04-13-20 STMA Arena Board AgendaSTMA ARENA BOARDAGENDA
Monday, April 13, 2020
Via Video/Phone Conference
6:00 p.m.
Zoom Meeting Link:
https://zoom.us/j/206263547?pwd=WW9tRndGUXZOdU9vd2pxY1ZlODhDUT09
Zoom Audio Number:
1 (312) 626 6799
206 263 547
Zoom Meeting ID:
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF MARCH 09, 2020(
pg.2)
4.FINANCE REPORTS
a)Approve the Marchlist of claims as presented in the amount of $56,475.16andMarch
report (pgs.3-7)
b)Spring Ice Memo (pg. 8)
5.ARENA MANAGER
a)Monthlyreport(pg.9-10)
6.OLD BUSINESS
7.NEW BUSINESS5
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2020 STMA Ice Arena\\2020 Arena Agenda\\2020-04-13\\04132020 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENABOARDMINUTES
March 9, 2020
6:00 p.m.
Present:
Chairman Kevin Kasel and members, Larry Sorensen, Keith Wettschreck, and Aaron Cocking.
Members Kari Dwinnell, Tim Lewisand Rebecca Hallingwas absent. Also present: City Administrator Adam
STMA Arena Manager Grant Fitch, and Scott Verness
Nafstad,City Finance Director Tina Lannes,
STMA Arena
.The meeting was called to order at 6:02 p.m. by Chairman Kasel.
Set Agenda
moved
Members Cocking/Sorensen to set the agenda as presented.All voted aye.
Approval of Minutes
moved
MembersSorensen/Wettschreck to approve the minutes of the February 10, 2020 BoardMeeting as
amended.All voted aye.
Finance Reports
Lannes reported that as usual this time of year the cash balance is building up and will start to decrease through
the summer. Lannes also noted that all three entity annual contributions have been received.
moved
Members Wettschreck/Cockingto approve the February list of claims totaling $39,577.92and the
February Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch updated the board on hours sold and noted the ice was out on the old sheet. In addition, the bleacher
railings have been corrected by the contractor. Fitch reported that chucks of concrete fellin the new lockerroom
hallway and the contractor has been notified. Chairman Kasel asked when the ice was coming out on the new
sheet. Nafstad stated the plan is for the warranty work to be completed in June.
Old Business
Fitch mentioned to the board that the sun glare is happening again on the west end. The glare is for about ten
minutes, effects play on the ice and occurs especially in the early and late part of the season. Nafstad will bring
this back to the school’s attention.
Chairman Kasel to finish the work on the hours and the Capital Improvement Plan spreadsheets and get the
items sent out.
New Business
Nafstad reported that staff will follow the recommendations of the school district for any operational changes
and closures related to Covid-19.
Adjourn
moved
MembersWettschreck/Sorensen to adjourn at approximately 6:20 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
2
Cash Basis
STMA Ice ArenaBudget to Actual March2020 ()
2020
2020 Actual
YTD %
2020 March 2020
YTD of
BudgetActual03/31/20Budget
Income
Ice Rental$667,770.00 $27,462.50 $181,047.48
27.11%
Concessions$65,000.00 $1,578.00 $40,312.00
62.02%
Room Rental$500.00 $0.00 $37.26
Other Revenues (Advertising/LMC/Ins
Claims/ATM)$20,000.00 $0.00 $350.00
1.75%
Vending$1,500.00 $0.00 $448.75
29.92%
Open Skate/Hockey, etc.$12,000.00 $265.00 $1,645.00
13.71%
Interest$1,600.00 $0.00 $0.00
0.00%
Misc. Revenue$400.00 $8.00 $172.00
Total Income29.14%
$768,770.00 $29,313.50 $224,012.49
Expenses
Salaries, Wages, Taxes & Benefits$331,824.50 $20,568.10 $78,496.97
23.66%
Supplies (Office, Misc.)$1,500.00 $0.00 $72.25
4.82%
Supplies (Concession)$28,850.00 $3,741.43 $12,004.03
41.61%
Fuel, Misc.$1,500.00 $148.90 $268.76
17.92%
Professional Services$28,000.00 $3,200.14 $7,158.57
25.57%
Sales Tax$6,352.00 $815.49 $3,452.35
54.35%
