2019-06-10 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, JUNE 10, 2019
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF MAY 13, 2019 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the May list of claims as presented in the amount of $20,368.45 and May
report (pgs. 3-6)
5.ARENA MANAGER
a)Monthly report (pg. 7-8)
6.OLD BUSINESS
a)Water Treatment (pg. 9)
7.NEW BUSINESS
a)Request for reduced summer ice rates – Midwest Hockey Program
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\2019-06-10\\061019 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
May 13, 2019
6:00 p.m.
Present: Chairman Kevin Kasel and members Larry Sorensen, Tim Lewis, John Vetsch, Kari
Dwinnell, Aaron Cocking and Keith Wettschreck. Also present: City Administrator Adam Nafstad,
City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, STMA School District
Superintendent Dr. Ann-Marie Foucault, Andrew Berg Abdo Eick & Meyers, Garret and Karl from
STMA Youth Hockey Association. The meeting was called to order at 6:03 p.m. by Chairman Kasel.
Set Agenda
MembersCocking/Sorensen moved to set the agenda as presented. All voted aye.
Member John Vetch arrived 6:07 P.M.
2018 Audit Presentation
Andrew Berg from Abdo Eick & Meyer presented the 2018 STMA Ice Arena Audit.
M
embers Sorensen/Lewis moved to accept 2018 audit report as presented. All voted aye.
Approval of Minutes
Members Wettschreck/Sorensen moved to approve the minutes of the April 8, 2019 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes updated the board that the Zamboni was paid for and staff has already billed the three
governing entities the annual contribution amount for 2019.
Members Cocking/Wettschreck moved to approve the April list of claims totaling $159,172.09 and the
April Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch informed the board that the Gold Rink (Old) cleaning and descaling of piping was completed. In
addition there will be hockey tournaments during Albertville Friendly City Days.
Old Business
Nafstad presented the ATM Agreement for the opportunity of income of $4,200 for the year and asked
for direction since it was tabled at the last meeting for the members to bring to their respective boards
for discussion. The board discussed and reviewed previous conversations regarding the opportunities,
concernsandthe agreement pertaining tothe advertising with an ATM machine. Member Dwinnell
brought up concerns about how the school board has premium sponsors for the score boards and youth
hockey has rights in the arena and felt we should leave it as is.
Members Wettschreck/Cocking moved to approve entering into the advertising ATM Agreement for
one year with an annually review for renewal. Sorensen, Lewis, Vetsch, Kasel, Wettschreck, Cocking
aye. Dwinnell nay.
Nafstad reviewed the water treatment options for the arena and noted staff recommends option 1.
Nafstad stated that at the last meeting it was tabled with a general consensus for option 1 which is to
use the new hot water heater installed for the building addition for both sheets of ice dependent on
feedback from the school board. Member Sorensen mentioned the possibility or reduction in life of the
STMA Arena Board Mtg 06/10/19 Page 1
STMA Ice Arena
May 13, 2019 Minutes
Page 2
t would be a potential concern. There was discussion on cost of the unit, life expectancy and its
uni
current sizing. Nafstad mentioned that the equipment is shared so when replacement comes for the hot
water heater it would be paid for per the operations agreement. The board reviewed and discussed the
four options again. Superintendent Foucault mentioned after talking to Terry Zerwas that sharing the
hot water heater would reduce the life by half because of double use and to replace it under the
agreement would cost the school about $17,000. There was discussion on options 2 and 3, and also
discussion on why this was being addressed now and not earlier in the project.
There was discussion on R/O and Foucault expressed the District’s concerns with the cost of the
system. Chairman Kasel stated the intention of R/O would be to save money by reducing energy costs
and extending the life of the equipment compared to operating without treated water. The board
continued to discuss that the building was designed to run on one system, one mechanical room.
Chairman Kasel mentioned that they could take it back to the respective City’s to buy into the current
hot water heater. There was continued discussion on the history of how the R/O system and hot water
heaters were decided on with what was constructed. After continued discussion on options the board
tabled the item until the June meeting.
