2019-11-18 City Council Agenda Packetlbcrtvijj�
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City of Albertville Council Agenda
Monday,
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Recognitions — Presentations — Introductions
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the November 4, 2019 regular City Council meeting minutes as presented
(pgs 4-8)
B. Authorize the Monday, November 18, 2019 payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request (pg 9)
7. Public Hearings
A. Certification of Outstanding Fees, Fines and Invoices (pgs 10-13)
Open public hearing
Motion to close public hearing
Motion to approve Resolution No. 2019-038 Certifying Uncollected Bills and
Invoices to Wright County for Collection with Real Estate Taxes
8. Wright County Sheriffs Office — Updates, reports, etc.
9. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-11-18 City Council Agenda.docx
Meeting Date: November 18, 2019
Agenda Page 1
City of Albertville Council Agenda
Monday, November 18, 2019 Page 2 of 3
B. Finance
1). Driveway Improvements Assessments (pgs 14-16)
(Motion to Approve Resolution No. 2019-039 entitled Resolution Adopting
Driveway Improvement Assessments.)
2). Purchase of Microsoft Office Professional 2016 (pgs 17-21)
(Motion to Authorize staff to purchase Microsoft Office Professional 2019 and
installation assistance not to exceed $16, 600)
3). 2019 Enterprise Budgets and Rates Information(pgs 22-29)
(Motion to Approve Resolution 2019-040 Setting 2020 water base utility rate
and Resolution 2019-041 Setting 2020 sewer base utility rate)
C. Fire —None
D.
E. Public Works/Engineering - None
F. City Clerk — None
G. Planning/Zoning — None
H. Building — None
I. Legal — None
J. Administration
1). City Administrator's Update (pgs 30-31)
10. Announcements and/or Upcoming Meetings
November 25
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
November 28/29
City Offices/Public Works Closed, Thanksgiving
December 2
Truth -in -Taxation Hearing, 6:15 p.m.
City Council, 7:00 p.m.
December 9
STMA Ice Arena Board, 6:00 p.m.
December 10
Planning Commission 7:00 p.m.
December 16
City Council, 7:00 p.m.
December 23
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
December 24
City Offices Closed at Noon, Christmas Eve
December 25
City Offices Closed, Christmas Day
December 30
Joint Governance Meeting, TBD
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-11-18 City Council Agenda.docx
Meeting Date:
Agenda Page 2
City of Albertville Council Agenda
Monday, November 18, 2019 Page 3 of 3
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11. Adjournment
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HOUSING STUDY WORKSHOP TO FOLLOW
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-11-18 City Council Agenda.docx
Meeting Date:
Agenda Page 3
Albertville
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ALBERTVILLE CITY COUNCIL
Monday, November 4, 2019
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, , Fire Chief Eric
Bullen, and City Clerk Kimberly Hodena
Others Present: Sharon Oakvik, Larry Boller, Sara Hansen, Erin Remme, Deputy Rice
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
There were no amendments to the agenda.
Motioned by Vetsch, seconded by Olson, to approve the Agenda as presented Ayes: Hendrickson,
Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the October 21, 2019 regular City Council meeting minutes as presented
B. Authorize the Monday, November 4, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Page 1
Agenda Page 4
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Approve Pay Estimate No. 3 to Latour Construction, Inc. for WWTP and Discharge
Improvements in the amount of $1,698,225.12
Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. Wright County Sheriffs Office — Updates, reports, etc.
A. Wright County Sheriff's Office Law Enforcement Services Contract for 2020-2021
Olson reported that he read in the paper that Hanover had inquired of the Sheriff's Office the
possibility of the contract northeast Wright County cities coming together for a joint contract with
the Sheriff's office. Nafstad stated he would follow up with Hanover on those discussions.
Cocking inquired if there has always been a two year contract and if it was too late to give notice
should the Council not want to renew the contract. Nafstad replied it has been a two year contract
for many years and Couri replied that the deadline to give any notice was back in August and the
contract is self -renewing. There would be no legal way to get out of the contract for the next year.
Hendrickson inquired if the deputies still use the Fire Hall and Nafstad replied they do. Olson felt it
provides more coverage in town and Vetsch stated it is convenient for the deputies to complete their
reports as well. Bullen stated it is beneficial to have them utilize the Fire Hall and be present in
Albertville.
