2019-03-11 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, MARCH 11, 2019
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF FEBRUARY 11, 2019 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the February list of claims as presented in the amount of $25,847.91 and
February report (pgs. 3-7)
5.ARENA MANAGER
a)Monthlyreport (pgs. 8-9)
6.OLD BUSINESS
a)2019 Preliminary Budget Discussion #2 (pgs. 10-11)
7.NEW BUSINESS
a)Tort Liability Coverage Waiver (pgs. 12-13)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\2019-03-11\\031119 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
February 11, 2019
6:00 p.m.
Present: Chairman Kevin Kaseland membersLarry Sorensen, Tim Lewis, John Vetsch, Kari
Dwinnell, and Keith Wettschreck. Member Aaron Cocking was absent. Also present: City
Administrator Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch,
Karl and Garret from STMA Youth Hockey Association. The meeting was called to order at 6:02 p.m.
by Chairman Kasel.
Set Agenda
MembersWettschreck/Dwinnell moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Kasel and Sorensen requested name corrections to the January 14, 2019 minutes.
MembersDwinnell/Lewis moved to approve the minutes of the January 14, 2019 Board Meeting with
name correction amendments. All voted aye.
Finance Reports
Lannes reported that there was a very small amount of January activity as there are still 2018 bills
being paid. In addition Lannes noted that the dedicated capital improvement fund will be mostly
depleted when the ice resurfacer is delivered. Member Sorensen asked if we will be talking about the
2019 budget tonight. Lannes informed the board that discussion is later on the agenda.
Members Vetsch/Sorensen moved to approve the January list of claims totaling $32,744.96 and the
January Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch informed the board that the hours of rental is right where it should be with two sheets. Fitch also
discussed the projected 2019 ice rates around the region. Member Wettschreck asked if the rate is
going to be different or should they be different between the two sheets of ice. There was some
discussion about the possibility of two different rates.
Fitch reported that as he notices the roof leaks they keep track of them and take pictures along with
informing the contractor. Nafstad stated that the school is taking care of it.
Nafstad updated the board that the Mighty Ducks Grant is still being worked on and should be
submitted soon.
Fitch mentioned that the arena furniture was delivered and looks good. Fitch thanked Denny Sjobert,
Matt Smithknect, Nick Putnam and Chris Hansen for their assistance in putting the furniture together
and Pat Callan along with youth hockey.
Nafstad informed the board on the status of the RO/Hot Water Heater and plans to bring up to three
options to a future meeting.
Fitch reported that the drive shaft broke on the ice resurfacer on a Friday and although being difficult
staff made it work for the evening.
STMA Arena Board Mtg 3/11/19 Page 1
STMA Ice Arena
February 11, 2019 Minutes
Page 2
Member Dwinnell brought up that at the new entry the mats are not sufficient, not long enough, as that
floor gets very slippery. There was discussion on the mats and staff will look into getting better
coverage on that entry floor.
New Business
Nafstad reported to the board the draft budget showing a large loss but are still working on it. Nafstad
continued that we are showing a lofty estimate on ice rental and concessions, but thelarge expense
increases are electric and gas with only two months of actual bills. Nafstad mentioned that staff was
still working on the budget and especially the utility knowing the budget needs to be adopted in April.
Chairman Kasel asked what the total hours of ice rental used in the draft budget. Nafstad stated there
was 800 hours of summer ice at $130 per hour and 2,160 hours of prime time at $200 per hour totaling
the $536,000. There was discussion on the draft budget, utilities and ice rental rates.
Member Dwinnell asked about the energy efficiency memo received earlier and if there is a rebate.
Nafstad explained the report the group received from Dr. Foucault demonstrated the payback period
for using energy efficient equipment and that there is no check or refund. The board discussed the
proposed utility budgetsand staff stated they wouldcontinue to investigate the expense and see why
the last few months have been so high.
Member Sorensen asked when the decision will be made if there will be two sheets of ice. Nafstad the
plan is to run two sheets of ice, but for 2019 we will be taking the old sheet out in order to connect the
two sheets.