Adjourn
Members Wettschreck/Vetsch moved to adjourn at approximately 7:20 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 06/10/19 Page 2
STMA Ice Arena Budget to Actual May2019 (Cash Basis)
2019 YTD
April 2019 2019 Actual % of
2019 BudgetActual YTD 5/31/19Budget
Income
44.91%
Ice Rental $600,346.76 $21,724.86 $269,635.28
72.49%
Concessions$55,000.00 $2,518.00 $39,868.00
Room Rental$0.00 $0.00 $60.00
Other Revenues (Advertising/LMC/Ins
3.40%
Claims)$20,000.00 $0.00 $680.42
32.62%
Vending $2,000.00 $229.50 $652.30
100.77%
Open Skate/Hockey, etc.$7,000.00 $1,175.00 $7,053.80
0.00%
Interest$1,600.00 $0.00 $0.00
Misc. Revenue$400.00 $12.00 $217.00
Total Income 46.36%
$686,346.76 $25,659.36 $318,166.80
Expenses
41.02%
Salaries, Wages, Taxes & Benefits$309,784.00 $27,880.32 $127,078.75
71.12%
Supplies (Office, Misc.) $1,500.00 $525.38 $1,066.74
92.98%
Supplies (Concession) $17,600.00 $3,965.39 $16,364.22
78.81%
Fuel, Misc. $1,200.00 $0.00 $945.70
60.22%
Professional Services $24,000.00 $3,042.47 $14,452.82
87.49%
Sales Tax$4,508.00 $264.34 $3,944.22
41.63%
Telephone$1,700.00 $148.82 $707.72
19.74%
Electric $155,000.00 $3,253.15 $30,593.68
34.10%
Gas$60,000.00 $2,426.67 $20,459.57
32.58%
Water $30,000.00 $97.02 $9,773.54
50.61%
Refuse$2,500.00 $418.14 $1,265.27
75.94%
Insurance$20,000.00 $0.00 $15,187.00
0.00%
Education and Training $1,500.00 $0.00 $0.00
41.67%
Administration$13,019.76 $1,084.98 $5,424.90
72.92%
Misc.$3,035.00 $0.00 $2,213.13
7.28%
Repair Maintenance –Machinery$11,000.00 $8.33 $801.00
29.77%
Repair Maintenance –Building $30,000.00 $1,701.26 $8,930.00
Total Operating Expenses $686,346.76 $44,816.27 $259,208.26 37.77%
Net Income/Loss$0.00 ($19,156.91) $58,958.54
STMA Arena Board Mtg 06/10/19 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
May 31, 2019
Cash Balance Operations
Cash Balance Operations 1/1/19 $ 80,695
Add Revenues (collected in 2019) $ 318,167
Less Expenses $(259,208)
Est. Cash Balance Operations 5/31/19 $ 139,654
Accounts Receivable (invoiced)
Operations May 31, 2019 - $4,608.75
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/19$156,581
Furniture($10,798)
Zamboni ($139,676)
Donations (via City of Albertville Water Bill) $67
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000
Invoiced City of Albertville $15,000 $15,000
Balance 5/31/19 $36,174
STMA Arena Board Mtg 06/10/19 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
May 2019
Check AmtInvoiceComment
Paid Chk# 007336E
5/6/2019 AMERIPRIDE SERVICES, INC.
-405 Repair/Maint - Buildings$23.022201183438Arena mops,mats
E 810-00000
Paid Chk# 007340E5/6/2019 DAN DEHMER LANDSCAPING INC
E 810-00000-300 Professional Srvs (GENERAL)$1,400.008292March 2019 plowing per contract,+ additional snow falls
Paid Chk# 007352E5/6/2019 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$418.14MAY 2019Arena Trash Removal
Paid Chk# 007355E5/6/2019 ZEE MEDICAL SERVICE
E 810-00000-200 Office Supplies (GENERAL)$146.5554101998ice packs,first aid cream,aleve,band aids
Total ZEE MEDICAL SERVICE$146.55
Paid Chk# 007356E5/2/2019 SIGNAPAY
-300 Professional Srvs (GENERAL)$47.78Arena CC Fees
E 810-00000
Total SIGNAPAY$47.78
Paid Chk# 007357E5/25/2019 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,190.5019050206704Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$722.0019050206704Emp Health Ins
Paid Chk# 007358E5/13/2019 COMDATA ARENA
E 810-00000-252 Food/Concessions For Resale$12.52Arena concessions
Paid Chk# 007363E5/13/2019 WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 5/31/19
Paid Chk# 007385E5/19/2019 MN DEPT OF REVENUE
-315 Sales Tax$264.34Arean Sales Tax
E 810-00000
Paid Chk# 007390E 5/20/2019 AMERIPRIDE SERVICES, INC.
