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2019-12-16 City Council Agenda Packetlbcrtvijje Small living. flfg life. City of Albertville Council Agenda Monday, December 16, 2019 City Council Chambers 7:00 p.m. PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance — Roll Call 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the December 2, 2019 Truth -in -Taxation meeting minutes as presented (pgs 4-5) B. Approve the December 2, 2019 regular City Council meeting minutes as presented (pgs 6-11) C. Authorize the Monday, December 16, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 12) D. Authorize the payment of all just claims received by December 31, 2019, which would be the year-end closeout of payments of claims E. Approve Resolution 2019-046 establishing the Absentee Ballot Board for the 2020 Election Cycle (pgs 13-14) F. Approve Partial Pay Estimate No. 4 to Latour Construction Inc. for Wastewater Treatment Plant and Discharge Improvements in the amount of $1,631,836.33 G. Approve Final Pay Estimate to Blackstone Contractors, LLC for Westwind Park Boardwalk Improvements in the amount of $6,557.45 H. Approve Final Pay Estimate to Valley Paving, Inc. for 2019 Street Improvements in the amount of $18,230.49 7. Public Hearings — None 8. Wright County Sheriffs Office — Updates, reports, etc. P:ACity Council\Council Agendas\2019 Agenda Packets\2019-12-16 City Council Agenda.docx Meeting Date: December 16, 2019 Agenda Page 1 City of Albertville Council Agenda Monday, December 16, 2019 Page 2 of 3 9. Department Business A. City Council 1). Resolution Declaring January Hunan Trafficking Awareness and Prevention Month and January 11, 2020 as Human Trafficking Awareness Day (pgs 15-16) (Motion to Approve Resolution No. 2019-046 Declaring January Human trafficking Awareness and Prevention Month and January 11, 2020 as Human Trafficking Awareness Day) 2). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) B. Planning/Zoning 1). Code Amendments to Swimming Pool Fence Requirements and Waste/Recycling Container Requirements (pgs 17-21) (Motion to Adopt Ordinance Number 2019-10 for code amendment of Chapter 1000, Ordinance 1000.5 C.3.a., adopting a more specific, clear and measurable language of swimming pool fence requirements.) (Motion to Adopt Ordinance Number 2019-11 for code amendment of Chapter 1000, Ordinance 1000.14 A, adopting location of garbage cans, waste containers and recycling bins requirements. ) C. Fire 1). Fire Department Standard Operating Procedures Revision — Officer Selection (pgs 22-23) (Motion to Approve a revision to the 2019 Of Selection section of the Fire Department's Standard Operating Procedures) D. Finance 1). Purchase Microsoft Server Software 2019 (pgs 24-30) (Motion to Authorize staff to purchase Microsoft Server Software 2019 and installation assistance not to exceed $19,500) E. City Clerk 1). 2020 Fee Schedule (pgs 31-55) (Motion to Approve Ordinance No. 2019-12 An Ordinance Amending Title 3, Chapter 1, Section 3-1-3 (City Fees, Fines and Rates Schedule in the Albertville Municipal Code) and approve summary ordinance for publication.) 2). Miscellaneous City Code Amendments for Errors and Clarification (pgs 56- 62) (Motion to Approve Ordinance No. 2019-13 An Ordinance Amending Certain Sections of the Albertville City Code for Errors and Clarification and authorize summary ordinance for publication.) P:ACity Council\Council Agendas\2019 Agenda Packets\2019-12-16 City Council Agenda.docx Meeting Date: December 16, 2019 Agenda Page 2 City of Albertville Council Agenda Monday, December 16, 2019 Page 3 of 3 F. Public Works/Engineering 1). Approve Improvement Bids for CSAH 19 (pgs 63-69) (Motion to Approve Resolution No. 2019-048 entitled, Resolution approving plans and specifications and authorizing Wright County to proceed with the improvement.) G. Building —None H. Legal —None I. Administration 1). City Administrator's Update (pgs 70-71) 10. Announcements and/or Upcoming Meetings December 23 Joint Powers Water Board, CANCELLED Parks Committee, CANCELLED December 24 City Hall Closed at Noon, Christmas Eve December 25 City Hall Closed, Christmas Day January 1 City Hall Closed, New Year's Day January 6 City Council, 7:00 p.m. January 13 STMA Ice Arena Board, 6:00 p.m. January 14 Planning Commission, 7:00 p.m. January 20 City Hall Closed, Martin Luther King Jr. Day January 21 City Council, 7:00 p.m. January 27 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. Su M Tu W Th F Sa 1 cc 3 4 5 6 7 8 Ice 9 11 12 13 14 15 cc 16 17 18 19 20 21 22 PK 23JP 24* H 25 26 27 28 29 30 31 11. Adjournment JANUARY Su M Tu W Th F Sa H 1 2 3 4 6 5 cc 7 8 9 10 11 12 Ice 13 15 16 17 18 CC 19 H 20 21 22 1 23 1 24 25 JP 26 27PK 28 29 30 31 P:ACity Council\Council Agendas\2019 Agenda Packets\2019-12-16 City Council Agenda.docx Meeting Date: December 16, 2019 Agenda Page 3 Nbertville TRUTH -IN -TAXATION HEARING Monday, December 2, 2019 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 6:17 p.m. 2. ROLLCALL 6:15 p.m. Present: Mayor Hendrickson and Council members Cocking, Halling, Olson and Vetsch Absent: None Staff Present: Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: None 3. TRUTH -IN TAXATION HEARING Lannes gave an overview of how property taxes are calculated and how the budget process works. She provided the historical levy data and explained the expected changes to revenue and expenditures for 2020. She stated the proposed levy increase is 4.76% and it could be lowered, but not raised. Cocking inquired if invoices are sent out to residents for fire response calls or if that is only for I-94 related calls. He stated he had received a call from a resident who had received an invoice for such. Lannes replied that generally residents are not billed, but it could possibly have been an accident on a county road rather than a city road; there have been some of those. Vetsch had concerns about the MPCA permit and any possible future mandates that would require another large wastewater treatment plant (WWTP) improvement before the bond for the discharge pipe and plant upgrades are paid off. Lannes stated that the bond is a twenty year bond. She added that there will be a time where there will be three bonds needing payment for wastewater improvements over the years. They are for the original plant, plant upgrade, and then will be for the pipe and plant improvements. Lannes stated that several new commercial properties have now come onto the tax roll and play a part in keeping down the residential taxes. City Council Minutes Agenda Page 4 Page 1 Truth -in -Taxation Meeting of December 2, 2019 4. ADJOURNMENT Motioned by Halting, seconded by Olson, to adjourn the meeting at 6:28 p.m. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent. None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Hodena, City Clerk City Council Minutes Agenda Page 5 Page 2 Truth -in -Taxation Meeting of December 2, 2019 Albertville Smog T— IMnq. eq Cky ui.. ALBERTVILLE CITY COUNCIL Monday, December 2, 2019 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7:01 p.m. 2. ROLL CALL 7:00 PM Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch Absent: None Staff Present: City Attorney Mike Couri, City Planner Alan Brixius, Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: Sharon Moffett 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None 4. PUBLIC FORUM Sharon Moffett, 11200 69th Street NE, was present at the meeting to voice her concerns regarding the increase in valuation of her townhouse. She stated that it was 35.7% increase in her value resulting in over $1,000 increase in taxes on her statement for 2020. Cocking stated that the meeting to dispute property values is held in the spring at the Board of Appeals and Equalization. He referred Moffett to the county assessor's office. Couri stated that it may be too late for the taxes payable in 2020 but still encouraged her to talk to the assessor. Cocking inquired when the property was built and Moffet replied it was built in 2017. Cocking thought perhaps the property was being valued comparable to two story townhomes in the neighborhood. Moffet clarified hers is a one story and only two bedrooms. Moffet thanked Council for listening and stated she would contact the assessor's office. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Cocking seconded by Olson, to approve the Agenda as presented Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Page 1 Agenda Page 6 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the November 18, 2019 regular City Council meeting minutes as presented B. Approve the November 18, 2019 City Council workshop meeting minutes as presented C. Authorize the Monday, December 2, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve Resolution 2019-040 Establishing the 2020 City Observed Holidays E. Approve Resolution No. 2020-041 Establishing the 2020 City Council Regular Meeting Dates Olson inquired if the STMA Ice Arena ice scraper blades were charged to the arena rather than the city and Lannes confirmed that was correct. Motioned by Olson, seconded by Cocking, to approve the Consent Agenda as presented. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS — None 8. WRIGHT COUNTY SHERIFF'S OFFICE — Updates, reports, etc. There were no updates. 9. DEPARTMENT BUSINESS A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) FYCC Olson reported that FYCC has hired six rink attendants for the outdoor ice rink. The board discussed ballfield striping policy. He stated that school sports will take priority of school fields during the school year. Olson also reported that he attended the National League of Cities conference. There was a lot of content but he found it beneficial and well worth it. He stated he attended a lot of the transportation sessions and it was very interesting how other cities and states address transportation needs. Next year's conference will be in Tampa. City Council Meeting Minutes Page 2 Regular Meeting of December 2, 2019 Agenda Page 7 Water Board Hendrickson reported that there are some billing issues that need to be addressed. Vetsch stated that the board heard that there will be a large increase to purchase a certain chemical that is needed to treat the water. He said it was approximately $80,000 more, so Veolia is in a nationwide bid process to acquire it. B. Finance 1). 2020 Property Tax Levy and Final Budget Lannes reviewed the proposed levy increase of 4.76% for the tax levy payable in 2020 as well as the final 2020 budget. Motioned by Cocking, seconded by Olson, to Approve Resolution No. 2019-042 entitled a Resolution Adopting Property Tax Levy Collectible in 2020 (for 4.76%). Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Motioned by Cocking, seconded by Olson, to approve Resolution No. 2019-043 entitled a Resolution Adopting the 2020 Final Budget. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 2). 