03-09-20 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, MARCH 9, 2020
ALBERTVILLE CITY HALL
6:00 PM
CALL TO ORDER – ROLL CALL
ADOPT AGENDA
APPROVAL OF THE MINUTES OF FEBRUARY 10, 2020 (pg.1)
FINANCE REPORTS
Approve the February list of claims as presented in the amount of $39,577.92 and
February report (pgs.2-5)
ARENA MANAGER
Monthly report (pg. 6)
OLD BUSINESS
NEW BUSINESS
YOUTH HOCKEY ASSOCIATION
ADJOURN
P:\\Arena\\2020 STMA Ice Arena\\2020 Arena Agenda\\2020-03-09\\03092020 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
February 10, 2020
6:00 p.m.
Present: Chairman Kevin Kasel and members, Larry Sorensen, Keith Wettschreck, Aaron Cocking and Tim
Lewis. Members Kari Dwinnell and Rebecca Halling was absent. Also present: City Administrator Adam
STMA Arena Manager Grant Fitch, and STMA School
Nafstad, City Finance Director Tina Lannes,
District Superintendent Dr. Ann-Marie Foucault
and Karl and Garret fromSTMA Youth Hockey
Association. The meeting was called to order at 6:01 p.m. by Chairman Kasel.
Set Agenda
MembersCocking/Lewis moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Sorensen/Cocking moved to approve the minutes of the January 13, 2020 Board Meeting as amended.
All voted aye.
Finance Reports
Members Sorensen/Lewis moved to approve the January list of claims totaling $10,379.73 and the January
Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch informed the board that the ice hours sold of 463 is peak using before school hours. In addition, Fitch
reported that the construction of the old mechanical room is complete.
Member Sorensen inquired about the Zamboni being down. Fitch mentioned it was a propane issue that wasn’t
connected properly, but the Zamboni is fine.
Chairman Kasel verified that the high school boys/girls’ hours on the report included practice. Fitch confirmed
that they were combined. Chairman Kasel requested that in future reports that games and practice ice time be
listed separately due to different rates.
Chairman Kasel presented the draft spreadsheets he was working on for Capital Improvements and utilization of
hours to the board. There was additional discussion including the reimbursement for the current water heater to
the school.
New Business
Lannes stated that since the event is on school property and alcohol is not allowed on school property staff is
requesting the board authorize to allow alcohol consumption for the one-day. Lannes continued that they will
still have to get caterer, liquor license and insurance for the event.
Members Lewis/Cocking moved to authorize one-day consumption of alcohol on STMA Arena premises for the
Night to Remember Event. All voted aye.
STMA Youth Hockey
Karl mentioned to the board that the arena is above any other arena youth hockey goes to in. Karl continued to
state it is spotless all the time including the glass, stairs and bathrooms and thanked staff. In addition, Karl
informed the board that the district playoffs were this coming weekend.
Adjourn
Members Cocking/Sorensen moved to adjourn at approximately 6:21 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 3/9/20 Page 1
STMA Ice Arena Budget to Actual February 2020 (Cash Basis)
2020
February 2020 Actual YTD %
2020 2020 YTD of
BudgetActual02/29/20Budget
Income
23.00%
Ice Rental$667,770.00 $74,252.17 $153,584.98
59.59%
Concessions $65,000.00$17,665.25 $38,734.00
Room Rental$500.00 $37.26 $37.26
Other Revenues (Advertising/LMC/Ins
1.75%
