2019-02-11 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, FEBRUARY 11, 2019
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF JANUARY 14, 2019 (pgs.1-2)
4.FINANCE REPORTS
a)Approve the Januarylist of claims as presented in the amount of $32,744.96 and
January report (pgs. 3-5)
5.ARENA MANAGER
a)Monthlyreport (pgs. 6-7)
6.OLD BUSINESS
7.NEW BUSINESS
a)2019 Draft Budget Discussion (pgs.8-9)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\2019-02-11\\021119 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
January 14, 2019
6:00 p.m.
Present: Chairman Kevin Kasseland membersLarry Sorenson, Tim Lewis, John Vetsch, Kari
Dwinnell, Aaron Cocking and Keith Wettschreck. Also present:City Administrator Adam Nafstad,
City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, STMA School District
Superintendent Dr. Ann-Marie Foucault, Karl and Garret from STMA Youth Hockey Association.
The meeting was called to order at 6:00 p.m. by Chairman Kassel.
Set Agenda
MembersWettschreck/Dwinnell moved to set the agenda as presented. All voted aye.
Appoint STMA Arena Board Chair and Acting Chair for 2019-2020
Members Vetsch/Sorenson moved to appoint Keven Kassel as Board Chair for 2019-2020. All voted
aye.
Members Dwinnell/Lewis moved to appoint Keith Wettschreck as Acting Chair for 2019-2020. All
voted aye.
Approval of Minutes
MembersWettschreck/Dwinnell moved to approve the minutes of the December 10, 2018 Board
Meeting as presented. Wettschreck/Dwinnell/Kasel voted aye. Members
Sorenson/Cocking/Lewis/Vetsch abstained.
Finance Reports
Lannes reported that there is still $84,826.67 in revenue to be collected and referring to budget to
actual report for December 2018 that the collection will bring the net back into a positive balance. In
addition Lannes informed the board that there are still invoices outstanding for 2018 including the
electric bill that has not been received yet. Lannes pointed out thelast electric bill was $19,000 and
said this could be a budget problem if this trend continues.
Member Sorenson asked to be brought up to date on the electric bill situation. Lannes updated
Sorenson on the electric bills that they first thought it was construction, but that does not seem to be
the case. Lannes also informed the board that the gasbill is doing the same thing.
There was discussion about the utilities including if a sheet of ice gets taken out or keeping both sheets
in year round.
Members Sorenson/Lewis moved to approve the Decemberlist of claims totaling $70,182.76 and the
December Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch informed the board that total hours sold for December was 401 compared to 232 last year so
almost doubled. Fitch updated the board that the spring construction to connect the new system to the
thth
old rink scheduled to begin March 25and completed by May 13. Nafstad let the board know that
the furniture should be arriving in the next 30 days.
OldBusiness
Dr. Foucault presented a draft usage policy for the community. The draft policy still falls under the
guidelines of school policy and what the school board discussed which is broken down into three rental
STMA Arena Board Mtg 2/11/19 Page 1
STMA Ice Arena
January 14, 2019 Minutes
Page 2
groups. Dr. Foucault emphasized that under the local groups between September 1-March 15 that
since they are already paying forice rental the community room would be included for use at no extra
charge. Nafstad mentioned that this would primarily beyouth hockey. Dr. Foucault also informed the
board the rental fees from the community room would go into the arena operations not to the school.
There was more discussion clarifying details of the rental of the community room.
Karl from youth hockey association asked if the use of the room would be flexible in case they host a
th
tournament, such as state, that would go two to three weeks and would be past March 15. Dr.
Foucault responded that it would be flexible.
Youth Hockey Association
Karl told the board that youth hockey is super excited that everything seems to be calming down,
getting on the ice, scheduling is good and that the district playoffs are starting in a couple of weeks at
the end of February. Also, in March is the U12A Regionals they are hosting it is 16 girls’teams for a
weekend using both sheets for three days. Karl also thanked the board for their work.
