2019-10-21 City Council Agenda Packetlbcrtvijj�
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City of Albertville Council Agenda
Monday, October 21, 2019
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Recognitions — Presentations — Introductions
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the October 7, 2019regular City Council meeting minutes as presented (pgs 4-
8)
B. Authorize the Monday, October 21, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 9)
C. Authorize the purchase of 18 Portable Radios for the Fire Department (pgs 10-11)
D. Reduce Letter of Credit No. 6328837, held as security for the Towne Lakes 6th
Addition, to no less than $35,000 conditioned on any outstanding balances owed to the
City being paid in full (pg 12)
E. Reduce Letter of Credit No. 6330559, held as security for the Towne Lakes 6th
Addition, to no less than $330,500 conditioned on any outstanding balances owed to
the City being paid in full (pg 13)
F. Reduce Letter of Credit No. 162, held as security for the Hunters Lake development, to
no less than $90,400 conditioned on any outstanding balances owed to the City being
paid in full (pg 14)
7. Public Hearings — None
8. Wright County Sheriffs Office— Updates, reports, etc.
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-10-21 City Council Agenda.docx
Meeting Date: October 21, 2019
Agenda Page 1
City of Albertville Council Agenda
Monday, October 21, 2019 Page 2 of 3
9. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Finance
1). 3rd Quarter Budget to Actual Report (pgs 15-17)
2). 3rd Quarter Accounts Receivable Reports (pgs 18-20)
C. Fire —None
D. City Clerk — None
E. Public Works/Engineering — None
F. Planning/Zoning — None
G. Building — None
H. Legal —None
L Administration
1). City Administrator's Update (pgs 20-21)
10. Announcements and/or Upcoming Meetings
October 28
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
November 4
City Council, 7:00 p.m.
November 11
City Offices Closed, Veterans Day
November 12
STMA Ice Arena Board, 6:00 p.m.
Planning Commission, 7:00 p.m.
November 18
City Council, 7:00 p.m.
November 25
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
November 28/29
City Offices Closed, Thanksgiving Day
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-10-21 City Council Agenda.docx
Meeting Date: October 21, 2019
Agenda Page 2
City of Albertville Council Agenda
Monday, October 21, 2019 Page 3 of 3
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P:ACity Council\Council Agendas\2019 Agenda Packets\2019-10-21 City Council Agenda.docx
Meeting Date: October 21, 2019
Agenda Page 3
Albertville
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ALBERTVILLE CITY COUNCIL
Monday, October 7, 2019
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:06 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric
Bullen, and City Clerk Kimberly Olson
Others Present: Deputy Rice and Larry Boller
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
A. Parks/Centennial Committee
Nafstad wanted to take the opportunity to thank Mr. Boller for his participation not only on the Parks
Committee but the extensive work on the centennial celebration planning. He credited Boller with a
fine job on the time capsule which was a hit at the event. He stated there have been a number of
requests from the public to complete a time capsule to be buried now to be opened at the next
centennial celebration. Boller distributed centennial medallions to the Council and staff. Vetsch
thanked the Lions for malting the medallion/ornaments and pins and for their work on the centennial.
The Council expressed their thanks to the group for making the event such a success.
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
There were no amendments to the agenda.
Motioned by Cocking seconded by Halling, to approve the Agenda as presented Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Page 1
Agenda Page 4
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the September 16, 2019 regular City Council meeting minutes as presented
B. Approve the September 30, 2019 special City Council meeting minutes as presented
C. Authorize the Monday, October 7, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
D. Approve an Consumption and Display Liquor License for Donna C. Nelson, DBA Color
City LLC, for the premises located at 6500 Labeaux Avenue NE, Suite G-120
E. Approve Pay Estimate No. 2 to Latour Construction, Inc. for WWTP and Discharge
Improvements in the amount of $801,873.38
F. Approve Pay Estimate No. 3 to Valley Paving, Inc. for 2019 Street Improvements in the
amount of $658,181.11
Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Fire Business Meeting
Cocking reported that the department has now switched firms to oversee the Fire Relief retirement
benefits. He stated this firm has much experience working with municipal fire departments and will
be beneficial for the department.
Joint Powers Water Board
Hendrickson reported that a new parking lot and curbs are being installed at their building.