Cocking inquired about the services identified in the contract as well as fees for violations such as
parking. Couri replied the city does not receive fees as they are set and go to the county. However,
covered services in the contract include the cost of prosecution and court services.
Hendrickson wanted it on the record that it would not be cheaper for Albertville to have its own
police department and Cocking agreed.
Motioned by Vetsch, seconded by Cocking, to approve the Law Enforcement Services Contract
with the Wright County Sheriffs Office for 2020-2021. Ayes: Hendrickson, Cocking, Halting,
Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
B. Wright County Sheriffs Office Updates
Deputy Rice reported that there has been an increase of theft at the mall as they get closer to the
holidays and has been in larger amounts. The deputies have been putting out winter parking
reminders. She also reported that as of December 1 there will be changes to requirements for
reporting gas drive offs.
City Council Meeting Minutes Page 2
Regular Meeting of November 4, 2019 Agenda Page 5
9. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
FYCC
Olson reported that the monthly FYCC meeting was cancelled. He stated that it was recently the
twenty year anniversary for FYCC and asked the group to congratulate Sandy Greninger should they
see her.
B. Fire
1). Purchase of 9 Officer Portable Radios
Bullen reported that the current officer portable radios will no longer be able to be serviced or have
parts available after this year. These radios are used by the officers and are brought home with
them. Replacement of these radios was not part of the FEMA AFG grant award. The radios are
funded through capital reserves and have been budgeted for. Purchase of the radios at the same time
as the other department radios will align all the radios on the same 10-year cycle. He stated there is
the possibility that the Public Works/Utility departments could use the old radios.
Motioned by Cocking, seconded by Olson, to authorize the purchase of 9 portable radios for the
Officers of the Fire Department in the amount of $41,548.50. Ayes: Hendrickson, Cocking,
Halting, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED CARRIED.
C. Planning/Zoning
1). Set Land Use Workshop for November 18, 2019 following regular meeting
Motioned by Hendrickson, seconded by Halting, to set a workshop meeting on Land Use
immediately following the November 18, 2019 regular meeting. Ayes: Hendrickson, Cocking
Halting, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
D. Finance — None
E. City Clerk — None
F. Public Works/Engineering — None
G. Building — None
H. Legal —None
L Administration
1). City Administrator's Update
Nafstad reported the Hunters Pass 1st and 2nd Addition HOA has asked if the city would take over
maintenance of trail and bridge in their development. He explained that both are on city property
and are city improvements but the development agreement required the HOA to maintain them. He
is looking for Council feedback. He stated the bridge was recently replaced by the HOA and the
trail is aggregate and will eventually need to be improved or potentially paved. Hendrickson was
City Council Meeting Minutes Page 3
Regular Meeting of November 4, 2019 Agenda Page 6
concerned nearby homeowners may not even what the trail. She also inquired why there needed to
be a bridge and Nafstad stated the city could put in a culvert in place of the bridge. She felt that the
Council would need more information before making a decision and wanted to be sure the HOA
understood that if the city would take over maintenance, there could be changes made in the future.
Hendrickson also noted other HOA's are also responsible for maintenance of trails and open spaces
in other neighborhoods. Olson questioned if the trail was part of the city's trail network or
neighborhood trail. Vetsch felt that even though the development agreement states the HOA
maintains the improvements for perpetuity there is some obligation on the city's part. Cocking
inquired if there is any urgency to make a decision and Nafstad replied that there is not. Nafstad
stated he would speak with the HOA and follow up with Council.
Nafstad reported that the Public Works position has closed and he expects interviews to be done next
week.
Nafstad stated the WWTP force main is complete along CSAH 19 and 701h Street NE and work is
continuing on Madver Avenue NE.
Nafstad reported that work on the CSAH 19/1-94 bridge has started. He stated that there will be some
lane closures on CSAH 19 as well as the pedestrian trail.
2). Central Park Improvement Concept (Discussion)
Nafstad acknowledged the Parks Committee members in the audience and thanked the committee as
a whole for their work on the Central Park concept. He stated it has been the work plan of the Parks
Committee for some time.
