2019-01-14 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, JANUARY 14, 2019
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPOINT STMA ARENA BOARD CHAIR AND ACTING CHAIR FOR 2019-2020
4.APPROVAL OF THE MINUTES OF DECEMBER 10, 2018 (pgs.1-3)
5.FINANCE REPORTS
a)Approve the December list of claims as presented in the amount of $70,182.76 and
Decemberreport (pgs. 4-9)
6.ARENA MANAGER
a)Monthly report (pgs. 10-11)
7.OLD BUSINESS
a)Community Room Rental Policy (pgs. 12-13)
8.NEW BUSINESS
9.YOUTH HOCKEY ASSOCIATION
10.ADJOURN
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\011419 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
December 10, 2018
6:00 p.m.
Present: Chairman Walter Hudsonand membersKevinKasel, Gayle Weber, Kari Dwinnell, and Keith
Wettschreck and Jeff Lindquist. Member John Vetsch was absent. Also present: City Administrator
Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, Arena Shift
Supervisor Scott Verness, St. Michael City Administrator Steve Bot, STMA School District Director
of Buildings and Grounds Terry Zerwas, STMA School District Superintendent Dr. Ann-Marie
Foucault and Garret K from STMA Youth Hockey Association. The meeting was called to order at
6:02 p.m. by Chairman Walter Hudson.
Set Agenda
MembersWeber/Kasel moved to set the agenda as presented. All voted aye.
Approval of Minutes
MembersKasel/Wettschreck moved to approve the minutes of the November 13, 2018BoardMeeting
as presented.All voted aye.
Member Jeff Lindquist arrived 6:09 P.M.
Finance Reports
Lannes highlighted that the ice revenue is at $301,665 and staff has billed out $66,000 for November
Ice time usedand hopefully the same for December. In addition, Lannes voiced concern for the
electric bill, hoping it is due to construction, but the amount was $14,000 for the month of October.
Member Kasel asked if the October bill would go to the constructioncompany. Nafstad stated he
would look into it but typically owners are responsible for the utilitiesduring construction. Staffwill
be watching the utility bills in order to project a 2019 budget which will be presented in February.
Lannes also pointed out the Dedicated Capital Improvement Fund has a current balance of $161,757,
however, the new Zamboni has not been paid in full. There will be no additional funds going into the
account until 2019 for capital purchases.
Member Wettschreck asked if the arena board’s purchases needed for the new sheet of ice should be
reimbursed through capital funds, and how the two capital funds (existing rink and new rink) are being
funded. Lannes explained the arena board doesn’t have access to the school’s arena capital fund, but
in the agreement at the end of the fiscal year if the arena makes a profit any monies over 35% of the
next year’s budget then it will be split 50/50. The board had discussion on what is considered capital
for the arena board and what is considered capital for the school. Member Weber voiced that all the
entities have been contributing to the capital fund annually and maybe the entities should consider
increasing the contributions. The board had a discussion about future contributions. Member Kasel
mentioned that options for building capital contributions include youth hockey participation, increased
rates, or address the councils for an increase, but noted we should see how this first year goes.
Chairman Hudson addressed the board asking if there was any desire to direct staff to keep track of the
extra expenses for the capital purchased paid by the arena boardfor the new sheet of ice. Nafstad
mentioned that purchases, especially the larger purchases, could be tracked. Kasel suggested that we
review the capital funding at the end of the first full year of operations on both sheets.
Members Kasel/Dwinnell moved to approve the November list of claims totaling $37,461.68 and the
November Financial Report as presented. All voted aye.
Arena Manager’s Report
STMA Arena Board Mtg 1/14/19 Page 1
STMA Ice Arena
December 10, 2018 Minutes
Page 2
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Fitch informed the board of an accident at the rink on November 27where a coach fell, his helmet
came off (strap was not on), and caused a severe head injury to occur. 911 was called and he was
taken to the hospital.
Fitch told the board construction continues and soon we will have occupancy. In addition there was a
crack in the discharge lineat the old rink, but was fixed under theblanket agreement. Summer ice
hours booked islooking higher than ever projected to be 823 hours.
Fitch stated there has been requested for an arena clock and sub-scoreboard at the new rink.