Member Dwinnell excusedherself from the meeting at 6:24 P.M.
The board continued to discuss the draft budget, options and potential ice rates.
Adjourn
Members Wettschreck/Sorensen moved to adjourn at approximately 6:33 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 3/11/19 Page 2
STMA Ice Arena Budget to Actual February2019 (Cash Basis)
2019 YTD
2019 Prelim February 2019 Actual % of
Budget2019 ActualYTD 2/28/19Budget
Income
15.03%
Ice Rental$536,000.00 $10,033.33 $80,550.00
55.11%
Concessions$55,000.00 $16,629.36 $30,309.50
Other Revenues (Advertising/LMC/Ins
3.27%
Claims)$20,000.00 $0.00 $653.42
15.60%
Vending$2,000.00 $263.25 $312.00
33.34%
Open Skate/Hockey, etc.$7,000.00 $1,049.00 $2,334.00
0.00%
Interest$1,600.00 $0.00 $0.00
Misc. Revenue$400.00 $93.00 $165.00
Total Income 18.38%
$622,000.00 $28,067.94 $114,323.92
Expenses
17.16%
Salaries, Wages, Taxes & Benefits$309,784.00 $26,340.59 $53,161.98
16.59%
Supplies (Office, Misc.)$1,500.00 $71.00 $248.81
53.80%
Supplies (Concession) $17,600.00 $8,837.43 $9,468.87
31.80%
Fuel, Misc.$1,200.00 $381.56 $381.56
15.30%
Professional Services$24,000.00 $2,452.05 $3,670.81
43.94%
Sales Tax $4,508.00 $1,980.67 $1,980.67
15.46%
Telephone$1,700.00 $147.81 $262.85
7.84%
Electric$155,000.00 $12,144.92 $12,144.92
12.29%
Gas$60,000.00 $7,375.01 $7,375.01
7.94%
Water $30,000.00 $0.00 $2,382.73
14.64%
Refuse $2,500.00 $365.98 $365.98
4.06%
Insurance$20,000.00 $812.00 $812.00
0.00%
Education and Training$1,500.00 $0.00 $0.00
16.67%
Administration $13,019.76 $1,084.98 $2,169.96
49.69%
Misc.$3,035.00 $0.00 $1,508.00
5.72%
Repair Maintenance – Machinery$11,000.00 $629.67 $629.67
8.95%
Repair Maintenance – Building $30,000.00 $1,252.22 $2,684.37
Total Operating Expenses$686,346.76 $63,875.89 $99,248.19 14.46%
Net Income/Loss ($64,346.76)($35,807.95)$15,075.73
STMA Arena Board Mtg 3/11/19 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
February 28, 2019
Cash Balance Operations
Cash Balance Operations 1/1/19 $107,534
Add Revenues (collected in 2019)$114,324
Less Expenses$(99,248)
Est. Cash Balance Operations 2/28/19 $122,610
Accounts Receivable (invoiced)
Operations February 28, 2019 - $77,220
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/19$156,581
Furniture ($10,798)
Balance 2/28/19$145,783
STMA Arena Board Mtg 3/11/19 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
February 2019
Check AmtInvoiceComment
Paid Chk# 007069E2/4/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201150292Arena mats
Paid Chk# 007070E2/4/2019 BUSINESS ESSENTIALS - CH
E 810-00000-200 Office Supplies (GENERAL)$71.00WO-442146-1Arena xerox toner cartridge
Paid Chk# 007078E2/4/2019 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$365.98FEBRUARY Arena trash removal
Paid Chk# 007081E2/4/2019 WATSON COMPANY
R 810-00000-34740 Park & Rec Concessions$1,143.33895688Arena Concessions
R 810-00000-34740 Park & Rec Concessions$1,112.37895688Arena Concessions
Paid Chk# 007086E2/2/2019 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$99.67Arena CC Fees
Paid Chk# 007113E2/20/2019 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$722.0019020129679Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$3,190.5019020129679Emp Health Ins
Paid Chk# 007117E2/19/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$16.002201138862Arena mops,mats
E 810-00000-405 Repair/Maint - Buildings$16.002201155785Arena mops,mats
Paid Chk# 007120E2/19/2019 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$800.008207Arena Jan 19 plowing
Paid Chk# 007123E2/19/2019 FERRELLGAS
E 810-00000-212 Motor Fuels$77.691104366123Propane
