2019-11-12 STMA Arena Board AgendaSTMA ARENA BOARD AGENDA
TUESDAY, NOVEMBER 12, 2019
ALBERTVILLE CITY HALL
6:00 PM
1.CALL TO ORDER – ROLL CALL
2.ADOPT AGENDA
3.APPROVAL OF THE MINUTES OF OCTOBER 14, 2019 (pgs. 1-2)
4.FINANCE REPORTS
a)Approve the October list of claims as presented in the amount of $33,789.19 and
October report (pgs. 3-6)
5.ARENA MANAGER
a)Monthly report (pg.7)
6.OLD BUSINESS
7.NEW BUSINESS
a)Preliminary 2020 Budget (pg. 8)
8.YOUTH HOCKEY ASSOCIATION
9.ADJOURN
P:\\Arena\\2019 STMA Ice Arena\\2019 Arena Agendas\\2019-11-12\\11122019 STMA Agenda.doc
ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES
October 14, 2019
6:00 p.m.
Present: Chairman Kevin Kasel and members, John Vetsch, Kari Dwinnell, Larry Sorensen, Keith
Wettschreck, Aaron Cocking and Tim Lewis. Also present: City Administrator Adam Nafstad, City
Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, STMA School District
Superintendent Dr. Ann-Marie Foucault, Karl and Garret from STMA Youth Hockey Association.
The meeting was called to order at 6:00 p.m. by Chairman Kasel.
Set Agenda
Members Lewis/Sorensen moved to set the agenda as presented. All voted aye.
Approval of Minutes
Members Sorensen/Vetsch moved to approve the minutes of the September 9, 2019 Board Meeting as
presented. All voted aye.
Finance Reports
Lannes presented the financials noting that year to date net loss, but revenues will be coming back in
as hockey season starts next month.
Member Wettschreck asked what happens if there was a surplus at the end of the year. Lannes
reported that is addressed in the Ice Arena Management Agreement but basically what amount over the
surplus that doesn’t stay in cash account for the STMA Arena is split between the two capital accounts.
Members Wettschreck/Cocking moved to approve the Septemberlist of claims totaling $8,826.06 and
the September Financial Report as presented. All voted aye.
Arena Manager’s Report
Fitch reported that total hours was 293 hours with two sheets running. Fitch mentioned to the board
that Midwest Hockey projected about 250 hours for next year and still wants to discuss the possible
discounted rate for 2020.
Nafstad presented to the board that Dan from Midwest Hockey is looking for a discount for a large
user in the summer requesting $165 per hour for games and $150 per hour for practice hours. There
was discussion on looking at discounted rates for summer ice and how it would work.
Chairman Kasel mentioned this is really a budget discussion and currently our budget adoption is way
too late and should be approved by end of the year for the following calendar year. Chairman Kasel
recommended the draft budget comes in November and adopt no later than January. The board
directed staff to move forward with the new budget schedule and bring a draft budget for 2020 next
meeting with suggested discounts in the preliminary budget for review.
Youth Hockey Association
Garret updated the board that they are wrapping up the tryouts. Youth Hockey wanted to thank Grant
and his staff for being so accommodating. Garret continued stating they are looking forward to and
exciting season.
Karl mentioned to the Board that they are having their first tournament in two weeks and there will be
an additional four tournaments this season.
STMA Arena Board Mtg 11/12/19 Page 1
STMA , 2019 Minutes
Page 2
Adjourn
Members Cocking/ Wettschreck moved to adjourn at approximately 6:18 p.m. All voted aye.