B. Fire
1). Fire Department Update
Bullen reported that members of the department brought the new ladder to the State Capital and it
went very well.
Bullen informed the Council that they have received the grants for the 18 radios for the department
for over $55,000. He stated that he had been budgeting for these radios, so this will help dial back
on the department's budget. He added that the city's contribution was a 5% match.
City Council Meeting Minutes Page 2
Regular Meeting of October 7, 2019 Agenda Page 5
Bullen thanked the Council for their discussion at the special meeting and he is very happy to be
staying in Albertville.
C. Finance — None
D. City Clerk — None
E. Public Works/Engineering — None
F. Planning/Zoning — None
G. Building —None
H. Legal —None
I. Administration
1). Cedar Creek Golf Course Special Assessment for SAC/WAC Fees
Nafstad reported that Cedar Creek golf course is looking at expanding their building and have
applied for a building permit. He stated that he would like to expedite the permit, but issues arose
with SAC/WAC fees. He explained that the building currently utilizes a well system. At the time
the building was built, the owner had to pay the SAC fee but not WAC because of the well. The
expansion to the clubhouse building will require fire sprinkling due to the use type. At this time,
they don't believe the well has the capacity to serve a fire sprinkling system and that would require
the owner to connect to city water. With that, the owner would need to pay SAC/WAC for the
expansion as well as WAC for the existing building. Nafstad reported that in 2015, water was
extended under CSAH 18.
Nafstad stated that the owner would like those fees to be special assessed to the property. He
indicated that the total is approximately $24,000 with half of that going to Joint Powers Water
Board. The city can only special assess the half that is due to the city. One other option would be
to for the city to pay the Joint Powers Water Board portion and special assess the entire amount,
which is likely what the applicant would like. Couri stated that it is legal to do so. Nafstad reported
that this is not unique and has been an option for other businesses over the years.
Vetsch inquired if they could extend out the term of the assessment. Couri stated the council can set
the term of the assessment.
Olson inquired what triggers the WAC charges for the addition. Nafstad stated connection to
municipal water would require WAC to be paid and fire sprinkling requirements may require
connection to municipal water.
Vetsch stated that the golf course is an amenity to the community and he would like to see the
expansion go through. Olson inquired if this could use Revolving Loan Funds and Nafstad replied it
is a possibility. Cocking felt that with the indoor simulators, it would offer a nice year-round
amenity for the community.
City Council Meeting Minutes Page 3
Regular Meeting of October 7, 2019 Agenda Page 6
Motioned by Vetsch, seconded by Cocking, to authorize staff to assess for a period up to ten years
sewer and water (SACIRAC) access fees for the Cedar Creek Golf Course, with the option of the
city paying the portion of Joint Powers Water Board fees and assessing those as part of the
agreementper City Attorney review. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch.
Nuys: None. Absent. None. MOTIONDECLARED CARRIED.
2). City Administrator's Update
Nafstad reported that the Parks/Centennial Committee would like to create a true time capsule for
the next centennial.
Nafstad reported that the newsletter was out in the mail. They are currently looking at options for a
revamp for the city's website.
Nafstad reported that they have run into soil and drainage issues while excavating the tank at the
wastewater treatment plant. He stated there is an opportunity to upgrade a lift station as part of the
improvement project and will present costs for the added work at a future meeting.
Nafstad provided an I-94 construction update to the Council.
9. Announcements and/or Upcoming Meetings
Deputy Kyle Rice was present at the meeting to provide an update to the Council on activity in
Albertville. She stated that the main items were shoplifting, gas drive offs, medical calls and false
alarms. Vetsch inquired if there has been an uptick with the gas drive offs and Rice it was the usual
amount. She stated that they usually fine the persons responsible and most of the time it is simply a
mistake. Cocking inquired about the process used with the new parking ordinance that was passed
regarding recreational vehicles on streets. Rice stated they normally make contact with the owner
and inform them of the regulations and they usually comply.
October 8
October 14
October 21
October 28
November 4
November 11
November 12
November 18
November 25
10. ADJOURNMENT
Planning Commission, 7:00 p.m. - CANCELLED
STMA Ice Arena Board, 6:00 p.m.
City Council, 7:00 p.m.
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
City Council, 7:00 p.m.
