05-11-20 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, MAY 11, 2020
VIA Video Conference
6:00 PM
Zoom Meeting Link:
https://us02web.zoom.us/j/85259904977?pwd=NytGY2FzQURzZloxZkszdGNXQm9DQT09
Zoom Audio Number:1-0(312)-626-6799
Zoom Meeting ID: 852 5990 4977
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3. 2019 AUDIT PRESENTATION – ABDO, Andy Berg(separate attachments)
(Motion to accept 2019 audit report as presented)
4. APPROVAL OF THE MINUTES OF APRIL 13, 2020 (pgs.1-2)
5. FINANCE REPORTS
a) Approve the April list of claims as presented in the amount of $17,417.64 and April
report (pgs. 3-6)
6. ARENA MANAGER
a) Monthly report (pg. 7)
7. OLD BUSINESS
8. NEW BUSINESS
9. YOUTH HOCKEY ASSOCIATION
10. ADJOURN
P:\\Arena\\2020 STMA Ice Arena\\2020 Arena Agenda\\2020-05-11\\051120 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
April 13, 2020
6:00 p.m.
Present via video conference: Chairman Kevin Kasel and members, Larry Sorensen, Keith Wettschreck, Tim
Lewis, Kari Dwinnell and Aaron Cocking. Member Rebecca Halling was absent. Also present: City
STMA Arena Manager Grant Fitch,
Administrator Adam Nafstad, City Finance Director Tina Lannes,
STMA School District Superintendent Dr. Ann-Marie Foucault, City of St. Michael Administrator
Steven Bot and
Garret from STMA Youth Hockey Association. The meeting was called to order at 6:06 p.m.
by Member Wettschreck.
Set Agenda
Members Cocking\\Dwinnell moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Sorensen\\Cocking moved to approve the minutes of the March 9, 2020 Board Meeting as amended.
Members Cocking, Sorensen, Wettschreck, and Dwinnell voted aye. Member Lewis abstained.
Finance Reports
Lannes reported that as usual this time of year the cash balance this time of year is where the use of fund balance
occurs so that balance will continue to go down until the hockey season starts again.
Nafstad explained the facility remains closed due to the pandemic and staff is either rotating shifts or at home
consistent with the state’s executive orders. Employees who are required to stay home are on paid
administrative leave. Albertville is tracking this time as administrative leave should there be opportunity to
recoup these costs.
Member Cocking asked if staff has done anything to reduce expenses due to Covid-19 such as staff. Nafstad
stated that there is discussion with the two cities and the school that two full time employees could potentially
work this summer at the cities, which would shift wage related expenses to the cities or school. The thought is
to use these employees as public works employees and limit the number of seasonal employees. Discussion
continued about staffing and the forecast of reduced revenue.
Chairman Kasel joined the meeting approximately 6:32 p.m.
Nafstad presented the budget impact without ice sale in March, April and May. Nafstad stated the loss of ice
revenues through May was approximately equivalent to that of the projected profit on the year and loss of of ice
sales into the summer will likely create a budget deficit. The board continued the discussion of options for
reducing expenses, energy savings, keeping ice in or out, and staff safety. Chairman Kasel asked if the cities
would also take over benefits such as health insurance. Nafstad informed the board that the full-time arena
employees are on the City of Albertville’s plans and are paid through arena operations so the two cities would
reimburse the arena for time used by the employees. The board directed staff to continue looking into the two
cities absorbing the two full time employees and if that doesn’t work out look into furloughs.
Members Wettschreck\\Sorensen moved to approve the March list of claims totaling $56,475.16 and the March
Financial Report as presented. All voted aye.
Lannes went through the Spring Ice Hours update showing the budgeted projections verses actual booked and
cancelled.
Arena Manager’s Report
Fitch updated the board on hours sold and noted he is getting calls to reschedule. Staff has informed the groups
that each Monday if they are not notified that the arena is closed until further notice. Fitch has put all items
from vendors as hold/on-call. Also, Fitch mentioned that the old rink is shut down completely and has all
STMA Arena Board Mtg 05/11/20 Page 1
STMA April 13, 2020 Minutes
Page 2
mechanical and refrigeration system set at minimum levels to conserve energy. Fitch added that since the arena
has been shut down staff is working on deep cleaning of the facility and maintenance.
Dr. Ann-Marie Foucault mentioned that what they have been hearing from the governor that it is highly unlikely
st
that any children will be back doing anything before June 1. There was discussion on the outlook of the
summer and Covid-19 with a slow re-open.
STMA Youth Hockey
Garret stated that Youth Hockey is on the holding pattern also.
