02-10-20 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, FEBRUARY 10, 2020
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF JANUARY 13, 2020(pg. 1)
4.FINANCE REPORTS
a)Approve the Januarylist of claims as presented in the amount of $10,379.73 and
January report (pgs. 2-4)
b) Updated December report – no action need (pgs. 5-6)
5. ARENA MANAGER
a) Monthly report (pg. 7)
6. OLD BUSINESS
7. NEW BUSINESS
a)Knight to Remember Event – Authorize one-day consumption of alcohol on Arena
premises
8. YOUTH HOCKEY ASSOCIATION
9. ADJOURN
P:\\Arena\\2020 STMA Ice Arena\\2020 Arena Agenda\\2020-02-10\\02102020 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
December 9, 2019
6:00 p.m.
Present:Chairman Kevin Kaseland members, LarrySorensen, Keith Wettschreck, Kari Dwinnell, Aaron
Cocking and Tim Lewis. Member John Vetsch was absent. Also present: City Administrator Adam Nafstad,
City Finance Director Tina Lannes and Karl and Garret from STMA Youth Hockey Association. The meeting
was called to order at 6:01 p.m. by Chairman Kasel.
Set Agenda
Members Sorensen/Cocking moved to set the agenda as presented. All voted aye.
Member Vetsch arrived 6:04 p.m.
Approval of Minutes
MembersSorensen/Lewis moved to approve the minutes of the December 9, 2019BoardMeeting as amended.
All voted aye.
Finance Reports
Lannes presented the financials and noted that they are not the final for 2019 as there are still outstanding
expenses, revenues and entries to be made.
Members Cocking/Lewis moved to approve the December list of claims totaling $57,563.10 and the December
Financial Report as presented. All voted aye.
Chairman Kasel mentioned he was still working on the forecasting sheets.
Arena Manager’s Report
Nafstad reported that there were no additions to the report in the packet. Wettschreck asked about the checks
numbered 39589 and 39681.
Nafstad informed the board that check number 39589 to SCR in the amount of $4,183.46 was for the
replacement of the radiant heat units in the old equipment room that Fitch mentioned at the previous meeting.
Also, Nafstad stated that check 39681 to Hillyard in the amount of $7,155.61 is a piece of equipment that is
believed to be reimbursed by the school district for a scrubber and we were to share the cost.
Tort Liability Insurance Renewal
Lannes presented the Tort Liability Insurance Renewal and stated in the past the Arena Board has waived it
previously.
Members Sorensen/Cocking moved to waive the monetary limits on tort liability to the extent of the limits of
the liability coverage obtained from LMCIT. All voted aye.
STMA Youth Hockey
Garret mentioned that the association wanted to thank staff for being the cleanest around and Karl is very happy
and impressed. State tournament coming up and a tournament this coming weekend.
Adjourn
Members Cocking/Lewis moved to adjourn at approximately 6:12 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 02/10/10 Page 1
STMA Ice Arena Budget to Actual January 2020 (Cash Basis)
2020
January 2020 YTD %
2020 2020 Actual YTD of
BudgetActual01/31/20Budget
Income
11.88%
Ice Rental$667,770.00 $79,332.81 $79,332.81
32.41%
Concessions$65,000.00 $21,068.75 $21,068.75
Room Rental$500.00 $0.00 $0.00
Other Revenues (Advertising/LMC/Ins
1.75%
Claims/ATM)$20,000.00 $350.00 $350.00
5.47%
Vending$1,500.00 $82.00 $82.00
8.13%
Open Skate/Hockey, etc. $12,000.00 $975.00 $975.00
0.00%
Interest$1,600.00 $0.00 $0.00
Misc. Revenue$400.00 $116.00 $116.00
Total Income13.26%
$768,770.00 $101,924.56 $101,924.56
Expenses
8.57%
Salaries, Wages, Taxes & Benefits $331,824.50 $28,444.32 $28,444.32
