2019-09-16 City Council Agenda Packetlbcrtvijje
Small living. flfg life.
City of Albertville Council Agenda
Monday, September 16, 2019
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general coM111unity
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Recognitions — Presentations — Introductions
A. Albertville Royal Court Introduction
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the September 3, 2019 regular City Council meeting minutes as presented
(pgs 4-9)
B. Authorize the Monday, September 16, 2019 payment of claims as presented, except
bills specifically pulled which are passed by separate motion. The claims listing has
been provided to City Council as a separate document and is available for public view
at City Hall upon request (pg 10)
7. Public Hearings — None
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Finance
1). 2020 Preliminary Budget and Property Tax Levy (pgs 11-15)
• (Motion to Approve Resolution No. 2019-034 adopting the 2019 Preliminary
Property Tax Levy collectible in 2020)
• (Motion to Approve Resolution No. 2019-035 adopting the 2020 Preliminary
Budget)
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-09-16 City Council Agenda.docx
Meeting Date: September 16, 2019
Agenda Page 1
City of Albertville Council Agenda
Monday, September 16, 2019 Page 2 of 3
C. Planning/Zoning
1). Ordinance Amendment to Traffic Provisions — Vehicle Weight (pgs 16-20)
• (Motion to Adopt Ordinance No. 2019-06 for code amendment of section 7-1-
2, restricting truck traffic on certain residential streets.)
• (Motion to Approve Summary Ordinance No. 2019-06 for publication)
2). Ordinance Amendment to Parking Regulations — Recreational or Camping
Purposes (pgs 21-24)
• (Motion to Adopt Ordinance No. 2019-07 for code amendment of section 7-2-
3, prohibiting the parking of trailers not attached to a motor vehicle on
public streets. )
• (Motion to Approve Summary Ordinance No. 2019-07 for publication)
3). Outdoor Special Event Permits (pgs 25-45)
• (Motion to Adopt Ordinance No. 2019-08 establishing Title 4, Chapter 8,
relating to Outdoor Special Event Permits)
• (Motion to Approve Summary Ordinance No. 2019-08 for publication)
D. Public Works/Engineering
1). Purchase of Toro Groundsmaster Mower (pgs 46)
(Motion to approve the purchase of a new Toro Groundsmaster 7210 John Deere
1558 complete with 100" mower, Con terra broom, and Erskine snowthrower for
$62,968.65.)
2). Purchase of John Deere Utility Vehicle (pg 47)
(Motion to approve the purchase of a nely John Deere HPX615E utility vehicle
for $10, 464.31)
3). 54 '/z Street NE Drainage - Discussion
E. City Clerk
1). Precinct Boundary Lines and Polling Location Designation (pgs 48-55)
• (Motion to Adopt Resolution 2019-036 establishing new precinct boundary
lines.)
• (Motion to Adopt Resolution 2019-037 designating polling locations) for the
2020 election cycle.)
F. Fire — None
G. Building — None
H. Legal —None
I. Administration
1). City Administrator's Update (pgs 56-57)
9. Announcements and/or Upcoming Meetings
September 23 Joint Powers Water Board, 6:00 p.m.
September 30 Joint Governance Meeting, STMA Middle School, 6:00 p.m.
October 3 Fire Business Meeting, 8:00 p.m.
October 7 City Council, 7:00 p.m.
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-09-16 City Council Agenda.docx
Meeting Date: September 16, 2019
Agenda Page 2
City of Albertville Council Agenda
Monday, September 16, 2019 Page 3 of 3
October 8 Planning Commission, 7:00 p.m.
October 14 STMA Ice Arena Board, 6:00 p.m.
October 21 City Council, 7:00 p.m.
October 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
SEPTEMBER
Su
M
Tu
W
Th
F
Sa
1
"2
cc3
4
5
6
7
8
Ice 9
11
12
13
14
15
cc 16
17
18
19
20
21
22
23JP
24
25
26
27
28
29
" 30PK
10. Adjournment
Su
M Tu
W
Th
F
Sa
1
2
4
5
6
cc7
9
10
11
12
13
Ice 14 15
16
17
1 18
19
20
cc 21 22
23
24
25
26
27
PK 28JP 29
30
31
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-09-16 City Council Agenda.docx
Meeting Date: September 16, 2019
Agenda Page 3
Albertville
Smog T— IMnq. eq Cky ui..
ALBERTVILLE CITY COUNCIL
Tuesday, September 3, 2019
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:04 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Council members Cocking, Halling, Olson and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, Finance Director Tina Lannes, Fire Chief
Eric Bullen, Assistant Fire Chief Tate Mills, and City Clerk Kimberly Hodena
Others Present: None
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
There were no amendments to the agenda.
Motioned by Cocking seconded by Olson, to approve the Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the August 19, 2019 regular City Council meeting minutes as presented
B. Authorize the Tuesday, September 3, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request
Page 1
Agenda Page 4
C. Approve Pay Estimate No. 1 for WWTP and Discharge Improvements to Latour
Construction Inc. in the amount of $792,907.05
Halling inquired about Item C, asking if it was in line with the amount that was approved for the
wastewater bonds and Nafstad replied that it was.
Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
Cocking reported the Public Works Committee met prior to this meeting and discussed the existing
fleet and equipment. They reviewed the five year Capital Improvement Plan (CIP) and future road
projects. Hendrickson inquired if the city is behind on road repair and Nafstad replied there is a lot
of work to be done; Vetsch felt they have a good plan in place though. Cocking stated the city has
done a great job in planning out future purchases in order to keep the levy at a constant level rather
than going up and done over the years. He felt that many cities do not do this and it is a great service
to residents not to have those spikes in the general levy. Nafstad stated that the CIP is intended to
be fluid and can be adjusted as needs arise, but it provides the Finance Department good numbers to
work with for budgeting and funding.
B. Fire
1). Fire Update
Bullen reported that calls continue to increase and there were eight calls over the weekend. He
reported the ISO score remained at 4, which was the goal. Part of the findings were lack of officer
training but he explained that officers did receive the required training. However, it is based on
when the training is held during the year.