E 810-00000-212 Motor Fuels$112.491104499167Propane
E 810-00000-212 Motor Fuels$98.291104636585Propane
E 810-00000-212 Motor Fuels$93.091104778794Propane
Paid Chk# 007130E2/19/2019 WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$1,319.03895867Arena concessions
E 810-00000-252 Food/Concessions For Resale$893.93896071Arena concessions
Paid Chk# 007134E2/14/2019 COMDATA ARENA
E 810-00000-252 Food/Concessions For Resale$102.50Arena concessions
E 810-00000-252 Food/Concessions For Resale($16.39)Account Overpayment Credit
Paid Chk# 007137E2/14/2019 WRIGHT-HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 2/28/19
E 810-00000-381 Electric Utilities$27.95Arena Fire Panel Monitoring 3/31/19
Paid Chk# 007138E2/19/2019 ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services$1,430.00409955Certified audit services YE 12/31/18
Paid Chk# 007144E2/20/2019 MN DEPARTMENT OF REVENUE
E 810-00000-315 Sales Tax$1,183.31Arena Sales Tax
Paid Chk# 038610 2/4/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$32.7701315380124Arena Cable 8352305160131538
STMA Arena Board Mtg 3/11/19 Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
February 2019
Check AmtInvoiceComment
Paid Chk# 038615 2/4/2019 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$559.203597205938Arena Concession
Paid Chk# 038616 2/4/2019 HILLYARD
E 810-00000-404 Repair/Maint - Machinery/Equip$360.67603292608coreless tissue,paper towel rolls
Paid Chk# 038629 2/4/2019 STEP SAVER INC
E 810-00000-405 Repair/Maint - Buildings$57.20125088Arena Bulk Salt
Paid Chk# 038630 2/4/2019 TIERNEY
E 811-00000-500 Capital Outlay (GENERAL)$1,041.14538596-11-yr Software License,Cables,Installation, Networked
Player
E 811-00000-500 Capital Outlay (GENERAL)($243.00)642522Change Removal (2) MSM1U Fixed Wall Mount
Paid Chk# 038638 2/13/2019 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$7,375.01Arena 5898 Lachman Avenue NE 5390131-0
Paid Chk# 038640 2/13/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$115.0401317020202Arena Voice 8352305160131702
Paid Chk# 038641 2/13/2019 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X3219320DI Carbon Standby Rental Service
Paid Chk# 038649 2/19/2019 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$19.48106147/1replacement strips command,mounting tape
E 810-00000-405 Repair/Maint - Buildings$13.57106149/1409 kitchen lemon,specialist silicone
E 810-00000-405 Repair/Maint - Buildings$62.91106213/140# system saver pellets
E 810-00000-405 Repair/Maint - Buildings$31.38106241/1pine sol cleaner,hardware
E 810-00000-405 Repair/Maint - Buildings$1.48106244/1hardware
E 810-00000-405 Repair/Maint - Buildings$9.99106346/1masking tape
E 810-00000-405 Repair/Maint - Buildings$5.99106352/1marker mean streak white
E 810-00000-405 Repair/Maint - Buildings$7.47106407/1keykrafter #68 brass key
E 810-00000-405 Repair/Maint - Buildings$62.91106420/1#40 system saver pellets
E 810-00000-405 Repair/Maint - Buildings$147.43106426/1ice melt 40# bag,40# extra course crystals
E 810-00000-405 Repair/Maint - Buildings($70.08)106428/140# extra course crystals
E 810-00000-405 Repair/Maint - Buildings$21.98106507/1tank lever euro chrome
E 810-00000-405 Repair/Maint - Buildings($5.99)106510/1marker mean streak white
Paid Chk# 038665 2/19/2019 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$575.283594200886Arena concessions
E 810-00000-254 Soft Drinks/Mix For Resale$738.723634200676Arena concessions
Paid Chk# 038668 2/19/2019 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$61.190571628Arena ice scraper knives cleaned,sharpened & honed