Telephone$1,700.00 $285.68 $452.47
26.62%
Electric$150,000.00 $9,541.26 $20,389.83
13.59%
Gas$60,000.00 $5,652.95 $11,834.98
19.72%
Water$20,000.00 $697.71 $2,165.73
10.83%
Refuse$2,500.00 $0.00 $929.44
37.18%
Insurance$20,000.00 $13,200.00 $13,200.00
66.00%
Education/Training$1,500.00 $0.00 $0.00
0.00%
Administration$13,410.35 $1,117.54 $3,352.59
25.00%
Misc.$3,385.00 $200.00 $2,921.53
86.31%
Repair Maintenance – Machinery$11,000.00 $1,739.96 $2,608.37
23.71%
Repair Maintenance –Building$30,000.00 $4,518.53 $6,761.43
22.54%
Total Operating Expenses$711,521.85 $65,427.69 $166,069.30 23.34%
Net Income/Loss$57,248.15 ($36,114.19)$57,943.19
3
STMAICE ARENA CASH BALANCES AND RECEIVABLES
March 30, 2020
Cash Balance Operations
Est. Cash Balance Operations 1/1/20$35,408
Less expenses paid for 2019$(20,045)
Add Revenues$224,012
Less Expenses$(166,069)
Est. Cash Balance Operations 03/30/20
$73,306
Accounts Receivable (invoiced)
Operations March 30, 2020 - $148,007.32
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20$51,369
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000$15,000
Invoiced City of Albertville $15,000$15,000
City of Albertville Utility Bill Customer Donation$43
Balance 03/30/20
$96,412
4
STMA Ice Arena Vendor Check Detail Register
March 2020
Check AmtInvoiceComment
Paid Chk# 008203E3/2/2020CTM SERVICES, INC
E 810-00000-404 Repair/Maint - Machinery/Equip$308.684517repairs on both Olympia Ice Resurfacers
Paid Chk# 008210E3/2/2020WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$670.61106879Arena Concessions
E 810-00000-252 Food/Concessions For Resale$945.99107022Arena Concessions
Paid Chk# 008215E3/4/2020SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$174.20Arena cc fees
Paid Chk# 008240E3/16/2020AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$31.792201303257Arena mops,mats
Paid Chk# 008242E3/16/2020DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$980.008802February 2020 plowing per contract
Paid Chk# 008247E3/16/2020RANDYS ENVIRONMENTAL SERVICES
E 810-00000-405 Repair/Maint - Buildings$491.79MARCH 2020Arena trash removal
Paid Chk# 008256E3/16/2020FERRELLGAS
E 810-00000-212 Motor Fuels$148.885005485634fuel
Paid Chk# 008266E3/15/2020STMA - ARENA
E 810-00000-382 Water Utilities$459.50arena wtr bill 3/15/20 87-0000315-00-0
E 810-00000-382 Water Utilities$238.21arena wtr bill 3/15/20 87-0000310-00-5
Paid Chk# 008294E3/27/2020DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$240.008812Ice Removal
Paid Chk# 039870 3/2/2020B & D PLUMBING
E 810-00000-405 Repair/Maint - Buildings$468.00171014Service Call: Sink Leak,urinal problem,bottle filter
Paid Chk# 039871 3/2/2020BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$68.00159969Inventory Support & POS Addl Entity Support
Paid Chk# 039872 3/2/2020CANTEEN REFRESHMENT SERVICES
E 810-00000-252 Food/Concessions For Resale$959.88MSP9824caribou blen,cappuccino,hot cocoa whipper,sleeves
Paid Chk# 039874 3/2/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$115.110131702021020Arena Voice 8352305160131702
Paid Chk# 039875 3/2/2020CONTINENTAL SAFETY EQUIPMENT
E 810-00000-300 Professional Srvs (GENERAL)$296.72451419Arena 10 PPM No2 Cal Gas
Paid Chk# 039880 3/2/2020GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$427.773593200861Arena Concessions
E 810-00000-254 Soft Drinks/Mix For Resale$395.293597207874Arena Concessions
Paid Chk# 0398813/2/2020HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$752.71603768165Arsenal,tissue,foam soap,glove,kitchen towels
5
STMA Ice Arena Vendor Check Detail Register
March 2020
Check AmtInvoiceComment
Paid Chk# 039884 3/2/2020LEAGUE OF MN CITIES INS TRUST
E 810-00000-360 Insurance (GENERAL)$13,200.00Arena Renewal P 3/10/20-3/10/21 #1002022-4
Paid Chk# 039885 3/2/2020LVC COMPANIES, INC.