Bullen stated both new trucks are now in Albertville; the engine will be in service by September 10
and the ladder by October 8. The department received two requests for use of the new trucks. The
first will be the engine at the MN Fallen Firefighter ceremony at the State Capitol and the other will
be the ladder at the MN Fire Chiefs conference.
Cocking inquired about the shelf life of the portable radios if the department does not receive the
grant. Bullen replied that the department would need to outright purchase them as they are no longer
supported by vendor nor are parts available.
Bullen invited the community to the Apparatus Housing Ceremony during the Centennial
Celebration. He explained the historical tradition of the ceremony.
C. Finance — None
City Council Meeting Minutes Page 2
Regular Meeting of September 3, 2019 Agenda Page 5
D. City Clerk — None
E. Public Works/Engineering — None
F. Planning/Zoning — None
G. Building — None
H. Legal —None
L Administration
1). City Administrator's Update
Nafstad reported the last Centennial planning meeting will be on September 12. He presented the
finalized event map as well as the can design for the centennial beer from Lupelin. He stated the
beer will be available at local liquor stores and restaurants on the September 16. Vetsch stated that
they are in need in of volunteers for the Centennial and said it would be good to see Council and
staff helping with the event. Nafstad reported that the Women of Today donated S 1,000to the City
to be used for event signage.
Nafstad reported they have completed the work on 701h Street NE for the MN Road test sections of
pavement. He expected those to last approximately five years and then they will need to find a
permanent solution for Albertville's share of the road.
Nafstad reported that the reeds used in the wastewater reed beds are technically considered noxious
weeds. They are currently land filling the reed bed waste, but will need to eventually find an
alternative plant.
Nafstad reported he is working on drainage options for homes on 54 %Z Street NE. He stated that
there was not an option to drill, so he is looking at alternatives.
Halling inquired about the I-94 improvements and Nafstad replied MN Dot is requiring four lanes to
remain open and they will utilize the westbound C-D road. Hendrickson expressed frustration that
the improvements did not include the full measures that Albertville was seeking. Nafstad stated that
the CSAH 19 bridge will have the capacity to be expanded in the future. Nafstad stated that
lobbying has been crucial to the transportation efforts. He reviewed the projects submitted for
BUILD grants and the selection process.
9. Announcements and/or Upcoming Meetings
September 9
STMA Ice Arena Board, 6:00 p.m.
September 10
Planning Commission, 7:00 p.m.
September 16
City Council, 7:00 p.m.
September 23
Joint Powers Water Board, 6:00 p.m.
September 30
Parks Committee, 7:00 p.m.
October 3
Fire Business Meeting, 8:00 p.m.
October 7
City Council, 7:00 p.m.
City Council Meeting Minutes
Page 3
Regular Meeting of September 3,
2019 Agenda Page 6
October 8 Planning Commission, 7:00 p.m.
October 14 STMA Ice Arena Board, 6:00 p.m.
October 21 City Council, 7:00 p.m.
October 28 Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
Motioned by Olson, seconded by Cocking, to move into the budget workshop at 7.47p.m. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
10. BUDGET WORKSHOP
Lannes reported the budget and levy are at a 4.76% increase. She is still waiting for new tax
capacity numbers from the county.
Halling inquired if that increase covers the bond that recently sold for the wastewater improvements
and Lannes clarified that the first payment will be the following year. She reviewed comparable tax
increases if property values did not change. Vetsch would like to see a different way to portray
effects on homes and businesses. Lannes explained what could affect the tax base and Cocking
added that it depends on growth in commercial and residential areas.
Cocking wanted it on the record that it is notable that the general fund/levy went down rather than up
and the budget and levy increase is solely due to the state mandated wastewater improvements and
other governmental agency increases. He stated he could see the future annual bond payments of
$225,000 be put to good use for road improvements, etc. rather than the wastewater improvements.
Also it was noted that the funds the city has spent on wastewater lobbying efforts has paid dividends
because they received the $2 million grant and Olson stated that if they had not received that, it
would be an additional annual $100,000 plus to cover the costs of the improvements.
Nafstad stated that in years where debt obligations fall off, they supplement with road improvement
projects to keep the levy even. He reported the CSAH 19/70th Street NE project will be rebid this
fall and then they would know what the local share will be.
Vetsch inquired if staff has heard anymore from the Mall on the intersection improvements for there.
Vetsch felt it important for the city to maintain a good working relationship with the Mall and
Nafstad stated they have plans to meet with the new representatives in the coming weeks.
Tate Mills was present to represent the Albertville Fire Relief Association. He stated that their
investment balance is good and the association will not be asking for a benefit increase this year. He
reported that they will be moving to a new investment firm. Cocking inquired about difficulty in
recruiting and how relief benefits play into that. Bullen stated that some departments are moving to
less years of service before becoming fully vested.
Nafstad reported on the Capital Improvement Plan (CIP) and stated it is reviewed and adjusted
annually as needed. Vetsch stated that even though purchases are outlined in the plan, it doesn't
mean that equipment must be purchased in that year if it is not yet needed. The items in the plan
may last longer and they do not purchase equipment just to purchase unless it is time that it is
City Council Meeting Minutes Page 4
Regular Meeting of September 3, 2019 Agenda Page 7
needed. Cocking stated there is definitely wisdom to financially planning this way to avoid dips and
spikes in the levy. Nafstad stated the plan is part of the city's long range plan and enalbes the city to
limit its debt. The items lacking in the plan are larger repairs, such as roofs, building renovations or
expansions, etc. Halling inquired when 62na Street NE will be improved and the addition of a trail.
Nafstad replied the plan identifies the project would be 2021 and a trail could be installed at that
time.
Lannes reviewed capital balances and the debt service schedule.
Lannes reported the enterprise funds will come to the Council in November and they may need to
look at rates.
Hendrickson inquired about the Central Park Master Plan. Nafstad noted the master park plan is the
guide for the Parks Committee and funding for the improvements has generally come from the
Albertville Lions. Hendrickson felt that Central Park is important to the community as it is at the
center of the city. There was discussion on having a park profession review the space plan for the
park. There was general discussion on funding improvements to the park.
Nafstad reviewed staffing. They have budgeted for a full-time Public Works position over the last
two years and that position is now fully funded. He felt they were good with consulting services and
were not yet at a point to move Building Official services back in house. He stated in house
engineering inspection services should be considered in the future.
