06-08-20 STMA Arena Board AgendaSTMA ARENA BOARDAGENDA
MONDAY,JUNE 8, 2020
VIA Video Conference
6:00PM
Zoom Meeting Link:
https://us02web.zoom.us/j/88230753081?pwd=R2RoQmhINmJYT3ZRdTREeVBjeWJldz09
Zoom Audio Number:1-(312)-626-6799
Zoom Meeting ID: 882 3075 3081
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF MAY 11, 2020(
pgs.2-3)
4.FINANCE REPORTS
a)Approve the Maylist of claims as presented in the amount of $26,176.99andMay
report (pgs.4-7)
5.ARENA MANAGER
a)Monthlyreport(pgs. 8-9)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2020 STMA Ice Arena\\2020 Arena Agenda\\2020-06-08\\060820 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENABOARDMINUTES
May 11, 2020
6:00 p.m.
Presentvia video conference:
Chairman Kevin Kasel and members, LarrySorensen, Keith
Wettschreck and Kari Dwinnell. Absent members Rebecca Halling, Aaron Cocking and Tim Lewis.
Also present: City Administrator Adam Nafstad,City Finance Director Tina Lannes, STMA Arena
Manager Grant Fitch, STMA School District Superintendent Dr. Ann-Marie Foucault, City of St.
Michael Administrator Steven Bot, Andrew Berg Abdo, Eick and Meyers, LLC and Karlfrom STMA
Youth Hockey Association. The meeting was called to order at 6:00 p.m. byChairman Kasel.
Set Agenda
moved
MembersSorensen\\Wettschreck to set the agenda as presented. All voted aye.
2019 Audit Presentation
Andrew Berg presented the 2019 annual audit to the board. They issued an unmodified, clean option
on the STMA Arena 2019 Financial Statements. Berg continued by going through revenues and
expenses compared to budgeted amount in the general fund. In addition, Berg presented the review of
the Capital fund balance for 2019. The items of note were an increase of revenues and expenses
showing the second sheet of ice and the Zamboni purchase.
moved
Members Sorensen\\Dwinnell to accept the 2019 audit report as presented. All voted aye.
Approval of Minutes
moved
MembersWettschreck\\Sorensen to approve the minutes of the April 13, 2020 BoardMeeting
as presented. All voted aye.
Finance Reports
Lannes reported that on the financial report the revenues collected in April was for Ice sold in March
or before since the arena was closed in the middle of March.
moved
Members Wettschreck\\Sorensen to approve the Aprillist of claims totaling $17,417.64and the
MarchFinancial Report as presented. All voted aye.
Arena Manager’s Report
Fitch updated the board on operations that the two full time employeeshave started work at each of the
cities. Also, Fitch added that the summer AAA is looking to start on July 13 and run through August
st
31 pending on when the Arena can open. Fitch reported that the ice on the blue sheet will be taken
out tomorrow and will not be put back in for a week. Nafstad stated that the plan is to shut down the
st
blue rink and work with the contractors and plan on having the gold rink usable June 1, but if there is
still a shutdown they are considering leaving both sheets out.
Fitch mentioned that with the reopening they are working on guidelines to implement social
distancing. Nafstad updated the board that reopening he is hopeful to get guidance from the state and
work with the district on a policy along with open the sheets of ice as it becomes possible.
Fitch stated he had requests from coaches to rent the ice with one player. Superintendent Dr. Ann-
Marie Foucault reminded the board that opening has to be careful as the school has to follow the
executive order that students can not be in any school facility.
STMA Youth Hockey
2
STMA May 11, 2020Minutes
Page 2
Karl from Youth Hockey stated there is nothing to report at this time but thanked the board and staff
for all their work.
