Balance Operations 1/1/21$55,467
Less expenses paid for 2020
Add Revenues $ 2,303
Less Expenses$(23,371)
Est. Cash Balance Operations 01/31/21 $34,398
Cash Balance 1/1/21 will change pending
*** 2020 entries
Accounts Receivable (invoiced)
Operations January 31 - $86,985
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp.
Fund Beginning Balance 1/1/2 $99,242
Invoiced St. Michael $15,000 $0
Invoiced ISD 885 $15,000 $0
Invoiced City of Albertville $15,000 $0
Balance 01/31/21 $99,242
STMA Arena Board Mtg 02/08/21 Page 5
STMA Ice Arena Vendor Check Detail Register
Check #Check DateVendor NameAmountInvoiceComment
9236 e 01/07/21 CITY OF ALBERTVILLE
E 810-00000-382Water Utilities$197.23Wtr Bill 12/21/2020 87-0000310-00-5
E 810-00000
-382Water Utilities$219.14Wtr Bill 12/21/2020 87-0000315-00-0
9238 e 01/20/21 RESOURCE TRAINING & SOLUTIONS/
E 810-00000-130Employer Paid Ins $813.00201231366133Emp Health Ins
E 810-00000-130Employer Paid Ins $3,594.50201231366133Emp Health Ins
9239 e 01/19/21 ARAMARK
E 810-00000-405Repair/Maint - Buildings$26.602201422393Arena mops,mats
9253 e 01/19/21 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000
-381Electric Utilities$10.74Arena Elevator Monitoring 01/31/21
40624 01/07/20 CHARTER COMMUNICATIONS
G 810-20200Accounts Payable$55.0301315381230Arena Cable 8352305160131538
40625 01/07/20 CULLIGAN
G 810-20200Accounts Payable$21.00101X346064DI Carbon Standby Rental Service 1/1/21-/1/31/21
40626 01/07/20 DAN DEHMER LANDSCAPING INC
G 810-20200Accounts Payable$1,385.009198December Plowing + Add for Snowfall over 5"
40634 01/07/20 MAGIC WATER
G 101-20200Accounts Payable$16.5022341S50lb bag solar salt
Total$16.50
40635 01/07/20 MET LIFE LIFE INSURANCE
G 810-20200Accounts Payable$540.49JANUARY Emp Life,Dental,Stdis,Vision
40652 01/14/21 Ace of Albertville - Arena
G 810-20200Accounts Payable$14.99116268/1Ind Lantern Stand
G 810-20200Accounts Payable$13.16116318/1tape floor marking,hook tool
G 810-20200Accounts Payable$38.96116372/1Monstr out/usbwall,roller cover,register return
G 810-20200Accounts Payable$9.99116381/1register return
G 810-20200Accounts Payable$14.98116389/1tape
40655 01/14/21 CENTERPOINT ENERGY
G 810-20200Accounts Payable$5,299.30DECMEBER 5898 Lachman Avenue NE 5390131-0
40667 01/14/21 XCEL ENERGY
G 810-20200Accounts Payable$7,147.547153198795898 Lachman Avenue NE 51-5873315-4
40669 01/19/21 BANYON DATA SYSTEMS
E 810-00000-300Professional Srvs $238.50161186UB Support,Payroll Support,Fund Support
40670 01/19/21 BROADCAST MUSIC, INC.