Adjourn
Members Cocking\\Wettschreck moved to adjourn at approximately 6:58 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 05/11/20 Page 2
STMA Ice Arena Budget to Actual April2020 (Cash Basis)
2020
2020 Actual YTD %
2020 April 2020 YTD of
STMA ArenaBudget Actual 04/30/20 Budget
Income
46.25%
Ice Rental$667,770.00 $127,784.01 $308,831.49
62.02%
Concessions$65,000.00 $0.00 $40,312.00
Room Rental $500.00 $0.00 $37.26
Other Revenues (Advertising/LMC/Ins
1.75%
Claims/ATM)$20,000.00 $0.00 $350.00
29.92%
Vending $1,500.00 $0.00 $448.75
13.71%
Open Skate/Hockey, etc.$12,000.00 $0.00$1,645.00
0.00%
Interest $1,600.00 $0.00 $0.00
Misc. Revenue $400.00 $0.00 $172.00
Total Income 45.76%
$768,770.00 $127,784.01 $351,796.50
Expenses
33.35%
Salaries, Wages, Taxes & Benefits $331,824.50 $32,167.90 $110,664.87
4.82%
Supplies (Office, Misc.) $1,500.00 $0.00 $72.25
41.65%
Supplies (Concession)$28,850.00 $11.16 $12,015.19
19.25%
Fuel, Misc. $1,500.00 $19.99 $288.75
26.27%
Professional Services$28,000.00 $196.31 $7,354.88
54.35%
Sales Tax$6,352.00 $0.00 $3,452.35
36.53%
Telephone $1,700.00 $168.50 $620.97
16.95%
Electric $150,000.00 $5,041.65 $25,431.48
24.75%
Gas $60,000.00 $3,014.78 $14,849.76
13.65%
Water$20,000.00 $565.22 $2,730.95
37.18%
Refuse $2,500.00 $0.00 $929.44
70.14%
Insurance$20,000.00 $827.00 $14,027.00
0.00%
Education/Training$1,500.00 $0.00 $0.00
33.33%
Administration $13,410.35 $1,117.53 $4,470.12
88.55%
Misc.$3,385.00 $75.87 $2,997.40
45.93%
Repair Maintenance – Machinery $11,000.00 $2,444.43 $5,052.80
25.16%
Repair Maintenance – Building $30,000.00 $785.18 $7,546.61
Total Operating Expenses $711,521.85 $46,435.52 $212,504.82 29.87%
Net Income/Loss $57,248.15 $81,348.49 $139,291.68
STMA Arena Board Mtg 05/11/20 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
April, 2020
Cash Balance Operations
Cash Balance Operations 1/1/20 $ 41,943
Less expenses paid for 2019 $(20,045)
Add Revenues$351,797
Less Expenses $(212,505)
Est. Cash Balance Operations 04/30/20 $161,190
Accounts Receivable (invoiced)
Operations April 30, 2020 - $24,779.33
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20 $53,599
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
City of Albertville Utility Bill Customer Donation $43
Balance 04/30/20$98,642
STMA Arena Board Mtg 05/11/20 Page 4
STMA Ice Arena Vendor Check Detail Register
April 2020
Check AmtInvoiceComment
Paid Chk# 008303E4/6/2020 AMERIPRIDE SERVICES, INC.
E 810-00000
-405 Repair/Maint - Buildings$38.142201308861Arena mops,mats
Paid Chk# 008304E4/6/2020 ATHLETICA SPORTS SYSTEMS
E 810-00000-404 Repair/Maint - Machinery/Equip$2,573.00412337NHL 40" Goal Package-Prestrung,goal frame dolly
Paid Chk# 008315E4/6/2020 RANDYS ENVIRONMENTAL SERVICES
-405 Repair/Maint - Buildings$305.98APRIL 2020Arena Trash Removal
E 810-00000
Paid Chk# 008335E4/4/2020 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$31.31APRIL 2020Arena cc fees
Paid Chk# 008336E4/20/2020 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.00200402442850Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$776.00200402442850Emp Health Ins
Paid Chk# 008341E4/10/2020 FERRELLGAS
-212 Motor Fuels$39.991110840387Arena Propane
E 810-00000
E 810-00000-212 Motor Fuels($32.00)1110840387R1Arena Propane
E 810-00000-212 Motor Fuels$12.00RNT8230701Arena Propane
Paid Chk# 008342E4/10/2020 WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 4/30/20
Paid Chk# 008343E4/13/2020 CITY OF ALBERTVILLE
-382 Water Utilities$210.13APRIL 2020Wtr Bill 04/13/20 87-00000310-00-5
E 810-00000
E 810-00000-382 Water Utilities$355.09APRIL 2020Wtr Bill 04/13/20 87-00000315-00-00
Paid Chk# 039977 4/6/2020 FINNLY TECHNOLOGY, INC.