Adjourn
moved
MembersSorensen\\ Wettschreck to adjourn at approximately 6:19 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
3
Cash Basis
STMA Ice ArenaBudget to Actual May2020 ()
2020
2020 Actual YTD %
2020 May 2020 YTD of
STMA ArenaBudgetActual05/31/20Budget
Income
Ice Rental$667,770.00 $11,554.61 $320,386.10
47.98%
Concessions$65,000.00$0.00 $40,312.00
62.02%
Room Rental$500.00 $0.00 $37.26
Other Revenues (Advertising/LMC/Ins
Claims/ATM)$20,000.00 $0.00 $350.00
1.75%
Vending$1,500.00 $0.00 $448.75
29.92%
Open Skate/Hockey, etc.$12,000.00 $0.00 $1,645.00
13.71%
Interest$1,600.00 $0.00 $0.00
0.00%
reimbursement -Cities$0.00 $0.00 $0.00
0.00%
Misc. Revenue$400.00 $0.00 $172.00
Total Income$768,770.00 $11,554.61 $363,351.11 47.26%
Expenses
Salaries,Wages, Taxes & Benefits$331,824.50 $19,755.85 $130,420.72
39.30%
Supplies (Office, Misc.)$1,500.00 $0.00 $72.25
4.82%
Supplies (Concession)$28,850.00 $0.00 $12,015.19
41.65%
Fuel, Misc.$1,500.00 $0.00 $288.75
19.25%
Professional Services$28,000.00 $7,314.95 $14,669.83
52.39%
Sales Tax$6,352.00 $137.65 $3,590.00
56.52%
Telephone$1,700.00 $168.50 $789.47
46.44%
Electric$150,000.00 $4,867.07 $30,298.55
20.20%
Gas$60,000.00 $1,758.42 $16,608.18
27.68%
Water$20,000.00 $355.60 $3,086.55
15.43%
Refuse$2,500.00 $0.00 $929.44
37.18%
Insurance$20,000.00 $0.00 $14,027.00
70.14%
Education/Training$1,500.00 $0.00 $0.00
0.00%
Administration$13,410.35 $1,117.53 $5,587.65
41.67%
Misc.$3,385.00 $173.88 $3,171.28
93.69%
Misc.$850.00 $173.88 $249.75
dues$2,500.00 $0.00 $2,921.53
taxes$35.00 $0.00 $0.00
Repair Maintenance – Machinery$11,000.00 $56.50 $5,109.30
46.45%
Repair Maintenance –Building$30,000.00 $7,449.95 $14,996.56
49.99%
Total Operating Expenses$711,521.85 $43,155.90 $255,660.72 35.93%
Net Income/Loss$57,248.15 ($31,601.29)$107,690.39
4
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
May 31, 2020
Cash Balance Operations
Cash Balance Operations 1/1/20$41,943
Less expenses paid for 2019$(20,045)
Add Revenues$ 363,351
Less Expenses$(255,661)
Est. Cash Balance Operations 05/31/20
$129,588
Accounts Receivable (invoiced)
Operations May 31,2020 - $19,830.49
($10,607.65 cities for employees)
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20$53,599
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000$15,000
Invoiced City of Albertville $15,000$15,000
City of Albertville Utility Bill Customer Donation$43
Balance 05/31/20
$98,642
5
STMA Ice Arena Vendor Check Detail Register
May 2020
Check AmtInvoiceComment
Paid Chk# 008380E5/4/2020ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services$6,000.00426677Arena- Certified Audit Services for YE 12/31/19
Paid Chk# 008400E5/4/2020RUSSELL SECURITY RESOURCE INC.
E 810-00000-405 Repair/Maint - Buildings$5,358.65A37030Arena - Install protected key & lock cylinder system
Paid Chk# 008413E5/4/2020SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$14.95MAY 2020Arena CC Fees
Paid Chk# 008414E5/7/2020CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$161.42MAY 2020Arena Water 87-00000315-00-0 / 4/21/2020
E 810-00000-382 Water Utilities$194.18MAY 2020Arena Water 87-00000310-00-5 / 4/21/2020
Paid Chk# 008415E5/20/2020BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.00200501190712Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$776.00200501190712Emp Health Ins
Paid Chk# 008421E5/18/2020ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services$1,300.00429766Arena Certified Audit Services for YE 12/31/19
Paid Chk# 008424E5/18/2020ATHLETICA SPORTS SYSTEMS
E810-00000-404 Repair/Maint - Machinery/Equip$56.50412440net lacing twine
Paid Chk# 008430E5/18/2020CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X33726103DI Carbon Standby Rental Service 5/1/20-5/31/20
Paid Chk# 008438E5/18/2020LVC COMPANIES, INC.