Attest:
_________________________________
Tina L. Lannes, City Finance Director
STMA Arena Board Mtg 11/12/19 Page 2
STMA Ice Arena Budget to Actual October2019 (Cash Basis)
2019 Actual 2019 YTD
October
YTD % of
2019 Budget 2019 Actual 10/31/19 Budget
Income
57.22%
Ice Rental$600,346.76 $16,216.00 $343,523.77
83.03%
Concessions $55,000.00 $2,192.50 $45,667.00
Room Rental $0.00 $0.00 $100.00
69.05%
Other Revenues (Advertising/LMC/Ins Claims) $20,000.00 $350.00 $13,809.45
52.59%
Vending $2,000.00 $189.75 $1,051.80
168.91%
Open Skate/Hockey, etc.$7,000.00 $440.00 $11,823.80
0.00%
Interest $1,600.00 $0.00 $0.00
Misc. Revenue $400.00 $16.00 $301.00
Total Income 60.65%
$686,346.76 $19,404.25 $416,276.82
Expenses
77.54%
Salaries, Wages, Taxes & Benefits $309,784.00 $30,370.40 $240,221.24
116.12%
Supplies (Office, Misc.) $1,500.00 $0.00 $1,741.74
103.49%
Supplies (Concession)$17,600.00 $0.00 $18,213.52
87.40%
Fuel, Misc. $1,200.00 $0.00 $1,048.78
109.83%
Professional Services $24,000.00 $77.60 $26,358.18
116.94%
Sales Tax$4,508.00 $177.13 $5,271.59
95.27%
Telephone$1,700.00 $316.39 $1,619.52
61.57%
Electric $155,000.00 $24,342.42 $95,431.78
46.65%
Gas $60,000.00 $1,548.69 $27,992.90
47.10%
Water$30,000.00 $1,035.48 $14,128.98
70.11%
Refuse $2,500.00 $97.06 $1,752.86
75.94%
Insurance$20,000.00 $0.00 $15,187.00
11.00%
Education and Training $1,500.00 $0.00 $165.00
83.33%
Administration $13,019.76 $1,085.46 $10,849.80
78.19%
Misc.$3,035.00 $39.00 $2,373.03
15.39%
Repair Maintenance – Machinery $11,000.00 $0.00 $1,692.60
52.97%
Repair Maintenance – Building $30,000.00 $2,374.94 $15,890.27
Total Operating Expenses $686,346.76 $61,464.57 $479,938.79 69.93%
Net Income/Loss $0.00 ($42,060.32)($63,661.97)
STMA Arena Board Mtg 11/12/19 Page 3
STMA ICE ARENA CASH BALANCES AND RECEIVABLES
October 31, 2019
Cash Balance Operations
Cash Balance Operations 1/1/19 $80,695
Account Payable 2018 (cash out 2019) $(15,601)
Add Revenues (collected in 2019) $416,277
Less Expenses$(479,939)
Est. Cash Balance Operations 10/31/19 $1,432
Accounts Receivable (invoiced)
Operations October 31,2019 - $113,091.25
Cash Balance Dedicated Capital Improvement Fund
Arena Owner Dedicated Cap. Imp. Fund
Beginning Balance 1/1/19 $156,581
Furniture ($10,798)
Sale of Sink $150
Zamboni ($139,676)
Donations (via City of Albertville Water Bill)$112
Invoiced St. Michael $15,000 $15,000
Invoiced ISD 885 $15,000 $15,000
Invoiced City of Albertville $15,000$15,000
Balance 10/31/19$51,369
STMA Arena Board Mtg 11/12/19 Page 4
STMA Ice Arena Vendor Check Detail Register
October 2019
Check AmtInvoiceComment
Paid Chk# 007776E10/7/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$23.022201243783Arena mops,mats
Paid Chk# 007777E10/7/2019 BECKER ARENA PRODUCTS, INC
E 810-00000-405 Repair/Maint - Buildings$732.821020232Arena SportFloor STAMINA
Paid Chk# 007791E10/7/2019 RANDYS ENVIRONMENTAL SERVICES
E 810-00000-384 Refuse/Garbage Disposal$97.06OCTOBER Arena Trash Removal
Paid Chk# 007807E10/21/2019 BCBS OF MINNESOTA
E 810-00000-130 Employer Paid Ins (GENERAL)$3,190.5019100236108Emp Health Insurance
E 810-00000-130 Employer Paid Ins (GENERAL)$722.0019100236108Emp Health Insurance
Paid Chk# 007808E10/11/2019 WRIGHT HENNEPIN COOP ELECTRIC
E 810-00000-381 Electric Utilities$10.74Arena Elevator Monitoring 10/31/19
Paid Chk# 007813E10/21/2019 AMERIPRIDE SERVICES, INC.