2019 Enterprise Budgets and Rate Information Lannes stated that there is no action required tonight if Council wants more time to review the rates; the last meeting to make any changes to rates will be January 16, 2020. Olson inquired why no increase was recommended for the tiered rates and only was recommended for the base rate. Lannes replied that the base rate on the water and sewer fee is guaranteed to bring in revenue as all accounts pay the base fee whereas the tiers are not guaranteed because some users never reach amounts into the tiered rates. Olson felt there should be an increase to both the base and the tiers. He had concerns that the low usage users keep getting stuck with any rate increase. He provided some samples of what the base and tiers could be increased. He felt a fair number of accounts do hit the tiered rates, so it would be beneficial to increase there as well. He felt part of the reason they were in this position was due to the billing error that was found in the past. Lannes stated that tiers have not been increased and the base rates have remained at the same rate since 2017. An option would be to look at smaller yearly increases. Cocking felt that a percentage on the base rate isn't overly burdensome. He is not opposed to an increase in the tiered rates, but he felt that it would not generate what is needed to the make the funds whole. He wondered if the larger volume users generate an added cost to operate the WWTP. Council discussed the tiers and inquired if there has to be tiers. Court replied that State law requires the tiers and was a means the State used for water conservation. Lannes emphasized that multiple tiers need to be kept for the water fund; there is only one tier for sewer. Olson suggested keeping the base fees as proposed resolution but to increase the tiers as below: City Council Meeting Minutes Page 3 Regular Meeting of December 2, 2019 Agenda Page 8 Water: 3,334-6,667 gallons 6,668 11,667 gallons Over 11,668 gallons Sewer: Over 5,000 gallons $0.77 per 1,000 over 3,333 to $0.81 $0.82 per 1,000 over 6,667 to $0.87 $0.84 per 1,000 over 11,668 to $0.90 $3.90 per 1,000 over 5,000 to $4.00 Motioned by Olson, seconded by Cocking, to Approve Resolution 2019-044 setting the 2020 Water Utility Base Rate and Tiers as amended by Olson. Ayes: Hendrickson, Cocking, Halting, Olson and Vetsch. Nays: None. Absent. None. MOTIONDECLARED CARRIED. Olson would like the increase be an 80/20 split on the base/tiers. Lannes stated that residential accounts are capped during the winter months for sewer and there are no residential accounts over 5,000. She stated the sewer fund is healthy, but they are not funding depreciation and with the new discharge pipe, depreciation could double. Olson stated that there will be a need to hire additional utility help in the future and they will need to plan for the future. Hendrickson was fine with the resolution as proposed and would like to see how it plays out for the next year. Olson wanted the funds more balanced and he wants to be sure they don't fall behind again where they would have to have a five year base increase again. He stated they also need to keep up with the rate of inflation as well. Halling requested clarification be made to the sewer resolution to state that the per 1,000 tier is for gallons over 5,000. Motioned by Olson, seconded by Cocking, to Approve Resolution 2019-045 Setting the 2020 Sewer Utility Base Rate and Tiers as amended by Olson and Cocking. Ayes: Hendrickson, Cocking, Hulling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED. C. Planning/Zoning 1). International Property Maintenance Code Brixius stated that the International Property Maintenance Code provides for up to date and detailed standards for buildings. This will be helpful to the rental housing inspection program as it addresses both site and building issues such as interior condition, exterior maintenance and yard maintenance. However, there were items with the code that the building department felt should be modified to Albertville's standards. Brixius reported the proposed ordinance adopts the code in its entirety with the modifications and repeals sections 10-4-4 to 10-4-9 of the existing Albertville City Code. Olson had concerns with the grading and drainage language in the code. Section 302.2 states that from May to October every yard shall be graded and drained to be free of standing water. He stated that some yards never fully dry out. Brixius stated that enforcement would only be enacted if it was causing issues. Staff felt that the language is needed in the ordinance to address mosquitos or stagnant water issues. City Council Meeting Minutes Page 4 Regular Meeting of December 2, 2019 Agenda Page 9 Hendrickson inquired about noxious weeds and Brixius replied that is in the code and can be addressed with the city's code enforcement policy. Couri added that it follows what the State defines as noxious weeds. Brixius stated that the International Property Maintenance Code is well defined and not vague for both inspectors and residents. Motioned by Vetsch, seconded by Olson, to Adopt Ordinance No. 2019-09 for code amendment of sections 10-4-4 through 10-4-9, International Property Maintenance Code and authorize publication of the summary ordinance. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nuys: None. Absent. None. MOTIONDECLARED CARRIED. D. Fire —None E. City Clerk — None F. Public Works/Engineering — None G. Building —None H. Legal —None L Administration 1). City Administrator's Update Hendrickson inquired if the Council had any requests to change board and committee assignments among the Council and there were no changes. 10. ANNOUNCEMENTS AND/OR UPCOMING MEETINGS Vetsch reported there will not be a Joint Powers Water Board meeting in December. December 9 STMA Ice Arena Board, 6:00 p.m. December 10 Planning Commission, 7:00 p.m. December 16 City Council, 7:00 p.m. December 23 Joint Powers Water Board, 6:00 p.m. - CANCELLED Parks Committee, 7:00 p.m. - CANCELLED December 24 City Hall Closes at Noon, Christmas Eve December 25 City Hall Closed, Christmas Day January 1 City Hall Closed, New Year's Day January 6 City Council, 7:00 p.m. January 13 STMA Ice Arena Board, 6:00 p.m. January 14 Planning Commission, 7:00 p.m. January 20 City Hall Closed, Martin Luther King Jr. Day January 21 City Council, 7:00 p.m. January 27 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. City Council Meeting Minutes Page 5 Regular Meeting of December 2, 2019 Agenda Page 10 10. ADJOURNMENT Motioned by Cocking, seconded by Olson, to adjourn the meeting at 8:14 p.m. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED. Respectfully submitted, Kimberly A. Hodena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of December 2, 2019 Agenda Page 11 A\1bertville Mayor and Council Request for Action Smolt LWing. Big Ufs. December 11, 2019 SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Monday, December 16, 2019 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) P:ACity Council\Council Packet Information\2019\121619\2019-12-16 Finance Bills Report (RCA). docx Meeting Date: December 16, 2019 12 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2019-046 A RESOLUTION ESTABLISHING THE ABSENTEE BALLOT BOARD FOR THE 2020 ELECTION CYCLE WHEREAS, a Presidential Nominating Primary will be held on Tuesday, March 3, 2020, a State Primary Election will be held on Tuesday, August 11, 2020 and a State General Election will be held on Tuesday, November 3, 2020 and; WHEREAS, the City of Albertville is the responsible authority to conduct absentee voting for such elections and is required by Minnesota Statutes 203B.121, Subd. 1 to establish an Absentee Ballot Board, and; WHEREAS, this board will bring uniformity in the process of accepting or rejecting returned absentee ballots in Albertville, and; WHEREAS: the Absentee Ballot Board will consist of a sufficient number of election judges as provided in sections 20B.19 to 204B.22, and shall be trained in the processing and counting of absentee ballots, and; WHEREAS, the City Clerk shall have the authority to appoint additional election judges to the Absentee Ballot Board as need occurs; and; NOW, THERFORE, BE IT RESOLVED, the Albertville City Council hereby establishes an Absentee Ballot Board consisting of the persons named in Exhibit A. Adopted by the City Council of the City of Albertville this 161h day of December, 2019. ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Page 1 Agenda Page 13 City of Albertville Meeting of December 16, 2019 Resolution No. 2019-046 Page 2 Exhibit A 2020 Absentee Ballot Board Election Judges Paula Adamski David Bartholomew Maeghan Becker Kimberly Hodena Amy Jones Tina Lannes Kristie Moseng Rhoda Radde Erin Smeby Agenda Page 14 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2019-047 A RESOLUTION DECLARING JANUARY HUMAN TRAFFICKING AWARENESS AND PREVENTION MONTH AND JANUARY 11, 2020 AS HUMAN TRAFFICKING AWARENESS DAY WHEREAS, Human trafficking is a nationwide public health and civil rights crisis. Its victims and survivors are everywhere, with each city and community being no exception; and WHEREAS, Human Trafficking includes both forced labor and sex trafficking; and WHEREAS, Anyone can be a victim. In the U.S., it is estimated that 2-4 million victims are being trafficked. 75% are exploited for sex. Almost half are children, and most are women and girls. Victims come from all demographics. Traffickers target individuals who, for a variety of reasons, are vulnerable; and WHEREAS, Minnesota's Safe Harbor Law recognizes that any youth under the age of 18 who is exploited through prostitution will no longer face criminal prosecution and will instead receive comprehensive and trauma -informed services. These services are available to youth through age 24; and WHEREAS, In Minnesota, the average age of participants served under Safe Harbor was 17. A slightly higher percentage of youth served were in greater Minnesota (54%) compared to the metro area (46%). Most participants were female (91%), while 6% identified as male and 3% as transgender, gender non -conforming and other. More than half (59%) of participants were people of color; and WHEREAS, Rotary International, specifically Rotary Districts 5950, 5960 and 5580 are striving to increase awareness and promote prevention by mobilizing clubs throughout the region and engaging their communities on this issue. The mission of the Initiative is to End Human Trafficking in communities in Minnesota, Wisconsin, North Dakota and parts of Ontario (regions covered by Rotary Districts 5950, 5960, and 5580); and WHEREAS, the Rotary initiatives focus on: raising awareness, educating children and youth, reducing risk factors that make children and youth vulnerable, and stopping the demand; and WHEREAS, All communities must seek to prevent human trafficking before it can occur, by promoting safe, healthy, and supportive environments; and Agenda Page 15 City of Albertville Meeting of December 16, 2019 Resolution No. 2019-047 Page 2 WHEREAS, January was first declared as National Slavery and Human Trafficking Prevention Month in 2010 and Human Trafficking Awareness Day is observed every year on January 11, 2020 by Presidential Proclamation. NOW, THEREFORE BE IT RESOLVED, the City Council of Albertville hereby designates and declares January to be Human Trafficking Awareness and Prevention Month and January 11, 2020 as Human Trafficking Awareness Day. Adopted by the Albertville City Council this 1611 day of December, 2019 ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 16 A,lbertville Small Town UWng. Big City Lft. Mayor and Council Request for Action December 12, 2019 SUBJECT: PLANNING — CODE AMENDMENT TO SWIMMING POOL FENCE REQUIREMENTS AND WASTE/RECYCLING CONTAINER REQUIREMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Adopt Ordinance Number 2019-10 for code amendment of Chapter 1000, Ordinance 1000.5 C.3.a., adopting a more specific, clear and measurable language of swimming pool fence requirements. MOTION TO: Adopt Ordinance Number 2019-11 for code amendment of Chapter 1000, Ordinance 1000.14 A, adopting location of garbage cans, waste containers and recycling bins requirements. BACKGROUND: The City wants the code language to stay consistent since adopting the International Property Maintenance Code in sections 10-4-4 through 10-4-9. With this in