12-14-20 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, DECEMBER 14, 2020
VIA Video Conference
6:00 PM
Zoom Meeting Link:
https://zoom.us/j/92884638381?pwd=M3I0UE8rSXZhK0FySGl3WFVwWk5NQT09
Zoom Audio Number: 1 (312)-626-6799
Zoom Meeting ID:
928 8463 8381
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3. APPROVAL OF THE MINUTES OF November 9, 2020 (pg. 1)
4. FINANCE REPORTS
a) Approve the November list of claims as presented in the amount of $31,070.60 and
November report (pgs. 2-5)
5. ARENA MANAGER
a) Monthly report (pg. 6)
6. OLD BUSINESS
7. NEW BUSINESS
a) Approve Agreement Right of Entry STMA Arena (old sheet side)(pgs. 7-8)
b) End of year projection – discussion (pg. 9)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
November 9, 2020
6:00 p.m.
Present: Chairman Keith Wettschreck and members, Larry Sorensen, Kari Dwinnell, Tim Lewis,
Aaron Cocking, and Ryan Gleason. Also present: City Administrator Adam Nafstad, STMA Arena
Manager Grant Fitch, STMA School District Superintendent Dr. Ann-Marie Foucault, School AD
Keith Cornell, School Buildings and Grounds Director Jason Bichler and Garret Karels from STMA
Youth Hockey Association. The meeting was called to order at 6:00 p.m. by Chairman Wettschreck.
Set Agenda
Members Sorensen\\Dwinnell moved to set the agenda as amended. All voted aye.
Approval of Minutes
Members Dwinnell\\Lewis moved to approve the minutes of the October 12, 2020 Board Meeting as
presented. All voted aye.
Finance Reports
Members Sorenson\\Cocking moved to approve the September list of claims totaling $25,240.21 and
the October Financial Report as presented. All voted aye.
Fitch presented the Arena Managers Report.
Members Cocking\\Sorensen moved to approve the preventative maintenance agreement with SCR for
2020-2021 season in the amount of $13,743. All voted aye.
HockeyTV Broadcasting Proposal
Nafstad presented the staff recommended HockeyTV broadcasting option. The board members
discussed the proposal, alternative options, and had questions for Nafstad and Activities Director
Cornell.
Members Cocking\\Sorensen moved to direct staff to contract with HockeyTech USA LLC conditioned
on contract review and approval by the City of Albertville and STMA School District. All voted aye
Adjourn
Members Gleason\\Cocking moved to adjourn at 6:45 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 12/14/20 Page 1
STMA Ice Arena Budget to Actual November 2020 (Cash Basis)
2020
2020 Actual
YTD %
2020 November YTD of
STMA ArenaBudget2020 Actual11/30/20Budget
Income
68.60%
Ice Rental$667,770.00 $33,865.03 $458,112.84
62.12%
Concessions$65,000.00 $0.00 $40,378.50
Room Rental$500.00 $0.00 $468.37
Other Revenues (Advertising/LMC/Ins
61.75%
Claims/ATM) $20,000.00 $0.00 $12,350.00
35.63%
Vending$1,500.00 $0.00 $534.50
22.68%
Open Skate/Hockey, etc. $12,000.00 $85.00 $2,721.00
49.89%
Interest$1,600.00 $0.00 $798.31
0.00%
reimbursement - Cities $0.00 $0.00 $22,694.84
Misc. Revenue$400.00 $0.00 $177.00
Total Income 70.01%
$768,770.00 $33,950.03 $538,235.36
Expenses
82.47%
Salaries, Wages, Taxes & Benefits $331,824.50 $30,537.44 $273,670.05
4.82%
