08-10-20 STMA Arena Board AgendaSTMA ARENA BOARDAGENDA
MONDAY,AUGUST 10,2020
VIA Video Conference
6:00PM
Zoom Meeting Link:
https://us02web.zoom.us/j/87560108801?pwd=U0FPZEU2MG5JRU1TNUh5Z29UbVA5UT09
Zoom Audio Number:1 (312)-626-6799
Zoom Meeting ID: 875 6010 8801
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF JUNE 8, 2020(
pg2)
4.FINANCE REPORTS
a)Approve the June/Julylist of claims as presented in the amount of $44,251.18andJuly
report (pgs.3-6)
5.ARENA MANAGER
a)Monthlyreport(pg. 7)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2020 STMA Ice Arena\\2020 Arena Agenda\\2020-08-10\\081020 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENABOARDMINUTES
June 8, 2020
6:00 p.m.
Presentvia video conference:
Chairman Kevin Kasel and members, LarrySorensen, Keith
Wettschreck, Tim Lewis, Aaron Cocking and Kari Dwinnell. Absent member Rebecca Halling. Also
present:City Administrator Adam Nafstad,City Finance Director Tina Lannes, STMA Arena Manager
Grant Fitch, STMA School District Superintendent Dr. Ann-Marie Foucault, and Garretfrom STMA
Youth Hockey Association. The meeting was called to order at 6:02 p.m. byChairman Kasel.
Set Agenda
moved
MembersCocking/Dwinnell to set the agenda as presented. All voted aye.
Approval of Minutes
moved
MembersSorensen/Wettschreck to approve the minutes of the May 11, 2020 BoardMeeting as
presented. Ayes: Sorensen, Cocking, Wettschreck, Kasel, and Dwinnell. Nays: None Abstain: Lewis.
Finance Reports
Lannes reported that $10,000 of the receivables is not ice time sold it is reimbursement from the two
Cities for the use of the arena employees.
moved
Members Cocking/Sorensen to approve the Maylist of claims totaling $26,176.99 and the May
Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch updated the board on possible reopening for summer camps following the social distancing and
restrictions in place. Nafstad mentioned potentiallyin mid-July having Midwest Hockey come back
following no games and limited people on the ice. Staff has discussedwhen to have the arena
employees return to the rink, expected mid-July.
Chairman Kasel asked if the restrictions follow the CDC and Governor’s order. Nafstad stated the
Arena’s Covid-19 plan to reopen the rink the draft Minnesota Hockey guidelines do follow MDH and
CDC guidance. Chairman Kasel asked it was discussed with the school district. Superintendent
Foucault informed the board that is was within their guidelines and with the direction of the health
department and the school district.
STMA Youth Hockey
Garret mentioned that things are quiet at this time, but there are elections for the STMA Youth Hockey
Association board tonight. They are missing the activities and looking forward into getting back.
Adjourn
moved
MembersLewis/Cocking to adjourn at approximately 6:13 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
Agenda Page 2
Cash Basis
STMA Ice ArenaBudget to Actual July2020 ()
2020
2020 Actual YTD %
2020 June-July YTD of
STMA ArenaBudget2020 Actual07/31/20Budget
Income
Ice Rental$667,770.00 $1,811.67 $322,197.77
48.25%
Concessions$65,000.00 $11.00 $40,323.00
62.04%
Room Rental$500.00 $0.00 $37.26
Other Revenues (Advertising/LMC/Ins
Claims/ATM)$20,000.00 $0.00 $350.00
1.75%
Vending$1,500.00 $0.00 $448.75
29.92%
Open Skate/Hockey, etc.$12,000.00 $160.00 $1,805.00
15.04%
Interest$1,600.00 $0.00 $0.00
0.00%
reimbursement -Cities$0.00 $21,142.72 $21,142.72
0.00%
Misc. Revenue$400.00 $0.00 $172.00
Total Income$768,770.00 $23,125.39 $386,476.50 50.27%
Expenses
Salaries, Wages, Taxes & Benefits$331,824.50 $40,670.39 $171,091.11
51.56%
Supplies (Office, Misc.)$1,500.00 $0.00 $72.25
4.82%
Supplies (Concession)$28,850.00 $0.00 $12,015.19
41.65%
Fuel, Misc.$1,500.00 $0.00 $288.75
19.25%
Professional Services$28,000.00 $251.80 $14,921.63