E 810-00000-405 Repair/Maint - Buildings$605.0029361Service Call: Panel Troubles
Paid Chk# 039886 3/2/2020METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$475.44Emp Life, Dental, Stdis, Vision
Paid Chk# 039887 3/2/2020MR CUTTING EDGE
E 810-00000-404 Repair/Maint - Machinery/Equip$60.001983Ice scraper blade 84"
Paid Chk# 039891 3/2/2020PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings$155.00802827-01-20Arena Water Delivery
Paid Chk# 039894 3/2/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C004508Monthly Blanket Billing
Paid Chk# 039896 3/2/2020STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$106.80135178Bulk Salt - #2
Paid Chk# 039898 3/2/2020SUNRISE PLUMBING
E 810-00000-405 Repair/Maint - Buildings$290.0013049urinal valve leaking
Paid Chk# 039905 3/11/2020CHARTER COMM - CH
E 810-00000-321 Telephone$51.680131538030120STMA Arena
Paid Chk# 039906 3/11/2020COMDATA ARENA
E 810-00000-252 Food/Concessions For Resale$82.49stma arena concessions CB951
Paid Chk# 039910 3/16/2020AEM FINANCIAL SOLUTIONS, LLC
E 810-00000-301 Auditing and Acctg Services$441.22425818Professional Audit/Accounting Services
Paid Chk# 039915 3/16/2020CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$5,652.955390131-0arena gas util
Paid Chk# 039918 3/16/2020CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X33519300DI carbon standby rental service
Paid Chk# 039924 3/16/2020GREAT LAKES COCA-COLA DISTRIB
E 810-00000-252Food/Concessions For Resale$259.403597207953Arena Concessions
Paid Chk# 039931 3/16/2020LEAGUE OF MN CITIES INS TRUST
E 810-00000-360 Insurance (GENERAL)$13,200.0040003210prop cas insurance
Paid Chk# 039933 3/16/2020MR CUTTING EDGE
E 810-00000-404 Repair/Maint - Machinery/Equip$60.002040Ice Scraper Blade 84"
6
STMA Ice Arena Vendor Check Detail Register
March 2020
Check AmtInvoiceComment
Paid Chk# 039942 3/16/2020XCEL ENERGY
E 810-00000-381 Electric Utilities$9,530.52STMA Arena 51-5873315-4
Paid Chk# 039945 3/26/2020ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$15.99111944/1MR Clean Roller mop
E 810-00000-405 Repair/Maint - Buildings$29.36112010/1kitchen sink opener,grease
E 810-00000-405 Repair/Maint - Buildings$6.59112080/1magnetic point,fasteners
E 810-00000-405 Repair/Maint - Buildings$3.99112113/1hook med holds
E 810-00000-405 Repair/Maint - Buildings$5.99112125/1adapter 'Y' 3.5MM to RCA
E 810-00000-405 Repair/Maint - Buildings$36.77112142/1dawn ultra,hook mini,swivel window squeegee
E 810-00000-405 Repair/Maint - Buildings($27.99)112176/1swivel window squeegee 18"
Paid Chk# 039948 3/26/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$118.890131702031020Arena Voice 8352305160131702
Paid Chk# 039952 3/26/2020METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$475.44Emp Life, Dental, Stdis, Vision
Paid Chk# 039955 3/26/2020PREMIUM WATERS INC
E810-00000-405 Repair/Maint - Buildings$180.50802827-02-20Arena Water Delivery
Paid Chk# 039956 3/26/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C004616Monthly Blanket Billing
Paid Chk# 039958 3/26/2020STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$536.7713228724"x72" brine tank w/PVC salt platform,well funnel,filter
810 STMA ARENA$56,475.16
7
SPRING ICE HOURSUPDATE
Date:
April 6, 2020
To:
STMA Arena Board
From:
Tina Lannes, Finance Director
Below is a projection of actual and potential loss of rent for March-May 2020:
March
–Ice hours cancelled for March 2020 was 80 hours at the rateof $165 totaling $13,200
(projected hours was 23.5 so no loss in budgeted revenue)
April
– Ice hours cancelled for April are 191 hours at the rate of $165 totaling $31,515
(projected hours was 196, loss in budgeted revenue $32,340)
May
– Potential ice hours cancelled for May are 145 at the rate of $165 totaling $23,925
(projected hours was 193, loss in budgeted revenue $31,845)
If the arena is unable to operate through the end of May, based on budgeted/projected ice sales,
the arena will realize a budgeted revenue loss of $64,185
Looking at the budget for revenues and expenses this will have an estimated impact of, with all
other budgetary items remaining the same, a net loss of $6,936.85 for the year instead of the
$57,248.15 net income budgeted. Again, this assumes all other items remain unchanged. With
the ice out on the Gold rink utility expenses should be less, but likely offset by revenue
generation from concessions, vending, open skate, etc.