Adjourn
Members Dwinnell/Cocking moved to adjourn at approximately 6:28 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 2/11/19 Page 2
STMA Ice Arena Budget to Actual January 2019 (Cash Basis)
2019 YTD
2019 Prelim January 2019 Actual % of
Budget2019 Actual YTD 1/31/19 Budget
Income
13.16%
Ice Rental$536,000.00 $70,516.67 $70,516.67
24.87%
Concessions$55,000.00 $13,680.14 $13,680.14
Other Revenues (Advertising/LMC/Ins
3.27%
Claims)$20,000.00 $653.42 $653.42
2.44%
Vending$2,000.00 $48.75 $48.75
18.36%
Open Skate/Hockey, etc.$7,000.00 $1,285.00 $1,285.00
0.00%
Interest$1,600.00 $0.00 $0.00
Misc. Revenue$400.00 $72.00 $72.00
Total Income13.87%
$622,000.00 $86,255.98 $86,255.98
Expenses
8.66%
Salaries, Wages, Taxes & Benefits$309,784.00 $26,821.39 $26,821.39
11.85%
Supplies (Office, Misc.)$1,500.00 $177.81 $177.81
4.84%
Supplies (Concession) $13,050.00 $631.44 $631.44
0.00%
Fuel, Misc.$1,200.00 $0.00 $0.00
5.08%
Professional Services$24,000.00 $1,218.76 $1,218.76
0.00%
Sales Tax$4,508.00 $0.00 $0.00
6.77%
Telephone $1,700.00 $115.04 $115.04
7.77%
Electric $260,000.00 $20,209.04 $20,209.04
0.00%
Gas$78,000.00 $0.00 $0.00
7.94%
Water $30,000.00 $2,382.73 $2,382.73
0.00%
Refuse$2,500.00 $0.00 $0.00
0.00%
Insurance$20,000.00 $0.00 $0.00
0.00%
Education and Training $1,500.00 $0.00 $0.00
8.33%
Administration$13,019.76 $1,084.98 $1,084.98
49.69%
Misc. $3,035.00 $1,508.00 $1,508.00
0.00%
Repair Maintenance –Machinery$11,000.00 $0.00 $0.00
4.77%
Repair Maintenance – Building $30,000.00 $1,432.15 $1,432.15
Total Operating Expenses$804,796.76 $55,581.34 $55,581.34 6.91%
Net Income/Loss($182,796.76)$30,674.64 $30,674.64
STMA Arena Board Mtg 2/11/19 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
January 31, 2019
Cash Balance Operations
Cash Balance Operations 1/1/19 $87,009
Add Revenues (collected in 2019)$86,256
Less Expenses$(55,581)
Est. Cash Balance Operations 1/31/19 $117,684
Accounts Receivable (invoiced)
Operations January 31, 2019 - $94,750
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/19$159,379
Furniture ($10,000)
Balance 1/31/19 $149,379
STMA Arena Board Mtg 2/11/19 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
January 2019
Paid Chk# 007003E1/22/2019 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$722.0019010206542Emp HealthIns
E 810-00000-130 Employer Paid Ins (GENERAL)$3,190.5019010206542Emp Health Ins
Paid Chk# 007005E1/5/2019 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$229.06December 2018Arena CC Fees
Paid Chk# 007047E1/23/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201144894Arena mats
Paid Chk# 007048E1/23/2019 BUSINESS ESSENTIALS - CH
E 810-00000-200 Office Supplies (GENERAL)$14.55WO-440055-1Arena Thermal CC Paper
Paid Chk# 007054E1/23/2019 WATSON COMPANY
R 810-00000-34740 Park & Rec Concessions($29.53)894810Arena concessions
R 810-00000-34740 Park & Rec Concessions$673.46895051Arena concessions
R 810-00000-34740 Park & Rec Concessions$346.96895191Arena concessions
R 810-00000-34740 Park & Rec Concessions$1,288.97895259Arena oncessions
Paid Chk# 038546 1/17/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$115.0401317020102Arena Voice 8352305160131702
Paid Chk# 038555 1/17/2019 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 1/31/19 150-1693-9717
E 810-00000-381 Electric Utilities$27.95Arena Fire Panel Monitoring 2/28/19 050-1427-0100
Paid Chk# 038559 1/22/2019 BANYON DATA SYSTEMS
E 810-00000-300 Professional Srvs (GENERAL)$340.72158336UB,Fund & Payroll Support
Paid Chk# 038560 1/22/2019 BMI
E 810-00000-433 Dues and Subscriptions$1,508.0033768480STMA Arena Music Use Fee 1/1/19-12/31/19
Paid Chk# 038570 1/22/2019 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$631.443597205851Arena Concessions
Paid Chk# 038582 1/22/2019 SAFETY SIGNS LLC
E 810-00000-300 Professional Srvs (GENERAL)$195.00190166Arena Traffic Control
Paid Chk# 038583 1/22/2019 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$740.00C003143Arena Monthly Blanket Billing
Paid Chk# 038588 1/22/2019 XCEL ENERGY
E 810-00000-381 Electric Utilities$20,170.35621854798Arena 5898 Lachman Avenue NE 51-5873315-4
Paid Chk# 038593 1/29/2019 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$463.0001162019Emp Life, Dental,Stdis,Vision
810 STMA ARENA $32,744.96
STMA Arena Board Mtg 2/11/19 Page 5
MANAGER’ GENERAL UPDATE
th,
Date:February 112019
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-J
RENA ENTAL OURSANUARY
NamePrime-time Off-peak
Youth Hockey299 hours
Adult Hockey 0 hours
High School Boys/Girls 84 hours
Public Skating/OH 25 hours
Private rentals 18hours
Learn to Skate 0 hours
________________________________________________________________________
Total hours 426 (2 sheets)
Total hours 2018 259(1 sheet)
Ice Rates: Tabulated below is a summary of current and past rates frommetro and area ice
arenas. From the survey below, the average A (in-season) rate is $211/hr and the average B
(spring/summer) rate is $169/hr. The 2019/2020 rates in the survey beloware projectedand may
change.