Lannes reported that she will bring back the preliminary budget and levy to the September 16
meeting for approval. The Truth -in -Taxation meeting and final approval will be on December 2.
City Council Meeting Minutes Page 5
Regular Meeting of September 3, 2019 Agenda Page 8
11. ADJOURNMENT
Motioned by Cocking, seconded by Vetsch, to adiourn the meeting at 9:17p.m. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent. None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
City Council Meeting Minutes Page 6
Regular Meeting of September 3, 2019 Agenda Page 9
A\1bertville Mayor and Council Request for Action
Smolt LWing. Big Ufs.
September 12, 2019
SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, September 16, 2019 payment of the claims as presented
except the bills specifically pulled, which are passed by separate motion. The claims listing has
been provided to Council as a separate document. The claims listing is available for public
viewing at City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party deten-nines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:ACity Council\Council Packet Information\2019\091619\2019-09-16 Finance Bills Report (RCA).docx
Meeting Date: September 16, 2019
10
Nlbertville Mayor and Council Request for Action
s„a T... wke� ft city ut-
September 9, 2019
SUBJECT: FINANCE — 2020 PRELIMINARY BUDGET AND PROPERTY TAX LEVY
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO:
• Approve Resolution No. 2019-034 adopting the 2019 Preliminary Property Tax Levy
collectible in 2020.
• Approve Resolution No. 2019-035 adopting the 2020 Preliminary Budget.
BACKGROUND: Annually, the budget and property tax levy process starts in June with staff
preparing estimates and projections for the following year's preliminary or draft budget.
Through meetings and workshop sessions, the City Council reviews the preliminary budget and
amends it as desired. Prior to September 30 of each year, the following year's proposed tax levy
is submitted to Wright County for preliminary certification.
Attached is the preliminary summary budget for 2020.
The preliminary budget for 2020 totals $4,554,478. The budget includes a General Fund tax levy
of $2,138,228 for taxes payable 2020 and the debt service levy of $781,384 and a levy for capital
in the amount of $1,275,868. The total levy, general fund, debt service and capital has increased
from $4,004,731 in 2019 to $4,195,481, which is a 4.76% increase.
KEY ISSUES:
Levy Adoption Schedule: The final levy is not certified until mid December so there is
still an opportunity to review, discuss, and change the 2020 budget and tax levy as
needed. The important thing to note is that the final levy can be less than the preliminary
levy, but it cannot be more. For the preliminary levy, it is best to avoid "locking" into a
levy that could be inadequate to fund operations and programs for next year.
2. LGA/Levy Limits: The City is estimated to receive LGA in the amount of $112,010,
which reduces the general fund levy by that amount.
POLICY CONSIDERATIONS: It is the City's policy to review and approve the 2020 Budget
and Proposed Property Tax Levy.
FINANCIAL CONSIDERATIONS: In reviewing the Albertville projected 2020 Budget, we
anticipate maintaining the Office of the State Auditors minimum requirements of 35% of the
budget in designated funds for general reserve, as well as, Albertville's policy of 40%.
P:ACity Council\Council Packet Information\2019\091619\091619 2020 Prelimary Budget Levy.doc
1 I Meeting Date: September 16, 2019
Mayor and Council Request for Action — September 16, 2019
2020 Preliminary Levy and Budget Page 2 of 2
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve the 2020
Annual Preliminary Budget and Preliminary Property Tax Levy pursuant to Minnesota State
Law.
Responsible Person -Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator - PWD
Attachments:
Preliminary Summary Budget
Resolution No. 2019-034
Resolution No. 2019-035
P:ACity Council\Council Packet Information\2019\091619\091619 2020 Prelimary Budget Levy.doc
Agenda Page 12 Meeting Date: September 16, 2019
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2019-034
A RESOLUTION ADOPTING THE
2019 TAX LEVY COLLECTIBLE IN 2020
BE IT RESOLVED by the Council of the City of Albertville, County of Wright,
Minnesota, that the following sums of money be levied for the current year, collectible in 2020,
upon taxable property in the City of Albertville for the following purposes:
Total Levy $4,195,481
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County
Auditor of Wright County, Minnesota.
Adopted by the City Council of the City of Albertville this 16t" day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 13
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2019-035
A RESOLUTION ADOPTING THE 2020 PRELIMINARY BUDGET
WHEREAS, the City Council of the City of Albertville has adopted a proposed budget;
and,
WHEREAS, the Albertville City Council has adopted a preliminary tax levy to be placed
upon the taxable property in the City of Albertville; and,
WHEREAS, the Albertville City Council desires to reserve within the General Fund
those monies designated as capital outlays within various budget classifications, such that those
monies can be disbursed only for those capital outlays so specified within the budget; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE, MINNESOTA:
1. The attached budget is hereby adopted as the preliminary budget for the City of Albertville
for the period January 1, 2020 through December 31, 2020.
2. All monies designated within the budget as capital outlays shall be reserved within the
Capital Reserves Fund, such that those monies can be disbursed only for those capital
outlays so specified within the budget.
3. The Albertville City Council has hereby complied with Minnesota Statutes.
4. The Finance Director is hereby authorized to transmit certification of compliance with
Minnesota Statutes to the Commissioner of Revenue as required.