53.29%
Sales Tax$6,352.00 $0.00 $3,590.00
56.52%
Telephone$1,700.00 $220.18 $1,009.65
59.39%
Electric$150,000.00 $19,503.90 $49,802.45
33.20%
Gas$60,000.00$1,961.84 $18,570.02
30.95%
Water$20,000.00 $759.54 $3,846.09
19.23%
Refuse$2,500.00 $0.00 $929.44 37.18%
Insurance$20,000.00 $0.00 $14,027.00
70.14%
Education/Training$1,500.00 $0.00 $0.00
0.00%
Administration$13,410.35 $2,235.06 $7,822.71
58.33%
Misc.$3,385.00 $0.00 $3,171.28
93.69%
Repair Maintenance – Machinery$11,000.00 $40.82 $5,150.12
46.82%
Repair Maintenance – Building$30,000.00 $12,316.38 $27,312.94
91.04%
Total Operating Expenses$711,521.85 $77,959.91 $333,620.63 46.89%
Net Income/Loss$57,248.15 ($54,834.52)$52,855.87
Agenda Page 3
STMAICE ARENA CASH BALANCES AND RECEIVABLES
July 31,2020
Cash Balance Operations
Cash Balance Operations 1/1/20$41,943
Less expenses paid for 2019$(20,045)
Add Revenues$386,477
Less Expenses$(333,621)
Est. Cash Balance Operations 07/31/20
$74,754
Accounts Receivable (invoiced)
Operations July 31,2020 - $ 64,899.16
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20$53,599
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000$15,000
Invoiced City of Albertville $15,000$15,000
City of Albertville Utility Bill Customer Donation$43
Balance 07/31/20
$98,642
Agenda Page 4
STMA Ice Arena Vendor Check Detail Register
June 2020 to July 2020
Check AmtInvoiceComment
Paid Chk# 008487E6/1/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C004828Monthly Blanket Billing
Paid Chk# 008504E6/5/2020SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$12.95JUNE 2020Arena CC Fees
Paid Chk# 008508E6/15/2020CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$141.95JUNE 2020Arena Water Bill 87-00000315-00-0 4/14/20-5/12/20
E 810-00000-382 Water Utilities$194.43JUNE 2020Arena Water Bill 87-00000310-00-5 4/14/20-5/12/20
Paid Chk# 008509E6/22/2020BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$776.00200602469306Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.00200602469306Emp Health Ins
Paid Chk# 008522E6/15/2020CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X33823306DI Carbon Standby Rental Service 6/1/20-6/30/20
Paid Chk# 008539E6/15/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$908.63W54864disconnect ductwork & sock on outside of old compressor
room
E 810-00000-405 Repair/Maint - Buildings$93.45W54865quote for metal guard for the front hall thermostat
E 810-00000-405 Repair/Maint - Buildings$236.50W54866RTU 2 calling for heat but is not hitting set point
Paid Chk# 008546E6/15/2020WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 6/30/20
Paid Chk# 008561E7/6/2020MR CUTTING EDGE
E 810-00000-404 Repair/Maint - Machinery/Equip$40.002287Arena ice scraper blade 94"
Paid Chk# 008565E7/6/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C004928Monthly Blanket Billing
E 810-00000-405 Repair/Maint - Buildings$213.00W55420Arena DHU down,rink foggy & dripping
Paid Chk# 008600E7/5/2020SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$131.95JULY 2020Arena CC Fees
Paid Chk# 008602E6/17/2020CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$193.67JULY 2020Arena Water Bill 05/12/20-6/9/20 87-00000310-00-5
E 810-00000-382 Water Utilities$229.49JULY 2020Arena Water Bill 05/12/20-6/9/20 87-00000315-00-0
Paid Chk# 008603E7/20/2020BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$776.00200702257315Emp Health Insurance
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.00200702257315Emp Health Insurance
Paid Chk# 008612E7/14/2020WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74JULY 2020Arena Elevator Monitoring 7/31/20
Paid Chk# 008614E7/20/2020AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$38.142201348744Arena mops,mats
Paid Chk# 008620E7/20/2020CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X33920102DI Carbon Standby Rental 7/1/20-7/31/20