3.83%
Supplies (Office, Misc.)$1,500.00 $57.45 $57.45
5.21%
Supplies (Concession)$28,850.00 $1,504.25 $1,504.25
0.00%
Fuel, Misc.$1,500.00 $0.00 $0.00
1.80%
Professional Services$28,000.00 $503.97 $503.97
10.04%
Sales Tax$6,352.00 $638.00 $638.00
6.77%
Telephone $1,700.00 $115.11 $115.11
0.01%
Electric$150,000.00 $10.74 $10.74
0.00%
Gas $60,000.00 $0.00 $0.00
3.55%
Water$20,000.00 $709.53 $709.53
25.13%
Refuse$2,500.00 $628.31 $628.31
0.00%
Insurance $20,000.00 $0.00 $0.00
0.00%
Education/Training$1,500.00 $0.00 $0.00
8.33%
Administration $13,410.35 $1,117.52 $1,117.52
0.00%
Misc.$3,385.00 $0.00 $0.00
5.31%
Repair Maintenance – Machinery $11,000.00 $584.59 $584.59
4.48%
Repair Maintenance – Building$30,000.00 $1,344.61 $1,344.61
Total Operating Expenses $711,521.85 $35,658.40 $35,658.40 5.01%
Net Income/Loss$57,248.15 $66,266.16 $66,266.16
STMA Arena Board Mtg 02/10/10 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
January 31, 2020
Cash Balance Operations
Est. Cash Balance Operations 1/1/20 $ 35,408
Less expenses paid for 2019$(20,045)
Add Revenues$101,925
Less Expenses$(35,658)
Est. Cash Balance Operations 01/31/20 $ 81,629
Accounts Receivable (invoiced)
Operations January 31, 2020 - $167,501.67
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20$51,369
Invoiced St. Michael $15,000$0
Invoiced ISD 885 $15,000$0
Invoiced City of Albertville $15,000$0
Balance 01/31/20$51,369
STMA Arena Board Mtg 02/10/10 Page 3
STMA Ice Arena Vendor Check Detail Register
January 2020
Check AmtInvoiceComment
Paid Chk# 008049E1/6/2020 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$628.31JANUARY 2020Arena Trash Removal
Paid Chk# 008055E1/5/2020 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$276.83Arena cc fees
Paid Chk# 008076E1/15/2020 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$234.34wtr 1/15/20
E 810-00000-382 Water Utilities$475.19wtr 1/15/20
Paid Chk# 008077E1/21/2020 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.0020010213079Emp Health Insurance
E 810-00000-130 Employer Paid Ins (GENERAL)$776.0020010213079Emp Health Insurance
Paid Chk# 008078E1/17/2020 MN DEPT OF REVENUE (TAX)
E 810-00000-315 Sales Tax$638.00DECEMBER Arena Sales Tax
Paid Chk# 008079E1/21/2020 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$31.792201286509Arena mops,mats
Paid Chk# 008091E1/21/2020 WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$1,116.28105650Arena Concessions
Paid Chk# 008092E1/21/2020 WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 1/31/20
Paid Chk# 039748 1/21/2020 BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$227.1400159772Fixed Assets Support & POS Support
Paid Chk# 039752 1/21/2020 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X3331150DI Carbon Standyb Rental Service 1/1/20-1/31/20
Paid Chk# 039756 1/21/2020 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$387.973597207655Arena Concessions
Paid Chk# 039758 1/21/2020 HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$584.59603719575ice melter,tissue,towel rolls,kitchen towels
Paid Chk# 039769 1/21/2020 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C004407Monthly Blanket Billing
Paid Chk# 039781 1/28/2020 CHARTER COMM-ARENA
E 810-00000-321 Telephone$115.1101317020110Arena Cable 8352305160131702
Paid Chk# 039782 1/28/2020 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$475.44Emp Life, Dental, Stdis, Vision
Fund Summary
810 STMA ARENA $10,379.73
STMA Arena Board Mtg 02/10/10 Page 4
STMA Ice Arena Budget to Actual December2019 (Cash Basis)
2019 Actual 2019 YTD
December YTD % of
2019 Budget2019 Actual12/31/19Budget
