11-09-20 STMA Arena Board AgendaSTMA ARENA BOARDAGENDA
MONDAY,NOVEMBER 9,2020
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER –ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF OCTOBER 12, 2020(
pgs. 2-3)
4.FINANCE REPORTS
a)Approve the Octoberlist of claims as presented in the amount of $25,240.21and
Octoberreport (pgs.4-7)
5.ARENA MANAGER
a)Monthlyreport(pg. 8)
6.OLD BUSINESS
a)HockeyTV Broadcasting Option –(pg. 9)
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENABOARDMINUTES
October 12, 2020
6:00 p.m.
Present:
Chairman Kevin Kasel and members, LarrySorensen, Keith Wettschreck, Kari Dwinnell,
Tim Lewis and Aaron Cocking. Also present: CityFinance Director Tina Lannes, STMA Arena
Manager Grant Fitch, STMA School District Superintendent Dr. Ann-Marie Foucault, Chris Hanson
and Garret Karels from STMA Youth Hockey Association.Themeeting was called to order at 6:00
p.m. by Chairman Kasel.
Set Agenda
Member Sorensen requested a correction on the minutes removing the wording present by via video
conference as we met in person.
moved
Members Cocking\\Dwinnell to set the agenda asamended. All voted aye.
Approval of Minutes
moved
MembersSorensen\\Cocking to approve the minutes of the September 14, 2020 BoardMeeting
as presented. All voted aye.
Finance Reports
moved
MembersLewis\\Dwinnell to approve the September list of claims totaling $24,371.46 and the
September Financial Report as presented. All voted aye.
Arena Manager’s Report
th
Fitch updated the board on the season started on September 14 for youth hockey and the high school
will start towards the end of November. Fitch presented the board on the two options for the SCR
maintenance agreements. The two options were blanket coverage on both systems at a cost of $29,844
or just a preventative maintenance agreement for $13,743. Lannes mentioned to the board that staff is
recommending option two the preventative maintenance agreement for both systems. Lannes also
informed the board that this agreement is reviewed and renewed annually. There was discussion on
both options and equipment status.
moved
Members Cocking\\Sorensen to approve the preventative maintenance agreement with SCR for
2020-2021 season in the amount of $13,743. All voted aye.
Live Streaming
Lannes brought up to the board that staff was working with STMA School District and STMA Youth
Hockey Association on live streaming options. Staff has investigated LiveBarn and after discussions
with the school and youth hockey Nafstad would like to continue working on an option that works for
all three groups involved. Lannes mentioned that the three options Nafstad mentioned they are
reviewing are LiveBarn, Hockey TV and Minnesota Hockey TV. In addition, Lannes stated that staff
is not looking for any action this evening and wants to wait on a recommendation the works for all
involved and is just looking for the approval to contact the board if a solution is decided upon prior to
the next scheduled STMA Arena Board meeting.
Dr. Foucault updated the board on the status on where the school district is on live streaming and
current equipment. Dr. Foucault mentioned that an additional camera for their live stream option is
around $1,500 and that the High School retains the rights for their hockey activities.
Agenda Page 2
STMA October 12, 2020Minutes
Page 2
Chris Hanson presented the options currently in discussion and the cost associated for the subscribers.
There was discussion on initial cost, potential for revenue from the subscriptions and what would be
live streamed. Staff was directed to continue working on a recommendation and bring it back to the
board for review.
Adjourn
Chairman Kasel has mention this was his last meeting to attend and that Keith Wettschreckwill be the
Acting Chairman for the remainder of the year.