E 810-00000-405 Repair/Maint - Buildings$23.022201249052Arena mop,mats
Paid Chk# 007814E10/21/2019 BROTHERS FIRE & SECURITY
E 810-00000-405 Repair/Maint - Buildings$225.0031323Arena - 2019 Annual Alarm Inspection
Paid Chk# 007830E10/19/2019 MN DEPT OF REVENUE (TAX)
E 810-00000-315 Sales Tax$177.13September Arena Sales Tax
Paid Chk# 039381 10/7/2019 CULLIGAN
E 810-00000-405 Repair/Maint - Buildings$21.00101X3290580DI Carbon Standby Rental 9/1/19-9/30/19
E 810-00000-405 Repair/Maint - Buildings$21.00101X3300950DI Carbon Standby Rental 10/1/19-10/31/19
Paid Chk# 039392 10/7/2019 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$463.00Emp Life, Dental, Stdis, Vision
Paid Chk# 039407 10/7/2019 XCEL ENERGY
E 810-00000-381 Electric Utilities$12,520.196527444765898 Lachman Avenue NE 51-5873315-4
Paid Chk# 039416 10/11/2019 ACE OF ALBERTVILLE - ARENA
E 810-00000-405 Repair/Maint - Buildings$44.96109829/1tray paint,trim roller,ext pole,zone mark ltx yel gl
E 810-00000-405 Repair/Maint - Buildings$24.99109837/1zone mark ltx yel gl
E 810-00000-405 Repair/Maint - Buildings$18.79110135/1coupler,adptr insrt,wire rope clip,clamp
E 810-00000-405 Repair/Maint - Buildings$23.13110150/1cleaner form 409,brush hand,hook command
Paid Chk# 039421 10/11/2019 JORSON & CARLSON INC
E 810-00000-300 Professional Srvs (GENERAL)$61.190593981Ice Scraper Knives Cleaned Sharpened & Honed
Paid Chk# 039425 10/11/2019 SHOWCASE LAWN CARE
E 810-00000-405 Repair/Maint - Buildings$159.00178743Arena Weed Control
Paid Chk# 039426 10/11/2019 SIGNAPAY
E 810-00000-300 Professional Srvs (GENERAL)$32.87Arena CC Fees
STMA Arena Board Mtg 11/12/19 Page 5
STMA Ice Arena Vendor Check Detail Register
October 2019
Check AmtInvoiceComment
Paid Chk# 039429 10/16/2019 XCEL ENERGY
E 810-00000-381 Electric Utilities$11,811.496566800425898 Lachman Avenue NE 51-5873315-4
Paid Chk# 039432 10/21/2019 AMERICAN SUPPLY GROUP INC.