Nafstad stated that in the report he provided clarification of the board approved hardware and software
for concessions and locker room assignments in which we needed two different software packages and
the price was in line with the contract. In addition Nafstad thanked Grant for all the hours he has been
putting into the new arena. He also introduced Scott Verness to the board stating that Albertville hired
Scott and Brian Leduc who are great additions to the staff and welcomed them.
Members Kasel/ Wettschreck moved to approve the arena managers’ report as presented. All voted
aye.
New Business
Furniture for New Rink: Nafstad stated thatfurnishings or the community room items were not time
sensitive but wanted would like direction from the board. Nafstad presented that staff has been
looking into purchasing furniture for the concession area and lobby area. Staff has been working with
youth hockey and Pat Callan of Callan’s Furniture to review the space and determine what furniture
would work along with pricing. Nafstad reviewed the furniture pieces and layout concept, which
retails at $33,520, but noted Callan’s has generously offered to sell it at cost in the amount of $16,595.
Nafstad asked for a discussion on furniture for the public spaces. Lindquist described the concession
area as being somewhat narrow, and questioned if tables and chairs would fit. Lindquist asked if the
board would like to defer this until the next meeting since there would be new members. There was
discussion about deferring the purchase to look at capital and see where it is at after the rink is fully
operational. Kasel expressedfrustration that it wasn’t part of the original budget, but believed the
furnishings were necessary. Kasel suggestedthat maybe it would be best to prioritize the furniture list
and, at minimum, provide a few places for people to sit and eat, and maybe asking STMA Youth
Hockey to contribute. Nafstadasked the board for a number, and said he would go to Youth Hockey
and ask for their participation. Lannes said $8,000-$10,000 for furniture could come out of operations
instead of capital since a few items are under budget for the year. Member Wettschreckasked what
else will need to be purchased. Nafstad saidthere will be netsfor above the glass(at the old rink)to be
purchased for about $3,000 and in the spring the discussion about the hot water heater for the old sheet
will likely resume. Nafstad stated atprevious meeting the board decided to keep the RO, which is to be
relocated under contract for the new rink, and will not cost the board.Kasel mentioned that it was
already decided that we would not purchase a hot water heater for the old rink,and continue to use the
existing equipment, unless thatcomes up in a later discussion and noted the importance of not
eliminating RO and going backwards. In addition Kaselstated furniture for thecommunity room is a
different discussion, as the school wants to decide how that space will be rented. Kasel asked if they
were to purchase furniture for the public areas where would the money come from. Lannes
recommended, depending on the amount, it would come from the operations budget for 2018. They
discussed the funding options. Garret asked if the board would be okay if they had sponsorsfor the
STMA Arena Board Mtg 1/14/19 Page 2
STMA Ice Arena
December 10, 2018 Minutes
Page 3
furniture maybe placing small plaques on them. The board agreed that would be okay. Dwinnell
suggested selecting a stool height that could be used on the mezzanine rail, at the main level rail and at
the tables. Nafstad went through the different types of benches, tables and stools in the proposal and
where they were planned to be located in the public areas.
Members Kasel/Dwinnell moved to approve up to $10,000 for furniture for the common areas of the
STMA Ice Arena and direct staff to work with vendor and STMA Youth Hockey Association how best
to select purchases. All voted aye.
Community Room Use: Nafstad noted the community room is near completion and although there is
no furniture yet, the board will need to decide how the room is going to be used. Nafstad said youth
hockey has offered to furnish the room with table and chairs that have been donated to the association.
