09-14-20 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, SEPTEMBER 14, 2020
ALBERTVILLE CITY HALL
6:00 PM
CALL TO ORDER – ROLL CALL
ADOPT AGENDA
APPROVAL OF THE MINUTES OF AUGUST 10, 2020 (pg. 1)
FINANCE REPORTS
Approve the August list of claims as presented in the amount of $20,913.85 and
August report (pgs.2-4)
ARENA MANAGER
Monthly report (pgs. 5-6)
OLD BUSINESS
NEW BUSINESS
YOUTH HOCKEY ASSOCIATION
ADJOURN
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ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
August 10, 2020
6:00 p.m.
Presentvia video conference:Chairman Kevin Kasel and members, LarrySorensen, Keith
Wettschreck, Tim Lewis, and Aaron Cocking. Absent member Rebecca Halling and Kari Dwinnell.
Also present: City Administrator Adam Nafstad, City Finance Director Tina Lannes, STMA Arena
Manager Grant Fitch, STMA School District Superintendent Dr. Ann-Marie Foucault, and Garret from
STMA Youth Hockey Association. The meeting was called to order at 6:02 p.m. by Chairman Kasel.
Set Agenda
Members Cocking/Wettschreck moved to set the agenda as presented. All voted aye.
Approval of Minutes
MembersCocking/Wettschreck moved to approve the minutes of the June 8, 2020 BoardMeeting as
presented. All voted aye.
Finance Reports
Lannes reported that the year to date after being shut down for the summer we are still currently
running in the black, but want to watch for reduced ice time in the fall along with the concessions
could put the Arena at a net loss for the year instead of the budgeted net profit.
Members Sorensen/Wettschreck moved to approve the June/July list of claims totaling $44,251.18 and
the July Financial Report as presented. All voted aye.
Arena Manager’s Report
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Fitch updated the board on the warranty repair of ice was completed on the blue rink June 15. Fitch,
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also pointed out that the re-open date was June 22with limited players and social distancing
enforced. In addition, Fitch also mentioned that the furnace in the east end (old corridor) has a crack in
it, but still under a warranty. Nafstad stated that where it is currently located is not serviceable because
the new plumbing there is no room to work on it and are looking at options to relocate it. Nafstad
reported that the proposal is to abandon the current furnace and continue to get quotes to relocate to the
Zamboni room estimated around $15,000. Fitch updated the board on the possible 3M file to use on
the west end glass. Dr. Foucault informed the board that the cost is about $6,000 and will be taken
from the General fund from the school.
STMA Youth Hockey
Garret reported that they are just looking forward to getting the season up and running, but staying
fluid.
Adjourn
Members Lewis/Cocking moved to adjourn at approximately 6:18 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 9/14/20 Page 1
STMA Ice Arena Budget to Actual August2020 (Cash Basis)
2020
August 2020 Actual YTD %
2020 2020 YTD of
STMA ArenaBudget Actual 08/31/20 Budget
Income
53.35%
Ice Rental$667,770.00 $34,071.41 $356,269.18
62.09%
Concessions $65,000.00 $33.00 $40,356.00
Room Rental $500.00 $200.25 $237.51
Other Revenues (Advertising/LMC/Ins
1.75%
Claims/ATM) $20,000.00 $0.00 $350.00
35.63%
Vending $1,500.00 $85.75 $534.50
20.55%
Open Skate/Hockey, etc.$12,000.00 $661.00 $2,466.00
0.00%
Interest $1,600.00 $0.00 $0.00
0.00%
reimbursement - Cities$0.00 $1,552.12 $22,694.84
Misc. Revenue $400.00 $0.00 $172.00
Total Income 55.03%
$768,770.00 $36,603.53 $423,080.03
Expenses
55.73%
Salaries, Wages, Taxes & Benefits $331,824.50 $13,819.96 $184,911.07
4.82%
Supplies (Office, Misc.) $1,500.00 $0.00 $72.25
41.65%
Supplies (Concession)$28,850.00 $0.00 $12,015.19
19.25%
Fuel, Misc. $1,500.00 $0.00 $288.75
54.78%
Professional Services $28,000.00 $417.25 $15,338.88
56.52%
Sales Tax$6,352.00 $0.00 $3,590.00
78.21%
Telephone $1,700.00 $319.91 $1,329.56
43.09%
Electric $150,000.00 $14,834.92 $64,637.37
33.65%
Gas $60,000.00 $1,617.17 $20,187.19
23.44%
Water$20,000.00 $841.44 $4,687.53
37.18%
Refuse$2,500.00 $0.00 $929.44
70.14%
Insurance$20,000.00 $0.00 $14,027.00
0.00%
Education/Training$1,500.00 $0.00 $0.00
66.67%
Administration $13,410.35 $1,117.53 $8,940.24
93.69%
Misc.$3,385.00 $0.00 $3,171.28
46.82%
Repair Maintenance – Machinery $11,000.00 $0.00 $5,150.12
95.29%
Repair Maintenance – Building $30,000.00 $1,273.44 $28,586.38
Total Operating Expenses $711,521.85 $34,241.62 $367,862.25 51.70%
Net Income/Loss $57,248.15 $2,361.91 $55,217.78
STMA Arena Board Mtg 9/14/20 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
August 31, 2020
Cash Balance Operations
Cash Balance Operations 1/1/20 $41,943
Less expenses paid for 2019 $(20,045)
Add Revenues $423,080
Less Expenses$(367,862)
Est. Cash Balance Operations 08/31/20 $77,116
Accounts Receivable (invoiced)
Operations August 31, 2020 - $ 32,125
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20 $53,599
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
City of Albertville Utility Bill Customer Donation $43
Balance 08/31/20$98,642
STMA Arena Board Mtg 9/14/20 Page 3
STMA Ice Arena Vendor Check Detail Register
August 2020
Check AmtInvoiceComment
Paid Chk# 008670E8/3/2020 AMERIPRIDE SERVICES, INC.