Adopted by the Albertville City Council this 161" day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 14
1-�iiiiiiiiiii�
A�Ib£rtvijjc
919/2019
2020 DRAFT BUDGET SUMMARY COMPARISON
GENERAL FUND
Difference Difference 19
General Fund Revenue: 2019 Budget 2020 Budget 19 to 20 $ to 20
3101D
Current Ad Valorem Taxes
2,075,403
2,138,228
$62,825
3.03%
32100
Licenses & Permits
27,009
27,000
$0
0.00%
3211D
Liquor Licenses
33,000
30,000
-$3,000
-9.09%
32120
3.2 Liquor Licenses
76
0
-$76
-100.00%
32150
Sign Permits
1,000
500
-$500
-50.00%
3221D
Building Permits
100,000
100,000
$0
D.00%
32240
Animal Licenses
700
1,000
$300
42.86%
33401
LGA Revenue expected
112,015
112,010
-$5
D.00%
33405
Police Aid
41,000
41,000
$01
0.00%
33406
Fire Aid
64,000
64,000
$0
D.00%
33422
Other State Aid Grants
500
500
$0
0.00%
33423
Municipal Maintenance Aid
11,000
11,000
$0
3.00%
34000
Charges for Services
5,000
15,000
$10,000
200.00%
34005
Engineering Review Fee - Bldg
3,000
3,000
$0
3.00%
34101
Leases - City Property
2,600
2,600
$0
0.00%
34103
Zoning & Subdivision Fees
2,500
2,500
$0
0.001%
34104
Plan Check Fee
65,000
65,000
$0
0.00%
34107
Title Searches
3,600
2,500
-$1,100
-30.56%
34113
Franchise Fee - Cable
74,000
74,000
$0
0.00%
34202
Fire Protection Contract Charges
325,244
395.361
$70,117
21.56%
34780
Rental Fees
15,000
15,000
$0
0.00%
3495D
Other Revenues
15,000
15,000
$0
0.00%
3411D
Arena
13,020
13,410
$391
3.00%
34112
Electric Franchise Fee
115,000
125,000
$10,000
8.70%
3621D
Interest Earnings
25,000
25,000
$0
D.00%
102
Capital Levy
1,367,4731
1,275,868
-$91,605
-6.70%
Total Rovenuesl
4,497,1301
4,554,4781
$57,347
1.28%
Difference Difference 19
General Fund Department Expenditures: 2019 Budget 202D Budget 19 to 20 $ to 20
41000
1 General Government
30,000
37,270
$7,270
24.23%
4110D
Council
40,524
47,274
$6,750
18.66%
4130D
Combined Administrator/Engineer
144,672
158,401
$13,729
9.49%
41400
City Clerk
112,152
120,502
$8,350
745%
4144D
Elections
20,000
25,000
$5,000
25.00
41500
Finance
109,503
112,473
$2,969
2.71%
4155D
City Assessor
36,000
36,720
$720
2.00%
41600
City Attorney
40,000
40,000
$0
0.00%
4170D
City Engineer
25,000
25,000
$0
0.00%
41800
Economic Development
6,000
11,000
$5,000
83.33%
4191D
I Planning & Zoning
46,507
56,507
$10,000
21.50%
41940
City Hall
151,949
144,835
-$7,114
-4.68%
42000
Fire Department
491,341
500,668
$9,327
1.90%
42110
Police
761,390
799,715
$38,325
5.03%
42400
Building Department
229,886
248,653
$18,767
8.16%
42700
Animal Control
7,000
9,000
$2000
28.57%
4310D
Public Works - Streets
1 360,7621
362,6501
$1,8871
0.52%
45000
Culture & Recreation
i 61,091
78,042
-$3.049
-3.76%
45100
Parks & Recreation
347,367
373,734
$26,368
7.59%
43160
Electric street lights
1 88,5121
91,166
$2,654
3.00%
102
Capital 102
1,367,473
1,275,868
-$91,605
-6.70%
Total Expenditures
4,497,130
4,554,478
50,071
Difference 19
Levy
2019
2020
to 20
General Fund & EDA
2,075,403
2,138,228
3.03%
Capital Levy
1,367,473
1,275,868
-6.70%
Total Tax Levy (Oper. Levy)
3,442,876
3,414,096
-0.84%
102/601 Go Sewer Revenue 2019A
221,516
359 City Hall 05
263,775
265,403
360 Go Imp 2012A CSAH 19
26,157
26,157
358 PW Facility 04
102,762
99,147
361 Go Imp 2012A Lach
31,600
31,600
362 Go Imp 2012A Ind Park
84,561
84,561
468 1-94
53,000
53,000
Total Debt Service Levy
561,855
781,384 Debt Levy
39.07%
Total Levy
4,004,731
4,195,481 Total Levy
4.76%
Page 1
Agenda Page 15
>�lbcrtvi j jc S-1T..UNng.ftCity Lft. Mayor and Council Request for Action
September 4, 2019
SUBJECT: PLANNING — CODE AMENDMENT OF SECTION 7-1-2 OF THE ALBERTVILLE
MUNICIPAL CITY CODE RELATING TO GENERAL TRAFFIC PROVISIONS,
SPECIFICALLY VEHICLE WEIGHT.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO:
• Adopt Ordinance No. 2019-06 for code amendment of section 7-1-2, restricting truck
traffic on certain residential streets.
• Approve Summary Ordinance No. 2019-06 for publication.
BACKGROUND: The City has received multiple complaints of industrial semi -trailer traffic on
these residential streets:
Street From To
57' St NE Main Ave NE Barthel Industrial Dr NE
55th St NE Main Ave NE Barthel Industrial Dr NE
54`' St NE Main Ave NE Barthel Industrial Dr NE
51st St NE Main Ave NE Barthel Industrial Dr NE
62nd St NE Lakeshore Dr W Maciver Ave
The size and weight of the industrial traffic on the above streets has created issues of street
damage, residential safety and traffic conditions.
KEY ISSUES:
Industrial Traffic. The streets outlined above are not to be used for industrial, semi -trailer,
traffic. Due to the size and weight:
• The industrial traffic poses risks to the health, safety and welfare of the public on
these residential streets.
• These streets are not designed for vehicles of this size and weight, causing damage to
the street.
Weight Limit. The code amendment proposes a weight limit change from 9,000 pounds to
12,000 pounds to comply with the parking regulations weight limit in the zoning code.
Exceptions. Exceptions to the 12,000 pound weight limit are as follows, the use of emergency
vehicles or city vehicles and vehicles performing a specific pick up or delivery at residential
dwellings.
P:ACity Council\Council Packet Information\2019\091619\RCA - No Truck Traffic Ordinance.docx
Meeting Date: September 16, 2019
16
Mayor and Council Request for Action — September 16, 2019
(Code Amendment) Page 2 of 2
Enforcement. The Wright County Sherriff's department will treat this as a moving traffic
violation, which is a misdemeanor under the code.
POLICY/PRACTICES CONSIDERATIONS: Section 7-1-2 of the Albertville City Code
addresses traffic control for the protection and safety of residents and City streets.