8
MANAGER’ GENERAL UPDATE
th
Date:
April 13,2020
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
AMRH–
RENA ONTHLY ENTAL OURS MARCH
UserHour Sold
STMAYHA 59 hours
ERYHA(Elk River) 0 hours
RYHA (Rogers) 7 hours
Adult Hockey 8 hours
AAA/94’s 32 hours
Public Skating/OH 13 hours
Private rentals 8 hours
________________________________________________________________________
Total Hours Booked 127 (1 sheet)
Used/Billed 47
Canceled 80
Monthly Budget Projection 23.5 (1 sheet)
Budget Projection:
Hours increased due to 2addedtournaments and the Midwest Hockey Programs was
rdstth
scheduled to startMarch 23 not April 1,STMAYHA used practice Ice until March 12 for teams going
ththth
to State and we hosted the District 5 Squirt A tournament March 6 7 and 8
Construction:
Voss (Concrete) will be repairing sidewalks, curbs, and street areas in the coming weeks. These items are
covered under warranty.
Arena Staff:
The arena will remain closed to the general public. I will work remotely as much as
possible, while ensuring the facility is secured and the mechanical equipment remains functional. Arena
staff has been on Administrative Leave during the Governor’s Executive Order Directing Minnesotan’s
th
(To-Stay-at-Home) until April 10 2020. With the extended Stay-at-Home order, staff will develop plans
to be complete of season maintenance, but with modified schedules, rotating shifts, and other precautions,
while abiding by the executive order.
Operations:
The safety of ourplayers, coaches, parents, and spectators is a top priority. As of March
th
13,the facility has been closed to the public.
ArenaDeep Cleaning:
All bathrooms, Locker-rooms, concession stand and high traffic areas have been
cleaned and disinfected. Arena staff will continue to work on cleaning and other maintenance projects
throughout the month of April.
Gold Rink:
Tentative Ice install May 11 (originally scheduled for April 6)
Blue Rink:
Warranty repair of ice scheduled for the month of May.
ththth
STMAYHA:
PAA State Tournament wasscheduled for March13, 14and 152020. Canceled due to
the Corona Virus (COVID 19) 22 hours of ice time lost
9
State Tournament Banquet:
STMAYHA hosted the banquet on March 12
Furnace Replacement:
One of the furnaces for the old locker rooms went out. The cost to replace the
furnace has been quoted at $17,480. This work is on hold for now.
Spring Maintenance Items:
1.Clean north and south snow pits
2.Clean rink boards Blue and Gold
3.Paint: corridor, bathrooms, L-rooms, rails etc.
4.Patch repair all nets
5.Organize, inventory and restock rink glass for both rinks.
6.Order 8 more panels of white poly backer to enclose the outside of east end boards.
(looking into cost)
7.Install TOD clock east end above overhead door
8.Shampoo clean Community Room carpet
9.Modify Refs locker-room: add benches and hooks
10.Replace broken hardware in bathrooms and replace damaged ceiling tiles
11.Build shelve in compressor room for air filters
12.Repair old bleachers (broken seats)
13.Install sump pump in old header trench
14.New overhead door gaskets and seal doors
15.Get balloons/pucks/other items downin Gold and Blue rink
16.Replace matting in Gold rink players boxes?
17.3M coatings for west end glass
18.Replace fixtures in women's bathroom
19.New supply line for Slushy Machine
20.Warranty fix on LED lights Blue rink SE corner
21.Coordinate removal of 2 pull stations under scoreboard and in the old lobby
22.Mop and clean all seats in the bleachers Gold and Blue Rink
23.Deep clean Boys Varsity room
24.Cleanout old mechanical room
25.Olympia (x2) maintenance items
10