Agenda Page 5
STMA Ice Arena Vendor Check Detail Register
June 2020 to July 2020
Check AmtInvoiceComment
Paid Chk# 008627E7/20/2020GARAGE DOOR STORE
E 810-00000-405 Repair/Maint - Buildings$228.00Z140579Arena zamboni door
Paid Chk# 008640E7/20/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C005030Monthly Blanket Billing
Paid Chk# 008645E7/20/2020ZEE MEDICAL SERVICE
E 810-00000-405 Repair/Maint - Buildings$49.5054103610first aid kit
Paid Chk# 040106 6/1/2020METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$475.44MAY 2020Emp Life, Dental, Stdis, Vision
Paid Chk# 040122 6/15/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$51.680131538060120Arena Cable 8352305160131538
Paid Chk# 040145 6/15/2020XCEL ENERGY
E 810-00000-381 Electric Utilities$6,697.336877999695898 Lachman Avenue NE 51-5873315-4
Paid Chk# 040149 6/24/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$116.820131702061020Arena Voice 8352305160131702
Paid Chk# 040158 7/6/2020LAWINGER ELECTRIC
E 810-00000-405 Repair/Maint - Buildings$3,056.673167Arena Media Room Ballast Repair
Paid Chk# 040160 7/6/2020METLIFE-GROUP BENEFITS
E 810-00000-130Employer Paid Ins (GENERAL)$310.10Emp Life, Dental, Stdis, Vision
Paid Chk# 040163 7/6/2020PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings$17.10802827-05-20Arena Water Delivery
Paid Chk# 040164 7/6/2020S.G.O.
E 810-00000-405 Repair/Maint - Buildings$1,552.1205142Carlisle Roofing System holes,leak
Paid Chk# 040166 7/6/2020STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$96.60138143Arena Bulk Salt
Paid Chk# 040182 7/14/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$51.680131538070120Arena Cable 8352305160131538
Paid Chk# 040194 7/20/2020AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings$1,976.886297ACOVID-19
Paid Chk# 040213 7/20/2020KLEIN ELECTRIC, INC.
E 810-00000-405 Repair/Maint - Buildings$916.655997test/repair elevator line CAT 5E data wire
810 STMA ARENA$44,251.18
Agenda Page 6
MANAGER’ GENERAL UPDATE
th
Date:
August 10,2020
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
AMRH–J&J
RENA ONTHLY ENTAL OURSUNE ULY
UserHour Sold
STMAYHA 0 hours
Summer Camps 120 hours
RYHA (Rogers) 0 hours
Adult Hockey 4 hours
AAA/94’s 136 hours
Public Skating/OH 0 hours
Private rentals 15 hours
________________________________________________________________________
Total Hours Booked 275
Monthly Budget Projection 391 (July 200 and June 191)
st
Re-opening
: Ice Arenas wereallowed to open June 1with restrictions in place.STMA Ice
nd
Arenaopened June 22for Summer camps and wasavailable for private ice rentals in July. The
Arena hasCOVID-19 guidelinesin place
th
Blue Rink:
Warranty repair of icecompleted June 15. Opendate was June 22nd with limited
players and social distancing enforced. Ice install went well andlooks good
th
Gold Rink:
Opened Monday July 13
Operations:
6-25-20 St Cloud Refrigeration was called to respond to a refrigeration alarm and
found a small CO2 leak. Compressor system wasn’t down during the leak.
Furnace (east end - old corridor):
Heat exchanger for the east endfurnacehas a crack in it and
is still under the 20 year warranty. Labor is not covered by the warranty and will be rather
extensive. We are looking at options to relocate and have requested quotes.
3M Window film:
Working with the school on solutions for sun glare on the Ice surface.
th
STMAYHA:
Youth Hockey skills clinics start Monday September 14
nd
Summer Hockey Camps:
Started June 22 and ran through August 6th
Summer AAA:
Booked 220 hours of practice Ice and Tournament Ice for MHP (Midwest
Hockey Program)thatstarted Monday July 13th and will run through September 13th. The
Arena will host 2 tournaments in July and 2 in August.
Agenda Page 7