Claims/ATM) $20,000.00 $0.00 $350.00
29.92%
Vending$1,500.00 $366.75 $448.75
11.50%
Open Skate/Hockey, etc.$12,000.00 $405.00 $1,380.00
0.00%
Interest $1,600.00 $0.00 $0.00
Misc. Revenue $400.00 $48.00 $164.00
Total Income 25.33%
$768,770.00 $92,774.43 $194,698.99
Expenses
17.46%
Salaries, Wages, Taxes & Benefits$331,824.50 $29,484.55 $57,928.87
4.82%
Supplies (Office, Misc.)$1,500.00 $14.80 $72.25
28.64%
Supplies (Concession)$28,850.00 $6,758.35 $8,262.60
7.99%
Fuel, Misc. $1,500.00 $119.86 $119.86
14.14%
Professional Services$28,000.00 $3,454.46$3,958.43
41.51%
Sales Tax$6,352.00 $1,998.86 $2,636.86
9.81%
Telephone $1,700.00 $51.68 $166.79
7.23%
Electric$150,000.00 $10,837.83 $10,848.57
10.30%
Gas $60,000.00 $6,182.03 $6,182.03
7.34%
Water$20,000.00 $758.49 $1,468.02
37.18%
Refuse$2,500.00 $301.13 $929.44
0.00%
Insurance$20,000.00 $0.00 $0.00
0.00%
Education/Training$1,500.00 $0.00 $0.00
16.67%
Administration$13,410.35 $1,117.53 $2,235.05
80.40%
Misc.$3,385.00 $2,721.53 $2,721.53
7.89%
Repair Maintenance –Machinery $11,000.00 $283.82 $868.41
7.48%
Repair Maintenance –Building$30,000.00 $898.29 $2,242.90
Total Operating Expenses $711,521.85 $64,983.21 $100,641.61 14.14%
Net Income/Loss $57,248.15 $27,791.22 $94,057.38
STMA Arena Board Mtg 3/9/20 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
February 29, 2020
Cash Balance Operations
Est. Cash Balance Operations 1/1/20 $ 35,408
Less expenses paid for 2019$(20,045)
Add Revenues$194,699
Less Expenses $(100,642)
Est. Cash Balance Operations 02/29/20 $109,420
Accounts Receivable (invoiced)
Operations February 29, 2020 - $69,457.50
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20 $51,369
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000$15,000
Invoiced City of Albertville $15,000 $15,000
City of Albertville Utility Bill Customer Donation $43
Balance 02/29/20$96,412
STMA Arena Board Mtg 3/9/20 Page 3
STMA Ice Arena Vendor Check Detail Register
February 2020
Check AmtInvoiceComment
Paid Chk# 008112E2/3/2020 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$301.13FEBRUARY Arena Trash Removal
Paid Chk# 008114E2/3/2020 WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$1,510.67106027Arena Concessions
E 810-00000-252 Food/Concessions For Resale$1,139.27106027Arena Concessions
E 810-00000-252 Food/Concessions For Resale$195.99106027Arena Concessions
Paid Chk# 008118E2/5/2020 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$177.25Arena CC Fees
Paid Chk# 008145E2/20/2020 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$776.0022013139102Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.0022013139102Emp Health Ins
Paid Chk# 008147E2/19/2020 MN DEPT OF REVENUE (TAX)
E 810-00000-315 Sales Tax$1,998.86JANUARY 2020Arena Sales Tax
Paid Chk# 008149E2/12/2020 FERRELLGAS
E 810-00000-212 Motor Fuels$119.881109914521Propane
Paid Chk# 008150E2/12/2020 WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 2/29/20
Paid Chk# 008152E2/18/2020 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$31.792201292329Arena - mops,mats
E 810-00000-405 Repair/Maint - Buildings$31.792201297654Arena - mops, mats
Paid Chk# 008154E2/18/2020 BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$700.00113101Arena 5-year Internal Obstruction Inspections on Fire
Sprinkler
Paid Chk# 008155E2/18/2020 BUSINESS ESSENTIALS - CH
E 810-00000-200 Office Supplies (GENERAL)$5.60WO-1053036-Arena - thermal paper
Paid Chk# 008157E2/18/2020 COURI & RUPPE, P.L.L.P.