Nafstad noted the school board has discussed the use of the room and prefers it be used for high school
hockey events and then limited to private rental use. Nafstad asked the board for direction as there are
standing requests for its use. Nafstad also discussed the original vision for the space, potential user
groups, and the challenges of renting the space during the swing season (Sept- April). Nafstad also
questioned rates, and management. Dwinnell stated at the last school board meeting there was
discussion and agreed the community room would be open for high school games and then would need
to be rented by others. Lindquist asked if the school board acted on that. Dr. Foucault informed the
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board that on November 19she asked every member of the school board his or her opinion and in the
rd
minutes approved on December 3from the school board meeting state that to minimize damage to the
community room school board members want it locked when it is not rented. Lindquist questioned
Foucault if that was the intent of the boardbecause the purposed of the space was for it to be used and
he thinks it would be a shame to have the room locked during youth hockey games. Lindquist
continued that he was on the design committee and he envisioned it would be used during youth
hockey games or tournaments. Dwinnell stated youth hockey could rent it. Terry Zerwas asked then
when do you know where to start and stop on the rentals. He stated currently with any sport that the
district requires that they have to rent the rooms theywish to use. Zerwas suggests that there is a
policy and the room be rented through community educationand suggested it be managed by
Maryellen Barthel. Lindquist asked so if youth hockey is running a tournament and arealready paying
ice rental fees and now have to pay to use the room on top of that. Zerwas said yes that is what the
other sports do in the district. Lindquist disagreed that this room was built as a part of the arena as an
additional space for the users. Kasel voiced that the school board has already set a vision of the room’s
use and the arena board should respectthat until something changes. The arena board discussed and
decided that they will look to the school board to bring a use policy forward for the community room
on how it will be managed.
Nafstad thanked members Hudson, Weber and Lindquist for their service on the STMA Arena Board
and what a good job they did.
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January 20 is the official open house at the Arena.
Adjourn
Members Kasel/Wettschreck moved to adjourn at approximately 7:23 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 1/14/19 Page 3
STMA Ice Arena Budget to Actual December2018 (Cash Basis)
2018 Actual 2018 YTD
2018 Annual December YTD % of
Budget2018 Actual12/31/18Budget
Income
83.01%
Ice Rental$419,896.25 $46,900.00 $348,564.83
110.22%
Concessions $36,857.15 $9,294.58 $40,625.50
Other Revenues (Advertising/LMC/Ins
92.31%
Claims) $13,000.00 $0.00 $12,000.00
107.93%
Vending $1,100.00 $0.00 $1,187.25
84.81%
Open Skate/Hockey, etc.$5,000.00 $855.00 $4,240.50
0.00%
Interest$1,000.00 $0.00 $0.00
Misc. Revenue $1,600.00 $2,170.05 $3,556.50
Total Income 85.73%
$478,453.40 $59,219.63 $410,174.58
Expenses
72.31%
Salaries, Wages, Taxes & Benefits$238,932.91 $37,458.16 $172,767.54
39.12%
Supplies (Office, Misc.)$1,500.00 $0.00 $586.78
64.33%
Supplies (Concession)$15,400.00 $3,073.99 $9,907.20
99.99%
Fuel, Misc. $1,800.00 $414.76 $1,799.89
102.06%
Professional Services $22,000.00 $2,793.72 $22,452.30
297.72%
Sales Tax$2,500.00 $4,197.71 $7,442.92
105.16%
Telephone $1,500.00 $179.63 $1,577.38
120.32%
Electric$75,000.00 $19,793.58 $90,238.25
90.70%
Gas$20,000.00 $3,451.59 $18,139.20
100.19%
Water$25,000.00 $3,307.32 $25,047.43
97.09%
Refuse $3,000.00 $1,066.09 $2,912.55
124.23%
Insurance$12,000.00 $0.00 $14,908.00
100.00%
Administration$14,625.00 $1,218.75 $14,625.00