Paid Chk# 038672 2/19/2019 LEAGUE OF MN CITIES INS TRUST
E 810-00000-150 Workers Comp (GENERAL)$812.00Audit40001973 Workmans Comp Audit
Paid Chk# 038682 2/19/2019 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings$77.50802827-01-19water delivery
STMA Arena Board Mtg 3/11/19 Page 6
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
February 2019
Check AmtInvoiceComment
Paid Chk# 038687 2/19/2019 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$740.00C003248Arena Monthly Blanket Billing
Paid Chk# 038700 2/27/2019 GENERAL RENTAL CENTER
E 810-00000-413 Office Equipment Rental$269.00246941Arena scissor lift rental
Paid Chk# 038702 2/27/2019 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$61.190571908ice scraper knives cleaned,sharpened,&honed
810 STMA ARENA $25,049.77
811 Arena Dedicated Cap Imp Fund $798.14
$25,847.91
STMA Arena Board Mtg 3/11/19 Page 7
MANAGER’ GENERAL UPDATE
Date:March 6, 2019
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-F
RENA ENTAL OURSEBRUARY
NamePrime-time Off-peak
Youth Hockey347 hours
Adult Hockey 0 hours
High School Boys/Girls 33 hours
Public Skating/OH 23 hours
Private rentals 12hours
Learn to Skate 0 hours
________________________________________________________________________
Total hours 415 (2 sheets)
Total hours 2018 213(1 sheet)
Mn Dept of Health Indoor Ice Arena Inspection: Air logs reported and levels checked 3 times
a week. No violations, inspection Thursday 02-28-19
Spring Maintenance:
Building Clean up: Rink floor and bleachers, etc.
Touch up Painting: Locker rooms, players boxes, lobby, corridor and bathrooms
Scheduling 2019/20 Ice Time
Rink Board cleaning: puck marks on boards and Ad panels
Rink Glass Cleaning: Interior and exterior
Machine maintenance
Snow pit clean and repair
Paint / repair: 1 set of hockey nets
Bleacher repair
Rubber matting
Concession flooring
Repair east and west end protective netting
Zamboni door repair
Repair lobby area concrete
Gold Rink (Old): Ice removed March 6, Construction will begin March 11 to connect new
refrigeration/compressor system to the old rink, demo and removal of old system, and
installation of new gates to mechanical room.
STMAYHA K2R: Knight to Remember fundraising event is scheduled for Saturday, March 23.
STMA Arena Board Mtg 3/11/19 Page 8
STMA Ice Arena Board
March 6, 2019 Agenda
Page 2 of 2
st
Minnesota Hockey 12U-A Regional Tournament:Stmayha hosted the Tournament March 1,
nd
2and 3rd. 28 games played over the weekend and the event was well attended.
STMA Arena Board Mtg 3/11/19 Page 9
2019 Preliminary Budget
Date:March 11, 2019
To:STMA Arena Board
From: Tina Lannes, Finance Director
The second draft of the 2019 Preliminary Budget has been reduced by$105,000 from the first
draft presented in February. Working with Xcel Energy it was learned that for whatever reason
there were two meters at the arena (old meter and new meter) and that the old meter had not been
removed. As such,the arena had been over charged by $23,545.39. Xcel has credited the arena
account and estimates our monthly bill to be around $13,000. The gas budget was also reduced
by $18,000, as it was learned the large CenterPoint bill was due to estimated usage and not
actual. The budget for gas has been changed to $60,000 for 2019.
The second draft of the preliminary 2019 budget now shows a loss of $64,346.76.
Items to consider:
If the summer rate is changes to$155 per hour verses the $135 per hour currently
budgeted, projected revenues increase by $16,000.
A $5 increase on prime ice rental ($200 to $205) generates approximately $10,800.