mind, Ordinances 1000.5 C.3.a. and 1000.14 A will be updated in the slightest to stay consistent and clear with other recent code adoptions. KEY ISSUES: Swimming Pool Fences: The changes made to the code relating to swimming pool and hot tub fences are fences are required to be between at least 24 inches and no more than 48 inches in height when a swimming pool is present. As well as, aboveground pools with a sidewall height of 48 inches or more do not require a fence, provided that safeguards are in place with a locking mechanism in order for the pool to be inaccessible to all small children. Garbage: • The change made to the code relating to refuse receptacles; location and screening is additional language specifically stating that garbage cans, waste containers and recycling bins may be kept either within the principal or accessory building, in addition to in the rear or side yards. POLICY/PRACTICES CONSIDERATIONS: Ordinances 1000.5 C.3.a. and 1000.14 A of the Albertville City Code address general building and performance requirements. LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and Council have the authority approve the code amendment which requires a majority vote of the City Council and becomes effective upon publication. P:ACity Council\Council Packet Information\2019\121619\RCA - Garbage & fence Ordinance.docx Meeting Date: December 16, 2019 17 Mayor and Council Request for Action — (December 16, 2019) (Code Amendment) Page 2 of 2 Responsible Person/Title: Alan Brixius, City Planner Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Ordinance No. 2019-10 Ordinance No. 2019-11 P:ACity Council\Council Packet Information\2019\121619\RCA - Garbage & fence Ordinance.docx Meeting Date: December 16, 2019 18 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2019-10 AN ORDINANCE AMENDING SECTION 1000.5 C.3.a. OF THE ALBERTVILLE MUNICIPAL CITY CODE RELATING TO SWIMMING POOL AND HOT TUB FENCES The City Council of the City of Albertville, Minnesota Ordains: SECTION 1. Ordinance 1000.5 C.3.a., Swimming Pools and Hot Tubs of the Albertville City Code is hereby amended as follows: 1000.5C: SWIMMING POOLS AND HOT TUBS: 3. Fences Or Enclosures To Restrict Access: All swimming pools for which a building permit is required shall be provided with safeguards to prevent children from gaining uncontrolled access. This can be accomplished with fencing or other enclosure, or any combination thereof, of sufficient density as to be impenetrable. a. If fences are employed, they shall be at least five feet (5') in height for inground pools, and at least four feet (4') in height for aboveground pools of a height between at least 24 inches and no more than 48 inches in height. The bottoms of the fences shall not be more than four inches (4") from the ground. Aboveground pools with a sidewall height of 48 inches or more do not require a fence, provided that safeguards are in place with a locking mechanism to be inaccessible to all small children. Fences shall be of a noncorrosive material and shall be constructed as to be not easily climbable (chainlink fences must be vinyl coated with slats for screening). All fence openings or points of entry into the pool enclosure shall be equipped with gates or doors. All gates or doors to swimming pools shall be equipped with self -closing and self -latching devices placed at a height not lower than forty eight inches (48") for a five foot (5') fence and no lower than forty two inches (42") for a four foot (4') fence as described above, so as to be inaccessible to all small children. Prior to filling the pool, the approved fence and/or screen must be completely in place and inspected and approved by the city building official. b. Swimming pool fences shall comply with fence setback standards of section 1000.6 of this chapter. c. Required structure or safety fencing shall be completely installed within three (3) weeks following the installation of the pool, before any water is allowed in the pool, and prior to final inspection. Agenda Page 19 City of Albertville Ordinance No. 2019-10 Meeting of December 16, 2019 Page 2 This amendment shall be in full force and effective immediately following its passage and publication. Approved by the Albertville City Council this 16' day of December, 2019. ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 20 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2019-11 AN ORDINANCE AMENDING SECTION 1000.14 A OF THE ALBERTVILLE MUNICIPAL CITY CODE RELATING TO REFUSE RECEPTACLES; LOCATION AND SCREENING The City Council of the City of Albertville, Minnesota ordains: SECTION 1. Ordinance 1000.14 A, Refuse Receptacles; Location and Screening of the Albertville City Code is hereby amended as follows: 1000.14: REFUSE RECEPTACLES; LOCATION AND SCREENING: A. Dwelling Units, Single -Family, Duplexes, And All Other Residential Structures With Four Or Less Units: Garbage cans, waste containers and recycling bins for dwelling units, single- family, duplexes, and all other residential structures with four (4) or less units shall be kept either within the principal building or accessory building or in rear or side yards. This amendment shall be in full force and effective immediately following its passage and publication. Approved by the Albertville City Council this 161h day of Decemer, 2019. ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 21 .A\IbcrtviIle Mayor and Council Request for Council Action s..1 r W. uw.g. eq cn((�� u ur.. Y �1 December 12, 2019 SUBJECT: FIRE DEPARTMENT — STANDARD OPERATING PROCEDURES - OFFICER REVISION RECOMMENDATION: Staff respectfully requests Council consideration regarding a proposed revision to the Officer Selection section of the Fire Department's Standard Operating Procedure. MOTION TO: Approve a revision to the 2019 Officer Selection section of the Fire Department's Standard Operating Procedures. BACKGROUND: The Fire Department is currently operating under Standard Operating Procedures (SOP's) that were authorized by City Council in December of 2018 and implemented in January of 2019. The Fire Department is currently working through significant updates to the SOPS, while also developing a separate, stand-alone, Standard Operating and Response Guidelines document. A portion of the current SOP update is the possible re -structuring, and process for appointment, of the Board of Officers, based on best practices laid out by the League of Minnesota Cities. The current 2019 SOP's outline an appointment process for the Deputy Fire Chief and Captains that should take place by 12/31/2019. With the current, on -going, SOP updates and potential Board of Officer changes, the Fire Department is requesting that the dates for the required appointment be removed from the SOP's. Going through an appointment process now, and then potentially another process in a couple months is not efficient. The Board of Officers has discussed the proposed change and is in support of the revision. The entire Fire Department membership has been made aware of the proposed change at the last two Fire Department meetings, and has given no feedback on the revision. Below are the requested revisions to the 2019 Fire Department's Standard Operating Procedure: 6.0 BOARD OF OFFICERS 6.2 Organizational Structure B. Deputy Fire Chief 1. Appointed by the Fire Chief z. n. tivne -As the Captain position. years thereaften 4. Reports to the Fire Chief P:ACity Council\Council Packet Information\2019\121619\2019-12-16 Fire Department Standard Operating Procedure RCA.doc Meeting Date: December 16, 2019 i Mayor and Council Request for Action — December 16, 2019 Standard Operating Procedures Revision Page 2 of 2 C. Assistant Fire Chief 1. Appointed by the Fire Chief Appointed at the s tine as the Lieutenant position. n. C,,,-,-ent Term 411 e e Tl.,eembeF 34st 2 21 and then e . tie years theFea#.,,- 4. Reports to Deputy Fire Chief and/or Fire Chief D. Captains 1. Appointed by the Fire Chief z. a. Appointed -at thea S-ame time as the Deputy Fir-e Chief pesi n,,,.,.mbe - 31st 2019 And the ever-ythr-ee years thei=eaften 3. Reports to Assistant Fire Chief, Deputy Fire Chief, and/or Fire Chief 4. One of the Captains shall serve as the Department Training Officer E. Lieutenants 1. Appointed by the Fire Chief a. Appointed at the same time as the Assistant Fii=e Chief pasitiai+. n. C,,,-,-psir „11 e e n.,....m be - 31st, 2021 and +h.,,-, e y three years theFeafter- 3. Reports to Captains, Assistant Fire Chief, Deputy Fire Chief, and/or Fire Chief With the requested revision to the current 2019 SOP, the current Board of Officers will remain in place for the short-term future. Once the SOP updates have been completed, to include the new Board of Officers appointment SOP and process, the new Officer Appointment process will be implemented. The City Attorney has reviewed the updates and has no concerns with the proposed changes. If approved by Council, the updated SOP will be implemented immediately and discussed at the next Fire Department training night on Thursday, December 19, 2019. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy for Council to review and approve policies as they deem necessary. Responsible Person/Title: Eric Bullen, Fire Chief Submitted Through: Adam Nafstad, City Administrator-PWD P:ACity Council\Council Packet Information\2019\121619\2019-12-16 Fire Department Standard Operating Procedure RCA.doc Meeting Date: December 16, 2019 23 NIbertville Mayor and Council Request for Action S..ar Tama, �. Mo 43W Ur - December December 10, 2019 SUBJECT: FINANCE - PURCHASE MICROSOFT SERVER SOFTWARE 2019 RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize staff to purchase Microsoft Server Software 2019 and installation assistance not to exceed S19,500. BACKGROUND: Microsoft Server 2008, Microsoft SQL server 2008 and Remote Desktop Services 2008 are no longer supported. Currently we are using Microsoft 2008 Server Software and budgeted for this upgrade purchase prior to December 31, 2019 because of the deadline by Microsoft to switch over for end of life Server 2008 is January 14, 2020. Staff plans to assist in the install to keep the cost down, but will need professional assistance for the servers. Attached is a quote from Marco. Staff has also contacted Microsoft which also quoted the salve price per license. The Server Software Licenses for Microsoft is the local government rate from Microsoft and it is a one-time purchase that should have a usable life of 10 years, unless Microsoft ends the life of the software early. Staff will continue to budget for replacement software on a 10 year cycle. FINANCIAL CONSIDERATIONS: Funding would come from the Capital Fund, this purchase has been budgeted for every 10 years. Responsible Person/Department: Tina Lannes, Finance Director Submitted Through: Adam Nafstad, City Administrator/PWD Attachments: Marco Quote P:ACity Council\Council Packet Information\2019\121619\121619 microsoft server.doc Meeting Date: December 16, 2019 24 taking technology furthlu7. MANAGED SERVICES CLOUD SERVICES BUSINESS IT SERVICES COPIERS & PRINTERS November 25, 2019 Prepared By Jeff Kirchoff Technology Advisor 320.259.3001 x 2861 jeff.kirchoff@marconet.com Document Number: 062598 marconet.com f �=inloo, Agenda Page 25 City of Albertville - Server OS Updates Marco - Hutchinson CITY OF ALBERTVILLE Jeff Kirchoff PO BOX 9 320.259.3001 x 2861 ALBERTVILLE, MN 55301 jeff.kirchoff@marconet.com TINA LANNES 763.496.6802 tlannes@ci.albertville.mn.us Server Licensing CITY OF ALBERTVILLE 5959 MAIN AVE NE ALBERTVILLE, MN 55301 TINA LAN NES 763.496.6802 tlannes@ci.albertville.mn.us Quote #: 062598 Version: 1 Date Issued: 11/25/2019 