Supplies (Office, Misc.)$1,500.00 $0.00 $72.25
41.65%
Supplies (Concession) $28,850.00 $0.00 $12,015.19
19.25%
Fuel, Misc. $1,500.00 $0.00 $288.75
65.86%
Professional Services$28,000.00 $2,357.29 $18,439.86
57.67%
Sales Tax $6,352.00 $0.00 $3,663.18
119.88%
Telephone $1,700.00 $229.46 $2,038.02
67.15%
Electric$150,000.00 $9,867.13 $100,730.16
47.49%
Gas $60,000.00 $3,657.16 $28,494.37
34.01%
Water $20,000.00 $688.72 $6,801.83
37.18%
Refuse$2,500.00 $0.00 $929.44
106.54%
Insurance $20,000.00 $7,280.00 $21,307.00
0.00%
Education/Training $1,500.00 $0.00 $0.00
91.67%
Administration $13,410.35 $1,117.52 $12,292.82
154.82%
Misc. $3,385.00 $542.00 $5,240.57
Misc. $850.00 $0.00 $590.57
dues$2,500.00 $542.00 $4,650.00
taxes $35.00 $0.00 $0.00
61.87%
Repair Maintenance – Machinery $11,000.00 $661.68 $6,805.55
116.72%
Repair Maintenance – Building$30,000.00 $2,184.63 $35,015.08
Total Operating Expenses$711,521.85 $59,123.03 $527,804.12 74.18%
Net Income/Loss$57,248.15 ($25,173.00)$10,431.24
STMA Arena Board Mtg 12/14/20 Page 2
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
November 30, 2020
Cash Balance Operations
Cash Balance Operations 1/1/20 $41,943
Less expenses paid for 2019 $(20,045)
Add Revenues$ 538,235
Less Expenses $(527,804)
Est. Cash Balance Operations 11/30/20 $ 32,329
Accounts Receivable (invoiced)
Operations November 30, 2020 - $84,718.31
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/20 $53,599
Invoiced St. Michael $15,000$15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000 $15,000
interest $613
City of Albertville Utility Bill Customer Donation $43
Balance 11/30/20$99,255
STMA Arena Board Mtg 12/14/20 Page 3
STMA Ice Arena Vendor Check Detail Register
November 2020
Check AmtInvoiceComment
Paid Chk# 009013E11/2/2020 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$26.602201391363Arena mop,mats
Paid Chk# 009015E11/2/2020 BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$220.0036189Arena 2020 Annual Sprinkler Inspections
Paid Chk# 009031E11/6/2020 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$20.42NOVEMBER Arena cc fees
Paid Chk# 009046E11/15/2020 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$483.94Arena Wtr Bill 10/21/20 87-00000315-00-0
E 810-00000-382 Water Utilities$204.78Arena Wtr Bill 10/21/20 87-00000310-00-5
Paid Chk# 009049E11/16/2020 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$26.602201396543Arena mops/mats
Paid Chk# 009056E11/16/2020 CULLIGAN
-405 Repair/Maint - Buildings$21.00101X34413800Arena DI Carbon Standy b Rental Service 11/1-11/30/20
E 810-00000
Paid Chk# 009068E11/16/2020 MR CUTTING EDGE
E 810-00000-404 Repair/Maint - Machinery/Equip$130.002674ice scraper blade 84"
Paid Chk# 009072E11/16/2020 SCR, INC - ST. CLOUD
-405 Repair/Maint - Buildings$951.00C005456monthly blanket billing
E 810-00000
Paid Chk# 009075E11/16/2020 TWIN PINES IMPRINTING
E 810-00000-300 Professional Srvs (GENERAL)$66.572715Winyl Window decal - EXIT
Paid Chk# 009088E11/19/2020 TWIN PINES IMPRINTING
E 810-00000-300 Professional Srvs (GENERAL)$801.022647Arena vinyl decals
Paid Chk# 009093E11/25/2020 COURI & RUPPE, P.L.L.P.