104.29%
Misc. $2,585.00 $563.50 $2,696.00
80.71%
Repair Maintenance – Machinery $11,000.00 $1,168.41 $8,878.05
99.81%
Repair Maintenance – Building$30,000.00 $13,460.73 $29,944.35
Total Operating Expenses $477,942.91 $92,147.94 $423,922.84 88.70%
**This is not the final budget to actualfor 2018**
STMA Arena Board Mtg 1/14/19 Page 4
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
December 31, 2018
Cash Balance Operations
Cash Balance Operations 1/1/18$ 100,757
Add Revenues (collected in 2018)$ 410,175
Less Expenses$(423,923)
Est. Cash Balance Operations 12/31/18$ 87,009
Accounts Receivable (invoiced)
Operations December 31, 2018 - $84,826.67
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/18$157,160
Down payment on Zamboni($34,919)
ISD 885 2018 Contribution$15,000
St. Michael 2018 Contribution$15,000
Albertville 2018 Contriubtion$15,000
POS drawers, computers, monitors($5,484)
Menu/Locker assignment monitor/software($2,378)
Balance 12/31/18$159,379
STMA Arena Board Mtg 1/14/19 Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
December 2018
Check AmtInvoiceComment
Paid Chk# 006889E12/3/2018 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201122382Arena mats
Paid Chk# 006890E12/3/2018 BECKER ARENA PRODUCTS, INC
E 810-00000-405 Repair/Maint - Buildings$2,138.351016203Arena-frame pkg,squeegee,shovels,scraper,suction
E 810-00000-405 Repair/Maint - Buildings$26.001016204Arena-gasket,cushion gasket
Paid Chk# 006899E12/3/2018 WATSON COMPANY
R 810-00000-34740 Park & Rec Concessions$420.23893683Arena Food
Paid Chk# 006904E12/5/2018 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$69.85Arena cc fees
Paid Chk# 006927E12/11/2018 COMDATA ARENA
E 810-00000-252 Food/Concessions For Resale$16.39STMA Arena Coborn's
Paid Chk# 006941E12/17/2018 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201128285Arena mats
Paid Chk# 006942E12/17/2018 ATHLETICA SPORTS SYSTEMS
E 810-00000-404 Repair/Maint - Machinery/Equip$83.00409682Arena - Posts FreezeIn
Paid Chk# 006943E12/17/2018 BECKER ARENA PRODUCTS, INC
E 810-00000-405 Repair/Maint - Buildings$1,817.361016408Arena-Acrylic rink shield
Paid Chk# 006948E12/17/2018 FERRELLGAS
E 810-00000-212 Motor Fuels$107.49110326495733lb cylinder
E 810-00000-212 Motor Fuels$122.89110344325333lb cylinder
E 810-00000-212 Motor Fuels$24.09110348890833lb cylinder
E 810-00000-212 Motor Fuels$103.29110359919833lb cylinder
E 810-00000-212 Motor Fuels$48.00110359958533lb cylinder
Paid Chk# 006954E12/17/2018 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$179.72DECEMBER Arena Trash
Paid Chk# 006957E12/17/2018 WATSON COMPANY
R 810-00000-34740 Park & Rec Concessions$274.45893913Arena Concessions
R 810-00000-34740 Park & Rec Concessions$338.24893914Arena Concessions
R 810-00000-34740 Park & Rec Concessions$3,193.48894093Arena Concessions
R 810-00000-34740 Park & Rec Concessions$92.24894298Arena Concessions
R 810-00000-34740 Park & Rec Concessions$755.42894314Arena Concessions
Paid Chk# 006961E12/17/2018 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$12.53Arena Elevator Monitoring 11/30/18-12/31/18 150-1693-
E 810-00000-381 Electric Utilities$27.95Arena Fire Panel Monitoring 1/31/19 050-1427-0100
Paid Chk# 006969E12/20/2018 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax$4,197.71Arena General Sales Tax
Paid Chk# 006970E12/20/2018 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$6,070.50181206381546Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$722.00181206381546Emp Health Ins
STMA Arena Board Mtg 1/14/19 Page 6
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
December 2018
Check AmtInvoiceComment
Paid Chk# 006975E12/20/2018 TWIN PINES IMPRINTING
E 810-00000-300 Professional Srvs (GENERAL)$569.091832Arena-Wall & Glass Decals
Paid Chk# 006978E12/27/2018 DEHMER FIRE PROTECTION
E 810-00000-405 Repair/Maint - Buildings$53.507604STMA Arena Service Fire Extinguishers