E 810-00000-405 Repair/Maint - Buildings$1,010.115232ABArena-mop bucket,bath tissue,bleach,household
towels,stainless cleaner,filters
Paid Chk# 039435 10/21/2019 CENTERPOINT ENERGY
E 810-00000-383 Gas Utilities$1,548.695898 Lachman Avenue NE 5390131-0
Paid Chk# 039437 10/21/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$51.6501315381001Arena Cable 8352305160131538
Paid Chk# 039457 10/21/2019 PREMIUM WATERS INC
E 810-00000-405 Repair/Maint - Buildings$48.10802827-09-19Arena Water Delivery
Paid Chk# 039465 10/24/2019 CHARTER COMM-ARENA
E 810-00000-321 Telephone$264.7401317021010Arena Voice 8352305160131702
Paid Chk# 039466 10/24/2019 METLIFE-GROUP BENEFITS
E 810-00000-130 Employer Paid Ins (GENERAL)$463.00Emp Life, Dental, Stdis, Vision
810 STMA ARENA $33,789.19
STMA Arena Board Mtg 11/12/19 Page 6
MANAGER’ GENERAL UPDATE
th
Date: November 12,2019
To:STMA Arena Board
From: Grant Fitch, STMA Arena Manager
ARH–O
RENA ENTAL OURS CTOBER
NamePrime-time Off-peak
Stmayha 292.75 hours
Adult Hockey 8 hours
High School Boys/Girls 30 hours
Public Skating/OH 25.75 hours
Private rentals3.5 hours
Learn to Skate0 hours
________________________________________________________________________
Total hours 360 (2 sheet)
Total hours 2018217 (1 sheet)
Operations: Replaced burners on Radiant Heaters in the Gold Rink above the bleachers. Units
were 22 years old and it was cheaper to replace than try and fix. The furnace in the Gold rink’s
was also replaced.
Construction:
The contractor recently completed the work on the refrigeration connection to the Gold
Rink
Two valves and a Compressor were replaced last week (warranty repair)
The old compressor system and dehumidification rack has been removed and the
contractor is working finish demolition of the old mechanical room
We are working with the contractors to set up alarming for the mechanical systems
The contractor is working to resolve temperature/humidity issues in the new locker rooms
st
STMAYHA: Riverhawk Girls 10U-12U Tournament was held at Stma Arena November 1
rd
through November 3 with a total of 32 games over 3 days. The Tournament was well attended.
STMAYHA Fundraising Event: The YHA is beginning to plan for their spring fundraiser.
New this year, the event will be called the KnightHawk and is scheduled for March 21, 2020. In
addition to the Gold rink (old), YH would like to use the entrance and lobby areasof the Blue
rink as part of the venue. Alcohol will not be allowed in the any part of Blue rink. For the past
few years we have charged $650 to cover costs.
Gold Rink Mezzanine: The YHA is exploring options to construct a mezzanine on the west end
of the Gold rink that could be used for dryland, shooting stations, etc.
STMA Arena Board Mtg 11/12/19 Page 7
Un-Audited % change
2019 Actual 2020 Prelim from 2019
2019 Budget10/31/19Budget to 2020
Income
9.35%
Ice Rental$600,346.76$343,523.77$656,485.00
18.18%
Concessions$55,000.00$45,667.00$65,000.00
Room Rental$100.00$100.00$500.00
0.00%
Other Revenues (Advertising/LMC/Ins Claims/ATM)$20,000.00$13,809.45$20,000.00
0.00%0.00%
-25.00%
Vending$2,000.00$1,051.80$1,500.00
-25.00%-25.00%
Open Skate/Hockey, etc 71.43%
.$7,000.00$11,823.80$12,000.00
71.43%71.43%
0.00%
Interest$1,600.00$0.00$1,600.00
0.00%
$0.00$1,600.00