E 810-00000-300 Professional Srvs (GENERAL)$45.00Arena
Paid Chk# 008158E2/18/2020 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$2,430.008772January 2020 plowing per contract
Paid Chk# 008169E2/18/2020 WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$77.72106414Arena Concessions
E 810-00000-252 Food/Concessions For Resale$1,206.31106452Arena Concessions
E 810-00000-252 Food/Concessions For Resale($52.20)106609Arena Concessions
E 810-00000-252 Food/Concessions For Resale$1,932.23106665Arena Concessions
STMA Arena Board Mtg 3/9/20 Page 4
STMA Ice Arena Vendor Check Detail Register
February 2020
Check AmtInvoiceComment
Paid Chk# 008173E2/15/2020 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$240.88wtr bill 02/15/20 87-00000310-00-5
E 810-00000-382 Water Utilities$517.61wtr bill 02/15/20 87-00000315-00-0
Paid Chk# 039795 2/3/2020 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$344.153597207735Arena Concessions
Paid Chk# 039806 2/3/2020 MR CUTTING EDGE
E 810-00000-404 Repair/Maint - Machinery/Equip$145.001871ice scraperblade - 84"
Paid Chk# 039819 2/13/2020 CHARTER COMM-ARENA
E 810-00000-321 Telephone$51.6801315380201Arena Cable 8352305160131538
Paid Chk# 039820 2/13/2020 COMDATA ARENA
E 810-00000-252 Food/Concessions For Resale$124.39Arena Concessions CB951
Paid Chk# 039821 2/13/2020 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X3341070DI Carbon Standby Rental Service 2/1/20-2/29/20
Paid Chk# 039824 2/13/2020 HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$31.08603700345bottole 32oz,trigger big blaster
E 810-00000-404 Repair/Maint - Machinery/Equip$189.09603728243vent recycle 23gal
E 810-00000-404 Repair/Maint - Machinery/Equip($166.35)800458486vent recycle 23gal return
Paid Chk# 039829 2/18/2020 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$81.95111731/1pro extpole,blade disp,bowl brush
E 810-00000-405 Repair/Maint - Buildings$16.77111887/1command hook,mini hook,mounting putty
E 810-00000-405 Repair/Maint - Buildings$14.99K11823/1respirator N95
Paid Chk# 039832 2/18/2020 AEM FINANCIAL SOLUTIONS, LLC
E 810-00000-301 Auditing and Acctg Services$1,802.21424343Audit Preparation - 2019
Paid Chk# 039838 2/18/2020 BMI
E 810-00000-433 Dues and Subscriptions$1,535.0036892239Arena Music License Agreement 1/1/20-12/31/20
Paid Chk# 039839 2/18/2020 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$6,182.035898 Lachman Avenue NE 5390131-0
Paid Chk# 039844 2/18/2020 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$279.823597207802Arena Concessions
Paid Chk# 039849 2/18/2020 MR CUTTING EDGE
E 810-00000-404 Repair/Maint - Machinery/Equip$85.001930ice scraper blade 84"
Paid Chk# 039863 2/18/2020 TIERNEY
E 811-00000-500 Capital Outlay (GENERAL)$1,186.50174936Reach Software - Annual Licensing
Paid Chk# 039866 2/18/2020 XCEL ENERGY
E 810-00000-381 Electric Utilities$10,827.096721964475898 Lachman Avenue NE 51-5873315-4
810 STMA ARENA $39,577.92
STMA Arena Board Mtg 3/9/20 Page 5
MANAGER’ GENERAL UPDATE
th
Date:March 9,2020
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
AMRH–F
RENA ONTHLY ENTAL OURSEBRUARY
UserHour Sold
STMAYHA 267 hours
ERYHA(Elk River) 2 hours
RYHA (Rogers) 9 hours
Adult Hockey 8 hours
High School Boys/Girls 48 hours
Public Skating/OH 18 hours
Private rentals 6 hours
________________________________________________________________________
Total Hours Sold 358 (2 sheets)
Monthly Budget Projection 375 (2 sheets)
Construction:
02-13-20 railing extensions installed east and west end of bleachers. This should prevent kids
from climbing through opening between railing and the rink glass.
02-25-20: Pieces of concrete fell in corridor under new bleachers (Breitbach is inspecting).
Operations:
02-12-20: Troubleshot desiccant unit (Gold Rink) not heating, found stage 1 and 3 were tripped
on height limits, reset and checked operation, shut off and cleaned flame sensor. Unit now
reaching set point
02-20-20: Roof leak found along Northwest wall aboveblack rink dividers.CarlisleRoofing
Systems who holds the roofing warranty was notified. SGO Roofing came out the next day to
repair.They are saying it was a non-warranted issue found at time of the roof investigation (Ice
Issues). Repair cost $1552. Bill hasn’t been paid yetand we have questions about the warranty.
03-01-20: Leak observed by radiant heat exhaust pipe roof penetration south side above
bleachers. Scheduled to be looked at next week.
ththth
STMAYHA:Squirt A District Tournament scheduled for March 6, 7 and 8and the PAA
ththth
State Tournament is scheduled for March 13, 14and 152020
State Tournament Banquet:STMAYHA to host the banquet on Thursday March 12.
rdrd
Gold RinkIce removal: Old Rink Ice was removedMarch 3 and back in Monday April 13
2020.
STMA Arena Board Mtg 3/9/20 Page 6