E 810-00000-433Dues and Subscriptions$1,550.0039061429Arena Estimated Fee 01/01/21-12/31/21
40672 01/19/21 FEDEX
E 810-00000-405Repair/Maint - Buildings$38.233-332-94920Arena InBound Shipping
810 STMA ARENA $21,337.60
STMA Arena Board Mtg 02/08/21 Page 6
MANAGER’ GENERAL UPDATE
th
Date:February 8,2021
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
AMRH–J
RENA ONTHLY ENTAL OURSANUARY
UserHour Sold
STMAYHA 300.25 hours
ERYHA(Elk River) 0 hours
RYHA (Rogers) 0 hours
Adult Hockey 0 hours
High School Boys/Girls 93.25 hours
Public Skating/OH 29.5 hours
Private rentals 6 hours
________________________________________________________________________
Total Hours Sold 429 (2 sheets)
Monthly Budget Projection 410 (2 sheets)
Ice Rates: For the Board’s use, tabulated below is a summary of current and past rates for local
arenas. It should be noted most of the arenas surveyed also offer a spring/summer rate averaging
$165/hr. Also rates for the 2021-22 season are projected amounts and have not been officially
approved. Rates don’t include sales tax
Ice Rates 2021-22 Season 2020-21 Season 2019-20 Season
Rogers A=$210/B=$155 A=$205/B=$155 A=$200/B=$150
Monticello A=$210/B=$160 A=$205/B=$160 A=$205/B=$150
Buffalo A=$210/B=$165 A=$206/B=$160 A=$197/B=$155
Elk River A=$215/B=$160 A=$205/B=$155 A=$200/B=$150
Waconia A=$230/B$140 A=$225/B=$140 A=$215/B=$135
Delano A=$220/B=$185 A=$215/B=$185 A=$210/$180
Brooklyn Park A=$240/B=$185 A=$235/$185 A=$230/B=$165
Maple Grove A=$215/B=$175 A=$210/B=$175 A=$210/B=$170
Plymouth A=$225/B=$185 A=$220/B=$185 A=$215
Sartell A=$205/B=$185 A=$195/B$185 A=$190/$180
St Cloud MAC A=$185 A=$180 A=$180
Minnetonka A=$230 A=$220 A=$215
Princeton A=$220 A=$210 A=$200
Champlin A=$220 A=$215 A=$210
St Cloud NHC A=$195/B=$175 A=$190/B=$175 A=$185/B=$165
Blain Super Rink A=$220/B=$165 A=$215/$160 A=$205/$155
Forest Lake SC A=$220A=$215 A=$215
Burnsville A=$240/B=$210 A=$230/B=$205 A=$230/B=$205
U of M A=255 A=$250 A=$250
STMA TBDA=$220/B=$165 A=$215/B=$155
STMA Arena Board Mtg 02/08/21 Page 7
STMA Ice Arena Board
February 8th, 2021 Agenda
Page 2 of 2
Operations:No major repairs at this time.
Hockey TV: Cameras installed on Thursday 01/07/21 and online for games Friday 01/08/21
STMA High School Hockey: The Minnesota State High School League (MSHSL) approved the
thth
start date of January 4 for practices and games started on January 14. Building Occupancy is
limited, no spectators for practices, 25% seating capacity or 150 max. STMA Arena will follow
the guidelines enforced by the MSHSL (Minnesota State High School League)
th
S 2021. Games resumed January 14 with
TMAYHA: Started practices on Monday January 4
limited spectators according to appropriate venue capacity restrictions. For indoor games,
spectators are limited to (25% capacity, up to 150). For outdoor games, limits follow outdoor
entertainment guidance (25% capacity, up to 250). Inter-region tournaments and out of state play
are discouraged.
Minnesota Hockey rules: The responsibility of enforcement starts at the local level with
association board members and progresses to District Directors. Associations have the authority
to impose discipline on their members and teams. District Directors have the authority to impose
discipline on teams and associations in their district.
STMA Arena Board Mtg 02/08/21 Page 8
Tort Liability Insurance Renewal
Date: February 1, 2021
To:STMA Arena Board
From: Tina Lannes, Finance Director
Attached is the waiver form for review. The board can take action on one of the options listed
below.
1.Motion to waive the monetary limits on tort liability to the extent of the limits of the
liability coverage obtained from LMCIT.
2.Motion to NOT waive the monetary limits on tort liability
The STMA Arena Board has in past years waived our monetary limits on tort liability and
purchased additional coverage up to the $2,000,000 per occurrence and in aggregate. The
League of Minnesota Cities Insurance Trust (LMCIT) requires and the SECTION I: LIABILITY
COVERAGE WAIVER FORM states that members obtaining liability coverage from the
League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory
tort limits to the extent of the coverage purchased. This decision must be made by the governing
board. Entities purchasing coverage must complete and return this form to LMCIT before the
effective date of the coverage.
Upon submission of this "signed and dated" Waiver Form, the LMCIT will issue an Extension of
Coverage Binder effective with a 03/10/21 effective date.
It usually takes more than thirty (30) days for the LMCIT to process a renewal application. The
Extension of Coverage Binder assures the coverage beyond the 03/10/21 renewal date.
STMA Arena Board’s Insurance Agent continues to recommend waiving the monetary limits on
tort liability for the Arena.
STMA Arena Board Mtg 02/08/21 Page 9
LIABILITY COVERAGE – WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before the member’s effective date of
coverage. Return completed form to your underwriter or email to pstech@lmc.org.
The decision to waive or not waive the statutory tort limits must be made annually by the
member’s governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort
liability limits to the extent of the coverage purchased. The decision has the following effects:
If the member does not waive the statutory tort limits, an individual claimant could recover no more
than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could
recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000.
These statutory tort limits would apply regardless of whether the member purchases the optional
LMCIT excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap
liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT
per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to
which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of
claimants.
If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total all claimants
could recover for a single occurrence to which the statutory tort limits apply would also be limited to
the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
STMA Arena Board Mtg 02/08/21 Page 10
LMCIT Member Name:
__________________________________________________________________________
Check one:
The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn.
o
Stat. § 466.04.