-405 Repair/Maint - Buildings$23.022201189105Arena mops,mats
E 810-00000
E 101-43100-417 Uniform Rentals$42.412201191680Uniforms PW
Paid Chk# 007391E5/20/2019 DAN DEHMER LANDSCAPING INC
-300 Professional Srvs (GENERAL)$700.008341April plowing as per contract
E 810-00000
Paid Chk# 007401E5/20/2019 WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$882.49898512Arena Concessions
Paid Chk# 038863 5/6/2019 B & D PLUMBING
-405 Repair/Maint - Buildings$1,078.00160402Install water heater
E 810-00000
Paid Chk# 038866 5/6/2019 CANTEEN REFRESHMENT SERVICES
-252 Food/Concessions For Resale$465.4014178000004hot cocoa mix,hot cups,lids,coffee
E 810-00000
E 810-00000-252 Food/Concessions For Resale$52.6014178000004caribou blend coffee
E 810-00000-252 Food/Concessions For Resale$752.6414178000004coffee,cappuccino,hot cocoa whipper
mix,cups,sleeves,lids
E 810-00000-252 Food/Concessions For Resale$509.0614178000005coffee,hot cocoa whipper mix,urn filters,cups,lids
E 810-00000-252 Food/Concessions For Resale$893.2414178000005coffee,cappuccino,hot cocoa whipper
mix,clutches,cups,lids,cider instant mix
STMA Arena Board Mtg 06/10/19 Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
May 2019
Check AmtInvoiceComment
Paid Chk# 038903
5/13/2019 ACE OF ALBERTVILLE - ARENA
-405 Repair/Maint - Buildings$30.92107300/1Glue strip decorate clip,mount strips sm 12pk
E 810-00000
E 810-00000-405 Repair/Maint - Buildings$35.49107315/1paper towels,kitchen towels,bowl brush,pine sol
E 810-00000-405 Repair/Maint - Buildings$20.91107403/1kitchen towl roll,masking tape,sign deco
E 810-00000
-405 Repair/Maint - Buildings$55.06107446/1conduit emt,bit hamr,strap emt 2hole
E 810-00000-405 Repair/Maint - Buildings$15.98107451/1bit hamr sds+
E 810-00000-405 Repair/Maint - Buildings$41.47107494/1concrete patch rm qt,hex concrete,glue cove cart
E 810-00000-405 Repair/Maint - Buildings$6.99107495/1masking tape
E 810-00000-405 Repair/Maint - Buildings($5.99)107498/1sign deco employ only
E 810-00000-405 Repair/Maint - Buildings$0.22107586/1fasteners
E 810-00000
-405 Repair/Maint - Buildings$5.95107599/1screw extractor,fasteners
Paid Chk#038906 5/13/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$34.0901315380501Arena Cable 8352305160131538
Paid Chk# 038908 5/13/2019 CULLIGAN
-405 Repair/Maint - Buildings$21.00101X3249900Arena DI Carbon Standby Rental Service 5/1/19-5/31/19
E 810-00000
Paid Chk# 038909 5/13/2019 EDGE SPECIALTIES, INC.