E 810-00000-405 Repair/Maint - Buildings$335.0034651JDACT Trouble on Panel
Paid Chk# 008454E5/18/2020WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 5/31/20
Paid Chk# 040049 5/4/2020PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings$62.00802827-03-20Arena Water Delivery
Paid Chk# 040050 5/4/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C004721Arena Monthly Blanket Billing
Paid Chk# 040051 5/4/2020SHERWIN-WILLIAMS ALBERTVILLE
E 810-00000-405 Repair/Maint - Buildings$431.399151-5Arena Paint
E 810-00000-405 Repair/Maint - Buildings$97.849539-1Arena Paint
Paid Chk# 040058 5/18/2020ACEOF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$11.98112876/1trim roller refills,handy roller cup pint
E 810-00000-405 Repair/Maint - Buildings$46.96112891/1masking tape,handy paint cup,paint tray kit
E 810-00000-405 Repair/Maint - Buildings$25.46112908/1rstp voco,trim roller refills,masking tape
E 810-00000-405 Repair/Maint - Buildings$52.94112944/1rstp voco,silicone,roller cover
E 810-00000-405 Repair/Maint - Buildings$24.99112970/1zone mark ltx yel
E 810-00000-405 Repair/Maint - Buildings$24.74113002/1masking tape,roller frame,paint tray liner
E 810-00000-405 Repair/Maint - Buildings($4.49)113034/1vinegar white dist gal
E 810-00000-405 Repair/Maint - Buildings($11.98)113035/1silicone
E 810-00000-405 Repair/Maint - Buildings$22.47113036/1ties cable,10x3/4 ph flat
6
STMA Ice Arena Vendor Check Detail Register
May 2020
Check AmtInvoiceComment
Paid Chk# 040063 5/18/2020CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,758.425898 Lachman Avenue NE 5390131-0
Paid Chk# 040065 5/18/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$51.680131538050120Arena Cable 8352305160131538
Paid Chk# 040093 5/18/2020XCEL ENERGY
E 810-00000-381 Electric Utilities$4,856.336838897735898 Lachman Avenue NE 51-5873315-4
Paid Chk# 040096 5/21/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$116.820131702051020Arena Cable 8352305160131702
810 STMA ARENA$26,176.99
7
MANAGER’ GENERAL UPDATE
th
Date:
June 8,2020
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
AMRH–M
RENA ONTHLY ENTAL OURSAY
UserHour Sold
STMAYHA 0 hours
ERYHA(Elk River) 0 hours
RYHA (Rogers) 0 hours
Adult Hockey 8 hours
AAA/94’s 112 hours
Public Skating/OH 0 hours
Private rentals 0 hours
________________________________________________________________________
Total Hours Booked 120
Used/Billed 0
Canceled 120
Monthly Budget Projection 93
st
Re-opening
: Ice Arenas wereallowed to open June 1with restrictions in place.STMA Ice
nd
Arena intends to open June 22for summer campsand be available forprivate ice rentals in
July. Below are draftre-opening guidelines to be implemented when we open:
Physical Distance
1.
9 players to 1 coach ratio both on the ice and at dryland. Total on the ice 2 pods of 10
including coaches. The two groups can’t intermix
There will never be more than 10 players in a locker room at one time to adhere by social
distancing. 6ft spacing will be marked on the locker-room benches
There will be no contact drills - lots of skills stations and socially distanced competitions
Arrive and leave wearing gear.
Wash Hands and Practice Safe Hygiene Habits
2.
Encouraging players/coachesto wash their hands after they get off of the ice and after
dryland
Coaches will be wearing masks when not on the ice or instructing dryland
We are highly encouraging athletes to wear masks into the building, in the locker room
and when they leave. For their safety and the safety of the other players. They will not
wear them when on the ice or when working out with dryland
Clean Surfaces and Equipment between Uses
3.
With a combination of rink staff and coaching staff members, we will wipe down and
spray locker rooms in between sessions
High touch areas and bathrooms will be cleaned and checked throughout the day
MUST bring their own water bottle. Any bottles left behind will be thrown away
8
STMA Ice Arena Board Meeting June 8th, 2020 Agenda
Page 2of 2
Staying Home When Sick or Experiencing Any Symptoms
4.
If your athlete/stafffeels sick, or has any symptoms listed by the MDH or CDC: PLEASE
STAY HOME
th
Blue Rink:
Warranty repair of ice scheduled for June 15
. Planning on opening June 22nd with
limited players and social distancing enforced.
th
Gold Rink:
Tentative schedule to open Monday June 29
9