2019-10-14 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
MONDAY, OCTOBER 14, 2019
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF SEPTEMBER 9, 2019 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the September list of claims as presented in the amount of $8,826.06 and
September report (pgs. 3-6)
5.ARENA MANAGER
a)Monthly report (pg. 7)
6.OLD BUSINESS
7.NEW BUSINESS
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\2019-10-14\\10142019 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
September 9, 2019
6:00 p.m.
Present: Chairman Kevin Kaseland members, John Vetsch, Kari Dwinnell, Larry Sorensen and Ryan
Gleason. Absent: members Tim Lewis and Aaron Cocking. Also present: City Administrator Adam
Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, STMA School
District Superintendent Dr. Ann-Marie Foucault, and Garret from STMA Youth Hockey Association.
The meeting was called to order at 6:02 p.m. byChairman Kasel.
Set Agenda
MembersSorensen/Vetsch moved to set the agenda as presented. All voted aye.
Approval of Minutes
Member Dwinnell asked staff if the Live Barn contract has been remitted to the City Attorney and the
School District. Nafstad stated it has been provided to the City Attorney and will look into when it
will be provided to the school district. Nafstad mentioned that there were some questions on the
contract.
Members Vetsch/Sorensen moved to approve the minutes of the August 12, 2019Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the financials noting that there was nothing out of the ordinary to point out, but as
the season gets started the board will see the ice rental revenue start to increase again.
Members Vetsch/Sorensen moved to approve the August list of claims totaling $21,613.18 and the
August Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that the Midwest Hockey for next summer verbal agreement in which they have
requested a reduced rate for practices next summer. Nafstad stated he would bring back the bulk ice
discount after doing more research.
Nafstad provided an update for Live Barn on the contract and he will continue to work on it with the
attorney. Also, staff will ask about the additional monitor that is stated in the contract; if there are
other options.
Member Dwinnell asked staff if there was anything on the figure skating club. Fitch mentioned that
the Buffalo Figure Skating Club is using our ice as a supplement. Also, the other organizations that
staff reached out to all want prime time ice in which the availability is not there. In addition, Elk
River is also looking for ice hours this year due tothe loss of a sheet while they build another.
Member Sorensen asked if we know how these private rentals are finding our ice mentioning, if it is on
Facebook. Fitch said that several private rentals, he believes, started from Facebook.
Member Sorensen asked if there was an update on the situation of the ice color. Fitch informed the
board that the newrink will take longer to replace, but the old sheet would possibly take a week to
replace due tothe concrete floor, but either way it will have to wait until Spring 2020. Member
Sorensen asked how we prevent this from happening again. Fitch reported that those items have been
discussed, but currently it is all under warranty.
STMA Arena Board Mtg Page 1
STMA September 9, 2019 Minutes
Page 2
Youth Hockey Association
Garret told the board that they start tonight and are excited for a great year ahead.