Nafstad showed two different concepts for reconfiguring 581h Street NE. Both include one-way
westbound traffic along 58'�' Street NE. However, one of the concepts extends 58th Street NE into
Central Park where the basketball court and skate park are located. Hendrickson strongly liked this
concept better. Nafstad commented that Olson had suggested a possible roundabout so cars wouldn't
need to enter into the parking lot just to turn around. Hendrickson inquired if 58th Street NE could
be kept a two-way street and Nafstad replied that would reduce the amount of parking. Parking in
that case would have to be parallel rather than angled. Olson suggested additional play equipment
just east of the warming house. He also suggested removing or reducing the splash pad as many
surrounding communities already have them and he would like to see funds used on something else
to make the park unique. Council discussed the order of priorities on the list and felt that parking lot
improvements correlate with the first five priorities and should be done at the same time. Cocking
stated that the court relocations would need to be done at the same time as the road realignment, if
going with the extended version of 581h Street NE. Olson stated that pickle ball has become popular
and he has seen those courts in other parks. Nafstad stated that they stripe the tennis courts for
pickle ball as well when they need restriping.
Boller reported that the Parks Committee has learned and debated about many layouts for the Central
Park design and he feels that they have come up with the best scenario to accommodate the many
different events and uses of the park. He added they learned that the merry-go-round is much used
and important to residents. Hansen stated that the committee felt a splash plaza would be better than
a true splash pad.
City Council Meeting Minutes Page 4
Regular Meeting of November 4, 2019 Agenda Page 7
Nafstad stated that he has been asked if there could be a possibility of youth soccer using the outdoor
rink in the spring which would require placing turf down. That led to other discussions about
sheltered areas in the park. He showed some examples of these in other cities. He added that the
warming house also needs improvements. Nafstad recapped the street realignment, court relocation,
parking lot improvement, and enlargement of green space and stated these improvements are
tentatively scheduled for 2020 construction. Cocking added the streetscaping along Main Avenue
NE should be included.
The Council thanked the Parks Committee for their time and efforts on the Central Park plan.
4. Announcements and/or Upcoming Meetings
November 11
City Offices Closed, Veterans Day
November 12
STMA Ice Arena Board, 6:00 p.m.
Planning Commission, CANCELLED
November 18
City Council, 7:00 p.m.
November 25
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
November 28/29
City Offices/Public Works Closed, Thanksgiving
December 2
Truth -in -Taxation Hearing, 6:15 p.m.
City Council, 7:00 p.m.
December 9
STMA Ice Arena Board, 6:00 p.m.
December 10
Planning Commission, 7:00 p.m.
December 16
City Council, 7:00 p.m.
December 23
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
December 24
City Offices Close at Noon, Christmas Eve
December 25
City Offices Closed, Christmas Day
10. ADJOURNMENT
Motioned by Olson, seconded by Cocking, to adjourn the meeting at 8:38 p.m. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nuys: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of November 4, 2019 Agenda Page 8
A\1bertville Mayor and Council Request for Action
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November 14, 2019
SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, November 18, 2019 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party deten-nines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:ACity Council\Council Packet Information\2019\1 1 1819\2019-11-18 Finance Bills Report (RCA).docx
Meeting Date: November 18, 2019
da Page 9
Nlbertville Mayor and Council Request for Action
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November 14, 2019
SUBJECT: FINANCE DEPARTMENT - 2019 CERTIFICATION OF UNCOLLECTED UTILITY BILLS
AND INVOICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2019-038 entitled a Resolution Certifying the 2019
Uncollected Utility Bills and Invoices to Wright County for Collection with Real Estate Taxes.
BACKGROUND: Annually the City sends notification to those residents, developers, or
business owners who have outstanding utility bills or invoices. The notice informs customers that
outstanding debt not been paid by November 14, 2019, will be certified to their property and
collected with property taxes.