FINANCIAL CONSIDERATIONS: None.
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and Council
have the authority approve the code amendment which requires a majority vote of the City
Council and becomes effective upon publication.
Department/Responsible Person: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator
Attachments: Ordinance No. 2019-06
P:ACity Council\Council Packet Information\2019\091619\RCA - No Truck Traffic Ordinance.docx
Meeting Date: September 16, 2019
17
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2019-06
AN ORDINANCE AMENDING SECTION 7-1-2 OF THE ALBERTVILLE MUNICIPAL
CITY CODE RELATING TO GENERAL TRAFFIC PROVISIONS
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
SECTION 1. Section 7-1-2, Vehicles with Lugs; Vehicle Weight and Load of the Albertville
City Code is hereby amended as follows:
7-1-2: VEHICLES WITH LUGS; VEHICLE WEIGHT AND LOAD:
A. Lugs: Tractors or other vehicles with lugs thereon or any other types of farm machinery
that are not equipped with rubber tires are hereby prohibited from using bituminous
treated streets and parking lots in the city.
B. Weight:
It is prohibited for any person or party to drive any vehicle over any street or parking lot
when such vehicle has an axle weight load in excess of four (4) tons, unless permission is
obtained and granted by the city council.
2. It is prohibited for any person or party to operate or park a truck of over tire thetts,,.,a
(9,000) twelve thousand (12,000) pounds gross weight on any primarily residential street
within the city, unless said truck is actually engaged in emergency or city vehicle use or
making a pick up or delivery at a residential dwelling. (Ord. 1979-9, 11-5-1979)
3. It is herebv brohibited to operate trucks havina a cross weight of more than 12.000
pounds on the following designated streets, unless said truck is actually engaged in
emergency, o�y vehicle use or making a pick up or delivery at a residential dwelling_
Street From To
57th St NE Main Ave NE Barthel Industrial Dr NE
55th St NE Main Ave NE Barthel Industrial Dr NE
54' St NE Main Ave NE Barthel Industrial Dr NE
51st St NE Main Ave NE Barthel Industrial Dr NE
62na St NE Lakeshore Dr W Maciver Ave
C. Misdemeanor Violation; Penalty: Any person, party or firm who violates any provision of
this section shall be guilty of a misdemeanor and upon conviction thereof, shall be
punished pursuant to section 1-4-1 of this code. (Ord. 2017-01, 1-3-2017)
Agenda Page 18
City of Albertville
Ordinance No. 2019-06
Meeting of September 16, 2019
Page 2
THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY
FOLLOWING ITS PASSAGE AND PUBLICATION.
Approved by the Albertville City Council this 161h day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 19
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2019-06
A SUMMARY ORDINANCE AMENDING THE ALBERTVILLE ORDINANCE TO
ESTABLISH REGULATIONS OF VEHICLE WEIGHT LIMIT ON RESIDENTIAL
ROADS AND TO PROHIBIT TRUCK TRAFFIC ON CERTAIN RESIDENTIAL ROADS
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
Notice is hereby given that on September 16, 2019 Ordinance No. 2019- was adopted by
the City Council of Albertville, Minnesota. Due to the length of the ordinance, the following
summary ordinance has been prepared for publication.
Notice is further given that the adopted ordinance amendment includes the following
components:
Title 7, Chapter 1, Section 2 Vehicles with Lugs; Vehicle Weight and Load
Prohibiting trucks over 12,000 pounds from using select residential streets in Albertville, MN.
A printed copy of the entire ordinance is available for inspection by any person during City
Hall's regular office hours.
Approved for publication by the Albertville City Council this 16th day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 20
�lbcrtvi j jc S-1T..UNng.ftCity Lft. Mayor and Council Request for Action
September 4, 2019
SUBJECT: PLANNING — CODE AMENDMENT OF SECTION 7-2-3 OF THE ALBERTVILLE
MUNICIPAL CITY CODE RELATING TO PARKING REGULATIONS, SPECIFICALLY
FOR RECREATIONAL OR CAMPING PURPOSES.
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO:
• Adopt Ordinance No. 2019-07 for code amendment of section 7-2-3, prohibiting the
parking of trailers not attached to a motor vehicle on public streets.
• Approve Summary Ordinance No. 2019-07 for publication.
BACKGROUND: The City has been having issues with the storage of non -motorized
recreational and utility trailers without a vehicle attached to it on public streets which is causing
traffic, safety and aesthetic problems in residential neighborhoods.
KEY ISSUES:
Traffic. Parking of any trailer on a street obstructs traffic and the movement of vehicles.
Safety. Parking of any trailer on a street obstructs traffic sight lines of drivers which poses a
safety issue.
Storage. Parking of any trailer without a vehicle attached to it is seen as storage of the trailer, not
temporary parking.
Storage Allowance. The City of Albertville allows storage of trailers on a paved area such as the
residents driveway. Because of this, storage of trailers should be within the resident's lot on a
paved surface.
Aesthetic. Parking of trailers on streets is seen as unsightly.
Enforcement. The Wright County Sherriff's department will treat this violation as a petty
misdemeanor per section 7-2-8 of the City Code.
POLICY/PRACTICES CONSIDERATIONS: Section 7-2-3 of the Albertville City Code
addresses parking regulations for the safety and well-being of residents.
P:ACity Council\Council Packet Information\2019\091619\RCA - No Camper Parking Ordinance.docx
Meeting Date: September 16, 2019
21
Mayor and Council Request for Action — September 16, 2019
(Code Amendment) Page 2 of 2
LEGAL CONSIDERATIONS: In accordance with Council procedures, the Mayor and Council
have the authority to approve the code amendment which requires a majority vote of the City
Council and becomes effective upon publication.