Expiration Date: 12/14/2019 Description One -Time Qty Ext. One -Time Microsoft Windows Server 2019 Standard - License - 2 Core - Microsoft Qualified, Volume, Local Government - Microsoft Open License for Government - English - PC $102.00 32 $3,264.00 Microsoft SQL Server 2019 Standard - license - 2 cores - for Government $2,960.00 2 $5,920.00 Microsoft Windows Remote Desktop Services 2019 - License - 1 User CAL - Local Government, Volume - Microsoft Open License for Government - English - PC $109.00 5 $545.00 $9,729.00 Professional Services Labor Description One -Time Qty Ext. One -Time Marco Professional Services - Fixed Fee $9,677.25 1 $9,677.25 $9,677.25 Agenda Page 26 Page: 2 of 6 Quote #062598 v1 Job #: CONFIDENTIAL I MARCO Professional Services Engagement Agreement i AROUT THIS PROFFSSIONAI_ SFRVICFS FNCiAGFMFNT This Professional Services Engagement Agreement outlines the products (if applicable), services, and deliverables that Marco will provide to the Client for this project ("Agreement'). Marco will work closely with the Client a consultative basis to optimize the success of the engagement. In addition, this document outlines the roles and responsibilities of the Customer during this Agreement. This Agreement is governed by and subject to the Relationship Agreement between Client and Marco. This Agreement is valid through the expiration date on this document. Any requested changes to this Professional Services Engagement Agreement will be accommodated according to the change management process outlined below. Marco shall not be responsible for any delays that results from incomplete or inaccurate information supplied by the Client. Any work performed by Marco that is not listed in this scope of work or which is required to assist the Client with the completion of this Agreement will be subject to the change management process described below. Marco shall not be responsible for any failure of equipment or network service resulting from any Client supplied equipment. ■ FN(;ACFR/IFNT n\/FR\/IF\A/ - r)FSIRFn (;(CAI i ANn ni IT(-nmFS - (-I IRRFNT SITI IATI(1N - City of Albertville has five of their seven servers running on Windows Server 2008112 (COA-FS, COA-APPS, COA-DC1, COA-MISC, COA- UTIL). The other two (COA-DC3 and COA-EXCH) are on Windows Server 2012112. - Upgrade to Windows 2019 or latest version supported by applications. — ENGINEERING - DESCRIPTION OF SERVICES AND DELIVERABLF" The following solution will be considered "in -scope" for the purposes of this engagement: - Upgrade Server OS on 7 Servers. COA-DC1 upgrade to 2012, all others upgrade to 2019 or latest version supported by their applications. - Install/upgrade SQL Server 2019 on COA-APPS. - Install and deploy Windows Remote Desktop Services. ■ COORDINATION - DESCRIPTION OF SERVICES AND DELIVERABLE The following tasks and deliverables for our Coordination Team will be considered "in -scope" for the purposes of this engagement: • Marco point of contact for Client scheduling • Order Placement and Tracking to ensure delivery to correct location • Facilitate creation of the engagement execution timeline and communication with Client on execution activities • Schedule & Facilitate Internal/External Kickoff Meeting— distribution of meeting notes and deliverables if required from meeting (if Required) • Schedule additional meetings as required for successful completion of engagement • Schedule Engineering resources for both onsite/remote time to complete this service engagement • Facilitate any change orders and change requests to this Professional Services Engagement • Tracking of post cutover punch -list items (if applicable) If applicable, Client will provide full access to all premises as needed by Marco to perform its responsibilities under this Agreement. Any refusal or failure to provide access shall relieve Marco of its performance obligations and may require a change order for additional services to complete the work at a future time. Client will also provide a suitable work area for Marco personnel if work is completed on premises. When and where applicable, Marco will configure remote access to the Clients network for post -installation remote support. Questions or concerns with Marco having this access should be communicated during the review of this Professional Services Engagement Agreement in order to discuss alternative methods of support. When remote access support is authorized, Marco will use this access whenever a support ticket is created. Marco will communicate with Client prior to Marco accessing the Clients systems for any non-support ticket Agenda Page 27 Page: 3 of 6 Quote #062598 v1 Job #: CONFIDENTIAL I MARCO remote access needs. SERVICES ASSUMPTIONS, EXCLUSIONS, AND NOTES Please list any Assumptions, Exclusions, and Important Notes for the purposes of this engagement: - Marco is assuming the City of Albertville has support on all their third party applications. - City of Albertville is responsible for their Software Vendors (ex:Laserfiche), will move their applications and data or support as we do it. -IANGL .,ANAGEMEN' Marco will review all changes that are requested by Client. As part of this review, Marco will prepare a Change Order that documents the requested change and, if applicable, any impact on the implementation schedule and pricing. Changes requested can affect the implementation schedule and services price quoted. As a result, Marco will not implement any change without a Change Order authorized by Client and accepted by Marco. Any changes or additions to this Professional Services Engagement will be priced according to the prevailing rate or if requested by the Client, separately quoted before the change or addition is made. M MARRANTY AND RETURNS Warranty: Your equipment is covered by it's respective manufacturer warranties. Please consult the warranty documentation that accompanies the product for details. Any charges from the manufacturer are the sole responsibility of the customer (including, but not limited to, shipping, travel and/or labor charges). Marco can provide assistance with the processing of these warranties for a processing fee. Optional contracts or warranty enhancements are available for an additional fee at the time of purchase. Returns: Upon receipt of merchandise, make sure specifications are correct before opening or marking merchandise. If you need to make a return to Marco, you must: Request to return the UNOPENED merchandise within fifteen (15) days; Product must be returned in the original undamaged/unmarked box; Recognize that special or custom orders are non -returnable; Merchandise can be subject to restock fees and/or denial of return. — For Marco's Complete Return Policy, please refer to: http://www.marconet.com/support/request-return/return-policy/ Once all tasks detailed in the DESCRIPTION OF SERVICES AND DELIVERABLES section(s) have been completed, Marco will consider the project complete and the customer will be notified of project closure. Agenda Page 28 Page: 4 of 6 Quote #062598 v1 Job #: CONFIDENTIAL I MARCO Quote Summary - One -Time Expenses Description Amount Server Licensing $9,729.00 Professional Services Labor $9,677.25 $19,406.25 Payment Options Description Payments Interval Amount Marco Payment & Financing Options One -Time Payment 1 One -Time $19,406.25 Summary of Selected Payment Options Description Amount Marco Payment & Financing Options: One -Time Payment Agenda Page 29 Page: 5 of 6 Quote #062598 v1 Job #: CONFIDENTIAL I MARCO . Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products. . Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, Product Agreement(s), and applicable policy(s) ("Terms and Conditions") located at www.marconet.com/legal for the products it is obtaining as identified in this Schedule of Products. . Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under the above documents. . The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on invoices to Client. Signature Name: Title: Date: Prepared for: TINA LAN NES Signature: Signed by: Title: Date: PO Number: Email Address: Agenda Page 30 Page: 6 of 6 Quote #062598 v1 Job #: CONFIDENTIAL I MARCO �lbertvillc Mayor and Council Request for Action December 12, 2019 SUBJECT: CLERK — 2020 FEE SCHEDULE RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve Ordinance No. 2019-12 An Ordinance Amending Title 3, Chapter 1, Section 3-1-3 (City Fees, Fines and Rates Schedule in the Albertville Municipal Code) and approve summary ordinance for publication. INFORMATION: Annually, the City reviews and updates its fee schedule for various services, licenses, fines, permits, etc. Listed below are the most significant changes to the fee schedule for 2020: KEY ISSUES: • Amended nonresident fees for kitchen and upstairs rentals to be consistent with other nonresident fees (same percentage above resident). • Identified Central Park shelter and key deposits. • Identified temporary intoxicating on -sale liquor licenses are per event rather than day. This was done several years previously and is now reflected in the fee schedule. • Added a "per event" fee for mobile food units. • Included waste hauler fee. • Clarified curfew fees to include cost of any prosecution. • Added the new fines for general traffic provisions relating to truck operation and recreational vehicles. • Added small wireless facility fee; this ordinance was passed in 2017 but was not included in the fee schedule. • Added the new water and sewer rates. • Ordinance will be effective upon publication on January 2, 2020. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to set fees for services. Responsible Person/Title: Kimberly A. Hodena, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Ordinance No. 2019-12 Summary Ordinance P:ACity Council\Council Packet Information\2019\121619\2019-12-16 Fee Schedule RCA.docx Meeting Date: December 16, 2019 31 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2019-12 AN ORDINANCE AMENDING TITLE 3, CHAPTER 1 (GENERAL FINANCE PROVISIONS, SECTION 3 (CITY FEES, FINES, AND RATES SCHEDULE IN THE ALBERTVILLE CITY CODE The City Council of the City of Albertville, Minnesota hereby ordains: Section 1. Section 313- of the Albertville City Code is hereby amended to repeal the language stricken and add the underlined language as follows: A. Purpose: The purpose of this section is to formally establish the fees, fines, and rates (dollar amounts) to be charged by the City. Fees are subject to State Sales Tax where applicable. B. Zoning Applications: Zoning applications shall consist of both a fee and escrow to be collected with the application. The fee is a nonrefundable charge for City administration. The escrow account is intended to cover City expenses related to engineering, planning, and legal expenses incurred in the processing of an application. The escrow is an estimate of costs. All applications include a written agreement between the City and the applicant whereby the applicant agrees to pay all applicable fees, charges, administrative, planning, engineering, and legal costs associated with the review and processing of any zoning application. If these expenses exceed the application escrow, the applicant shall be billed for these costs. If monies are not paid within thirty (30) days after the bill is sent to the applicant/landowner, the City will assess the aforementioned fees, charges, and/or expenses against the land subject to the development application. (Ord. 2017-01, 1-3- 2017) PC = Plan check SC = Surcharge based on PC value $1.00 SC = Surcharge on flat fee permits SectionF Subject Fee/Escrow/Penalty Rentals - City Hall: F F Damage deposit Floo-00 MFull community room