POLICY CONSIDERATIONS: It is the City's policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for collection with real estate
taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification List, which would be updated as payments are received between now and
November 21, 2019. Certifying the outstanding debt to the property taxes ensures collection.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to certify unpaid
claims to property taxes pursuant to Minnesota State Law, which requires that utility bills and
invoices are paid in a timely manner, generally within 60 days unless one party determines to
dispute the billing.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution 2019-038
P:ACity Council\Council Packet Information\2019\111819\11 18 19 Finance Certification of Outstanding UBs & invoices RCA.doc
Meeting Date: November 18, 2019
10
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2019-038
A RESOLUTION CERTIFYING UNCOLLECTED
UTILITY BILLS AND INVOICES TO WRIGHT COUNTY FOR
COLLECTION WITH REAL ESTATE TAXES
WHEREAS, the City Council is desirous of collecting all charges for the use of the
wastewater treatment facility, the storm water system, water department, and charges for services
invoiced; and
WHEREAS, the City Council has determined that some sewer, storm water, water accounts
and charges invoiced remain uncollected and delinquent as shown on attached Exhibit A.
NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County,
Minnesota, hereby directs the Finance Director to certify all uncollected invoices, sewer, storm
water, recycling and water accounts that have not been paid to the City on Monday, November
19, 2018, to the Wright County Auditor for collection with real estate taxes.
BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts
certified to the tax rolls will be assessed a ten percent (10%) interest charge by the City upon
certification and the total assessment will be collectible along with the 2020 taxes.
Adopted by the City Council of the City of Albertville this 18th day of November 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page I I
City of Albertville
Meeting of November 18, 2019
Resolution No, 2019-038
Page 2
Exhibit A
2019 LIST OF UNCOLLECTED
UTILITY BILLS AND INVOICES
PID
Property
Balance
Type
101-011-002040
5625 Lake Avenue NE
1,404.51
invoice
101-022-003091
11816 54th Street NE
1,245.64
invoice
101-025-002090
1179157th Street NE
203.34
invoice
101-037-001010
10732 County Road 37
931.45
invoice
101-037-001020
10740 County Road 37
927.58
invoice
101-039-004010
11295 53rd Street NE
980.85
invoice
101-042-001100
6285 Kahler Drive Ne
615.08
invoice
101-042-001100
6285 Kahler Drive NE
218.33
invoice
101-048-003110
10479 61st Street NE
774.00
invoice
101-053-002060
10208 Karston Avenue NE
615.08
invoice
101-055-004020
5404 Kalenda Drive NE
436.66
invoice
101-062-004110
10462 Karston Avenue NE
1,404.51
invoice
101-063-004120
5382 Kahler Drive
838.41
invoice
101-081-002130
5040 Kahl Avenue NE
838.41
invoice
101-097-004050
6146 Kaitlin Avenue NE
980.85
invoice
101-102-005150
6731 Lakewood Drive NE
203.34
invoice
101-111-001020
T Square Business Park
544.08
invoice
101-500-352200
6748 Kadler Avenue NE
1,404.51
invoice
101-500-351404
6737 LaBeaux Avenue NE Suite 4 (Randy Stangler)
771.22
invoice
101-500-351404
6737 LaBeaux Avenue NE Suite 4 (Rigs to Rods)
35.09
invoice
101-085-002010
1014149TH STREET NE
$215.05
Utility Bill
101-053-008120
10197 KARSTON AVENUE NE
$220.26
Utility Bill
101-070-001070
10254 53RD STREET NE
$195.45
Utility Bill
101-097-001010
10382 62ND STREET NE
$301.70
Utility Bill
101-048-003070
10413 61ST STREET NE
$498.80
Utility Bill
101-087-001380
10527 64TH LANE NE
$148.48
Utility Bill
101-069-002200
10554 64TH WAY NE
$230.24
Utility Bill
101-087-001290
10581 64TH LANE NE
$136.69
Utility Bill
101-051-002020
10614 KARSTON AVENUE NE
$323.14
Utility Bill
101-040-002150
10617 KAHLER CIRCLE NE
$467.81
Utility Bill
101-096-001100
10656 49TH STREET NE
$363.22
Utility Bill
101-040-003150
10700 KALLAND DRIVE NE
$312.05
Utility Bill