Paid Chk# 006987E12/31/2018 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$886.37JANUARY Arena Trash
Paid Chk# 006989E12/31/2018 WATSON COMPANY
R 810-00000-34740 Park & Rec Concessions$1,384.33894515Arena Concessions
R 810-00000-34740 Park & Rec Concessions$400.71894718Arena Concessions
Paid Chk# 006991E12/31/2018 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201133702Arena Mats
Paid Chk# 007030E12/15/2018 CITY OF ALBERTVILLE
E 810-00000-382 Water Utilities$3,307.29wtr bill 12/18
Paid Chk# 007031E12/30/2018 CITY OF ALBERTVILLE
E 810-00000-412 Building Rentals/Admin Fee$1,218.75admin fee 12/18
Paid Chk# 038369 12/3/2018 CHARTER COMM - CH
E 810-00000-321 Telephone$31.820131538112418Arena Cable 5898 Lachman Avenue NE
Paid Chk# 038378 12/3/2018 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$1,379.283597205578Arena-soda
Paid Chk# 038382 12/3/2018 HILLYARD
E 810-00000-500 Capital Outlay (GENERAL)$5,122.18603218463soap,tissue,towels,container range,slim jim
Paid Chk# 038384 12/3/2018 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$61.190564434Arena-Ice scraper knives cleaned
Paid Chk# 038388 12/3/2018 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$722.95111618Emp Life,Dental, Stdis,Vision
Paid Chk# 038394 12/3/2018 POSTMASTER
E 810-00000-433 Dues and Subscriptions$72.00STMA Arena PO Box 193 Renewal
STMA Arena Board Mtg 1/14/19 Page 7
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
December 2018
Check AmtInvoiceComment
Paid Chk# 038410 12/17/2018 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$24.83105248/1key,spring snap,pine sol
E 810-00000-405 Repair/Maint - Buildings$10.99105275/1tank lever euro chrome
E 810-00000-405 Repair/Maint - Buildings$7.99105357/1bulb reflector 65WBR30
E 810-00000-405 Repair/Maint - Buildings$8.99105395/1mouse trap no touch
E 810-00000-405 Repair/Maint - Buildings$62.91105401/140# system saver pellets
E 810-00000-405 Repair/Maint - Buildings$115.83105404/1hose clamp,adapter
E 810-00000-405 Repair/Maint - Buildings($114.34)105421/1adapter
E 810-00000-405 Repair/Maint - Buildings$19.99105443/1in/outdoor pushbroom
E 810-00000-405 Repair/Maint - Buildings$7.99105552/1ties cable 8" blk100pk
E 810-00000-405 Repair/Maint - Buildings$77.39105557/140# system saver pellets,pine sol,tape friction
E 810-00000-405 Repair/Maint - Buildings$15.98105592/1cable cat-5E
E 810-00000-405 Repair/Maint - Buildings$17.78105606/1409 cleaner,drain inside pvc,pipe pvc
E 810-00000-405 Repair/Maint - Buildings($8.99)105622/1mouse trap no touch
E 810-00000-405 Repair/Maint - Buildings$71.96105630/1ice melt 40# bag
Paid Chk# 038414 12/17/2018 B & D PLUMBING
E 810-00000-405 Repair/Maint - Buildings$450.00144597Arena-Test (1) RPZ for inspection
Paid Chk# 038415 12/17/2018 BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$222.8600158159UB,Fund & Payroll Support
Paid Chk# 038417 12/17/2018 CJ S LINEN SERVICE
E 810-00000-399 Miscellaneous$81.5034780New Bar towels
E 810-00000-399 Miscellaneous$10.0036007(2)Rugs Washed
Paid Chk# 038421 12/17/2018 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X31993408Arena Standby Rental Service 12/1/18-12/31/18
Paid Chk# 038426 12/17/2018 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$1,678.323597205682Arena concessions
Paid Chk# 038447 12/17/2018 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$1,040.00C002933Monthly Blanket Billing
Paid Chk# 038453 12/17/2018 TIERNEY
E 811-00000-500 Capital Outlay (GENERAL)$1,400.00785147StMA Middle School West Set up fee,1-year software
license
E 811-00000-500 Capital Outlay (GENERAL)$978.38785256STMA Middle School West Mounting solution for media
players
Paid Chk# 038456 12/18/2018 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$3,451.59STMA Arena 5898 Lachman Avenue NE 5390131-0
Paid Chk# 038457 12/18/2018 CHARTER COMM-ARENA
E 810-00000-321 Telephone$115.040131702120218Arena Voice
Paid Chk# 038458 12/18/2018 XCEL ENERGY
E 810-00000-381 Electric Utilities$19,753.10618170310Arena 5898 Lachman Avenue NE 51-5873315-4