Department/Responsible Person: Alan Brixius, City Planner
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Ordinance No. 2019-07
Summary Ordinance No. 2019-07
P:ACity Council\Council Packet Information\2019\091619\RCA - No Camper Parking Ordinance.docx
Meeting Date: September 16, 2019
i
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2019-07
AN ORDINANCE AMENDING SECTION 7-2-3 OF THE ALBERTVILLE MUNICIPAL
CITY CODE RELATING TO PARKING REGULATIONS
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
SECTION 1. Section 7-2-3, Parking for Certain Purposes Prohibited of the Albertville City
Code is hereby amended as follows:
7-2-3: PARKING FOR CERTAIN PURPOSES PROHIBITED:
No person shall, for camping purposes, leave or park a house trailer, motor home or recreational
vehicle on any public street, highway, alley or other right of way thereof, nor shall any person
park a vehicle upon the street or roadway for the principal purpose of: (1984-4; amd. 2005 Code)
A. Displaying such vehicle for sale.
B. Washing, greasing or repairing such vehicle, except such repairs as are necessitated by an
emergency.
C. Displaying advertising.
D. Selling merchandise from such vehicle, except in a duly established marketplace or when
so authorized or licensed under the city ordinances.
E. Storage, or as junk or dead storage, for more than forty eight (48) hours. (Ord. 1989-4)
F. Storage of camping trailers, utility trailers or any trailer that is not attached to a motor
vehicle_
THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY
FOLLOWING ITS PASSAGE AND PUBLICATION.
Approved by the Albertville City Council this 161h day of September, 2019.
ATTEST:
Jillian Hendrickson, Mayor
Kimberly A. Hodena, City Clerk
Agenda Page 23
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2019-07
A SUMMARY ORDINANCE AMENDING THE ALBERTVILLE ORDINANCE TO
ESTABLISH REGULATIONS RELATING TO TRAILER PARKING
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
Notice is hereby given that on September 16, 2019 Ordinance No. 2019- was adopted by
the City Council of Albertville, Minnesota. Due to the length of the ordinance, the following
summary ordinance has been prepared for publication.
Notice is further given that the adopted ordinance amendment includes the following
components:
Title 7, Chapter 2, Section 3 Parking for Certain Purposes Prohibited
Prohibiting parking of trailers not attached to a motor vehicle on public streets in Albertville.
A printed copy of the entire ordinance is available for inspection by any person during City
Hall's regular office hours.
Approved for publication by the Albertville City Council this 161" day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 24
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4150 Olen Memorial hij uvuci ate. 320, Vaht�y, MN 55422
Telephone: 763.957.1100 Website: www.nacplanning.com
PLANNING REPORT
TO: Adam Nafstad
FROM: Al Brixius / Ryan Saltis
DATE: 9/4/19
RE: Special Events Permits
FILE NO: 163.05 19.02
BACKGROUND
City staff has been in discussion of creating a special event permit for the city that combines
the special event language of the Albertville City Code into a single application form and
identifies the terms and conditions of these events. A permit application for special events
was first drafted in February of 2019 and it was determined by City Staff that it needed to be
expanded to include separate regulation standards for outdoor seasonal sales, outdoor
liquor sales, outdoor musical performances and mobile food units. A new special event
permit has been drafted with these topics expanded, laying out regulations for specific
events. This special event permit is intended to be filled out by applicants and reviewed by
the city prior to the special event taking place.
Attached for reference:
Exhibit A: Draft — Special Event Permit Application
ANALYSIS
Outdoor Liquor Sales
Outdoor liquor sales are permitted in Albertville City Code Section 4-1-13 in Chapter 1 for
holders of a retail on -sale liquor license approved by the City. Regulations are set forth to
provide standards in which holders of this license shall follow including:
4-1-13: OUTDOOR LIQUOR SALES:
Agenda Page 25
The sale of intoxicating liquor by a holder of a retail on -sale liquor license issued by the city
may occur outdoors, subject to the following regulations:
A. Hours: No intoxicating liquor is to be served outside between the hours of twelve o'clock
(12:00) midnight and eight o'clock (8:00) A.M.
B. Fencing; Access: The area designated for the dispensing and consuming of intoxicating
liquor shall be enclosed by a fence with access into the designated area allowed only via
the principal building located on the property, unless a different controlled access is
approved by the city.
C. Music And Entertainment:
No live musical performances shall be allowed in the designated areas without
specific approval by the city.
2. Music or other entertainment in the designated area shall cease at eleven fifty
nine o'clock (11:59) P.M. on Friday and Saturday and at ten o'clock (10:00)
P.M. on all other nights.
D. Other Regulations: Any other reasonable conditions required by the city. (2005 Code)
E. Description: The license specifically describes and depicts the outdoor area. (Ord. 2009-
026, 12-7-2009)
These Regulations are now included in the expanded Special Events Permit under the
Outdoor Liquor Sales section.
Outdoor Musical Performances
Outdoor events such as musical performances are listed as an exception to Noise Control in
Section 5-5-3 of Chapter 5 in the Albertville City Code if the applicant has a permit approved
of and issued by City Council. Regulations for Major Outdoor Musical Performances or
Events are outlined below:
5-5-3: EXCEPTION; OUTDOOR MUSICAL PERFORMANCES:
A. Major Live Outdoor Music Permit: A major live occasional outdoor music event is held at
an event venue or other commercial property specifically to provide live or recorded
amplified music entertainment to a large assembly of persons. The following criteria shall
apply to issuance of a live major outdoor musical performance permit:
Agenda Page 26
Any person, organization, and/or entity shall be limited to a maximum of two
(2) major permits per year. No commercial property shall host more than three
(3) major events in a calendar year. (Ord. 2013-008, 9-16-2013)
2. The permit applicant must pay a permit fee as established in section 3-1-3 of
this code and provide information and/or a plan(s) that demonstrates that the
site event will comply with the performance standards of this code. (Ord. 2017-
01, 1-3-2017)
3. The permit applicant must demonstrate that there will be adequate sanitary
facilities for the event.
4. The permit applicant must demonstrate that there will be adequate security
and fencing to control access to the event at the location of the outdoor
musical performance.
5. The permit applicant must have sufficient off street parking. The music event
shall not occupy required parking for the principal use of the site.
6. The major outdoor musical performance must not interfere with other
commercial and governmental activities or with the quiet enjoyment of
residential property.
7. The stage, performers, speakers and amplifiers are located three hundred feet
(300') from any residence located in a residential zoning district.
8. The stage, speakers, and amplifiers are arranged in a design and manner that
does not directly broadcast music at or toward a residence within three
hundred feet (300') of the stage.