City Offices Closed, Veterans Day
STMA Ice Arena Board, 6:00 p.m.
Planning Commission, 7:00 p.m.
City Council, 7:00 p.m.
Parks Committee, 7:00 p.m.
Motioned by Cocking seconded by Olson, to adjourn the meeting at 7.59 p.m. Ayes: Hendrickson,
Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED
CARRIED.
City Council Meeting Minutes Page 4
Regular Meeting of October 7, 2019 Agenda Page 7
Respectfully submitted,
Kimberly A. Hodena, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of October 7, 2019 Agenda Page 8
A\1bertville Mayor and Council Request for Action
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October 17, 2019
SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, October 21, 2019 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party deten-nines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:ACity Council\Council Packet Information\2019\102119\2019-10-21 Finance Bills Report (RCA).docx
Meeting Date: October 21, 2019
da Page 9
�lbertvillc Mayor and Council Request for Action
October 17, 2019
SUBJECT: CONSENT — FIRE DEPARTMENT— PURCHASE OF 18 PORTABLE RADIOS
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Authorize the purchase of 18 Portable Radios for the Fire Department.
BACKGROUND: The Fire Department is requesting the purchase of 18 Motorola APX 4000
portable radios for the seated, non-SCBA, positions in all of the Fire Department vehicles.
The Fire Department was recently awarded a FEMA Assistance to Firefighters Grant (AFG)
grant in the amount of $58,014 specifically to replace the majority of its aging portable radio
stock.
The Fire Department's current portable radios are over 10-years old, and at the end of 2019 will
no longer be eligible for service or parts from the manufacturer.
The portable radios are a high priority item of the Fire Department Board of Officers, and the
Fire Department has written a FEMA AFG request for their replacement for the last two grant
cycles.
The cost for 18 Motorola APX 4000 portable radios is $52,214.04 and will be paid upfront from
the Fire Department Capital Fund and then reimbursed by the FEMA AFG award. The City of
Albertville's required 5% contribution on the radio purchase is $$2,762.58.
The remainder of the grant award will be used on portable radio chargers. That order and
subsequent reimbursement is still in the initial stages of development.
Staff is recommending approval of the purchase of 18 portable radios for the Fire Department.
KEY ISSUES:
The Fire Department received a FEMA AFG award in the amount of $58,014 to purchase 18
portable radios and chargers.
The Fire Department Board of Officers has reviewed the grant request, grant award, pending
purchase, and is recommending Council action.
The City of Albertville is required to provide a 5% contribution ($2,762.58) to the overall
grant award.
P:ACity Council\Council Packet Information\2019\102119\2019-10-21 Fire - Portable Radios RCA - CONSENT.docx
Meeting Date: October 21, 2019
10
Mayor and Council Request for Action — October 21, 2019
Purchase of Portable Radios Page 2 of 2
POLICY CONSIDERATIONS: It is City policy for the Council to review and approve all
capital purchases and investments.
FINANCIAL CONSIDERATIONS: The purchase of the 18 portable radios, $52,214.04, will
be made through a reimbursable FEMA AFG award. The initial purchase of the radios will come
from the Fire Department capital fund. The capital fund will be reimbursed, minus the 5% City
contribution, once the purchase has been made and the reimbursement request to FEMA has
been submitted.
LEGAL CONSIDERATIONS: The City has the authority to purchase equipment under the
State of Minnesota contract or by quotes.
Responsible Person/Title: Eric Bullen, Fire Chief
Submitted Through: Adam Nafstad, City Administrator-PWD
P:ACity Council\Council Packet Information\2019\102119\2019-10-21 Fire - Portable Radios RCA - CONSENT.docx
Meeting Date: October 21, 2019
Agenda Page I I
Nlbertville Mayor and Council Request for Action
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October 16, 2019
SUBJECT: CONSENT — TOWNE LAKES 6TH ADDITION — LETTER OF CREDIT REDUCTION NO.1
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approval of the following motion:
MOTION TO: Reduce Letter of Credit No. 6328837, held as security for the Towne Lakes 6th
Addition, to no less than $35,000 conditioned on any outstanding balances owed to the City
being paid in full.