-405 Repair/Maint - Buildings$140.001036Hourly Rate for Software Support not covered under
E 810-00000
agreement
Paid Chk# 039983 4/6/2020 MR CUTTING EDGE
E 810-00000-404 Repair/Maint - Machinery/Equip$90.002099ice scraper blade 84"
Paid Chk# 039996 4/6/2020 STEP SAVER INC
-405 Repair/Maint - Buildings$72.60136116Arena Bulk Salt
E 810-00000
Paid Chk# 040001 4/9/2020 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$3,014.785898 Lachman Avenue NE 5390131-0
Paid Chk# 040002 4/9/2020 CHARTER COMM-ARENA
-321 Telephone$51.680131538040120Arena Cable 8352305160131538
E 810-00000
Paid Chk# 040003 4/9/2020 COMDATA ARENA
E 810-00000-252 Food/Concessions For Resale$11.16Arena Concessions CB951
Paid Chk# 040004 4/9/2020 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X33623904DI Carbon Standby Rental Service 4/1/20-4/30/20
Paid Chk# 040010 4/20/2020 AEM FINANCIAL SOLUTIONS, LLC
-301 Auditing and Acctg Services$165.00427702Professional Audit/Accounting Services
E 810-00000
STMA Arena Board Mtg 05/11/20 Page 5
STMA Ice Arena Vendor Check Detail Register
April 2020
Check AmtInvoiceComment
Paid Chk# 040021 4/20/2020 LEAGUE OF MN CITIES INS TRUST
E 810-00000-150 Workers Comp (GENERAL)$827.00STMA Youth Hockey Joint Powers 40001973
Paid Chk# 040033 4/30/2020 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$59.99112279/1prem garden hose 100'
E 810-00000-405 Repair/Maint - Buildings$10.77112369/1mr clean extra power eraser
E 810-00000-405 Repair/Maint - Buildings$19.93112388/1sign video surveillance,sign men,sign women
E 810-00000-405 Repair/Maint - Buildings$33.97112399/1masking tape,mr clean refill,mr clean roller
E 810-00000-405 Repair/Maint - Buildings$6.98112449/1scrub pad,command hook
E 810-00000
-405 Repair/Maint - Buildings$4.71112477/1fasteners,command hook
E 810-00000
-405 Repair/Maint - Buildings$29.99112517/1ice scraper
E 810-00000-405 Repair/Maint - Buildings$12.99112541/1cham splash goggles
Paid Chk# 040036 4/30/2020 CHARTER COMM-ARENA
E 810-00000-321 Telephone$116.8201317020410205898 Lachman Avenue NE 8352305160131702
Paid Chk# 040038 4/30/2020 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$475.44Emp Life, Dental, Stdis, Vision
810 STMA ARENA $17,417.64
STMA Arena Board Mtg 05/11/20 Page 6
MANAGER’ GENERAL UPDATE
th
Date:May 11,2020
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
AMRH–A
RENA ONTHLY ENTAL OURSPRIL
UserHour Sold
STMAYHA 0 hours
ERYHA (Elk River) 0 hours
RYHA (Rogers) 0 hours
Adult Hockey 6 hours
AAA/94’s 182 hours
Public Skating/OH 0 hours
Private rentals 37 hours
________________________________________________________________________
Total Hours Booked 225 (2 rinks)
Used/Billed 0
Canceled 225
Monthly Budget Projection 196 (2 rinks)
Operations/Staffing: The safety of our players, coaches, parents, and spectators is a top priority.
th
As of March 13, the facility has been closed to the public. Two minimize budget impacts, two
fulltime arena employees have been assigned to Albertville and St Michael Public Works
Department until the arena re-opens.
Summer AAA: Reserved about 140 hours of practice Ice for MHP (Midwest Hockey Program)
this week to start Monday July 13th and run through August 31st. Also 4 tournaments 2 in July
and 2 in August (about 120 hours) with the understanding we might not be able to accommodate
any of these hours depending on the current situation and the decision from the Arena Board to
re-open with direction from State and Local officials.
Blue Rink: Warranty repair of ice scheduled for the month of June. We will likely be taking the
ice out next week.
Gold Rink: Unless we learn the facility will not be able to open in June, the ice will go back in
May on the Gold Rink.
Re-opening: Currently the use of the facility is not allowed by the executive orders of the State.
The STMA Ice Arena intends to open and be available for ice rental when the use of the facility
is permitted, and the facility can safely and adequately meet any restrictions and/or guidelines
imposed by the State and the STMA Arena Board. When the facility is able to re-open in some
fashion, it is assumed and likely that both on- and off-ice attendance will need to be limited.
Staff has a draft re-opening plan and is compiling safe use guidelines that can be implemented
when we are able to re-open.
STMA Arena Board Mtg 05/11/20 Page 7