-300 Professional Srvs (GENERAL)$225.00OCTOBER 2020Arena - Revise LiveBarn Agreement
E 810-00000
Paid Chk# 009118E11/20/2020 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$776.00201102350765Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$3,430.00201102350765Emp Health Ins
Paid Chk# 040437 11/2/2020 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$530.33NOVEMBER Emp Life, Dental, Stdis, Vision
Paid Chk# 040447 11/12/2020 ACE OF ALBERTVILLE - ARENA
-405 Repair/Maint - Buildings$13.98115627/1grease marine 14oz
E 810-00000
E 810-00000-405 Repair/Maint - Buildings($4.79)115631/1greas ltmm 14oz
E 810-00000-405 Repair/Maint - Buildings($22.99)115632/1wrench return
E 810-00000-405 Repair/Maint - Buildings$35.95115820/1original tape, painters tape, sprayer
Paid Chk# 040454 11/12/2020 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$3,657.165898 Lachman Ave NE 5390131-0
STMA Arena Board Mtg 12/14/20 Page 4
STMA Ice Arena Vendor Check Detail Register
November 2020
Check AmtInvoiceComment
Paid Chk# 040456 11/12/2020 CHARTERCOMM-ARENA
E 810-00000-321 Telephone$55.030131538103020Arena Cable 8352305160131538
Paid Chk# 040466 11/12/2020 KLEIN ELECTRIC, INC.
E 810-00000-405 Repair/Maint - Buildings$670.18625526' scissor lift rental
Paid Chk# 040476 11/12/2020 POSTMASTER
E 810-00000-433 Dues and Subscriptions$92.00Arena P O Box 193 Renewal
Paid Chk# 040482 11/12/2020 STEP SAVER INC
-405 Repair/Maint - Buildings$55.80141334bulk salt
E 810-00000
Paid Chk# 040487 11/12/2020 WRIGHT HENNEPIN COOP ELECTRIC
-381 Electric Utilities$10.74elevator monitoring 11/30/20
E 810-00000
Paid Chk# 040488 11/12/2020 XCEL ENERGY
E 810-00000-381 Electric Utilities$9,856.397074301105898 Lachman Ave NE 51-5873315-4
Paid Chk# 040492 11/19/2020 CHARTER COMM-ARENA
E 810-00000-321 Telephone$119.400131702111020Arena Voice 8352305160131702
Paid Chk# 040495 11/19/2020 LEAGUE OF MN CITIES INS TRUST
-150 Workers Comp (GENERAL)$7,280.00STMA Youth Hockey Joint Powers WC1005028
E 810-00000
Paid Chk# 040496 11/19/2020 MN DEPT OF HEALTH
-433 Dues and Subscriptions$450.00Arena 2021 License Renewal FBL-131278-14607
E 810-00000
Paid Chk# 040497 11/19/2020 MN DEPT OF LABOR & INDUSTRY
E 810-00000-405 Repair/Maint - Buildings$100.00ALR0112826XArena ELV-1048728 Elevator Annual Op
Paid Chk# 040498 11/19/2020 STENBERG, SHANA
-34780 Park/City Hall Rental Fees$180.00Arena Cancelled Ice Time-COVID (9-22-20)
R 810-00000
Paid Chk# 040503 11/25/2020 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$540.49DECEMBER Emp Life, Dental, Stdis, Vision
810 STMA ARENA $31,070.60
STMA Arena Board Mtg 12/14/20 Page 5
MANAGER’ GENERAL UPDATE
th
Date: December 14, 2020
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-N
RENA ENTAL OURS OVEMBER
NamePrime-time Off-peak
Youth Hockey 250 hours
Adult Hockey 6 hours
High School Boys/Girls 21 hours
Public Skating/OH 0 hours
Private rentals11 hours
AAA Hockey0 hours
_______________________________________________________________________
Total Hours Sold 288 (2 sheets)
Hours Canceled 189 (2 sheets)
Monthly Budget Projection 477 (2 sheets)
Operations: The safety of our players, coaches, parents, and spectators is a top priority. In accordance
with recent Executive Order 20-99, the arena closed on Friday, November 20th at midnight. The arena
will remain closed through December 18th. We will closely monitor this as things change. We will be
contacting all reservations for refunds as appropriate. No open skate or open hockey will be scheduled
during Arena closure.