with kitchen - $400.00 per 4 hour Agenda Page 32 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 2 Section F Subject Fee/Escrow/Penalty Mnonresident block + tax Full community room with kitchen - $200.00 per 4 hour resident block + tax Key deposit $10.00 150.00 per event Kitchen only - nonresident [+$t Kitchen only - resident $75.00 per event + tax Multipurpose room with kitchen - civic 1 4-hour group meeting/month free Additional meeting $150.00 per 4 hours + tax Multipurpose room with kitchen - 00.00 per 4 hour Fck+ nonresident otax Multipurpose room with kitchen - resident $150.00 per 4 hour block + tax FF Upstairs - nonresident $�A8150.00 per 4 hour block + tax Upstairs - resident 75.00 per 4 hour [block + tax Use of audio/visual equipment $30.00 (cart only) - multipurpose room + tax $50.00 - full community room + tax West conference room - nonresident .00 per hour + tax r(2hour minimum) West conference room - resident $10.00 per hour + tax (2 hour minimum) F� Rentals - parks: F— M Adult fall/winter leagues Fs73100.00/team per Agenda Page 33 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 3 Section Subject Fee/Escrow/Penalty Mseason + tax 11 Adult leagtte winter tournaments $100.00 per rink per day + tax Central Park shelter — damage deposit $100.00 FFI,Central Park key deposit $10.00 Central Park shelter - nonresident 11 $150.00 per day + tax Central Park shelter - resident 11 $100.00 per day + tax damage deposit $100.00 FF[Field Field rental - nonresident 11 $150.00 per field per day +tax Field rental - resident 11 $100.00 per field per day + tax MKey deposit - shelter only F$10-00 Youth baseball/softball tournaments $25.00 per field per day Adult summer leagues $175.00/team per season + tax Adult summer tournaments $100.00 per field per day + tax Services: M Copies - 81/2 x 11 Fso.25 + Sales Tax MFaxes (send or receive) Fso.25 per page M Filing fee for City Council/Mayor F15.00 MMaps: FF F Street or zoning - 2' by 3' $5.00 + Sales Tax FF F Street or zoning - 11" by 17" $0.50 + Sales Tax FFFP—lanning and zoning: F-- Agenda Page 34 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 4 Section F Subject [Fee/Escrow/Penalty FFFI City Code [$300.00 + Sales Tax FFFI Comprehensive Parks Plan FS75.00 + Sales Tax FFFI Comprehensive Plan FS 100 - 0-0 + Sales Tax FFF� Standard detail plates FS25.00 + Sales Tax FFFI Zoning/Subdivision/Sign Ordinance F$100-00+ Sales Tax Snowplowing $100.00 fee + $50.00/hour per man hours and $50.00/hour per piece of equipment (1 hour minimum) or full cost of contract work + tax Special assessment search 20.00 per property [P$er search Administration: 1-4-1A Misdemeanor penalties t more than r$10,000.00 1-4-1A etty misdemeanor penalties r more than rS3 0.00 11-5-2CI FFFee for special meeting F150.00 1-6-2 [Code offense FS200.00 1-6-6A Mailure to pay late charge F50/, for each 7 days 1-6-7A econd violation r 0 over penalty raount 1-6-7B Third violation 50% over penalty amount 1-6-7C ourth violation r 100% over penalty amount Fs25.00 City finances: FFReturned check fee 3-1-2 Agenda Page 35 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 5 Section F Subject 3-4-3 Miling for deferral status [Fee/Escrow/Penalty [$25.00 3-5-1C FFBurglar alarm: I MFalse alarm: FFF� First - third FFF� Fourth Free F$200-00 FFF� Fifth F$250.00 FFF� Sixth FFFI Seventh FFFI Eighth F$300.00 FS350.00 FS400.00 F F F Ninth F$450.00 FFFI Tenth FS500.00 3-5-2A Fire protection/emergency response/ chemical/hazardous materials spill Hourly rate for personnel and equipment per Wright County Fire Chiefs Association Joint Cooperative Agreement for Use of Fire Personnel and Equipment 3-5-2A1a FF[False FFF� FFF� alarms: First - third [Free IS200.00 Fourth FFF� Fifth FS250.00 FFF� FFFI FFFI Sixth F$300.00 Seventh Eighth F$350-00 $400.00 F F F Ninth $450.00 FFFI Tenth $500.00 Agenda Page 36 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 6 Section Subject Fee/Escrow/Penalty 3-5-2A2 FFATv/uTV with water tank Hourly rate for F Command vehicle/utility or grass truck personnel and equipment per Wright F� Engines - all types County Fire Chiefs F� Extra personnel Association Joint Cooperative Fire Investigation Team (County -wide Agreement for Use of Fire Personnel and response team) Equipment F� Heavy rescue/rescue/ambulance F� Ladder/aerial Special Response Unit (County -wide response i team) F� Water tender Hourly rate for 3-5-213 Fire watch personnel and equipment per Wright County Fire Chiefs Association Joint Cooperative Agreement for Use of Fire Personnel and Equipment 3-5-2C Preventative fire watch Hourly rate for personnel and equipment per Wright County Fire Chiefs Association Joint Cooperative Agreement for Use of Fire Personnel and Equipment 3-5-2D I Car fires/accidents (nonresidential) Hourly rate for personnel and equipment per Wright County Fire Chiefs Association Joint Cooperative Agenda Page 37 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 7 Section Subject Fee/Escrow/Penalty Agreement for Use of Fire Personnel and Equipment Business regulations: 4-1-6A FFiquor license: MConsumption and display State license fee MOff -sale intoxicating liquor Fs 150. 00 per year M Off -sale 3.2 malt liquor Floo-00 per year MOn -sale intoxicating liquor F3,300.00 per year MOn -sale taproom F210.00 per year MOn -sale 3.2 malt liquor Floo-00 per year MOn -sale wine Fs, lo-00 per year MSunday on -sale intoxicating liquor F200.00 per year Temporary intoxicating on -sale (1 - 4 0000 per daydays) F�'�v_en t FFFTemp—orary 3.2 malt on -sale F$10-00per day 4-1-15A FFRevocation/suspension of liquor license: F Liquor violation - first $500.00 Fs 1, o 0 0. 00 MLiquor violation -second $1,500.00 + 2 day Liquor violation - third suspension of license Liquor violation - fourth $2,000.00 + a suspension of not less than 5 but no more than 60 days or revocation as determined by City Council 14-2-3 Coin operated amusement location $15.00 annually Agenda Page 38 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 8 -F-- Section Subject Fee/Escrow/Penalty 4-2-3 Coin operated amusement device - maximum $15.00 annually 2 per $15.00 4-3-1D Bingo $25.00 annually 4-3-2B2 Charitable gambling investigation fee $100.00 FFLicenses: 4-4-3C Canvasser F$5.00per 90 days secutive Mobile Food Unit $75.00 annually, $20.00 1-3 da, even FFReal Estate (includes parade) $50.00 annually Transient business, peddling, soliciting $50.00 per individual per 90 days consecutive 4-5-7 Massage enterprise license/investigate r0.00 initially+ [Massage therapist (individual) practitioner .00 annually 4-5-7 $50.00 annually 4-6-24C Unauthorized cable connections and Not less than $20.00 modifications and the costs of the action nor more than $500.00 and the costs of the action 4-7-2B2 F,5yaste Hauler $150.00 4-8-2B Special Event Permit $50.00 application fee $25.00 review fee Health and sanitation: 5-3-3C Mowing/weed elimination $100.00 fee + $50.00/hour per man hours and $50.00/hour per piece of equipment (1 hour minimum) or full cost of contract work + tax Agenda Page 39 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 9 7—section Subject Fee/Escrow/Penalty �5-3-4 Grass and weeds violation [Petty misdemeanor 5-4-5A, B Open burning violation Petty misdemeanor or misdemeanor 15-5-2AI Excessive motor vehicle noise Misdemeanor 15-5-3A2 FFTemporary major outdoor music permit F50.00 per event 5-5-3B2 Minor live outdoor music event 0.00 annual FP$ rmit 15-6-3A [Public property vegetation permit F25.00 per event 15-6-3E FFunauthorized public property tree work $100.00 fee + $50.00/hour per man 15-6-5A3 Private property pruning hours and $50.00/hour per piece 5-6-5B3 Private property diseased and infected of equipment (1 hour minimum) or full cost of contract work + tax Public safety: 6-2-3B FDog license - altered (spayed/neutered) $10.00 per year per dog Dog license - unaltered 15.00 per year per [dog 16-2-3C Dog license replacement Fs5.00 6-2-14A Dog impoundment -first F$5000+boarding s Dog impoundment - second F100.00 + boarding s Dog impoundment - subsequent $200.00 + boarding fees 6-2-16B, C Commercial kennels Fs 50.00 annually 6-4-1 D2a - Curfew: D2d M Minors - first offense F75.00 + costs of r: Agenda Page 40 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 10 Section Subject Fee/Escrow/Penalty Mprosecution Parents - first offense $75.00 + costs of prosecution Minors - second offense within 6 months $300.00 + costs of prosecution Parents - second offense within 6 months $300.00 + costs of prosecution General Traffic Provisions 7-1-2 _ Operation of vehicle in excess of 12,000 Misdemeanor pounds on 57th Street, 55th Street, 54th Street, 51 st Street and 62"d Street 7-3-6 Operation of Snowmobiles and Recreational Misdemeanor or Petty Vehicles in Violation of Section 7-3-6 Misdemeanor + costs of prosecution Right-of-way fees and charges: 8-2-8C1 FSmall Wireless Facility Permit Engineer Estimate 8-2-8L Collocation rent on City structure Fa Lo - 0 —0 Maintenance cost associated with collocation $25.00 Electrical service fee $73.00 per radio node less than or equal to 100 watts $182.00 per radio node over 100 watts The actual cost of electricity if actual cost exceeds the forewing 8-2-11 Registration fee $75.00/hour/ $150.00 minimum Excavation permit fees - holes: fee 8-2-11 Agenda Page 41 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 11 Section F Subject Fee/Escrow/Penalty MVerification: FFF1 a. Plan review FS75.00 per hour FFF� b. Inspection: FFF1 Location before work FS60.00 per hour FFF� Compliance during work F$60-00 per hour FFF1 Completion after work F$60.00 per hour FFF� Reinspection F$60.00 per hour FFF1 c. Testing result review: F-- FFF� Compaction FS60.00 per hour FFF1 Material F$60.00 per hour FFF1 d. Mapping: FFF1 Review data FS60.00 per hour FFF1 Transfer to AutoCad FS60.00 per hour FFF1Insert to overlay to tie in F$60-00 per hour 8-2-11 FFExcavation permit fees - emergency holes: MAdministration Fs75.00 per hour MInspection after completion FS60.00 per hour 8-2-11 FFExcavation permit fees - trench': MAdministration F75.00 per hour MVerification: FFF1 a. Plan review FS75.00 per hour FFF1 b. Inspection: F FFF1Location before work F$60-00 per hour FFF1 Compliance during work F$60.00 per hour FFF� Completion after work F$60.00 per hour FFF Reinspection $60.00 per hour Agenda Page 42 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 12 Section F Subject Fee/Escrow/Penalty FFF1 c. Testing result review: FFM Compaction FS60.00 per hour FFF Material $60.00 per hour , F�F1d. Mapping: F FFF1 Review data $60.00 per hour FFF1 Transfer to AutoCad F$60.00 per hour FFF1 Insert to overlay to tie in F$60.00 per hour 8-2-11 Obstruction permit feel: MAdministration $75.00 per hour M Recording $75.00 per hour Review 00.00 minimum F'1+ $75.00/hour se 8-2-11 F Inspection': MCompliance during work F60.00 per hour MCompletion after F60.00 per hour 8-2-11 F FPennit extension feel: F MAdministration $75.00 per hour Recording $75.00 per hour FF Review $75.00 per hour 8-2-11 FFDelay penalty: Administration $75.00 per hour Water and sewer access charges: 9-1-2B1 Residential single and multiple dwellings $4,600.00 per SAC dwelling unit 9-1-2132a 'Nonresidential SAC ,600.00 per SAC Fuit 9-1-2C1 Residential WAC $950.00 per dwelling Agenda Page 43 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 13 7—section Subject Fee/Escrow/Penalty Fnit + joint powers 9-1-2C2a Nonresidential WAC $950.00 per dwelling unit + joint powers fee 9-1-2-1D Water trunk access $1,925.00 per gross acre 9-1-2-2D Sanitary sewer trunk access $2,055.00 per gross acre I F FcSAH 37 Special District: 9-1-2-3D1 FF Municipal water trunk access $6,408.00/acre + interest 9-1-2-3D2 Municipal water trunk access - $14,934.86 supplemental connection 9-1-2-4D1 Municipal sewer trunk access $16,920.00 per acre + interest 9-1-2-4D2 Municipal sewer trunk access - $11,266.65 supplemental connection 9-2-5B Water meter -residential F$390.00 FWater meter - 1" $590.00 �Watermeter-1.5"TIO $1,000.00 F� Water meter - 1.5" turbine $1,200.00 F� Water meter - 2" T10 $1,200.00 Water meter - 2" turbine $1,300.00 9-2-10A F [Water connection and inspection $100.00 9-2-1OB Water base rates - 0 - 3,333 gallons $7.74 Water usage rates - 3,334 - 6,667 gallons $0.81-7-7 per 1,000 over 3,333 and up to 6,666 Water usage rates - 6,668 - 11,667 gallons $0.8792 per 1,000 Agenda Page 44 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 14 Section Subject Fee/Escrow/Penalty ver 6,667 and up to 1011,667 .90-14 per 1,000 Water usage rates - over 11,668 gallons Fov er11,668 Water joint powers portion (JP District) Per water joint powers fee schedule 9-2-1OC Water shutoff notice $20.00 9-2-1OD Water shutoff and reconnection fee $35.00 per time 9-3-3A ewer connection and Fi $100.00 per spection/reinspection occurrence 9-3-313 Sewer base rate - 0 - 5,000 gallons [$22.794-.74 $4.003,W Sewer usage rate: Per 1,000 over 5,000 gallons 19-4-6D [Private sewer system permit F300.00 9-4-8A2 Private sewer system inspection $100.00 pioner inspect Fstormwater utility charges: 9-5-4B Connection charge - single-family FS500.00 per unit F� Connection charge - multiple -family $400.00 per unit Connection charge - all other construction 1,500.00 per gross [acre 9-5-5A F[Stormwater rates: M SW 1 residential Fs4.00 monthly SW 2 residential $5.56 monthly MSW 3 residential $10.00 monthly 11 Nonresidential 0 - 5% impervious [$6.29 per acreonthly Nonresidential 6 - 35% impervious $11.85 per acre monthly Agenda Page 45 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 15 Section Subject Fee/Escrow/Penalty Nonresidential 36 - 65% impervious [116.66 per acre onthly Nonresidential 66 - 100% impervious [129.98 per acre onthly Irrolfcourses Fmonthly00 per acre 9-5-5C Delinquent stormwater utility fee payment 10% late charge subject to a minimum charge 9-6-3B5 Noncompliance surcharge for sewer $100.00 per month discharge added to sewer bill 9-7-213 Fstormwater pond water appropriation fee F150.00 Recycling fee 2020-May 2021: $3.62, $3.32 with $0.30 buy down Building and development regulations: 10-1-1C Commercial certificate of occupancy $50.00 (temporary) FFEscrow for new residential: 10-1-3A1b Fee for temporary certificate of occupancy $50.00 (single family dwelling) 10-1-3D1 - FFFdministration fee FS100-00 D6 M Fee for sod escrow F$2,500.00 MFee per tree escrow F250.00 FFEngineer review as built survey fee $75.00 F� Engineer review survey fee $75.00 F� Engineering review - revised survey fee $75.00 F� Landscape reinspection fee $25.00 F� Reinspection fee $50.00 Agenda Page 46 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 16 SectionF Subject Fee/Escrow/Penalty 10-2-3A Building permit fees - valuation: M $1.00 to $500.00 F50.00 $501.00 to $2,000.00 $50.00 for the first $500.00, plus $3.70 for each additional $100.00 or a fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $105.50 for the first $2,000.00, plus $16.55 for each additional $1,000.00 or a fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $486.15 for the first $25,000.00, plus $12.00 for each additional $1,000.00 or a fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $786.15 for the first $50,000.00, plus $8.45 for each additional $1,000.00 or a fraction thereof, to and including $100, 000.00 $100,001.00 to $500,000.00 $1,208.65 for the first $100,000.00, plus $6.75 for each additional $1,000.00 or a fraction thereof, to and including $500,000.00 M $500,001.00 to $1,000,000.00 Fs3,908.65 for the first Agenda Page 47 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 17 Section Subject Fee/Escrow/Penalty $500,000.00, plus $5.50 for each additional $1,000.00 or a fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $6,658.65 for the first $1,000,000.00, plus $4.50 for each additional $1,000.00 or a fraction thereof 10-2-3A urcharge fee r Fee per Minnesota Statute 326B.148 10-2-313 Plan review fee 65% of building permit fee per Minnesota Statute 32613.153 subd. 2 10-2-3A, C, Air conditioner $50.00 + $1.00 SC D, E F� Gas line (residential) $50.00 + $1.00 SC F� Heating/furnace (replacement only) $50.00 + $1.00 SC F� Irrigation system $50.00 + $1.00 SC Mechanical (existing residence) Valuation or $50.00 minimum + $1.00 Sc Mechanical (new residence) Valuation or $50.00 minimum + $1.00 SC Mechanical -commercial (new or existing) raation($150.00 mum) + Sc Other building permit related inspections and fees: Additional plan review required by $65.00 per hour changes, additions or revisions to plans Agenda Page 48 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 18 Section F Subject Fee/Escrow/Penalty MContractor verification $5.00 Fence (new or existing commercial) Valuation or $90.00 minimum 1.00 MFence (new or existing residence) $50.00 MFireplace (new or existing residence) $50.00 + $1.00 Sc For use of outside consultants for plan Actual costs checking and inspections, or both Gas fitter processing fee $35.00 Inspection for which no fee is specifically r 65.00 per hour indicated (minimum charge 1/2 hour) Inspections outside of normal business $100.00 per hour hours �F-1 Reinspection fees assessed $65.00 per hour MSite inspection (residential) $150.00 Plumbing - commercial (new or existing) Valuation or $150.00 minimum + $1.00 SC Plumbing (existing residence) Valuation or $50.00 minimum + $1.00 SC Plumbing (new residence) Valuation or $150.00 minimum + $1.00 SC F� Reroofing (existing residence) $150.00 + $1.00 SC F� Septic permit (new, existing, or repair) $300.00 Tenant occupancy $50.00 + $1.00 SC F� Water heater $50.00 + $1.00 SC F� Water softener $50.00 + $1.00 SC 1 10-3-SA I I Fire Department lock box - exterior mounted $177.00 (includes Agenda Page 49 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 19 Section F Subject [Fee/Escrow/Penalty FF- [tax) Fire Department lock box - flush mounted 7.00 (includes Ftax) 10-3-9A, B Fire inspection - commercial $50.00/commence fourth inspection, first 3 free Fire inspection -suppression/alarm Fauatuiomn or $125.00 10-4-1 OD 1 FFFRental units - residential: Multiple-family/apartment $150.00/building + [IF $10.00 per unit FFF] Single-family/townhomes F$100.0—oper year 10-4-1OD2 Rental unit inspection fee (after lst 0.00 per Fo' reinspection) currence 10-4-13F Compliance order reimbursement Cost of remedy and administration (time + materials + equipment) 110-5-3 FFNumbering buildings violation Fpettymisdemeanor Sign regulations: 110-7-7BIa Temporary and/or portable signs $35.00 per 14 days 10-7-8 Advertising device - billboard Faluation + PC + F� Advertising device renewal fee $75.00 annually Business sign permit raluation + PC + Change of advertising device raluation + PC + F Fsign Code violation 10-7-9B $200.00 Vacant building registration: Agenda Page 50 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 20 Section F Subject [Fee/Escrow/Penalty 10-8-5 Vacant building registration [$100.00 annually 10-8-6C Vacant building securing by City Cost of time + materials + equipment + tax 10-8-61) Vacant building mowing lawn by City $100.00 fee + $50.00/hour per man hours and $50.00/hour per piece of equipment (1 hour minimum) or full cost of contract work + tax 10-8-8 Penalty for failure to register a vacant $100.00 per month building Subdivision regulations: 11-2-7A Administrative subdivision FS400.0011,500.00 Sketch plan 200.00/$2,500.00 [plus $50.00 per lot F� Preliminary plat: Residential $450.00/$5,000.00 or $250.00 per lot, whichever is greater 11 Commercial/industrial $5,000.00 F14t0.00 per lot F� Final plat $400.00/$2,500.00 F� Park dedication: [ I Residential 300.00per Fresidential unit rommercial Ir $8,200.00 per acre subdivided Industrial 11 $2,500.00 per acre subdivided Agenda Page 51 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 21 Section F Subject [Fee/Escrow/Penalty I- F� Variance/appeal 1$300.00/$500.00 11-2-713 Administrative fee 5%of all Municipal F3- provement costs Appendix A - Zoning Ordinance: 300.1A FFRezoning F400.0011,000.00 400.2A Conditional use permit: M Site <4 acres F300.0011,500.00 M Site 4 - 10 acres F300.00/$2,500.00 M Site >10 acres F300.00/$5,000.00 1500.2A3a Minor variance $100.001100.00 1500.2B2 Major variance/appeals $300.00/$650.00 [Vacations F300.0011,000.00 1700.2 Certificate of occupancy of zoning Fs ;6:2:0:0:. 0 0 1800.2 FFAdministrative enforcement Fsl,000.00 1000.5B rwimming pool permit 11000.6A FFence permit raluation + PC + FS50.00 11000.7BIa Landscaping, general - sodding/seeding $100.00 administrative fee + escrow of $3,000.00 (minimum) or 1.5 times the cost of ground cover, whichever is more 11000.7BIb 1000.7C2b FFNongrowing season escrow Landscaping, new residential - required ground cover escrow , Temporary outdoor seasonal sales Fbiministrative permits and minor site and lding plan review 11000.22 1500.4 and 1500.6A F $50.00 per event $250.00/$250.00 1500.2 and [Site and building plan review (major): 1500.5 and M Site <4 acres F300.0011,500.00 Agenda Page 52 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 22 Section F Subject [Fee/Escrow/Penalty 1500.6 M Site 4 - 10 acres 1$300.00/$2,500.00 M Site >10 acres F300.0015,000.00 1600.3B Special home occupation permit $100.00 1800.2A nd filling permit (in excess of 20 cu. FY rds): M Residential - single lot F25.00 Commercial/industrial/institutional 00.00/$1,000.00 Fr acre 1900.3A Land excavation, grading permit (in excess of 20 cu. yards): MResidential - single lot F25.00 11 Commercial/industrial/institutional $200.00/$1,000.00 per acre 2100.2 Essential service permit F3O/$1,000.00 per lot 2700.4A1 rUD rezoning F1400.00 plus $50.00lot/$5,000.00 2700.4C2b PUD concept plan $300.00/$1,500.00 plus $50.00 per lot 2700.4D FPUD development stage plan Fs300.0011,000.00 12700.4E PUD final plan $300.00/$1,000.00 5100.10 Flood regulations violation Not more than $1,000.00 or imprisonment not to exceed 90 days, or both, plus cost of prosecution in either case Note: 1. Fees shall be based on an hourly rate as estimated by the City Engineer. Agenda Page 53 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-12 Page 23 Section 2. This ordinance shall be in full force and effective immediately following its passage and publication. Adopted by the Albertville City Council this day of , 20_ ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 54 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA SUMMARY ORDINANCE NO.: 2019-12 AN ORDINANCE AMENDING TITLE 3, CHAPTER 1 (GENERAL FINANCE PROVISIONS), SECTION 3-1-3 (CITY FEES, FINES, AND RATES SCHEDULE) NOTICE IS HEREBY GIVEN that on December 16, 2019 Ordinance No. 2019-XXX was adopted by the City Council of the City of Albertville, Minnesota. This ordinance sets the fees, fines, and rates for various services. NOTICE IS FURTHER GIVEN that due to the lengthy nature of Ordinance 2019-XXX, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the adopted ordinance amends Title 3, Chapter 1, Section 3 of the Albertville City Code and formally establishes fees, fines, and rates throughout the City Code and includes amendments to the following components: • Nonresident and park rental fees • Temporary intoxicating on -sale liquor license fee • Mobile food unit per event fee • Waste hauler fee • Curfew fines • General traffic provisions violation fines • Small cell wireless fee This Ordinance shall take effect upon its passage and publication. Adopted by the Albertville City Council on the 16' day of December 2019. Attest: Kimberly A. Hodena Albertville City Clerk Publish Date: January 2, 2020 Agenda Page 55 �lbertvillc Mayor and Council Request for Action December 12, 2019 SUBJECT: CLERK — MISCELLANEOUS CITY CODE AMENDMENTS FOR ERRORS AND CLARIFICATION RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following: MOTION TO: Approve Ordinance No. 2019-13 An Ordinance Amending Certain Sections of the Albertville City Code for Errors and Clarification and authorize summary ordinance for publication. INFORMATION: The City's codifier, Sterling Codifiers, has informed staff that while codifying ordinances into the City Code, they identified some potential conflicts or lack of reference to certain language or code Section. All the proposed amendments in the proposed ordinance are minor in nature and did not need review by the Planning Commission. Department staff has reviewed the amendments and they are summarized below. KEY ISSUES: • Several Sections identified fees or fines, but did not reference the fee or fine list in the Section 3-1-3 fee table. This language was added. • Some Sections referenced Section 1-4-1 for penalties rather than Section 3-1-3. 