moved
MembersSorensen\\Dwinnell to adjourn at approximately 6:25 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
Agenda Page 3
Cash Basis
STMA Ice ArenaBudget to Actual October2020 ()
2020
2020 Actual YTD %
2020 October YTD of
STMA ArenaBudget2020 Actual10/31/20Budget
Income
Ice Rental$667,770.00 $28,627.61 $424,247.81
63.53%
Concessions$65,000.00 $0.00 $40,378.50
62.12%
Room Rental$500.00 $230.86 $468.37
Other Revenues (Advertising/LMC/Ins
Claims/ATM)$20,000.00 $0.00 $12,350.00
61.75%
Vending$1,500.00 $0.00 $534.50
35.63%
Open Skate/Hockey, etc.$12,000.00 $20.00 $2,636.00
21.97%
Interest$1,600.00 $510.08 $798.31
49.89%
reimbursement -Cities$0.00 $0.00 $22,694.84
0.00%
Misc. Revenue$400.00 $0.00 $177.00
Total Income$768,770.00 $29,388.55 $504,285.33 65.60%
Expenses
Salaries, Wages, Taxes & Benefits$331,824.50 $20,726.33 $243,132.61
73.27%
Supplies (Office, Misc.)$1,500.00 $0.00 $72.25
4.82%
Supplies (Concession)$28,850.00 $0.00 $12,015.19
41.65%
Fuel, Misc.$1,500.00 $0.00$288.75
19.25%
Professional Services$28,000.00 $100.90 $16,082.57
57.44%
Sales Tax$6,352.00 $2.80 $3,663.18
57.67%
Telephone$1,700.00 $179.71 $1,808.56
106.39%
Electric$150,000.00 $11,830.90 $90,863.03
60.58%
Gas$60,000.00 $2,899.69 $24,837.21
41.40%
Water$20,000.00 $783.25 $6,113.11
30.57%
Refuse$2,500.00 $0.00 $929.44 37.18%
Insurance$20,000.00 $0.00 $14,027.00
70.14%
Education/Training$1,500.00 $0.00 $0.00
0.00%
Administration$13,410.35 $1,117.53 $11,175.30
83.33%
Misc.$3,385.00 $249.75 $4,698.57
138.81%
Repair Maintenance – Machinery$11,000.00 $669.50 $6,143.87
55.85%
Repair Maintenance – Building$30,000.00 $1,532.84 $32,830.45
109.43%
Total Operating Expenses$711,521.85 $40,093.20 $468,681.09 65.87%
Net Income/Loss$57,248.15 ($10,704.65)$35,604.24
Agenda Page 4
STMAICE ARENA CASH BALANCES AND RECEIVABLES
October 31, 2020
Cash Balance Operations
Cash Balance Operations 1/1/20$41,943
Less expenses paid for 2019$(20,045)
Add Revenues$504,285
Less Expenses$(468,681)
Est. Cash Balance Operations 10/31/20$57,502
Accounts Receivable (invoiced)
Operations October 31, 2020 - $ 32,355
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20$53,599
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000$15,000
Invoiced City of Albertville $15,000$15,000
interest$613
City of Albertville Utility Bill Customer Donation$43
Balance 10/31/20$99,255
Agenda Page 5
STMA Ice Arena Vendor Check Detail Register
October 2020
Check AmtInvoiceComment
Paid Chk# 008895E10/5/2020AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$38.142201380590Arena mops,mats
Paid Chk# 008896E10/5/2020BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$225.0035859Arena - 2020 Annual Alarm Inspection
Paid Chk# 008910E10/5/2020MR CUTTING EDGE
E 810-00000-405 Repair/Maint - Buildings$105.002567ice scraper blades
Paid Chk# 008914E10/5/2020RANDYS ENVIRONMENTAL SERVICES
E 810-00000-405 Repair/Maint - Buildings$156.03OCTOBER 2020Arena Trash Removal
Paid Chk# 008932E10/15/2020CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$430.33Arena Wtr Bill 9/21/2020 87-0000315-00-0
E 810-00000-382 Water Utilities$207.92Arena Wtr Bill 9/21/2020 87-0000310-00-5
Paid Chk# 008933E10/20/2020BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.00NOVEMBER Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$776.00NOVEMBER Emp Health Ins
Paid Chk# 008938E10/19/2020AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$38.142201386014Arena Mops,mats
Paid Chk# 008944E10/19/2020CTM SERVICES, INC
E 810-00000-404 Repair/Maint - Machinery/Equip$669.504615Arena Olympia Ice Resurfacers repair
Paid Chk# 008945E10/19/2020CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X34316003DI Carbon Standby Rental Service 10/1/20-10/31/20
Paid Chk# 008961E10/19/2020SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$951.00C005333Monthly Blanket Billing
Paid Chk# 008969E10/19/2020WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Elevator Monitoring 10/31/20
Paid Chk# 008973E10/20/2020MN DEPT OF REVENUE (TAX)
E 810-00000-315 Sales Tax$2.80OCTOBER 2020Arena Sales Tax
Paid Chk# 008978E10/21/2020CITY OF ALBERTVILLE
E 810-00000-412 Building Rentals/Admin Fee$1,117.53admin fee 10/20
Paid Chk# 040371 10/5/2020CONTINENTAL SAFETY EQUIPMENT
E 810-00000-300 Professional Srvs (GENERAL)$595.10452445Altair 2X Hockey Monitor
Paid Chk# 040376 10/5/2020METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$543.89OCTOBER 2020Emp Life, Dental,Stdis,Vision
Paid Chk# 040382 10/6/2020METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$543.87OCTOBER Emp Life, Dental, Stdis, Vision
Agenda Page 6
STMA Ice Arena Vendor Check Detail Register
October 2020
Check AmtInvoiceComment
Paid Chk# 040387 10/8/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$55.0301315381001205898 Lachman Avenue NE 8352305160131538