$0.00$1,600.00
0.00%
Misc. Revenue$400.00$301.00$400.00
0.00%
$400.00$301.00$400.00$400.00$301.00$400.00
0.00%
Total Income10.35%
$686,446.76$416,276.82$757,485.00
10.35%10.35%
$686,446.76$416,276.82$757,485.00$686,446.76$416,276.82$757,485.00
Expenses
7.11%
Salaries, Wages, Taxes & Benefits$309,784.00$240,221.24$331,824.50
7.11%7.11%
$309,784.00$240,221.24$331,824.50$309,784.00$240,221.24$331,824.50
0.00%
Supplies (Office, Misc.)$1,500.00$1,741.74$1,500.00
0.00%0.00%
$1,500.00$1,741.74$1,500.00$1,500.00$1,741.74$1,500.00
63.92%
Supplies (Concession)$17,600.00$18,213.52$28,850.00
63.92%63.92%
$17,600.00$18,213.52$28,850.00$17,600.00$18,213.52$28,850.00
25.00%
Fuel, Misc.$1,200.00$1,048.78$1,500.00
25.00%
$1,200.00$1,048.78$1,500.00$1,200.00$1,048.78$1,500.00
16.67%
Professional Services$24,000.00$26,358.18$28,000.00
16.67%
$24,000.00$26,358.18$28,000.00$24,000.00$26,358.18$28,000.00
$6,352.0040.91%
Sales Tax$4,508.00$5,271.59
$6,352.00
$4,508.00$5,271.59$4,508.00$5,271.59 40.91%
0.00%
Telephone$1,700.00$1,619.52$1,700.00
0.00%
$1,700.00$1,619.52$1,700.00$1,700.00$1,619.52$1,700.00
-3.23%
Electric$155,000.00$95,431.78$150,000.00
-3.23%
$155,000.00$95,431.78$150,000.00$155,000.00$95,431.78$150,000.00
0.00%
Gas$60,000.00$27,992.90$60,000.00
0.00%
$60,000.00$27,992.90$60,000.00$60,000.00$27,992.90$60,000.00
-33.33%
Water$30,000.00$14,128.98$20,000.00
-33.33%
$30,000.00$14,128.98$20,000.00$30,000.00$14,128.98$20,000.00
0.00%
Refuse$2,500.00$1,752.86$2,500.00
0.00%
$2,500.00$1,752.86$2,500.00$2,500.00$1,752.86$2,500.00
TTTTTT
0.00%
Insurance$20,000.00$15,187.00$20,000.00
0.00%
$20,000.00$15,187.00$20,000.00$20,000.00$15,187.00$20,000.00
0.00%
Education/Training$1,500.00$165.00$1,500.00
$1,500.00$165.00$1,500.00$1,500.00$165.00$1,500.00 0.00%
3.00%
Administration$13,019.76$10,849.80$13,410.35
$13,019.76$10,849.80$13,410.35$13,019.76$10,849.80$13,410.35 3.00%
3.00%
11.53%
Misc.$3,035.00$2,373.03$3,385.00
$3,035.00$2,373.03$3,385.00$3,035.00$2,373.03$3,385.00 11.53%
0.00%
$11,000.00$1,692.60$11,000.00
$11,000.00$1,692.60$11,000.00$11,000.00$1,692.60$11,000.00 0.00%
0.00%
$30,000.00$15,890.27$30,000.00
$30,000.00$15,890.27$30,000.00$30,000.00$15,890.27$30,000.00 0.00%
Total Operating Expenses$686,346.76$479,938.79$711,521.853.67%
$686,346.76$479,938.79$711,521.853.67%$686,346.76$479,938.79$711,521.853.67%$686,346.76$479,938.79$711,521.853.67%
Net Income/Loss$100.00($63,661.97)$45,963.15
$100.00($63,661.97)($63,661.97)
$45,963.15
$100.00
$45,963.15
FFFFFF
Rental Rates (Sept 1, 2019 thru March 15, 2021) - Proposed
Rental Rates (Sept 1, 2019 thru March 15, 2021) - ProposedProposed
Rental Rates (Sept 1, 2019 thru March 15, 2021) -
Prime Rate (Sept 1 to March 15$215
Prime Rate (Sept 1 to March 15$215Prime Rate (Sept 1 to March 15$215
High School Game Rate$265
High School Game Rate$265High School Game Rate$265
Summer Rate (0 to 200 hrs)$165
Summer Rate (0 to 200 hrs)$165Summer Rate (0 to 200 hrs)$165
$150
Summer Rate (200 to 400 hrs)
$150
Summer Rate (200 to 400 hrs)Summer Rate (200 to 400 hrs)
Summer Rate (400 plus hrs)$135
Summer Rate (400 plus hrs)$135Summer Rate (400 plus hrs)$135
AAAAAA
11/7/2019
RRRRRR
DDDDDD
data$/Public Data / Finance / Budget/2020prelim budget Arena
STMA Arena Board Mtg 11/12/19 Page 8