STMA High School Hockey: The Minnesota State High School League (MSHSL) board of directors
approved three different calendars that could see winter sports beginning as soon as Dec. 21. The return to
winter sports is in the hands of Governor Walz, who will need to lift the shutdown in order for the
MSHSL to allow sports to happen. The Task Force recommended three different calendars:
Calendar 1: Dec. 21 practices start, games start Jan. 4
Calendar 2: Jan. 4 practices start, games start Jan. 11
Calendar 3: Jan. 18 practices start, games start Jan. 25
Building Occupancy will be limited or no spectators allowed. Most rinks before the pause were allowing
2 per player for games, no spectators for practices, 25% seating capacity or 250 max for rinks not using
the 2 per player rule. STMA Arena will follow the guidelines enforced by the MSHSL (Minnesota State
High School League)
th
STMAYHA: Planning on starting practices on Saturday December 19 if the Governor’s order to pause
winter sports is lifted. We will be looking to Mn Hockey for guidance as rinks re-open across the state
Arena Deep Cleaning: All bathrooms, Locker-rooms and high traffic areas have been cleaned and
disinfected. Arena staff continue to work on cleaning and other maintenance projects throughout the
month of December.
Arena Staff: Full-time staff have been working during the Governor’s Executive Order. If the pause of
winter sports is extended, we’ll look at options for full time staff and possible ice removal.
STMA Arena Board Mtg 12/14/20 Page 6
STMA Arena Board Mtg 12/14/20 Page 7
STMA Arena Board Mtg 12/14/20 Page 8
December 2020 2020 YTD
Projection Projection % of
2020 Budget202012/31/20Budget
STMA Arena
Income
Ice Rental$667,770.00$139,945.10$598,057.94 89.56%
Concessions$65,000.00$0.00$40,378.50 62.12%
Room Rental$500.00$0.00$468.37
Other Revenues (Advertising/LMC/Ins Claims/ATM)$20,000.00$0.00$12,350.00 61.75%
Vending$1,500.00$0.00$534.50 35.63%
22.68%
Open Skate/Hockey, etc.$12,000.00$0.00$2,721.00
Interest$1,600.00$801.69$1,600.00 100.00%
reimbursement - Cities$0.00$0.00$22,694.84 0.00%
Misc. Revenue$400.00$0.00$177.00
Total Income$768,770.00$140,746.79$678,982.15 88.32%
Expenses
Salaries, Wages, Taxes & Benefits$331,824.50$30,954.45$304,624.50 91.80%
Supplies (Office, Misc.)$1,500.00$0.00$72.25 4.82%
Supplies (Concession)$28,850.00$0.00$12,015.19 41.65%
Fuel, Misc.$1,500.00$211.25$500.00 33.33%
Professional Services$28,000.00$4,560.14$23,000.00 82.14%
Sales Tax$6,352.00$0.00$3,663.18 57.67%
Telephone$1,700.00$461.98$2,500.00 147.06%
Electric$150,000.00$19,769.84$120,500.00 80.33%
Gas$60,000.00$6,000.00$34,494.37 57.49%
Water$20,000.00$1,598.17$8,400.00 42.00%
Refuse$2,500.00$0.00$929.44 37.18%
Insurance$20,000.00$0.00$21,307.00 106.54%
Education/Training$1,500.00$0.00$0.00 0.00%
Administration$13,410.35$1,117.53$13,410.35 100.00%
Misc.$3,385.00$0.00$5,240.57 154.82%
Repair Maintenance – Machinery$11,000.00$1,194.45$8,000.00 72.73%
Repair Maintenance – Building$30,000.00$2,984.92$38,000.00 126.67%
Total Operating Expenses$711,521.85$68,852.73$596,656.8583.86%
Net Income/Loss$57,248.15$71,894.06$82,325.30
Cash Balance Operations 1/1/20$ 41,943
Less expenses paid for 2019$ (20,045)
Add Revenues$ 678,982
Less Expenses$ (596,657)
Est. Cash Balance Operations 12/31/20$ 104,223
data$/Public Data / Finance / Budget/122020 projection
STMA Arena Board Mtg 12/14/20 Page 9