1-4-1 identifies there is a penalty, but 3-1-3 identifies the cost. These were corrected. • Clarified referenced Sections for open burning. • Included the term "revocation" in all applicable Section of the rights -of -way code dealing with denial or revocation. • Removed the actual fee cost from the rights -of -code and placed it into the Section 3-1-3 fee table. • Included reference to small wireless facility permit fees and included in the Section 3-1-3 fee table. LEGAL CONSIDERATIONS: The City Attorney has reviewed the ordinance and it shall become effective after publication in the paper. POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority to set fees for services. Responsible Person/Title: Kimberly A. Hodena, City Clerk Submitted Through: Adam Nafstad, City Administrator-PWD Attachments: Ordinance No. 2019-13 Summary Ordinance P:ACity Council\Council Packet Information\2019\121619\2019-12-16 Misc. Code Amendment RCA.docx Meeting Date: December 16, 2019 56 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2019-13 AN ORDINANCE AMENDING CERTAIN SECTIONS OF THE ALBERTVILLE CITY CODE FOR ERRORS AND CLARIFICATION The City Council of the City of Albertville, Minnesota hereby ordains: WHEREAS, the City of Albertville has the desire to amend certain sections of the code for scrivener's errors and/or clarification, and; WHEREAS, the following sections of the Albertville City Code are hereby amended as follows: Section 1. Section 3-5-2A2 shall be amended to read as follows: 2. Fees shall include, but shall not be limited to, actual manpower costs for all personnel that respond to the incident (minimum of 1 hour) and the cost on a per hour basis for each fire apparatus or other City mechanical equipment that responds to the incident (minimum of 1 hour per unit) as established in section 3-1-3 of this title. Section 2. Section 3-5-2B shall be amended to read as follows: Fire Watch: Fees for personnel to stand by on fire watch due to unusual fire hazards, while waiting for the property owner or tenant to respond to the scene following a fire incident and/or fire alarm, may be billed to the owner of the property or the tenant, or both, on a per hour basis with a one hour minimum as established in section 3-1-3 of this title. One -fifth (i/s) of the fee shall be retained by the City for administrative costs, and four -fifths (4/5) of the fee shall be paid to fire personnel standing fire watch. If a fire watch is established at a property, the watch shall be maintained until the owner of the property, the tenant, or his/her designated representative arrives at the property and takes over responsibility for monitoring fire safety, or until the Fire Department personnel on the scene determine that such responsible person either cannot be located or is unwilling to take over responsibility for monitoring fire safety, or until the Fire Department personnel on the scene determine that a fire watch is no longer necessary. Section 3. Section 3-5-C shall be amended to read as follows: Preventative Fire Watch: When Fire Department personnel provide fire watch protection, the fees for such personnel may be billed to the owner of the property or the tenant on a per hour basis with a one hour minimum as established in section 3-1-3 of this title. One - fifth (i/s) of the fee shall be retained by the City for administrative costs and four -fifths Agenda Page 57 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-13 Page 2 ('15) shall be paid to fire personnel standing fire watch. Preventative fire watch is required in any place of assembly or any place where people congregate where public safety is at risk due to the number of persons, or the nature of the performance, exhibition, display, contest, or activity, or due to unusual fire hazards. Section 4. Section 5-4-513 shall be amended to read as follows: B. Any person, firm or corporation violating section 5-4-3 of this chapter, in addition to the provisions of section 5-4-4 of this chapter, is guilty of a misdemeanor and, upon conviction thereof, shall be subject to the penalty provided in section 1 4-13-1-3 of this code, plus the costs of prosecution in either case. Section 5. Section 8-2-8E shall be amended to read as follows: E. Denial Or Revocation Of Permit: 1. Reasons For Denial: The City may deny or revoke a permit for failure to meet the requirements and conditions of this chapter or if the City determines that the denial or revocation is necessary to protect the health, safety, and welfare or when necessary to protect the right-of-way and its current use. 2. Procedural Requirements: The denial or revocation of a permit must be made in writing and must document the basis for the denial or revocation. The City must notify the applicant or right-of-way user in writing within three (3) business days of the decision to deny or revoke a permit. If an application is denied or revoked, the right-of-way user may address the reasons for denial or revocation identified by the City and resubmit its application. If the application is resubmitted within thirty (30) days of receipt of the notice of denial or revocation, no additional application fee shall be imposed. The City must approve or deny the resubmitted application within thirty (30) days after submission. Section 6. Section 8-2-8L shall be amended to read as follows: L. Small Wireless Facility Agreement: A small wireless facility shall only be collocated on a small wireless support structure owned or controlled by the City, or any other City asset in the right-of-way, after the applicant has executed a standard small wireless facility collocation agreement with the City. The standard collocation agreement may require payment of the following as established in section 3-1-3 of the ci . code: 1 Up to e e heir ioa fi f4y deli fs ie i 50 nm pe years €er rent to collocate on the City structure. 2. Per year fee for maintenance associated with the collocation. Agenda Page 58 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-13 Page 3 3. A monthly fee for electrical service as follows: a Se ,ent-y th fee ae"ars (S 72 nm Fee per radio node less than or equal to one hundred (100) maximum watts; b nNv h„ndfe,a eighty two ,a lla Fee per radio node over one hundred (100) maximum watts; or c. The actual costs of electricity, if the actual costs exceed the foregoing. The standard collocation agreement shall be in addition to, and not in lieu of, the required small wireless facility permit, provided, however, that the applicant shall not be additionally required to obtain a license or franchise in order to collocate. Issuance of a small wireless facility permit does not supersede, alter or affect any then -existing agreement between the City and applicant. Section 6. Section 8-2-11 shall be amended to read as follows: Fees and charges for right-of-way permits including registration fees, excavation permit fees (hole, emergency hole, trench, testing results review and mapping), obstruction permit fees, small wireless facility permit fees, permit extension fees, and delay penalty fees shall be as established in section 3-1-3 of this Code. Fees shall be based on an hourly rate and estimated by the City Engineer based on project size and complexity. Section 7. Section 9-3-8, Licensed Plumbers, shall be revoked in its entirety. Section 8. Section 10-1-3D4 shall be amended to read as follows: 4. Said inspection review fee, re -inspection fees and resurvey fee as established in section 3-1-3 of the Albertville Cites may be modified from time to time by ordinance amendment of the city council. Section 9. Section 10-5-3 shall be amended to read as follows: Violation of this chapter shall constitute a petty misdemeanor and shall be punishable by a fine pursuant to section 1 4-1 3-1-3 of this code. Section 10. Section 10-7-913 shall be amended to read as follows: B. Failure To Remedy; Penalties: After the expiration of seven (7) days and the violation is not corrected or discontinued, any person convicted of such violation shall be punished as provided in section 1 4-1- 3-1-3 of this code, and each day's violation after the initial seven (7) day period shall constitute a separate offense. Agenda Page 59 City of Albertville Meeting of December 16, 2019 Ordinance No. 2019-13 Page 4 Section 11. Section 800.2 shall be amended to read as follows: Any person who violates any of the provisions of this ordinance shall be found guilty of a misdemeanor and shall, upon conviction, be charged pursuant to section 1 4-1 3-1-3 of the city code. Each day that a violation exists shall constitute a separate offense. Section 12. Section 1000.6A shall be amended to read as follows: A. Permit Required: Except for fence exceptions identified in subsection J of this section, it is unlawful for any person to hereafter construct or cause to be constructed or erected within the city any fence without first making an application fors securing, and paving the fee as established in section 3-1-3 of the Albertville City Code for a fence permit. Section 13. Section 1500.4A4 shall be amended to read as follows: 4. All applications for site plan approval must be complete and in full accordance with the requirements of this ordinance and all applicable fees shall be paid as established in section 3-1-3 of the Albertville City Code. Section 14. Section 2500.2 of the Albertville Zoning Ordinance is here amended to include the following: L. All small cell wireless facilities not within a public right of way shall adhere to all other requirements in the chapter. Section 15. Section 2700.4D2 shall be amended to read as follows: 2. Submission Of Development Stage: Upon approval of the general concept plan, and within the time established in subsection C5 of this section, the applicant shall file with the zoning administrator a development stage plan consisting of the information and submissions required by subsection C5 of this section, as well as applicable fees as established in section 3-1-3 of the city code, for the entire PUD or for one or more stages thereof in accordance with a staging plan approved as part of the general concept plan. The development stage plan shall refine, implement and be in substantial conformity with the approved general concept plan. Section 16. Section 2700.4E2 shall be amended to read as follows: a. Upon approval of the development stage plan, and within the time established in subsection D6 of this section, the applicant shall file with the zoning administrator a final plan consisting of the information and submissions required in subsection 2700.3C of this chapter, as well as applicable fees as established in section 3-1-3 of the city code, for the entire PUD or for one or more stages. This plan will be reviewed and approved or denied by city staff. Agenda Page 60 City of Albertville Meeting of December 16, 2019 Ordinance No, 2019-13 Page 5 Section 17. Sections 3100.4, 3500.5, 3600.4, 3700.4, 3800.4, 3900.4. 