101-045-005020
10739 57TH STREET NE
$158.43
Utility Bill
101-055-003030
10747 53RD STREET NE
$267.28
Utility Bill
101-045-008040
10761 58TH STREET NE
$196.09
Utility Bill
101-014-001050
11342 60TH STREET NE
$265.31
Utility Bill
101-016-002050
11415 54TH STREET NE
$172.75
Utility Bill
Agenda Page 12
City of Albertville
Meeting of November 18, 2019
Resolution No. 2019-038
Page 3
Exhibit A
2019 LIST OF UNCOLLECTED
UTILITY BILLS AND INVOICES
PID
Property
Balance
Type
101-014-001020
11420 60TH STREET NE
$196.92
Utility Bill
101-041-002080
11577 53RD STREET NE
$215.47
Utility Bill
101-022-007030
11743 LASALLE CIRCLE NE
$139.66
Utility Bill
101-025-002090
11791 57TH STREET NE
$306.52
Utility Bill
101-022-008020
11809 LARABEE CIRCLE NE
$113.12
Utility Bill
101-124-001010
12205 60TH STREET NE
$142.73
Utility Bill
101-134-002030
12445 58TH STREET NE
$142.73
Utility Bill
101-096-006150
4924 KAMA LANE NE
$859.94
Utility Bill
101-500-111100
4953 LABEAUX AVENUE NE
$207.89
Utility Bill
101-081-002050
5104 KAHL AVENUE NE
$159.36
Utility Bill
101-071-003010
5144 KAHL AVENUE NE
$299.89
Utility Bill
101-103-002260
5235 KALI COURT NE
$406.77
Utility Bill
101-137-001020
5262 KYLER AVENUE NE STE 111
$877.75
Utility Bill
101-063-002060
5385 KAHLER DRIVE NE
$89.47
Utility Bill
101-022-004060
5438 54TH CIRCLE NE
$389.19
Utility Bill
101-079-002150
5453 KALLAND AVENUE NE
$489.95
Utility Bill
101-063-004050
5490 KAHLER DRIVE NE
$47.77
Utility Bill
101-065-004020
5491 LAMBERT AVENUE NE
$326.97
Utility Bill
101-051-001020
5613 KAHLER DRIVE NE
$184.27
Utility Bill
101-500-012108
5785 MAIN AVENUE NE
$446.90
Utility Bill
101-050-002020
5987 KALLAND AVENUE NE
$240.76
Utility Bill
101-029-003140
6012 KALLAND CIRCLE NE
$20.88
Utility Bill
101-036-003040
6116 KALENDA LANE NE
$739.73
Utility Bill
101-083-005030
6475 WEST LAKETOWNE DRIVE NE
$250.49
Utility Bill
101-083-003040
6487 EAST LAKETOWNE DRIVE NE
$56.31
Utility Bill
101-116-001050
6730 LAKETOWNE PLACE NE
$1,219.31
Utility Bill
101-093-005020
6780 LAKEVIEW CIRCLE NE
$763.84
Utility Bill
101-093-005060
6783 LILAC GREEN NE
$316.67
Utility Bill
101-102-007060
6898 LAKEWOOD DRIVE NE
$181.11
Utility Bill
101-110-002070
6901 LYDIA CIRCLE NE
$253.68
Utility Bill
Agenda Page 13
�lbcrtvi j jc S-1T..UNng.ftCity Lft. Mayor and Council Request for Action
November 14, 2019
SUBJECT: FINANCE - DRIVEWAY IMPROVEMENT ASSESSMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Approve Resolution No. 2019-039 entitled Resolution Adopting Driveway
Improvement Assessments.
BACKGROUND: During the 2019 road improvement project, a number of homeowners
requested to have their driveway replaced as part of the City's project through the contract
between the City and Contractor and to have the cost of the improvement specially assessed to
the property.
The terms of the special assessment option offered to the homeowners was that the special
assessment will be payable over five (5) years with a 6% interest rate. The first installment will
be payable with the 2020 taxes payable.
KEY ISSUES:
• The City has the statutory right to special assess improvements
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of the
certification list.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2019-039
P:ACity Council\Council Packet Information\2019\1 1 1819\2019-11-18 driveway special assessment RCA.doc
Meeting Date: November 18, 2019
14
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2019-039
RESOLUTION APPROVING DRIVEWAY IMPROVEMENTS SPECIAL ASSESSMENT
WHEREAS, the City's 2019 road improvement project allowed residents to have the
City's contractor make certain improvement to driveways; and
WHEREAS, the City allowed an option to assess the cost of driveway improvements;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA:
1. The Special Assessments levied upon the properties identified on the Assessment Roll
attached to the November 14, 2019 Special Assessment Resolution shall be modified as
follows:
A. The interest rate on such outstanding special assessments shall be 6%, effective
January 1, 2020.
