2019-09-09 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, SEPTEMBER 9, 2019
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF August 12, 2019 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the August list of claims as presented in the amount of $21,613.18 and
August report (pgs. 3-6)
5.ARENA MANAGER
a)Monthly report (pg. 7)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\2019-09-09\\09092019 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
August 12, 2019
6:00 p.m.
Present: Chairman Kevin Kasel and members, Tim Lewis, John Vetsch, Kari Dwinnell, Aaron
Cocking , Larry Sorensen and Keith Wettschreck. Also presen
t: City Administrator Adam Nafstad,
City Finance DirectorTina Lannes, STMA Arena Manager Grant Fitch, STMAArena SupervisorScott
Verness, and Garret from STMA Youth Hockey Association. The meeting was called to order at 6:03
p.m. by Chairman Kasel.
Set Agenda
Members Cocking/Sorensen moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Vetsch/Dwinnell moved to approve the minutes of the June 10, 2019 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the financials noting that the month was a net loss which is typical in the summer,
but that all three entities submitted their annual contribution bringing the balance to the capital
improvement account to just over $51,000.
Members Cocking/Lewis moved to approve the June-July list of claims totaling $53,466.67 and the
July Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch updated the board the ice on both sheets are discolored or gray due to a faulty electronic
control board that caused a refrigeration system outage. Due to the failure the system was down for
about eight hours and temperatures rose causing the ice to soften/melt creating the two sheets to
discolor. Fitch informed the board that they will not be able to take the ice out and put it back in until
this spring due to ice time is booked. Nafstad noted that school staff has met with the contractor and
will be scheduling a time to replace the sheets. There was discussion on when the sheets could be
pulled wi
little impact to ice rentals.
the spring the arena has the Pee-Wee AA State Tournament at the end of
Fitch added that also in
March 2020.
Fitch mentioned that staff is working on the website and into adding recycling containers to the
facility.
Fitch brought forward to the board that LiveBarn is offering at no cost to the STMA Arena cameras,
internet feed, marketing and offers thirty percent quarterly payout from revenue. Nafstad stated that
City Attorney and School review before executing the contract.
Nafstad told the board that the forprofit groups would like to look at some discounted rate f a bulk
sale for summer ice so staff will look into that and bring it back at a future meeting.
Old Business
Chairman Kasel gave an update on the water heater stating that both cities discussed and they both
declined to provide additional capital. The reimbursement to the School will come from arena capital
when funds are available.
STMA Arena Board Mtg 09/09/19 Page 1
STMA Ice Arena
August 12, 2019 Minutes
Page 2
Youth Hockey Association
Pee-Wee State Tournament will be happening in STMA Arena March of 2020.
Adjourn
Members Dwinnell/Vetsch moved to adjourn at approximately 6:27 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 09/09/19 Page 2
STMA Ice Arena Budget to Actual August2019 (Cash Basis)
2019 YTD
August 2019 Actual % of
2019 Budget2019 ActualYTD 8/31/19Budget
Income
49.37%
Ice Rental$600,346.76 $4,755.93 $296,393.05
77.61%
Concessions $55,000.00 $2,376.25 $42,684.00
Room Rental$0.00 $0.00 $100.00
5.55%
Other Revenues (Advertising/LMC/Ins Claims)$20,000.00 $350.00 $1,109.45
43.10%
Vending$2,000.00 $209.75 $862.05
149.97%
Open Skate/Hockey, etc.$7,000.00 $1,840.00 $10,497.80
0.00%
Interest $1,600.00 $0.00 $0.00
Misc. Revenue $400.00 $28.00 $273.00
Total Income 51.27%
$686,346.76 $9,559.93 $351,919.35
Expenses
65.80%
Salaries, Wages, Taxes & Benefits $309,784.00 $20,761.53 $203,843.98
116.12%
Supplies (Office, Misc.) $1,500.00 $0.00 $1,741.74
99.21%
Supplies (Concession)$17,600.00 $1,075.14 $17,460.38
87.40%
Fuel, Misc. $1,200.00 $0.00 $1,048.78
108.01%
Professional Services $24,000.00 $346.32 $25,922.51
94.51%
Sales Tax$4,508.00 $36.15 $4,260.60
67.85%
Telephone$1,700.00 $148.45 $1,153.44
45.86%
Electric $155,000.00 $13,888.28 $71,078.62
42.03%
Gas $60,000.00 $1,422.11 $25,218.65
41.02%
Water$30,000.00 $2,201.47 $12,305.54
62.34%
Refuse $2,500.00 $97.37 $1,558.49
75.94%
Insurance$20,000.00 $0.00 $15,187.00
11.00%
Education and Training $1,500.00 $0.00 $165.00
66.67%
Administration $13,019.76 $1,084.98 $8,679.84
76.63%
Misc.$3,035.00 $112.50 $2,325.63
8.09%
Repair Maintenance – Machinery $11,000.00 $0.00 $889.77
39.02%
Repair Maintenance – Building $30,000.00 $223.86 $11,705.64
Total Operating Expenses $686,346.76 $41,398.16 $404,545.61 58.94%