BACKGROUND: The Developer has requested a reduction to the Letter of Credit held for the
Towne Lakes 61l' Addition. The Letter of Credit is held as performance and warranty security
for the site improvements and is currently in the amount of $116,525.
Assuming the developer is current with all fees owed to the City and based on work completed to
date, it is recommended that Letter of Credit No. 6328837 be reduced to no less than $35,000.
The reduced balance is believed to be sufficient surety and is consistent with the development
agreement.
KEY ISSUES:
• This reduction does not constitute acceptance of improvements.
POLICY CONSIDERATIONS: It is City policy to have all Letter of Credit reductions
approved by the City Council
FINANCIAL CONSIDERATIONS: There are no financial implications for this request
LEGAL CONSIDERATIONS: The City has the legal authority under the development
agreement to reduce the Letter of Credit upon completion of the required improvements or deny
requests for reduction if the required improvements are found unacceptable.
Submitted Through: Adam Nafstad, City Administrator-PWD
On File: LOC Reduction History
P:ACity Council\Council Packet Information\2019\102119\Towne Lakes 6 RCA (LOC Reduct 1).doc
Meeting Date: October 21, 2019
12
Nlbertville Mayor and Council Request for Action
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October 16, 2019
SUBJECT: CONSENT — TOWNE LAKES 7TH ADDITION — LETTER OF CREDIT REDUCTION NO.1
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approval of the following motion:
MOTION TO: Reduce Letter of Credit No. 6330559, held as security for the Towne Lakes 7th
Addition, to no less than $330,500 conditioned on any outstanding balances owed to the City
being paid in full.
BACKGROUND: The Developer has requested a reduction to the Letter of Credit held for the
Towne Lakes 71l' Addition. The Letter of Credit is held as performance and warranty security
for the site improvements and is currently in the amount of $1,209,750
Assuming the developer is current with all fees owed to the City and based on work completed to
date, it is recommended that Letter of Credit No. 6330559 be reduced to no less than $330,500.
The reduced balance is believed to be sufficient surety and is consistent with the development
agreement.
KEY ISSUES:
• This reduction does not constitute acceptance of improvements.
POLICY CONSIDERATIONS: It is City policy to have all Letter of Credit reductions
approved by the City Council
FINANCIAL CONSIDERATIONS: There are no financial implications for this request
LEGAL CONSIDERATIONS: The City has the legal authority under the development
agreement to reduce the Letter of Credit upon completion of the required improvements or deny
requests for reduction if the required improvements are found unacceptable.
Submitted Through: Adam Nafstad, City Administrator-PWD
On File: LOC Reduction History
P:ACity Council\Council Packet Information\2019\102119\Towne Lakes 7 RCA (LOC Reduct 1).doc
Meeting Date: October 21, 2019
13
Nlbertville Mayor and Council Request for Action
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October 16, 2019
SUBJECT: CONSENT — HUNTERS LAKE— LETTER OF CREDIT REDUCTION NO.2
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approval of the following motion:
MOTION TO: Reduce Letter of Credit No. 162, held as security for the Hunters Lake
development, to no less than $90,400 conditioned on any outstanding balances owed to the City
being paid in full.
BACKGROUND: The Developer has requested a reduction to the Letter of Credit held for the
Hunters Lake Addition. The Letter of Credit is held as performance and warranty security for
the site improvements and is currently in the amount of $149,260.
Assuming the developer is current with all fees owed to the City and based on work completed to
date, it is recommended that Letter of Credit No. 162 be reduced to no less than $90,400. The
reduced balance is believed to be sufficient surety and is consistent with the development
agreement.
KEY ISSUES:
• This reduction does not constitute acceptance of improvements.
POLICY CONSIDERATIONS: It is City policy to have all Letter of Credit reductions
approved by the City Council
FINANCIAL CONSIDERATIONS: There are no financial implications for this request
LEGAL CONSIDERATIONS: The City has the legal authority under the development
agreement to reduce the Letter of Credit upon completion of the required improvements or deny
requests for reduction if the required improvements are found unacceptable.