-405 Repair/Maint - Buildings$38.142201359434Arena mop,mats
E 810-00000
Paid Chk# 008701E8/17/2020 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$38.142201343186Arena mops,mats
Paid Chk# 008707E8/17/2020 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X34018906DI Carbon Standby Rental 8/1/20-8/31/20
Paid Chk# 008721E8/17/2020 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C005131Monthly Blanket Bililng
Paid Chk# 008730E8/5/2020 SIGNAPAY
-300 Professional Srvs (GENERAL)$17.25AUGUST 2020Arena CC Fees
E 810-00000
Paid Chk# 008731E8/20/2020 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.00200731496519Emp Health Ins
Paid Chk# 040241 8/3/2020 CHARTER COMM-ARENA
-321 Telephone$268.230131702071020Arena Voice 8352305160131702
E 810-00000
Paid Chk# 040247 8/3/2020 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$475.44AUGUST 2020Emp Life, Dental, Stdis,Vision
Paid Chk# 040251 8/3/2020 PREMIUM WATERS INC
-405 Repair/Maint - Buildings$17.10802827-06-20COVID Arena - No Invoice Activity
E 810-00000
Paid Chk# 040254 8/3/2020 STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$85.80138942Arena Bulk Salt
Paid Chk# 040260 8/17/2020 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$36.46114273/1valvoline 5w20qt,rust remover,wire brush,wrench
E 810-00000-405 Repair/Maint - Buildings$29.99114609/1toilet seat
Paid Chk# 040266 8/17/2020 CHARTER COMM-ARENA
E 810-00000-321 Telephone$51.6801315380801205898 Lachman Avenue NE 8352305160131538
Paid Chk# 040281 8/17/2020 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings$17.10802827-07-20Arena Water Delivery
Paid Chk# 040287 8/17/2020 XCEL ENERGY
-381 Electric Utilities$14,824.186956298455898 Lachman Avenue NE 51-5873315-4
E 810-00000
Paid Chk# 040297 8/26/2020 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$612.34SEPTEMBER Emp Life, Dental, Stdis, Vision
810 STMA ARENA $20,913.85
STMA Arena Board Mtg 9/14/20 Page 4
MANAGER’ GENERAL UPDATE
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Date:September 14,2020
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
AMRH–A
RENA ONTHLY ENTAL OURSUGUST
UserHour Sold
STMAYHA 4 hours
Summer Camps 23 hours
RYHA 0 hours
Adult Hockey 6 hours
AAA/94’s 155 hours
HS League 23 hours
Private rentals 98 hours
________________________________________________________________________
Total Hours Booked 309
Monthly Budget Projection 188.75
Operations: 8-24-20 St Cloud Refrigeration was called to respond to a power outage. SCR is looking at
options for the system to restart without a service call. System was down for about 3 hours. Saturday 8-29
and Sunday 8-30 system shut down due to defective valve. SCR responded in a timely manner. Monday
8/31 valve replaced and alarms acknowledged. All service calls covered under warranty.
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Maintenance Contract Blue Rink (New): October 312020 isthe date the warranty expires with SCR
for the new compressor system parts. The blanket coverage program establishes a predetermined price for
maintenance service of the arenas refrigeration system. Should the actual cost of maintenance fall short of
the agreement price, the arena receives 50% of the balance back. When costs exceed the agreement price,
the vendor (SCR) covers all overages. The arena has been using this program for 9 years on the Gold
Rink (Old) and believes it has worked very well. The proposed agreement price for 2020-21 will be
discussed at the October Arena Board meeting. The blanket in place now costs $951 per month: it covers
Gold Rink (Old) Dehumidification, 3 radiant heaters in old lobby and bleachers, 3 furnaces, quarterly
maintenance on new compressor system, cleaning condenser coils for the CO2 system. No HVAC
included for the Blue Rink (New), maintenance being taken care of by the school for all 4 Roof-top-units.
Furnace (east end - old corridor): Running unit with a carbon monoxide detector mounted by the unit,
this may give us a year or two before replacement. If carbon monoxide is detected the furnace will need
to be shut off.
STMAYHA:
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Season starts September 14(skills and drills)
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Try Hockey for free Saturday September 1910 to 11:30am
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YH Try-outs Bantam & Peewee September 26, 27 and October 34
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YH Try-outs Squirts October 7, 910 and 11
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YH Try-outs Girls 12U October 2, 3 and 4
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YH Try-outs Girls 10U October 8, 10 and 11
STMA Arena Board Mtg 9/14/20 Page 5
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Showcase AAA Hockey: The final Tournament (Warrior Cup) was held September 1112 and 13for
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a total of 40 rental hours. Total of 300 hours sold to summer AAA programs from June 22 through
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September 13 2020
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3M Window film: Installed August 18 2020 and seems to be doing the job. Sample picture below.
STMA Arena Board Mtg 9/14/20 Page 6