Net Income/Loss $0.00 ($31,838.23)($52,626.26)
STMA Arena Board Mtg 09/09/19 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
August 31, 2019
Cash Balance Operations
Cash Balance Operations 1/1/19$ 80,695
Add Revenues (collected in 2019) $ 351,919
Less Expenses $ (404,546)
Est. Cash Balance Operations 8/31/19 $ 28,069
Accounts Receivable (invoiced)
Operations August31, 2019 - $25,830
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/19 $156,581
Furniture ($10,798)
Sale of Sink $150
Zamboni ($139,676)
Donations (via City of Albertville Water Bill)$112
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000$15,000
Balance 8/31/19$51,369
STMA Arena Board Mtg 09/09/19 Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
August 2019
Check AmtInvoiceComment
Paid Chk# 007603E8/5/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$23.022201216588Arena mop & maps
Paid Chk# 007616E8/5/2019 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$97.37AUGUST 2019Trash Removal
Paid Chk# 007620E8/2/2019 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$29.75Arena CC Fees
Paid Chk# 007637E8/19/2019 ABDO, EICK & MEYERS, LLP
E 810-00000-301 Auditing and Acctg Services$260.00418447Review of transaction & Prep of Office of the State
Auditor/Special Dist Financial Reporting Form
Paid Chk# 007638E8/19/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$23.022201221913Arena mop,mats
Paid Chk# 007655E8/19/2019 WATSON COMPANY
E 810-00000-252 Food/Concessions For Resale$1,075.14101674Arena Concessions
Paid Chk# 007656E8/19/2019 WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$9.86Arena Elevator Monitoring 8/31/19
Paid Chk# 007659E8/20/2019 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,190.5019080234405Emp Health Insurance
E 810-00000-130 Employer Paid Ins (GENERAL)$722.0019080234405Emp Health Insurance
Paid Chk# 007660E8/19/2019 MN DEPT OF REVENUE (TAX)
E 810-00000-315 Sales Tax$36.15Arena Sales Tax
Paid Chk# 039203 8/15/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$34.0901315380801Arena Cable 8352305160131538
Paid Chk# 039206 8/19/2019 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$62.91109020/140# System Saver Pellets
E 810-00000-405 Repair/Maint - Buildings$62.91109279/140# System Saver Pellets
Paid Chk# 039216 8/19/2019 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X3280440DI Carbon Standby Rental 8/1/19-8/31/19
Paid Chk# 039230 8/19/2019 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$56.570588931Ice scraper knives cleaned sharpened & honed
Paid Chk# 039239 8/19/2019 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings$31.00802827-07-19water delivery
Paid Chk# 039255 8/21/2019 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,422.115898 Lachman Avenue NE 5390131-0
Paid Chk# 039256 8/21/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$114.36013170208105898 Lachman Avenue NE 8352305160131702
STMA Arena Board Mtg 09/09/19 Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
August 2019
Check AmtInvoiceComment
PaidChk# 039258 8/21/2019 XCEL ENERGY
E 810-00000-381 Electric Utilities$13,878.426488770185898 Lachman Avenue NE 51-5873315-4
Paid Chk# 039261 8/29/2019 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$463.00Emp Life, Dental, Stdis, Vision
810 STMA ARENA $21,613.18
STMA Arena Board Mtg 09/09/19 Page 6
MANAGER’ GENERAL UPDATE
th
Date: September 9,2019
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH–
RENA ENTAL OURS AUGUST
NamePrime-time Off-peak
AAAHockey 73 hours
Adult Hockey 14.5 hours
High School Boys/Girls 0 hours
Public Skating/OH 73.75 hours
Private rentals29 hours
Learn to Skate0 hours
________________________________________________________________________
Total hours 190.25 (2 sheet)
Total hours 2018 114 (1 sheet)
STMAYHA:
th
On-site Registration Saturday September 14
th
Season starts September 9(skills and drills)
ththth
YH Try-outs Girls 10U October 10, 12 and Oct 13
ththth
YH Try-outs Girls 12U October 4, 5 and 6
ththth, th
YH Try-outs Boys September 28, 29 and October 56
st
Mites start Saturday October 1
th
Midwest Hockey Program: The Summer Round up Hockey Tournament was held Aug 13
thth
14 and 15 for a total of 45 rental hours. The Tournament was well attended with about 150
people per game. This is the program looking for about 400 hours in the Spring of 2020
Regional Meeting/Arena Tour: MIAMA (Mn Ice Arena Managers Association) hosteda
th
meeting and tour of Arena on August 14 2019. Meeting was open to other Arena Managers
through-out the state of Minnesota. The tour consisted of looking at the new CO2 refrigeration
system and later viewing the solar roof of the Rogers Ice Arena. The event was sponsored by
SCR (St. Cloud Refrigeration).
LiveBarn: Once the agreement/contract is signed and returned an install date will be scheduled.
STMA Arena Board Mtg 09/09/19 Page 7