B. The assessment term shall be five (5) years.
Adopted by the Albertville City Council this 18`" day of November, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 15
City of Albertville
Meeting of November 18, 2019
Resolution No. 2019-039
Page 2
Exhibit A
2019 LIST OF DRIVEWAY
IMPROVEMENTS
PID
Name
Property Address
Amount
101-058-002040
Ethan Campbell
10140 Karston Avenue NE
$ 5,225.00
101-058-001020
Chad Fette
10143 Karston Avenue NE
$ 7,300.00
101-058-002060
Maggie Griffith
10144 Karston Avenue NE
$ 6,595.00
101-053-002020
Ben Wallace
10164 Karston Avenue NE
$ 3,600.00
101-053-002030
Holly & Casey Burk
10178 Karston Avenue NE
$ 3,037.50
101-053-003020
Chris Kendziora
10260 Karston Avenue NE
$ 4,950.00
101-053-003030
Richard Sheehan
10266 Karston Avenue NE
$ 8,000.00
101-053-008040
John Jorgensen
10271 Karston Avenue NE
$ 8,610.50
101-053-003040
Todd Wooters
10272 Karston Avenue NE
$ 7,325.00
101-053-003050
Tim Murphy
10278 Karston Avenue NE
$ 5,450.00
101-053-003070
Robert Lake
10290 Karston Avenue NE
$ 3,625.00
101-053-003080
Brenton Pahl
10296 Karston Avenue NE
$ 8,350.00
101-053-003090
Jay Jolly
10302 Karston Avenue NE
$ 3,200.00
101-053-003110
Tony Blake
10314 Karston Avenue NE
$ 4,175.00
101-063-003040
Jason Halverson
5297 Kahler Drive NE
$ 7,125.00
101-063-004110
Rinidi Mbutako
5398 Kahler Drive NE
$ 4,200.00
101-063-002030
Lee Moran
5433 Kahler Drive NE
$ 5,050.00
101-063-004060
Jana Kunz
5468 Kahler Drive NE
$ 4,775.00
101-063-004050
Alex Rixe
5490 Kahler Drive NE
$ 3,775.00
101-063-001050
Louis Osterman
5497 Kahler Drive NE
$ 8,525.00
101-063-001040
Chris Goetsch
5503 Kahler Drive NE
$ 6,670.00
101-063-004020
Cory Streff
5534 Kahler Drive NE
$ 5,650.00
101-063-004010
Jessica Wostrel
5548 Kahler Drive NE
$ 4,675.00
101-073-001080
Mary Engstrom
6221 Karston Drive
$ 4,650.00
Agenda Page 16
_ �
NIbertville Mayor and Council Request for Action
S_M r_ ego cow ur_
November 14, 2019
SUBJECT: FINANCE — PURCHASE MICROSOFT OFFICE PROFESSIONAL 2019
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize staff to purchase Microsoft Office Professional 2019 and installation
assistance not to exceed $16,600.
BACKGROUND: Microsoft Office Professional 2010 is no longer supported and staff believes
upgrading to Microsoft Office Professional 2019 is the best option. Originally, it was planned to
upgrade after January 1, 2020 because of the deadline by Microsoft. This past Tuesday,
November 12, 2019, we experienced Microsoft Access 2010 issues and the City is using a trial
version of Access to run the Banyon Software. Due to the trial version expiring, the City will
need to update as soon as possible. Banyon provided us with the trial version as a fix so the City
can continue to be operational. The Banyon Software includes payroll, utility billing, property
management, fund account, point of sale and inventory. Without the upgrade our core software
will no longer work after the trial period of Microsoft Access expires.
Staff will assist in the install to keep the cost down, but will need professional assistance for the
servers. The cost per license is $439 and the City must hold 29 licenses. Attached is a quote from
Marco. Staff has also contacted Microsoft which also quoted $439 per license and staff is waiting
to hear back from Microsoft after requesting a discounted rate for bulk purchase. The $439
license fee is the local government rate from Microsoft and it is a one-time purchase that should
have a usable life of 5-7 years.
FINANCIAL CONSIDERATIONS: Funding would come from the General Fund.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator/PWD
Attachments: Marco Quote
P:ACity Council\Council Packet Information\2019\111819\111819 microsoft office 2019.doc
Meeting Date: November 18, 2019
17
taking technology furthlu7.