9. Major outdoor music events shall be allowed between May 15 and October 15
and the live outdoor musical performance shall only occur on the dates and
during the hours designated by the city council.
10. Major outdoor music events shall not perform beyond twelve o'clock (12:00)
midnight.
11. The volume of the outdoor musical performance must be reasonable. The
permit holder shall comply with all requests of the sheriffs department to
reduce volumes to mitigate nuisance complaints.
12. Failure to abide by these standards or the receipt of nuisance complaints may
be grounds for denial of future major outdoor musical permits for the property.
Minor Outdoor Performances and Events follow similar guidelines to the Major Outdoor
Performances and Events Section in the City Code.
3
Agenda Page 27
Temgorary Outdoor Seasonal Sales
Temporary Outdoor Seasonal Sales are permitted in Section 1000.22 of Chapter 1000 in the
Albertville City Code. Regulations of Temporary Outdoor Seasonal Sales are outlined below:
1000.22: TEMPORARY OUTDOOR SEASONAL SALES
Temporary outdoor seasonal sales may be permitted in any business zoning district;
provided, that the following minimum criteria are complied with: A permit application form
and fee, as established in section 3-1-3 of the city code, shall be submitted to the city
administrator who is hereby authorized to review and approve permits for temporary outdoor
seasonal sales, provided the following criteria are established:
A. The maximum term of operation shall be sixty (60) consecutive days, with a maximum of
two (2) permits per calendar year for each use.
B. No portion of the use shall take place within any public right of way or landscaped green
strip.
C. Parking and display areas associated with the use shall not distract or interfere with
existing business operations or traffic circulation patterns.
D. Display areas and parking spaces shall use those parking lot spaces that are in excess of
the minimum required parking for the primary use of that property.
E. The site shall be kept in a neat and orderly manner, and display of items shall be as
compact as possible so as to not interfere with existing business, parking or driveway
operations.
F. Sales products, trailers, temporary stands, etc., shall be located on an asphalt or concrete
surface as approved in the administrative permit.
G. Temporary outdoor seasonal sales uses (with a valid administrative permit) may have
one on site temporary sign not to exceed twenty four (24) square feet in area and not
more than twelve feet (12') in height.
0
Agenda Page 28
H. The owner/operator shall have the written permission of the current property owner to
locate the use on a specific site.
I. A daily cleanup program shall be presented as part of the administrative permit
application.
J. Those temporary outdoor seasonal sales uses that are determined by the city
administrator not to be consistent with the intent of the city code or comprehensive plan
may be appealed pursuant to the process outlined in chapter 600 of this ordinance. (Ord.
1988-12, 12-19-1988; amd. Ord. 1999-8, 10-19-1999; Ord. 2010-002, 7-19-2010; Ord.
2017-01, 1-3-2017)
Mobile Food Unit
Mobile Food Unit: A food and beverage service establishment that is a vehicle mounted
unit, such as:
A. Motorized Or Trailered/Self-Contained Unit: Motorized or trailered, operating
no more than twenty one (21) days annually at any one place, or operating
more than twenty one (21) days annually at any one place with the approval of
the regulatory authority as defined in Minnesota rules, part 4626.0020, subpart
70; and a self-contained unit, in which food is stored, cooked, and prepared for
direct sale to the consumer.
B. Operation In Conjunction With A Permanent Business License: Operated in
conjunction with a permanent business licensed under Chapter 157 or Chapter
28A of the Minnesota state statutes at the site of the permanent business by
the same individual or company, and readily movable, without disassembling,
for transport to another location; and a self-contained unit, in which food is
stored, cooked, and prepared for direct sale to the consumer.
C. Food Cart: A food and beverage service establishment that is a nonmotorized
vehicle self-propelled by the operator.
D. Ice Cream Truck: A motor vehicle utilized as the point of retail sales of
prewrapped or prepackaged ice cream, frozen yogurt, frozen custard, flavored
frozen water or similar frozen dessert products.
4-4-6: ADDITIONAL RESTRICTIONS FOR TRANSIENT MERCHANTS:
4V
Agenda Page 29
F. Mobile Food Units And Food Carts: Mobile Food Units (MFUs) and food carts, with the
exception of exempt groups or vendors as provided in section 4-4-11 of this chapter, are
required to meet the additional following standards:
1. MFUs must be licensed by the Minnesota Health Department, and must
adhere to state regulations for food trucks as provided in food code chapter
4626.1860 mobile food establishments; seasonal temporary food stands; seasonal
permanent food stands. Evidence of the state license must be provided
to the city as part of the local license application.
2. MFUs operations are limited to the business, industrial, and public/institutional
districts, and are not permitted between the hours of ten o'clock (10:00) P.M.
and eight o'clock (8:00) A.M. Ice cream truck vendors may operate in all
zoning districts, but must adhere to the described hours of operation.
3. MFU sites shall be kept in a neat and orderly manner, and shall adhere to the
following site requirements:
a. Trash and/or recycling collection and cleanup must be provided.
b. MFUs must provide independent power supply which is screened from
view. Generators are permitted.
C. MFUs may not maintain or use outside sound amplifying equipment,
televisions or other similar visual entertainment devices, lights or
noisemakers such as bells, horns or whistles. Ice cream trucks traveling
through a residential district may have outdoor music or noisemaking
devices to announce their presence.
d. MFUs cannot obstruct the movement of pedestrians or vehicles or pose
a hazard to public safety.
e. MFUs shall be located on an asphalt or concrete surface.
MFUs may not be located within two hundred feet (200') of existing
restaurants or coffee shops, as measured from the MFU to the food
service building. However MFUs may be permitted within two hundred
feet (200') of existing food establishments within the same shopping
center, with permission from the shopping center's owner.
g. MFUs must close during adverse weather conditions when shelter is not
provided.
4. MFUs must be located on private property, and the applicant must provide
written consent from the property owner. However, MFUs may be located in a
public park with approval from the city, and ice cream trucks are allowed to
operate within the public right of way in residential districts.
6
Agenda Page 30
5. Ice cream truck vendors are required to undergo a criminal background check
prior to operating in the community, at the cost of the applicant.