E 810-00000-404 Repair/Maint - Machinery/Equip$100.002019-5131skate clamp,E-Z glide pads,repaired dial indicator
Paid Chk# 038914 5/15/2019 MN DEPT OF HEALTH
-300 Professional Srvs (GENERAL)$35.00Scott Verness food mgr certif
E 810-00000
Paid Chk# 038921 5/20/2019 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$2,426.675898 Lachman Avenue NE 5390131-0
Paid Chk# 038926 5/20/2019 GREAT LAKES COCA-COLA DISTRIB
-254 Soft Drinks/Mix For Resale$397.443597206532Arena Concessions
E 810-00000
Paid Chk# 038928 5/20/2019 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$61.190580769Ice Scraper Knives Cleaned,sharpened,honed
Paid Chk# 038938 5/20/2019 SAMS CUSTOM PRODUCTS
E 810-00000-300 Professional Srvs (GENERAL)$240.00Wrapped Walnut Custom Sign
Paid Chk# 038941 5/20/2019 SUMMIT COMPANIES
-405 Repair/Maint - Buildings$350.002147833relocated existing drum driop on fire sprinkler system
E 810-00000
Paid Chk# 038951 5/28/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$114.7301317020510Arena Voice 8352305160131702
Paid Chk# 038988 5/30/2019 METLIFE-GROUP BENEFITS
-130 Employer Paid Ins (GENERAL)$463.00Emp Life, Dental,Stdis,Vision
E 810-00000
Paid Chk# 038989 5/30/2019 XCEL ENERGY
-381 Electric Utilities$3,242.41637240379Arena 5898 Lachman Avenue NE 51-5873315-4
E 810-00000
810 STMA ARENA $20,368.45
STMA Arena Board Mtg 06/10/19 Page 6
MANAGER’ GENERAL UPDATE
th
Date: June 10,2019
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH-M
RENA ENTAL OURS AY
NamePrime-time Off-peak
AAAHockey 82 hours
Adult Hockey 0 hours
High School Boys/Girls 0 hours
Public Skating/OH 63 hours
Private rentals12 hours
Learn to Skate0 hours
________________________________________________________________________
Total hours 157 (1 sheet)
Total hours 2018112 (1 sheet)
Gold Rink (Old):Cleaning and Descaling of all piping on the old sheet was completed May
th
10. The connection from the new compressor system to the old rink (Gold) was completed and
th
system turned on Tuesday, May 28. Both rinks are running on the same system and it seems to
be working well.
th
Ice Install: Painted Floor, installed all lines and logos Tuesday June 4. The ice depth will be
built up over the course of a week by doing roughly 100 floods with the hose and ice-resurfacer
to get an inch of ice.
st
Construction: Installation of new gates to mechanical room completed May 31. Tentative
th
project completion date June 10
LiveBarn:
1.LiveBarn is offered at ZERO COST to our venue partners. Theybring in the cameras, their
own dedicated internet line (that they pay for), signage/digital marketing, ad management box
that hooks up to an existing TV and shows the Live signal.
2.LiveBarn offers a 30% quarterly payout for revenue generated when subscribers use a unique
promo code to subscribe to LiveBarn.
Alarming (HVAC): Working with the school to set up the proper contacts for detecting and
servicing alarms on the new dehumidification system.
thst
Summer Hockey Camps: Start date June 13 and run through July 31
STMA Arena Board Mtg 06/10/19 Page 7
STMA Ice Arena Board
June 10th, 2019 Agenda
Page 2 of 2
th
M: Install took place May 24
AT. Location Main lobby (Blue Rink)
STMA Arena Board Mtg 06/10/19 Page 8
Water Treatment Options
Date: June 10, 2019
To:STMA Arena Board
From: Grant Fitch, Arena Manager
Staff would like to discuss water treatment options for the existing sheet of ice. Currently the
new sheet is being resurfaced with hot water and results are very favorable. The old sheet is
being resurfaced with R/O-cold water, results are not as favorable. With the building addition,
both sheets of ice will be served by one mechanical room and modifications to the existing water
treatment systemare needed.
Options to Discuss (ranked by order of operational preference)
Option 1 – Use new hot water heater install as part of building addition (No Cost)
The existing hot water heater was not sized to serve two sheets, which may reduce the
life of the unit.
This is believed to be a good first step as we move into operating two sheets and will
allow for time to monitor ice quality.
This may be a short term solution.
Option 2 – Install new R/O and hot water heaters designed to serve both ice sheets ($52,000)
The cost to serve one sheet vs two sheets is less than $5,000.
This is believed to be the best system and has been recommended to us by an ice
consultant. R/O systems are generally recommended when TDS of water exceeds 80
ppm. Base on water samples, TDS at the rink is 400 ppm, which is why we have R/O
today. Per the ice consultant, benefits of R/O generally include reduced load on the
refrigeration plant, improved ice quality (harder, faster, ice clarity), and reduced energy
costs associated with heating flood water.
Option 3 – Purchase water heater compatible with R/O($15,000)
Having hot water is priority over R/O and this option allows the addition of an R/O
system at a later time.
This option would only serve the old sheet of ice. From an operations standpoint, both
systems should be on the same system.
Option 4 – Move existing R/O system for $11,500 and purchase water heater (26,500)
This is not a preferred option as it too only serves one sheet.
STMA Arena Board Mtg 06/10/19 Page 9