MANAGED SERVICES
CLOUD SERVICES
BUSINESS IT SERVICES
COPIERS & PRINTERS
November 13, 2019
Prepared By
Jeff Kirchoff
Technology Advisor
320.259.3001 x 2861
jeff.kirchoff@marconet.com
Document Number: 061186
morco-
marconet.com
f �=inloo,
Agenda Page 18
m0rcj�?. h
City of Albertville - MS Licensing
rMarco - Willmar
Jeff Kirchoff
.j,','Ak 320.259.3001 x 2861
jeff.kirchoff@marconet.com
Office 2019
CITY OF ALBERTVILLE
PO BOX 9
ALBERTVILLE, MN 55301
TINA LANNES
763.496.6802
tlannes@ci.albertville.mn.us
CITY OF ALBERTVILLE
5959 MAIN AVE NE
ALBERTVILLE, MN 55301
TINA LAN NES
763.496.6802
tlannes@ci.albertville.mn.us
Quote #: 061186
Version: 4
Date Issued: 11/13/2019
Expiration Date: 11/28/2019
Special Pricing Program:
[PLEASE SELECT]
Description
One -Time
QtY
Ext. One -Time
Microsoft Office 2019 Professional Plus - License - 1 License - Local Government -
Microsoft Open Business
$439.00
29
$12,731.00
$12,731.00
Professional Services Labor
Description
One -Time
QtY
Ext. One -Time
Marco Professional Services - T&M - Estimate
I $3,806.25
I 1
I $3,806.25
$3,806.25
Agenda Page 19
Page: 2 of 4 Quote #061186 v4 Job #: CONFIDENTIAL I MARCO
morc,o. h
Quote Summary - One -Time Expenses
Description W Amount
Office 2019 $12,731.00
Professional Services Labor $3,806.25
$16,537.25
Payment Options
Description Payments Interval Amount
Marco Payment & Financing Options
One -Time Payment 1 One -Time $16,537.25
Agenda Page 20
Page: 3 of 4 Quote #061186 v4 Job #: CONFIDENTIAL I MARCO
9 . Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products.
. Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, Product Agreement(s), and
applicable policy(s) ("Terms and Conditions") located at www.marconet.com/legal for the products it is obtaining as identified in this
Schedule of Products.
. Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under the above
documents.
. The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on invoices to Client.
Signature
Name:
Title:
Date:
Prepared for: TINA LAN NES
Signature:
Signed by:
Title:
Date:
PO Number:
Email Address:
Agenda Page 21
Page: 4 of 4 Quote #061186 v4 Job #: CONFIDENTIAL I MARCO
A,lbertville
Smolt Town UvIng. Big City Ws.
Mayor and Council Communication
November 14, 2019
SUBJECT: FINANCE — 2019 ENTERPRISE BUDGETS AND RATE INFORMATION
BACKGROUND: Annually, the Enterprise Budgets (water, sewer, storm water and
recycling) starts in June with staff preparing estimates and projections for the following
year's preliminary or draft budget. Staff reviews the preliminary budget and amends
monthly through October. This allows staff to see actual revenues for usage through
September of each year. The enterprise budgets do not have a tax levy but rather are
funded by usage and rates. In review of the 2020 budget, staff is recommending a rate
increase for water and sewer in 2020 of 5%.
KEY ISSUES:
1. The 2020 Enterprise budgets will go into effect January 1, 2020 as presented
unless there is a request for change.
2. The budgets presented do not include the recommended rate increase of 5% for
water and sewer. The recommended increase will assist with the debt service for
the required WWTP improvements.
3. The last rate increase was January 1, 2017.
4. The 5% rate increase on base for water would be $.36 per month for an annual
increase in revenue of estimated $10,000.
5. The 5% rate increase on base for sewer would be $1.08 per month for an annual
increase in revenue of estimated $30,000.
6. With the proposed rates increase, all users (residential and commercial) would see
a $1.44 per month increase.
POLICY CONSIDERATIONS: It is the City's policy to review the 2020 Enterprise
Budgets.
FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2020
Enterprise Budgets, staff is recommending a rate increase for 2020.