Income
80.01%
Ice Rental$600,346.76 $0.00 $480,339.14
139.49%
Concessions$55,000.00 $0.00 $76,719.45
Room Rental$0.00 $0.00 $100.00
70.78%
Other Revenues (Advertising/LMC/Ins Claims) $20,000.00 $0.00 $14,155.45
76.17%
Vending$2,000.00 $0.00 $1,523.30
182.48%
Open Skate/Hockey, etc.$7,000.00 $0.00 $12,773.80
0.00%
Interest$1,600.00 $0.00 $0.00
Misc. Revenue $400.00 $0.00 $440.00
Total Income 85.39%
$686,346.76 $0.00 $586,051.14
Expenses
95.72%
Salaries, Wages, Taxes & Benefits $309,784.00 $0.00 $296,514.16
117.05%
Supplies (Office, Misc.) $1,500.00 $0.00 $1,755.74
190.52%
Supplies (Concession)$17,600.00 $55.80 $33,531.50
100.56%
Fuel, Misc.$1,200.00 $0.00 $1,206.76
131.94%
Professional Services $24,000.00 $3,385.30 $31,664.75
155.78%
Sales Tax$4,508.00 $0.00 $7,022.55
118.01%
Telephone $1,700.00 $51.68 $2,006.20
81.60%
Electric $155,000.00 $11,659.90 $126,477.53
67.94%
Gas $60,000.00 $5,784.22 $40,763.92
49.86%
Water $30,000.00 $0.00 $14,958.05
104.23%
Refuse$2,500.00 $0.00 $2,605.67
110.49%
Insurance$20,000.00 $0.00 $22,097.00
11.00%
Education and Training$1,500.00 $0.00 $165.00
100.00%
Administration$13,019.76 $0.00 $13,019.76
97.06%
Misc.$3,035.00$0.00 $2,945.86
114.62%
Repair Maintenance – Machinery $11,000.00 $0.00 $12,608.61
84.84%
Repair Maintenance – Building$30,000.00 $370.14 $25,450.71
Total Operating Expenses $686,346.76 $21,307.04 $634,793.77 92.49%
Net Income/Loss $0.00 ($21,307.04)($48,742.63)
** Notes**
Not the final for 2019 there are still outstanding journal entries that will occur from annual auditincluding
Accounts Receivable $151,040
Accounts Payable $27,481.83
Depreciation expense, Interest earningsand additional items as needed to complete the financial
statements accurately on an accrual basis.
STMA Arena Board Mtg 02/10/10 Page 5
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
December 31, 2019
Cash Balance Operations
Cash Balance Operations 1/1/19$ 80,695
receivable collected $ 3,455
Add Revenues (collected in 2019) $ 586,051
Less Expenses$(634,794)
Est. Cash Balance Operations 12/31/19$35,408
Accounts Receivable (invoiced)
Operations December 31, 2019 - $151,040.42
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/19$156,581
Furniture($10,798)
Sale of Sink$150
Zamboni ($139,676)
Donations (via City of Albertville Water Bill) $112
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000$15,000
Invoiced City of Albertville $15,000 $15,000
Balance 12/31/19$51,369
STMA Arena Board Mtg 02/10/10 Page 6
MANAGER’ GENERAL UPDATE
th
Date:February 10,2020
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
AMRH–J
RENA ONTHLY ENTAL OURSANUARY
UserHour Sold
STMAYHA 285 hours
ERYHA(Elk River) 3 hours
RYHA (Rogers) 28 hours
Adult Hockey 8 hours
High School Boys/Girls 110 hours
Public Skating/OH 16 hours
Private rentals 13 hours
________________________________________________________________________
Total Hours Sold 463 (2 sheets)
Monthly Budget Projection 425 (2 sheets)
Construction: 02-04-20 SCR Finisheddisconnecting ductwork intheold mechanical room.
Insulated caps to seal up openings completed.
th
Spring & Summer Ice removal and install:Gold Rink Ice out March 9 and back in by
rdstst
Monday April 13 2020. Blue Rink Ice out (tentative schedule) June 1 and back in by July 1
2020? Waiting for final details from Breitbach Construction and the School.
The Knight Hawk event: Youth Hockey fundraiser is scheduled forSaturday March 21, 6 to
12am
Dryland Options: STMA YHA is exploring options to repurpose the west end of the Gold Rink
to include a dryland space.
STMA Arena Board Mtg 02/10/10 Page 7