Submitted Through: Adam Nafstad, City Administrator-PWD
On File: LOC Reduction History
P:ACity Council\Council Packet Information\2019\102119\Hunters Lake RCA (LOC Reduct 2).doc
Meeting Date: October 21, 2019
14
�1bertvi j le Mayor and Council Communication
October 16, 2019
SUBJECT: FINANCE — 3RD QUARTER BUDGET TO ACTUAL REPORT — UN -AUDITED
3rd QUARTER BUDGET TO ACTUAL: Attached are the 3rd Quarter 2019 un-audited General
Fund summaries of revenues and expenditures. Revenues are expected be at 60%. Expenses are
expected to be at 75%. This summary shows operating revenues are at 64.04% and operating
expenses are at 78%.
VARIANCES:
Revenue:
• Business Licenses & Permits - Late fees paid for past due renewal of Rental Licenses
• Fire Aid — Not received until October, received 2018 allotment March 2019
• Animal Licenses - several purchased a three year license instead of one year
• Charges for Services - $16,900 payments for first responder billings and JLC
• Interest allocated semi-annually
Expenses:
• General Government — Easement purchase and Centennial expenses
Council — Washing D.C.
Planning and Zoning — County Road 19 Landscape plan
Capital expenses are above budget due to planned purchases using capital reserve funds
(road improvement, WWTF, Fire Trucks, Land purchase).
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment: 2019 Budget to Actual
P:ACity Council\Council Packet Information\2019\102119\2019 1019 3rd Quarter 2019 Budget to Actual RCA.docx
Meeting Date: October 21, 2019
15
2019 Actual Ytd %
General Fund Department Expenditures: 2019 Budget 10/16/19 Budget
41000
General Government
30,000
$41,397
137.99%
41100
Council
40,524
$38,452
94.89%
41300
Combined Administrator/Engineer
144,672
$105,649
73.03%
41400
City Clerk
112,152
$91,138
81.26%
41440
Elections
20,000
$1,030
5.15%
41500
Finance
109,503
$81,624
74.54%
41550
City Assessor
36,000
$35,538
98.72%
41600
City Attorney
40,000
$14,936
37.34%
41700
City Engineer
25,000
$14,092
56.37%
41800
Economic Development
6,000
$6,994
116.57%
41910
Planning & Zoning
46,507
$44,833
96.40%
41940
City Hall
151,950
$90,106
59.30%
42000
Fire Department
491,341
$429,126
87.34%
42110
Police
761,390
$634,492
83.33%
42400
Building Inspection
229,886
$166,379
72.37%
42700
Animal Control
7,000
$5,200
74.29%
43100
Public Works - Streets
360,762
$212,469
58.89%
45000
Culture & Recreation
81,091
$67,585
83.34%
45100
Parks & Recreation
347,367
$302,881
87.19%
43160
Electric street lights
88,511
$59,531
67.26%
Total Expenditures 3,129,656 2,443,452
78.07%
2019 Council Update
Capital Fund
2019 Actual Ytd %
Capital Reserve Fund Revenues 2019 Budget 10/16/19 Budget
31010 1 Current Ad Valorem Taxes 1 1,367,473 $683,737 50.00%
2019 Council Update
Capital Fund
2019 Actual t o
Capital Reserve Fund Expenditures 2019 Budget 10/16/19 Budget
300 Professional Services 1,367,473 $3,238,657 236.84%
Agenda Page 16
2019 Council Update
General Fund Operations
2019 Actual Ytd %
General Fund Revenue: 2019 Budget 10/16/19 Budget
31010
Current Ad Valorem Taxes
2,075,403
$1,131,863
54.54%
32100
Business Licenses & Permits
27,000
$32,827
121.58%
32110
Liquor Licenses
33,000
$29,780
90.24%
32120
3.2 Liquor Licenses
75
$0
0.00%
32150
Sign Permits
1,000
$455
45.50%
32210
Building Permits
100,000
$112,946
112.95%
32240
Animal Licenses
700
$1,140
162.86%
33401
LGA Revenue expected
112,015
$56,105
50.09%
33405
Police Aid
41,000
$43,995
107.31%
33406
Fire Aid
64,000
$67,699
105.78%
33422
Other State Aid Grants
11,500
$10,905
94.82%
34000
Charges for Services
5,000
$25,281
505.63%
34005
Engineering As Built Fee
3,000
$2,175
72.50%
34101
Leases - City Property
2,600
$8,234
0.00%
34103
Zoning & Subdivision Fees
2,500
$1,300
52.00%
34104
Plan Check Fee
65,000
$46,838
72.06%
34107
Title Searches
3,600
$240
6.67%
34113
Franchise Fee - Cable
74,000
$52,502
70.95%
34202
Fire Protection Contract Charges
319,846
$251,013
78.48%
34780
Rental Fees
15,000
$13,685
91.23%
34950
Other Revenues
15,000
$5,704
38.03%
34110
Arena
18,417
$9,764
53.02%
34112
Electric Franchise Fee
115,000
$99,713
86.71%
36210
1 Interest Earnings
1 25,000
$1401
0.56%
Total Revenues
3,129,656
2,004,303
64.04%
Agenda Page 17
Nlbertville Mayor and Council Communication
s„a T... wk a. ft Lity ut-
October 16, 2019
SUBJECT: FINANCE — ACCOUNTS RECEIVABLE REPORT
ACCOUNTS RECEIVABLE: Total accounts receivable outstanding through October 16, 2019
is $83,318.77.