Responsible Person -Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator - PWD
Attachments: 2020 Enterprise Budgets
Resolution 2019-040 Setting 2020 water base utility rate
Resolution 2019-041 Setting 2020 sewer base utility rate
P:ACity Council\Council Packet lnformation\2019\111819\111819 2020 enterprise budgets communication.doc
22 Meeting Date: November 18, 2019
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CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2019-040
RESOLUTION SETTING 2020 WATER UTILITY
BASE RATES
WHEREAS, the Albertville City Council sets the Water Utility Rates by resolution; and
WHEREAS, the City Council hereby sets the Water Utility Rates effective for bills sent
in January 2020 as follows:
Monthly Rates
0-3,333 gallons
$7.74
3,334-6,667 gallons
$0.77 per 1,000 over 3,333
6,668-11,667 gallons
$0.82 per 1,000 over 6,667
Over 11,668 gallons
$0.84 per 1,000 over 11,668
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 28
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2019-041
RESOLUTION SETTING 2020 SEWER UTILITY BASE
RATES
WHEREAS, the Albertville City Council sets the Sewer Utility Rates by resolution; and
WHEREAS, the City Council hereby sets the Sewer Utility Rates effective for bills sent
in January 2020 as follows:
Monthly Rates
0-5,000 gallons $22.79
Over 5,000 gallon $3.90 per 1,000
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 29
Nbertvill-c
Small living. Big llfe.
GENERAL ADMINISTRATION
City Administrator's Update
November 14, 2019
2020 Final Levy and Budget: Staff is seeking feedback on the 2020 final levy and budget.
Currently, the preliminary levy and budget sit a 4.76% increase. There cannot be an increase to
the preliminary percentage but it can be decreased. Please let me know if Council would like to
discuss any changes prior to final approval which is planned for the December 2 Council
meeting.
Heuring Meadows Commons: Staff recently met with the development group for the proposed
Heuring Meadows Commons. The concept has been slightly revised and includes 26 townhome
units, a three story/156 unit apartment building, and a 13,000 sf commercial building. The
developer has made formal application, which will go to the Planning Commission in December.
Public Works Maintenance Position: 33 applications were received and interviews took place
this week. A hiring recommendation to Council will be made at the meeting on November 18
or the first meeting in December.
City Code Amendments: Staff is currently reviewing the city's fee schedule; please let staff
know if there are any adjustments to fees that Council would like to see. Also, staff is working
on a comprehensive cleanup of miscellaneous items in the code identified by the codifier and
Council will see this by the end of the year. Please let us know if there are any other sections of
the code Council would like staff to review.
Hunters Pass Bridge and Trail: The Hunters Pass HOA has asked the city to consider taking over
the ownership and responsibility of the rear yard trail and bridge between 67t" Street and
LaSalle Circle. Staff has been in discussion with the HOA after Council feedback at the last
meeting.
Truth -in -Taxation: A reminder that the city's Truth -in -Taxation hearing is scheduled for 6:15
p.m. on Monday, December 2 prior to the regular meeting.
Arena Board: The Arena Board met this week and reviewed a draft 2020 Budget. The draft
budget revenue projection is $757,500 and less expenses projects net income of approximately
$46,000.
ENGINEERING/PUBLIC WORKS
WWTP Forcemain Project: All work is progressing very well. This week the Contractor will be
completing work along Maclver. At the WWTP, crews continue to work on the new storage
tank and next week will be excavating for the new lift station.
Agenda Page 30
58th Street and Central Park Parking Lot: I will have a revised concept and preliminary cost
estimates for Council to review in December.
2020 Overlay Project: We are working on the 2020 Overlay Project and will present will the
prosed project to Council in January.
Savitski Drainage: Plans are complete. A condition of the railroad permit is that we need to get
soil borings in railroad right-of-way prior to construction. We are in the process of obtaining
quotes to complete the soil borings. The Geotechnical Company will also need a permit from
the railroad to conduct the borings. This potentially could push construction into 2020.
1-94 Improvements Update: Work on the new CSAH 19 bridge piers is underway. It is expected
that the all lanes of traffic and the trail will be open by November 27.
CSAH 19 and 70th Street: The project is out for bid and the letting is next Thursday.
Attachments: (none)
City Administrator's Update Page 2 of 2 November 14, 2019
Agenda Page 31