Paid Chk# 038460 12/20/2018 HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$66.37603243149Arena-Host500 Tampon Tampax 500CS
STMA Arena Board Mtg 1/14/19 Page 8
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
December 2018
Check AmtInvoiceComment
Paid Chk# 038461 12/20/2018 STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$16.50123964Arena-Bulk Salt
Paid Chk# 038463 12/27/2018 AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings$85.814328ASTMA Arena - paper towels,urine remover trigger spray
E 810-00000-405 Repair/Maint - Buildings$263.8147779ABSTMA Arena - paper towels,bath tissue,nitrile
gloves,disinfectant,dust pan,broom,urinal screens,hydr
E 810-00000-405 Repair/Maint - Buildings$477.1247901cSTMA Arena - urinal deodorizer,bath tissue,garbage
E 810-00000-405 Repair/Maint - Buildings$205.2149558ASTMA Arena - bath tissue,gen household papertowels
E 810-00000-405 Repair/Maint - Buildings$465.5949877ASTMA Arena - bath tissue,gen household paper
towels,garbage bags
Paid Chk# 038474 12/27/2018 HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$268.40603249026Sanitizer,detergent dish
E 810-00000-404 Repair/Maint - Machinery/Equip$262.32603254610stand for hands dispenser,sanitizer,hand foam,sanitary
napkin
E 810-00000-404 Repair/Maint - Machinery/Equip$16.14603254611urinal screens-mango
Paid Chk# 038475 12/27/2018 HOWIES HOCKEY
E 810-00000-300 Professional Srvs (GENERAL)$315.6238806white,black,clear-tape; non waxed laces,black mouth
Paid Chk# 038478 12/27/2018 MANUELL, AARON
E 810-00000-405 Repair/Maint - Buildings$368.501977STMA Ice Arena Coffee Maker
Paid Chk# 038479 12/27/2018 MARCO TECHNOLOGIES LLC
E 810-00000-570 Office Equip and Furnishings$542.50INV5860741Mitel MCD Enterprise/MiVoice Phones (5)
Total MARCO TECHNOLOGIES LLC$542.50
Paid Chk# 038482 12/27/2018 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$463.0012162018Emp Life, Dental, Stdis, Vison
Paid Chk# 038483 12/27/2018 MINNESOTA ICE ARENA MGRS ASSOC
E 810-00000-433 Dues and Subscriptions$200.00INV_222019 General Arena Membership Renewal
Paid Chk# 038495 12/31/2018 CHARTER COMM-ARENA
E 810-00000-321 Telephone$32.770131538122418Arena Cable
Paid Chk# 038500 12/31/2018 HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$452.1860326083145G Ranger Container Blk
Paid Chk# 038502 12/31/2018 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$61.190566760Ice Scraper Knives cleaned,sharpened & honed
810 STMA ARENA $67,804.38
811 Arena Dedicated Cap Imp Fund $2,378.38
$70,182.76
STMA Arena Board Mtg 1/14/19 Page 9
MANAGER’ GENERAL UPDATE
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Date:January 142019
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-D
RENA ENTAL OURSECEMBER
NamePrime-time Off-peak
Youth Hockey292 hours
Adult Hockey 0 hours
High School Boys/Girls 70 hours
Public Skating/OH 33 hours
Private rentals 6 hours
Learn to Skate 0 hours
________________________________________________________________________
Total hours 401 (2 sheets)
Total hours 2017 232 (1 sheet)
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New Rink:JV/Varsity Boys and Girls Locker-room opened December 17.2018
STMAYHA K2R: Knight to Remember fundraising event is scheduled for Saturday, March 23.
Ice is scheduled to be removed week of March 11.
Spring Construction:Spring work includes connection of the new refrigeration/compressor
system to the old rink, demo and removal of old system, and installation of new gates to
mechanical room. Work is scheduled to begin March 25 and be complete by May 13.
Operations:
1.12-2-18 (Old Rink) Dehumidification system again down due tolow gas pressure.
System pressure has been adjusted and system has been alarm free since 12-13-18
2.12-11-18 (New Rink) Leak by roof penetration (roof drain) behind top row of bleachers
and south wall center of building. Ryan Breitbach was informed and shown the problem
area. We will follow up and make sure area is repaired.