STMA Arena Board Mtg 3/11/19 Page 10
nd
STMA Ice Arena Draft 2019 Budget (2 Draft)
%
change
Un-Audited from
2018 Actual 2019 Prelim 2018 to
2018 Budget 12/31/18 Budget 2019 2018 comments
Income
Budget had more ice time
Ice Rental $419,896.25 $354,750.25 $536,000.00 27.65% expected
Concessions $36,857.15 $45,662.37 $55,000.00 49.22%
Other Revenues (Advertising/LMC/Ins Claims) $13,000.00 $15,217.92 $20,000.00 53.85%
Vending $1,100.00 $1,187.25 $2,000.00 81.82%
Open Skate/Hockey, etc. $5,000.00 $3,853.00 $7,000.00 40.00%
Interest $1,000.00 $1,295.76 $1,600.00 60.00%
Misc. Revenue $1,600.00 $356.50 $400.00 -75.00%
Total Income $478,453.40 $422,323.05 $622,000.00 30.00%
Expenses
Salaries, Wages, Taxes & Benefits $240,032.91 $176,482.80 $311,284.00 29.68% budget 2 full time in Summer/Fall
Supplies (Office, Misc.) $1,500.00 $586.78 $1,500.00 0.00%
Supplies (Concession) $15,400.00 $16,212.06 $17,600.00 14.29% Stock new concession
Fuel, Misc. $1,800.00 $2,246.94 $1,200.00 -33.33%
Professional Services $22,000.00 $23,052.30 $24,000.00 9.09%
Sales Tax $2,500.00 $4,531.99 $4,508.00 80.32%
Telephone $1,500.00 $1,577.38 $1,700.00 13.33%
Electric $75,000.00 $71,890.30 $155,000.00 106.67% est. has credit in for xcel
Gas $20,000.00 $25,047.43 $60,000.00 200.00%
Water $25,000.00 $27,400.01 $30,000.00 20.00%
Refuse $3,000.00 $2,912.55 $2,500.00 -16.67%
Insurance $12,000.00 $8,681.08 $20,000.00 66.67%
Administration $14,625.00 $14,625.00 $13,019.76 -10.98%
Misc. $2,585.00 $2,696.00 $3,035.00 17.41%
Repair Maintenance – Machinery $11,000.00 $9,517.40 $11,000.00 0.00%
Repair Maintenance – Building $30,000.00 $30,950.53 $30,000.00 0.00%
Total Operating Expenses $477,942.91 $418,410.55 $686,346.76 43.60%
Net Income/Loss $510.49 $3,912.50 ($64,346.76)
2018 Actual is still changing it is not the final
STMA Arena Board Mtg 3/11/19 Page 11
Tort Liability Insurance Renewal
Date:March 11, 2019
To:STMA Arena Board
From: Tina Lannes, Finance Director
Attached is the waiver form for review. The board can take action on one of the options listed
below.
1.Motion to waive the monetary limits on tort liability to the extent of the limits of the
liability coverage obtained from LMCIT.
2.Motion to NOT waive the monetary limits on tort liability
The STMA Arena Board has in past years waived our monetary limits on tort liability and
purchased additional coverage up to the $2,000,000 per occurrence and in aggregate. The
League of Minnesota Cities Insurance Trust (LMCIT) requires and the SECTION I: LIABILITY
COVERAGE WAIVER FORM states that membersobtaining liability coverage from the
League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory
tort limits to the extent of the coverage purchased. This decision must be made by the governing
board. Entities purchasing coverage must complete and return this form to LMCIT before the
effective date of the coverage.
Upon submission of this "signed and dated" Waiver Form, the LMCIT will issue an Extension of
Coverage Binder effective with a 03/10/19 effective date.
It usually takes more than thirty (30) days for the LMCIT to process a renewal application. The
Extension of Coverage Binder assures the coverage beyond the 03/10/19 renewal date.
STMA Arena Board’s Insurance Agent, Arlan Middleton, continues to recommend waiving the
monetary limits on tort liability for the Arena.
STMA Arena Board Mtg 3/11/19 Page 12
STMA Arena Board Mtg 3/11/19 Page 13