Adjourn
Members Sorensen/Dwinnell moved to adjourn at approximately 6:19 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg Page 2
STMA Ice Arena Budget to Actual September2019 (Cash Basis)
2019 YTD
September 2019 Actual % of
2019 Budget2019 ActualYTD 9/30/19Budget
Income
54.52%
Ice Rental$600,346.76 $30,914.72 $327,307.77
79.04%
Concessions $55,000.00 $790.50 $43,474.50
Room Rental $0.00 $0.00 $100.00
67.30%
Other Revenues (Advertising/LMC/Ins Claims)$20,000.00 $12,350.00 $13,459.45
43.10%
Vending $2,000.00 $0.00 $862.05
162.63%
Open Skate/Hockey, etc.$7,000.00 $886.00 $11,383.80
0.00%
Interest $1,600.00 $0.00 $0.00
Misc. Revenue $400.00 $12.00 $285.00
Total Income57.82%
$686,346.76 $44,953.22 $396,872.57
Expenses
72.11%
Salaries, Wages, Taxes & Benefits$309,784.00 $19,539.86 $223,383.84
116.12%
Supplies (Office, Misc.)$1,500.00 $0.00 $1,741.74
103.49%
Supplies (Concession) $17,600.00 $753.14 $18,213.52
87.40%
Fuel, Misc.$1,200.00 $0.00 $1,048.78
109.50%
Professional Services $24,000.00 $358.07 $26,280.58
113.01%
Sales Tax$4,508.00 $833.86 $5,094.46
76.65%
Telephone $1,700.00 $149.69 $1,303.13
45.86%
Electric $155,000.00 $10.74 $71,089.36
44.07%
Gas $60,000.00 $1,225.56 $26,444.21
43.65%
Water$30,000.00 $787.96 $13,093.50
66.23%
Refuse$2,500.00 $97.31 $1,655.80
75.94%
Insurance $20,000.00 $0.00 $15,187.00
11.00%
Education and Training$1,500.00 $0.00 $165.00
75.00%
Administration$13,019.76 $1,084.50 $9,764.34
76.90%
Misc. $3,035.00 $8.40 $2,334.03
15.39%
Repair Maintenance –Machinery$11,000.00 $802.83 $1,692.60
45.05%
Repair Maintenance –Building $30,000.00 $1,809.69 $13,515.33
Total Operating Expenses $686,346.76 $27,461.61 $432,007.22 62.94%
Net Income/Loss$0.00 $17,491.61 ($35,134.65)
STMA Arena Board Mtg Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
September 30, 2019
Cash Balance Operations
Cash Balance Operations 1/1/19 $80,695
Add Revenues (collected in 2019)$ 396,873
Less Expenses $(432,007)
Est. Cash Balance Operations 9/30/19 $ 45,561
Accounts Receivable (invoiced)
Operations September 30, 2019 - $4,325
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/19$156,581
Furniture ($10,798)
Sale of Sink $150
Zamboni ($139,676)
Donations (via City of Albertville Water Bill)$112
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000$15,000
Invoiced City of Albertville $15,000$15,000
Balance 9/30/19 $51,369
STMA Arena Board Mtg Page 4
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
September 2019 to September 2019
Check AmtInvoiceComment
Paid Chk# 007683E9/3/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$23.022201227698Arena mops,mats
E 810-00000-405 Repair/Maint - Buildings$23.022201232939Arena mops, mat
Paid Chk# 007684E9/3/2019 ATHLETICA SPORTS SYSTEMS
E 810-00000-404 Repair/Maint - Machinery/Equip$148.56410959net lacing twine,vertical centre goal pad fender
Paid Chk# 007690E9/3/2019 CTM SERVICES, INC
E 810-00000-404 Repair/Maint - Machinery/Equip$156.884341Arena Annual Emissions Test,Completed Emissions
Report
E 810-00000-404 Repair/Maint - Machinery/Equip$228.394342Arena Preventative Maintenance
Paid Chk# 007700E9/3/2019 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$97.31SEPTEMBER Arena Trash Removal
Paid Chk# 007702E9/3/2019 TWIN PINES IMPRINTING
E 810-00000-300 Professional Srvs (GENERAL)$204.011881Arena vinyl decals - keep off the glass,watch for flying
Paid Chk# 007717E9/20/2019 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,190.5019083009097Emp Health Ins
E 810-00000-130 Employer Paid Ins (GENERAL)$722.0019083009097Emp Health Ins
Paid Chk# 007721E9/11/2019 WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 9/30/19
Paid Chk# 007722E9/16/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$23.022201238136Arena mops,mats
Paid Chk# 007747E9/18/2019 COMDATA ARENA
E 810-00000-252 Food/Concessions For Resale$14.26Arena Concessions
Paid Chk# 039278 9/3/2019 GREAT LAKES COCA-COLA DISTRIB
E 810-00000-254 Soft Drinks/Mix For Resale$716.163597206979Arena concessions
Paid Chk# 039279 9/3/2019 KLEIN ELECTRIC, INC.