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding
$49,933.55 59.93%
30-60 days outstanding
$ 7,134.71 8.56%
60-90 days outstanding
$ 8,300.87 9.96 %
Over 90 days outstanding
$17,949.64 21.54%
PRACTICES/POLICY CONSIDERATIONS: The Mayor and Council review quarterly
financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
Outstanding invoices over sixty days past due, and are attached to an Albertville property, will
be assessed to the taxes payable 2020 in November.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment(s): Accounts Receivable Report
P:ACity Council\Council Packet Information\2019\102119\AR Monthly Report RCA1019.doc
Agenda Page 18 Meeting Date: October 21, 2019
Mayor and Council Communication - October 21, 2019
Finance - Accounts Receivable Report Page 2 of 3
Vendor
Amount Due
0-30 Days
30-60 days
60-90 days
90 days &
Over
94's
$2,691.10
$29.55
$2,661.55
Albertville Meadows
$1,859.03
$157.62
$318.87
$316.29
$1,066.25
Alexis Investments
$325.72
$2.69
$215.65
$107.38
Anderson, Kirsten
$203.34
$1.67
$1.67
$200.00
Buffalo Figure Skating Club
$1,290.00
$1,290.00
Capital Land Investments, LLC
$1,404.51
$158.84
$163.84
$162.55
$919.28
DDG Properties, LLC
$544.08
$4.49
$323.03
$108.28
$108.28
District Hockey
$1,433.75
$1,433.75
Douglas Carlson Development
$1,184.09
$6.23
$525.42
$359.94
$292.50
Finest Quality Homes
$1,404.51
$158.84
$165.47
$162.55
$917.65
Fritz, Stephan
$988.17
$8.17
$980.00
FYCC
$91.05
$91.05
Haarsager, Sherry
$762.00
$6.00
$6.00
$6.00
$744.00
Hamilton, Luke
$1,404.51
$158.84
$163.84
$162.55
$919.28
Homes by Legacy
$161.25
$1.25
$1.25
$1.25
$157.50
HP Minnesota I LLC
$218.33
$1.79
$1.79
$214.75
HP Minnesota LLC
$1,230.16
$305.08
$315.08
$310.00
$300.00
HSB Ventures
$1,322.17
$5.62
$643.25
$673.30
Insure on the Spot
$1,280.63
$10.09
$10.09
$10.09
$1,250.36
Lallak, Douglas
$838.41
$5.01
$6.68
$6.68
$820.04
Leclair, Michael
$1,280.63
$10.09
$10.09
$10.09
$1,250.36
Lundgren, Jessica
$965.84
$7.92
$7.92
$0.00
$950.00
Maeyaert, Chuck
$774.00
$6.00
$6.00
$6.00
$756.00
Moen, Kris
$1,245.64
$157.55
$162.55
$161.26
$764.28
Paja, Stanley & Kelly
$203.34
$1.67
$1.67
$200.00
Paramount Investment Group LLC
$436.66
$3.58
$3.58
$429.50
Pathlight Property Management
$1,961.70
$310.92
$320.92
$318.34
$1,011.52
Pelzer, Edward
$3,137.81
$24.69
$24.69
$24.69
$3,063.74
Razor Sharp Hockey
$1,385.14
$1,385.14
Red and Black League
$1,731.42
$1,731.42
Renters Warehouse
$1,404.51
$158.84
$163.84
$162.55
$919.28
Rigs to Rods
$35.09
$0.29
$34.80
Rooker, Chris & Laura
$1,404.51
$158.84
$163.84
$162.55
$919.28
Stangler, Randy
$771.22
$4.07
$425.90
$341.25
P:ACity Council\Council Packet Information\2019\102119\AR Monthly Report RCA1019.doc
Agenda Page 19 Meeting Date: October 21, 2019
Mayor and Council Communication — October 21, 2019
Finance — Accounts Receivable Report Page 3 of 3
Vendor
Amount Due
0-30 Days
30-60 days
60-90 days
90 days &
Over
STMA United Soccer Club
$3,449.79
$474.69
$2,975.10
STMAYH
$41,656.25
$41,656.25
Tiedeken, Jeremy
$838.41
$5.01
$6.68
$6.68
$820.04
Total
S83,318.77
S49,933.55
S7,134.71
$8,300.87
$17,949.64
Current 0-30 days
$49,933.55
59.93%
30-60 days
$7,134.71
8.56%
60-90 days
$8,300.87
9.96%
over 90 day
$17,949.64
21.54%
P:ACity Council\Council Packet Information\2019\102119\AR Monthly Report RCA1019.doc