The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. §
o
466.04, to the extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting: _____________________________________________
Signature: Position: ________________________________
2
STMA Arena Board Mtg 02/08/21 Page 11
st
STMA Ice Arena Preliminary 2021 Budget 1Draft(02/04/21)
% change
2021 Prelim from 2020
2019 Actual2020 Actual 2020 BudgetBudget to 2021
Income
Ice Rental$480,339.14 $525,172.90 $667,770.00 $672,585.00 0.72%
$76,719.45
Concessions$40,378.50$65,000.00 $35,000.00 -46.15%
$100.00
Room Rental $468.37 $500.00 $500.00
$14,155.45
Other Revenues (Advertising/LMC/Ins Claims/ATM)$13,149.00 $20,000.00 $20,000.00 0.00%
$1,523.30
Vending$534.50 $1,500.00 $1,500.00 0.00%
$12,773.80
Open Skate/Hockey, etc. (off season fill in)$2,741.00$12,000.00 $6,000.00 -50.00%
Interest$1,600.00 $798.31$1,600.00 $1,000.00 -37.50%
Reimbursement Cities$0.00 $22,694.84 $0.00 $0.00
Misc. Revenue $440.00 $185.00 $400.00 $100.00 -75.00%
Total Income
$587,651.14 $606,122.42 $768,770.00 $736,685.00 -4.17%
Expenses
Salaries, Wages, Taxes & Benefits $296,514.16 $291,577.50 $331,824.50 $347,175.95 4.63%
$1,755.74
Supplies (Office, Misc.)$72.25 $1,500.00 $1,500.00 0.00%
Supplies (Concession) $33,531.50 $12,015.19 $28,850.00 $28,700.00 -0.52%
$1,206.76
Fuel, Misc.$288.75 $1,500.00 $500.00 -66.67%
Professional Services$31,664.75 $24,479.12 $28,000.00 $29,200.00 4.29%
$7,022.55
Sales Tax $3,667.97 $6,352.00 $3,448.00 -45.72%
$2,006.20
Telephone $2,212.45 $1,700.00 $2,250.00 32.35%
$126,477.53
Electric $117,011.93 $150,000.00 $130,000.00 -13.33%
$40,763.92
Gas $32,843.69 $60,000.00 $45,000.00 -25.00%
$14,958.05
Water $7,366.04 $20,000.00 $15,000.00 -25.00%
$2,605.67
Refuse $929.44 $2,500.00 $2,750.00 10.00%
$22,097.00
Insurance $21,307.00 $20,000.00 $22,000.00 10.00%
Education/Training $0.00 $0.00 $1,500.00 $1,500.00 0.00%
$13,019.76
Administration$13,410.35 $13,410.35 $13,812.66 3.00%
Misc.$2,945.86 $5,440.57 $3,385.00 $5,700.00 68.39%
$12,608.61
Repair Maintenance –Machinery$6,805.55 $11,000.00 $15,000.00 36.36%
$25,450.71
Repair Maintenance –Building$40,336.34 $30,000.00 $40,000.00 33.33%
Total Operating Expenses
$634,628.77 $579,764.14 $711,521.85 $703,536.61 -1.12%
Net Income/Loss
($46,977.63)$26,358.28 $57,248.15 $33,148.39
Rental Rates (Oct 1, 2021 thru March 15, 2022) -Proposed no
increase
Prime Rate (Oct 1 to March 15) $220
High School Game Rate $265
Summer Rate (0 to 200 hrs) $165
Summer Rate (200 to 400 hrs) $150
Summer Rate (400 plus hrs) $135
STMA Arena Board Mtg 02/08/21 Page 12
Total available hours prime time
10/1-3/15 2141(49 per week, 23 weeks, x2 rinks @ 95%)
hours ratetotal
boys practice 160220 $35,200.00
boys games 45265 $11,925.00
girls practice 68220 $14,960.00
girls game 27265 $7,155.00
Blue Line 42220 $9,240.00
Private Rental60220 $13,200.00
STMAYHA 1739220 $382,580.00
$474,260.00
3/15-9/30
STMAYHA 100220 $22,000.00 (september Ice)
summer MWH 200165 $33,000.00
Summer MWH 125150 $18,750.00
Other Summer 755165 $124,575.00
$198,325.00
Total Ice Sales$672,585.00
3321
Projected
Month 2021
Jan 410
Feb 405
Mar 150
Apr 200
May 100
June215
July 250
Aug 200
Sept 215
Oct 361
Nov 400
Dec 415
3321
STMA Arena Board Mtg 02/08/21 Page 13