Paid Chk# 040394 10/19/2020ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$7.99115050/1trim 100pk
E 810-00000-405 Repair/Maint - Buildings$2.99115151/1blade
E 810-00000-405 Repair/Maint - Buildings$60.48115352/1no park sign,chain,fasteners,drill bit,screw,bolt
Paid Chk# 040400 10/19/2020B & D PLUMBING
E 810-00000-405 Repair/Maint - Buildings$307.00179436repaired leaks on urinal and 2 lavs
Paid Chk# 040401 10/19/2020CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$2,899.695898 Lachman Avenue NE 5390131-0
Paid Chk# 040417 10/19/2020STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$55.20140423Bulk Salt - East
Paid Chk# 040421 10/19/2020XCEL ENERGY
E 810-00000-381 Electric Utilities$11,820.167035144805898 Lachman Avenue NE 51-5873315-4
Paid Chk# 040422 10/22/2020CHARTER COMM-ARENA
E 810-00000-321 Telephone$124.6801317021010205898 Lachman Avenue NE 8352305160131702
810 STMA ARENA$25,240.21
Agenda Page 7
MANAGER’ GENERAL UPDATE
th
Date:
November 92020
To:
STMA Arena Board
From:
Grant Fitch, STMA Arena Manager
ARH-O
RENA ENTAL OURSCTOBER
NamePrime-timeOff-peak
Youth Hockey 321 hours
Adult Hockey 8 hours
High School Boys/Girls 26 hours
Prime unused 46 hours
Private rentals 21 hours
AAA Hockey 0 hours
________________________________________________________________________
Total Hours 422 (2 sheets)
Monthly Budget Projection 419.75 (2 sheets)
rd
STMA High School Hockey:
Boys season moved and will start Monday November 23. The
th
Girls season will start Monday November 30. Games will be reduced from 25 to 18 due to the
shortened season. Building Occupancy will be limited. Most rinks are allowing 2 per player for
games no spectators for practice.25% seating capacity or 250 max for rinks not using the 2 per
player rule. STMAArenawill follow the guidelines enforced by the MSHSL (Minnesota State
High School League)
Operations:
After fire system inspection, they found silence button not working on the fire
panel. No extended warranty on panel. Looking at options to repair panel vs replacing it.
Ice Time Projected for Spring/Summer 2021:
1.Midwest Hockey Program 350
2.Summer Hockey Development 145
3.STMAYHA 67
4.Private rentals 116
5.Mn Hockey 15
6.94’s AAA 90
7.Open Skate/Open Hockey 200
th
Total projected hours 983 (2021) vs Actual 566 (2020)
Rink was closed March 13
nd
2020 and opened June 22 (356 hours canceled due to COVID-19)
2021Tournaments at STMAArena:
April 9-11 – Early Trailblazer
April 23-25 – Early Trailblazer AA (Limited to B Level Players)
May 7-9 – Spring Stampede
May 21-23 – Spring Stampede AA (Limited to B Level Players)
August 11-13 – Summer Round Up AA (Limited to B Level Players)
August 25-27 – Summer Round Up
Agenda Page 8
BroadcastingContract
Date:
November 5, 2020
To:
STMA Arena Board
From:
Adam Nafstad, City Administrator
STMA YHA and staff have researched broadcasting options for both the Blue and Gold rinks
and together recommend the HockeyTV Community Network, provided by HockeyTech USA
LLC. HockeyTV uses the ViPr camera that automatically follows the play, zooming in and out,
while producing HD broadcast quality. HockeyTV gives the arena the ability to provide live
and/or on demand broadcasts of all high school, youth hockey, and private rental games.
To limit the number the broadcasting systems and cameras in the arena, as well as, contractual
conflicts between multiple broadcasting companies, it is believed it would be best for the Arena
to contract for the services. In discussions with the High School AD and HockeyTech, the
contract will be written to ensure the High School can own and control all broadcasts for High
School events, including an option for HockeyTech to pass off the stream to the school or to the
school’s vendor.
Cost:
The HockeyTV licensing cost is $100 per month. Additionally, there is a one-time
camera and hardware cost of $3,500 (total for both rinks). Monthly viewer subscriptions will be
$9.99.
Revenue Share:
HockeyTech pays back $1.00 per viewer for all games. For example, if the
arena broadcasts 100 gamesin January and averages 10viewers per game, HockeyTech pays the
arena the $1,000 for the month of January. HockeyTech will provide a monthly statement
itemizing the viewers per game so revenue proceeds can be split however the Arena Board
prefers.
Other Key Issues:
STMA YHA and staff recommend contracting with HockeyTech, subject to contract
review by the Albertville City Attorney
The term of the agreement will be for three (3) years
The arena will be required to provide a dedicated hard wired high-speed internet
connection to each camera
Both HockeyTech and the arena will have the right to insert messaging, advertisements,
logos, etc. before, during, and after broadcasts
Optional Motion:
Direct staff to contract with HockeyTech USA LLC conditioned on contract
review and approval by theCity of Albertville and STMA School District.
Agenda Page 9