E 810-00000-405 Repair/Maint - Buildings$45.005331Arena - replace exterior GFCI in use cover
Paid Chk# 039292 9/11/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$34.0901315380901Arena Cable 8352305160131538
Paid Chk# 039300 9/16/2019 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$43.45109401/1paracord blk,sprayr household,broom angle,cable ties
E 810-00000-405 Repair/Maint - Buildings$29.96109542/1pine sol cleaner,grk t-30x2,1/4 x 1 1/4 torx flat masonry
E 810-00000-405 Repair/Maint - Buildings$30.92109712/1cable ties,eye bolts w/nut
E 810-00000-405 Repair/Maint - Buildings$11.96109738/1concrete mix
Paid Chk# 039310 9/16/2019 CJ S LINEN SERVICE
E 810-00000-399 Miscellaneous$8.4036454Arena (21) Cleaning Towels
Paid Chk# 039343 9/18/2019 COBORNS
E 810-00000-252 Food/Concessions For Resale$22.72103460555Arena Concessions
STMA Arena Board Mtg Page 5
STMA Ice Arena Vendor Check Detail Register
CITY OF ALBERTVILLE
September 2019 to September 2019
Check AmtInvoiceComment
Paid Chk# 039352 9/30/2019 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,225.565898 Lachman Avenue NE 5390131-0
Paid Chk# 039354 9/30/2019 CHARTER COMM - CH
E 810-00000-321 Telephone$115.6001317020910Arena Voice 8352305160131702
Paid Chk# 039359 9/30/2019 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$61.190592557ice scraper knives cleaned sharpened and honed
Paid Chk# 039361 9/30/2019 LAZARRE GRAPHICS AND APPAREL
E 810-00000-300 Professional Srvs (GENERAL)$60.00592Arena 4 provided garmets,embroidery
Paid Chk# 039364 9/30/2019 MAD MONKEY MEDIA
E 810-00000-405 Repair/Maint - Buildings$773.105004Arena 33x48 dry erase boards
Paid Chk# 039367 9/30/2019 SCR, INC - ST. CLOUD
E 810-00000-405 Repair/Maint - Buildings$806.24W46251Arena changing room furnaces not heating
810 STMA ARENA$8,826.06
STMA Arena Board Mtg Page 6
MANAGER’ GENERAL UPDATE
th
Date:October 14,2019
To: STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH–S
RENA ENTAL OURSEPTEMBER
NamePrime-time Off-peak
STMA_YHA 201.25 hours
Adult Hockey3 hours
High School Boys/Girls12.5 hours
Public Skating/OH 49.75 hours
Private rentals 26.5 hours
Learn to Skate 0 hours
________________________________________________________________________
Total hours 293 (2 sheet)
Total hours 2018 113 (1 sheet)
Midwest Hockey AAA Program:
Spring/Summer 2020
March 30 - May 18, Sunday -Thursday evenings
July 27 - August 24, Monday - Thursday evenings
` Practice times 5:30, 6:45, and 8:00
st
1half is 8 weeks – practice Ice about 15 hours per week
nd
2half is 4 weeks – practice Ice about 15 hours per week
Tournaments Hosted at STMA:
April 10-12 – Early Trailblazer
April 24-26 – Early Trailblazer AA
May 8-10 – Spring Stampede
May 22-24 – Spring Stampede AA
August 14-16 – Summer Round Up AA
August 28-30 – Summer Round Up
Ice Time Projected for Spring/Summer 2020:
1.Midwest Hockey Program 250
2.Summer Hockey Development 145
3.STMAYHA 67
4.Private rentals 116
5.Mn Hockey 15
6.94’s AAA 90
7.Open Skate/Open Hockey 245
Total projected hours 928 (2020) vs Actual 810 ( 2019)
STMA Arena Board Mtg Page 7