Ice Rates 2019-20 Season 2018-19 Season 2017-18 Season
Rogers A=$205/B=$155 A=$200/B=$150 A=$195/B=$150
Monticello A=$205/B=$155 A=$200/B=$150 A=$195/B=$150
Buffalo A=$205/B=$160 A=$199/B=$155 A=$197/B=$155
Elk River A=$210/B=$155 A=$200/B=$150 A=$195/B=$145
Waconia A=$225/B$140 A=$220/B=$135A=$215/B=$130
Delano A=$215/B=$185 A=$210/B=$180A=$205/$175
Orono A=$225/B=$170 A=$225/$170 A=$220/B=$165
Maple Grove A=$215/B=$175 A=$205/B=$170 A=$200/B=$165
Plymouth A=$220/B=$185 A=$215/B=$180A=$210
Sartell A=$195/B=$185 A=$190/B$180 A=$185/$175
St Cloud MAC A=$180 A=$175 A=$175/B=$170
Minnetonka A=$225 A=$215 A=$210
Princeton A=$215 A=$210 A=$205
Champlin A=$215 A=$210 A=$205
St Cloud NHC A=$185/B=$170 A=$180/B=$170 A=$175/B=$165
Blain Super Rink A=$215/B=$155 A=$205/$155 A=$205/$155
Forest Lake SC A=$220A=$215 A=$210
Burnsville A=$240/B=$210A=$230/B=$205 A=$225/B=$200
STMA TBD A=$200/B=$130 A=$195/B=$130
STMA Arena Board Mtg 2/11/19 Page 6
STMA Ice Arena Board
February 11, 2019 Agenda
Page 2 of 2
Operations:
1.Roof Leaks - Roof leaks in the new addition, aswe find leaks we notify Brietback and
send pictures.
02-02-19 - 3 Leaks found in mechanicalroom.
02-03-19 (New Rink) 2 Leaks found in bleachers-west end.
2.1-29-19 (Old Rink) compressor room unit heater not working. Replaced control board
and flame rod.Unit back online 02-04.
Mechanic Room: We are working Breithbach and ARY on resurfacer access and circulation in
the new mechanical room. Access to and from the old rink is difficult as well as circulation in
the room with two resurfacers.
Mighty Ducks:We are working on the reimbursement application for the Mighty Duck funds.
RO/Hot Water Heater: We are reviewing options for Reverse Osmosis filtration and hot water
for the existing rink.
Arena Furniture:Delivered Wednesday February 6, 2019. Thank you to Pat Callan for putting
this together. Also Thanks to Denny Sjoberg, Matt Smithknecht, Nick Putnam and Chris Hansen
for spending the day at the rink to assemble all tables, chairs and benches. Their help was very
much appreciated!
STMA Arena Board Mtg 2/11/19 Page 7
2019 Draft Budget Discussion
Date:February 7, 2019
To:STMA Arena Board
From: Adam Nafstad
Attached is a draft 2019 operations budget to be discussed at the February meeting.
Items to note:
The draft budget is for discussion only. Budget approval is not needed until April.
The draft budget shows a loss of the approximately $182,000, which needs to be
addressed.
This budget includes a full year of two sheets of ice where the 2018 budget included only
2 months with 2 sheets.
The gas and electric projections are much higher than expected. The numbers presented
are based on the last two month’s bills. We are working to comparethese numbers to
other arenas and are hoping we can get a better understanding of the expected energy
consumption from the utility companies or system designers.
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