4000.4, 4100.4 and 4800.4 of the Albertville City Code shall be amended to allow small cell wireless support structures as a Conditional Use. NOW THEREFORE, BE IT RESOLVED, this ordinance shall be in full force and effective immediately following its passage and publication. Adopted by the Albertville City Council this 16' day of December, 2019. ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 61 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA SUMMARY ORDINANCE NO.: 2019-13 AN ORDINANCE AMENDING CERTAIN SECTIONS OF THE ALBERTVILLE CITY CODE FOR ERRORS AND CLARIFICATION NOTICE IS HEREBY GIVEN that on December 16, 2019 Ordinance No. 2019-XXX was adopted by the City Council of the City of Albertville, Minnesota. This ordinance identifies scrivener's errors and/or clarification and amends the appropriate sections. These amendments are minor in nature and do not require formal public hearing proceedings. NOTICE IS FURTHER GIVEN that due to the lengthy nature of Ordinance 2019-XXX, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the adopted ordinance amends certain sections of the Albertville City Code and identifies certain errors as well as clarifications to reference to certain sections of the code including the following components: • Where fees are identified in the code, included reference to Section 3-1-3 fee table • Where referencing penalties in the code, referenced instead to Section 3-1-3 fee table rather than Section 1-4-1 • Clarified right-of-way revocation language and placed fees in Section 3-1-3 • Included reference to small wireless facility per fees • Clarified open burning references This Ordinance shall take effect upon its passage and publication. Adopted by the Albertville City Council on the 16' day of December 2019. Attest: Kimberly A. Hodena Albertville City Clerk Publish Date: January 2, 2020 Agenda Page 62 NIbertville Mayor and Council Request for Action Summ -t a Uvin9. ft city ufa December 12, 2019 SUBJECT: PUBLIC WORKS/ENGINEERING -CSAH 19 AND CSAH 38 RECOMMENDATION: This space on the agenda is reserved for the City Council to consider acceptance of the lowest bid received for the 2019 Street Improvements project. It is respectfully requested that the Mayor and Council consider the following motion: MOTION TO: Approve Resolution No. 2019-048 entitled, Resolution approving plans and specifications and authorizing Wright County to proceed with the improvement. INFORMATION: The proposed improvement project was advertised and on November 21, 2019 bids for the improvements were opened. A total of eight (8) bids were received with proposals ranging from $9,801,755 to $13,316,273, as shown on the attached Bid Tab. Albertville's share of the project is $1,650,143, which includes $237,360 for the Outlet Mall's share of the intersection improvements. It is proposed the City be reimbursed by the Mall for its share by means of a negotiated special assessment. ACTUAL COST AGREEMENT ALBERTVILLE STATE AID 5946,035.66 $944, l39.01 OTSEGO STATE AID S344,203.83 $330,S74. iS MALL $237,360.23 $304,115,00 ALBERTVILLE LANDSCAPING $466 746.75 ALBERTVILLE JWC $560,116.90 OTSEGO WATERMAINI $267 918.45 WRIGHT COUNTY CSAH 19 $3,810,997.221 $3,313,896.95(INCLUDES CITY SHARES OF FEDERAL FUNDING WRIGHT COUNTY CSAH 38 $3 168 376.05 $_ -1 � _' 53.46 INCLUDES CITY SHARES OF FEDERAL FUNDING The City entered into a Cost Participation Agreement with the County in January 2019, held the public hearing for the improvement on February 19, 2019, and accepted the feasibility report and ordered the project on March 4, 2019. KEY ISSUES: • Low Bid for the project is $9,801,755 • Low Bid Received by Mathiowetz Construction, Co. • Albertville's share of the project is $1,650,143 FINANCIAL CONSIDERATIONS: The proposed project will be funded through multiple funds including the city's MSA account, transportation capital reserves, and special assessments. The low bid amount does not include the overhead costs associated with surveying services or construction inspection and testing. Overhead and construction contingencies are estimated to be approximately 10% of the construction amount. P:ACity Council\Council Packet Information\2019\121619\CR19\2019 Street Improvement Award RCA.doc Meeting Date: December 16, 2017 63 Mayor and Council Request for Action — CSAH 19 AND CSAH 38 Award Public Works / Engineering — December 12, 2019 Page 2 of 2 LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize municipal improvements and to accept or reject bids for municipal improvements. Submitted Through: Adam Nafstad, City Administrator -PWD Attached: Resolution No. 2019-048 Bid Tab Statement of Estimated Quantities On file with the Clerk: Construction Plans and Specifications Bid Abstract P:ACity Council\Council Packet Information\2019\121619\CR19\2019 Street Improvement Award RCA.doc Meeting Date: December 16, 2017 64 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2019-048 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING WRIGHT COUNTY TO PROCEED WITH THE IMPROVEMENT WHEREAS, the Albertville City Council has ordered the improvement of Highway 19 from CSAH 37 to CSAH 38 ("Improvement"); and WHEREAS, the City has entered into a cooperative agreement for such Improvement with Wright County under which Wright County is to prepare the plans and specifications for such Improvement and bid the Improvement; and WHEREAS, such plans and specifications have been prepared and bids have been solicited for the Improvement by Wright County; NOW, THEREFORE, BE IT RESOLVED BY THE ALBERTVILLE CITY COUNCIL, WRIGHT COUNTY, MINNESOTA: 1. Such plans and specifications are hereby approved. 2. The City Administrator is directed to inform the Wright County Highway Engineer that the City desires Wright County to proceed with the award of the bid for the Improvement, including the South Project as it is defined in the Amendment to Cooperative Agreement No. 18-52. Approved by the City Council of the City of Albertville this 1611 day of December, 2019. ATTEST: Kimberly A. Hodena, City Clerk Jillian Hendrickson, Mayor Agenda Page 65 z 0 N r N r r Q7 ti 0 0 00 M t0 t0 00 o � a a M r to CD r r CO N r O co N T a, CL � Ca O Z Z t: d d C% p O C-) E a) w w w w w w w w E Q Q Q Q Q Q Q Q wU a) w w w w w w w w D w w w w w w w w > > > > > > > > 0 0 0 0 0 0 0 0 > 0 o �.Io o 8- 0 0 0 0 M d' O Cfl M O N O co co It CA N It co M O U O O a) Lo CD 1` O CD a) N M a C CA O N M It ItU-) LO M O w N Il_ Cn N m M E 00 tf> C7p C)O O N CD 1� Q ti m O O w O N ti N (fl CEO CO C70 tf) CD .a O M M N 0 1- lf) T m O O OU (o m M It I` co CA cr O r T T r M o U c c ca �, O CL C U ci c OCLo c c — U E — c N of c o c o U c U o 4-1O O U U CT d . NCod C O 4- 04.1 VC 0 C C U NB Q Z a EN j O c U U) � a) o o U O Cc N c ctS C M CO w w U) I Z I d 2 U) > a) Z L Q C� O O CO O CO N M 00 X UD O C) T a) CA x M 0) O C0 1` > 1` Mi X M o) T T O Agenda Page 66 ll 71 1 t 3 -�X� tll�ll t . . .... . . mff C, L I Hill 11 11 1111111111 Mm 75 tt f � \� G \ � j! ) \\� { \ § �� \� \ ) e\ (� \ \ � } ! § \« 2 : : : - m m �\( mt> � 1 . ! ` � d d: AC( q §` ._ : :wG�\ : - ƒ \ W t \\ }ƒ\\\ A\Ibc tvijlie City Administrator's Update Small Town living. Big Oty We. December 12, 2019 GENERAL ADMINISTRATION Heuring Meadows Commons: This item was reviewed by and public hearing held at the December 10 Planning Commission meeting. The vote was 4-1 for denial. This will come to the January 6 City Council meeting for the Council to consider. Annual Appointments: Council appointments to Boards and Committees will be brought to the first meeting of the year as well as the city's Official Depositories and Consultants. Public Works Committee: The Public Works Committee will be meeting in the near future to discuss a replacement of a plow truck in 2020, purchase of pumps and equipment for the WWTP, and a street sweeper. 2020 Fee Schedule: The proposed fee schedule for 2020 is included on the agenda for Monday's meeting. The ordinance includes the new water and sewer rates recently approved by Council. Year End Claims: Included on the agenda is a motion to allow staff to pay all claims through December 31, 2019 in order to close out the year. 2020 Elections: Staff is preparing for the three upcoming elections in 2020. There will be the Presidential Nominating Primary (PNP) on March 3, State Primary Election on August 11, and State General Election on November 6. Staff and election judges will begin training on the new election equipment and PNP in mid to late January. Absentee voting for the PNP begins on January 17. On a side note, there will be two special elections nearby to fill the House District 30A seat formerly held by Representative Zerwas. The special primary will be held on January 14 and the special election between the finalists will be on February 4. 2019 Audit: The preliminary audit review began this this week and the auditors will be back in March for audit fieldwork. Arena Board: At their last meeting, the Arena Board reviewed its capital replacement plan, set 2020 rates, and approved the 2020 Budget. The 2020 budget was set at $711,500 for the two sheets. Local Board of Appeals Training: Training is now available online for the members of local appeal boards. Albertville currently has no certified, trained members. The deadline to complete the training is 5:00 p.m. on February 1. Cities must have at least one member trained by this deadline or the board's authority is transferred to the County for a minimum of two years. Instructions on how to complete the training will be available at the meeting. Agenda Page 70 ENGINEERING/PUBLIC WORKS WWTP Forcemain Project: The work on the sludge storage tank will take place through the winter. 581h Street NE and Central Park Improvements: An updated 58th Street design with a new entrance into the park, as well as, relocation of the basketball court and skate park, parking lot will be reviewed by the Parks Committee in January. 2020 Overlay Project: We are working on the 2020 Overlay Project and will present will the proposed project to Council in January. Savitski Drainage: Plans are complete. A condition of the railroad permit is that we need to get soil borings in railroad right-of-way prior to construction. We are in the process of obtaining quotes to complete the soil borings. The Geotechnical Company will also need a permit from the railroad to conduct the borings. This potentially could push construction into 2020. 1-94 Improvements Update: Work on the new CSAH 19 bridge piers is underway. CSAH 19 and 70' Street: Bids were opened on Thursday, November 21 and approval the plans and specs are on the agenda for Monday. This project is set to begin in the Spring. 2019 Street Project: All project closeout paperwork has been received and final payment for the project has been included on the agenda. The final construction cost, including change order for 60th Street, is $882,908 Westwind Boardwalk: Final payment for the boardwalk is included on the agenda. The final cost to construct the boardwalk is $131,149, which includes pier footing set for the gazebo. Attachments: None City Administrator's Update Page 2 of 2 December 12, 2019 Agenda Page 71