Agenda Page 20 Meeting Date: October 21, 2019
Nbertvill-c
Small living. Big llfe.
GENERAL ADMINISTRATION
City Administrator's Update
October 16, 2019
Heuring Meadows Commons: Staff recently met with the development group for the proposed
Heuring Meadows Commons. The concept has been slightly revised and includes 26 townhome
units, a three story/156 unit apartment building, and a 13,000 sf commercial building. The
developer is planning to make formal application in October.
Public Works Maintenance Position: The position is advertised and interviews will be
scheduled for the first week of November.
National League of Cities — City Summit: This year's NLC annual conference is November 20 —
23 in San Antonio. NLC is another great resource for cities and elected officials. If any
Councilmembers are interested in attending please let me know as soon as possible.
LMC and Wright County Cities Engagement Meeting: The cities in Wright County are hosting
an engagement outreach meeting with the League of Minnesota Cities in October and would
like elected and appointed representatives from each city to attend. The meeting is on
Thursday, October 24 from 3-4 p.m. at the Wild Marsh Golf Club (1710 Montrose Blvd, Buffalo,
MN 55313).
City Code Amendments: Staff is currently reviewing the city's fee schedule; please let staff
know if there are any adjustments to fees that Council would like to see. Also, staff is working
on a comprehensive cleanup of miscellaneous items in the code identified by the codifier and
Council will see this by the end of the year. Please let us know if there are any other sections of
the code Council would like staff to review.
ENGINEERING/PUBLIC WORKS
WWTP Forcemain Project: Directional drilling work is progressing very well. This week the
Contractor will be drilling along 70t" Street. At the WWTP, crews are working on the new
storage tank. We are getting pricing to update the main lift station at the plant as part of the
project, which would include new pumps and hardware.
Savitski Drainage: Plans are complete. A condition of the railroad permit is that we need to get
soil borings in railroad right-of-way prior to construction. We are in the process of obtaining
quotes to complete the soil borings. The Geotechnical Company will also need a permit from
the railroad to conduct the borings. This potentially could push construction into 2020.
1-94 Improvements Update: Temporary widening at various locations along the corridor is
underway.
Agenda Page 21
2019 Street and Trail Improvements: Construction is complete. The contractor is working on
punchlist items and boulevard restoration.
CSAH 19 and 70th Street: The project will be re -bid in November. The County will be doing
some preliminary project grading along 70th Street over the next few weeks to accommodate
utility relocates.
58th Street and Central Park Parking Lot: We are working on design concepts and cost
estimates for Council to review.
Upcoming Events:
LMC and Wright County Cities Engagement Meeting: Thursday, October 24
from 3-4 p.m. at the Wild Marsh Golf Club (1710 Montrose Blvd, Buffalo, MN
55313). RSVP by Oct. 11
Attachment: None
City Administrator's Update Page 2 of 2 October 16, 2019
Agenda Page 22