3.12-27-18 (New Rink) Leak found over Ice surface East end. Roofer was called and area
repaired. We will continue to monitor.
4.01-07-19 (New Rink) Leak over bleacher top row at NW end. Ryan Breitbach was
informed and shown the problem area. We will follow up and make sure area is repaired.
ATM and Digital Signage: We are working with Infinit Technologies, LLC on a possible
advertising contract of for an ATM kiosk and menu board ads.
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\ArenaManagersReportJan-2019.doc
STMA Arena Board Mtg 1/14/19 Page 10
STMA Ice Arena Board
January 14, 2019 Agenda
Page 2 of 2
Arena Furniture:Youth Hockey ordered the furniture for the lobby, concessions area, and
arena drink rail. The Arena Board’s contribution is $10,000 and the furniture is expected later
this month. Youth Hockey also furnished the community room with tables, chairs, and room
dividers.
Mighty Duck Grant:Now that the project is complete, we will be requesting distribution of the
$250,000. Once received, the Arena Board will pass the funds through to the School.
RO/Hot Water Heater:We are reviewingoptions for Reverse Osmosis filtration and hot water
for the existing rink. Relocation of the existing RO system is not part of the construction
contract.
STMA Arena Board Mtg 1/14/19 Page 11
Date: January 10, 2019
From: Ann-Marie Foucault
RE: Memorandum on Usage of STMA Ice Arena Community Room
I.PHILOSOPHY
The philosophyof the St. Michael-Albertville School Districtis to encourage the use
of school facilities by groups and organizations whose purpose and objectives
contribute to the school program or to the community.
II.REGULATIONS
1.Community RoomRentalRequests: Requests for Community Roomuse must be
submitted by all groups to the STMAIce Arena Manager at least seven (7) working
days prior to the intended date.
2.Scheduling: Priority use of the Community Room is given to groups who are renting
ice.
3.Rental Agreement and Fees: All rental groups requesting the use of the Community
Roommust sign a rental agreementand pay the rental fee at least five(5)working
days prior to the event. The rental fee charged will vary depending on the nature of
the group.
4.Cancellation: The group may cancel the agreement without penalty provided notice
is given at least five(5)working days prior to the scheduled rental. Rental
agreements are non-transferable.
5.General Conditions for Rentals
a.The leader of the group must bepresent to supervise.
b.The Community Room must be returned to itsoriginal conditionafter use. This
includes moving chairs, tables, equipment, etc.
c.A certificate of liability insurance isrequired.
d.The Community Room is available to for rentals from 8:00 am to 10:00pm most
days.
e.All STMA buildings and grounds are tobacco and chemical free. State fire laws
must be observed at all times. Emergency exits shall remain visible and
accessible at all times. All illegal activities are prohibited.
6.Care should be taken with food and/or drink. Groups are responsible fordamage
to the room.
7.All advertising signs/posters must have the disclaimer, “This event isnot
sponsored by St. Michael-Albertville Schools.”
8.Groups and individuals using the Community Roomareresponsible for personal
injuries and facility or equipment damage.
OFFICE OF THE SUPERINTENDENT UPDATED 1/11/2019
ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885
STMA Arena Board Mtg 1/14/19 Page 12
11343 50 STREET NE ALBERTVILLE, MN 55301
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WWW.STMA.K12.MN.US
9.Failure to comply with any of the above regulations will void the rental contract
and the groupmay be banned from future rentals.
III.RENTAL GROUPS
Organizations desiring facility use are classified into three groups. Rental fees
are determined by group classification.
Group 1
Local groups renting ice between September 1 and March 15
Fee included in ice rental
Group 2
Groupslocated within District 885boundaries
$40/hour
Group 3
Groups outside District 885
$60/hour
Contact Grant Fitch, STMA Arena Manager, at gfitch@ci.albertville.mn.us or 763-497-6749
OFFICE OF THE SUPERINTENDENT UPDATED 1/11/2019
ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885
STMA Arena Board Mtg 1/14/19 Page 13
11343 50 STREET NE ALBERTVILLE, MN 55301
TH
WWW.STMA.K12.MN.US