6. If MFU sites are found to be in noncompliance with any conditions as provided
in this chapter, the city reserves the right to revoke the MFU transient
merchant license. (Ord. 2015-06, 8-3-2015)
CONCLUSION
The special events permit application was modified to include criteria and regulations
specifically for outdoor seasonal sales, outdoor liquor sales, outdoor musical performances,
and mobile food units. There are now expanded regulations in each section that depict what
is needed from the applicant in their special event. A signatures section for neighbors was
added to the permit application for those affected by road closures due to special events.
7
Agenda Page 31
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2019-08
AN ORDINANCE ESTABLISHING TITLE 4 CHAPTER 8
OF THE ALBERTVILLE MUNICIPAL CITY CODE
RELATING TO OUTDOOR SPECIAL EVENT PERMITS
The City Council of the City of Albertville, Minnesota hereby ordains:
Section 1. Title 4, Chapter 8 Section — Definitions, of the Albertville City Code is hereby
enacted as follows:
Section 4-8-1 DEFINITIONS:
The following words, terms, and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning.
SPECIAL EVENT: Any outdoor event operating in the City open to the general public including
block parties, musical performances, seasonal sales, and liquor sales.
OUTDOOR LIQUOR SALES: The outdoor sale of intoxicating liquor by a holder of a retail on -
sale liquor license. Found in Section 4-1-13 in the Albertville City Code.
OUTDOOR SEASONAL SALES: The temporary sale of agricultural produce, Christmas
trees, flowers and the like sold and conducted by the operators of a legitimate, established
business within the appropriate zoning district in the city. Found in Section 1000.22 in the
Albertville City Code.
MUSICAL PERFORMANCE: An outdoor music event is held at an event venue or other
commercial property specifically to provide live or recorded amplified music entertainment to a
large assembly of persons. Found in Section 5-5-3 in the Albertville City Code.
Section 2. Title 4, Chapter 8 Section — Permit Requirements, of the Albertville City Code is
hereby enacted as follows:
Section 4-8-2 PERMIT REQUIREMENTS:
A. Permit Required: No person, except those with an outdoor special event permit, shall
directly or indirectly host a special event within the City.
B. Application for Permit: The application for the permit provided for in this section shall
be made to the city clerk by filing the application and paying the license fee and by completing
an application form as provided by the city clerk. In addition to such information as the city clerk
may require, the application shall include:
Agenda Page 32
City of Albertville
Meeting of September 16, 2019
Ordinance No. 2019-08
Page 2
1. The name of the applicant and property owner along with signatures for agreement to
terms and conditions of the special event permit application.
2. The permanent home address and full local address of the applicant and property
owner, and the permanent and local telephone numbers of the applicant and property
owner.
3. Proof of an Insurance policy for the special event.
4. If intoxicating liquor is sold on site, the applicant shall follow all regulations set forth
in TITLE 4, Chapter 1, Alcoholic Beverages in the Albertville City Code.
5. If commercial food services are provided, the applicant shall comply with the MFU
(Mobile Food Unit) requirements of Section 4-4-6 F in the Albertville City Code.
6. If signs for special event are needed, plans shall be submitted for City staff review and
shall follow all regulations set forth in Albertville City Code Title 10, Chapter 7, Sign
Regulations.
7. A form of public notice such as a flyer or door tag shall be distributed to
residents affected by the special event after approval of permit.
8. If outdoor seasonal sales are included in the special event, a brief description of what is
being sold and the location of the merchant on site shall be provided. Outdoor seasonal
sales are regulated in section 4-8-5 of the Albertville City Code and shall be followed.
9. A brief written description of:
a) The nature or purpose of the special event, what the event will be titled,
estimated amount of people attending and the applicant's method of
operation.
b) The location of the special event including address or PID number.
c) Noise mitigation techniques on site. Noise control is regulated in the
Albertville City Code under Title 5, Chapter 5, in which the applicant shall
follow with the exception of Musical Performances under Section 5-5-3.
d) The location of where on site intoxicating liquor will be sold and
consumed and at what time of the day.
e) Dates for when the set up and take down of materials will occur.
f) Fire protection and prevention methods including locations of portable fire
extinguishers, site and floor plans of the event showing seating
arrangement, and fire exit plans.
Agenda Page 33
City of Albertville
Meeting of September 16, 2019
Ordinance No, 2019-08
Page 3
g) The location and type of fencing used for the special event.
h) Food services provided for the event and vendor names.
i) Lighting plans including location of light sources.
j) Medical facilities provided on site.
k) Event parking areas, street closures, traffic circulation routes and
pedestrian paths provided for the special event for review by City staff.
1) Crowd control and security methods including number of security guards
during event and location of security.
m) Solid waste disposal including portable toilets, trash
containers, or other facilities and location
n) The number, size and location of tents on site.
o) The precise timing of the event including calendar dates and time of day
the special event begins and ends.
p) What is being sold at the event and the location of the merchant on site
shall be provided.
q) Signs advertising the special event.
r) Neighborhood notification including door tags or flyers alerting residents
that will be affected of the event.
Section 3. Title 4, Chapter 8 Section — Site Plan Requirements, of the Albertville City Code is
hereby enacted as follows:
Section 4-8-3 SITE PLAN REQUIREMENTS: A site plan or survey of
property is required for all special events occurring in the City of Albertville. Aspects of the
special event that shall be included in the site plan include the location of:
1. Buildings.
2. Parking areas and Circulation routes.
3. Tents.
4. Displays.
5. Stages.
Agenda Page 34
City of Albertville
Meeting of September 16, 2019
Ordinance No, 2019-08
Page 4
6. Security.
7. Medical Facilities.
8. Fire hydrants, fire key boxes, and fire department connections.
9. Lighting.
10. Food/Drink areas.
11. Fencing.
12. Solid Waste Disposal areas.
Site plans shall be submitted to Albertville City staff for review and approval prior to issuance of
the special event permit.
Section 4. Title 4, Chapter 8 Section — Special Conditions, of the Albertville City Code is
hereby enacted as follows:
Section 4-8-4 SPECIAL CONDITIONS:
A. If the special event contains intoxicating liquor, the consumption shall be confined
within a fenced area.
B. Public events shall provide security for crowd control.
C. Public events shall provide available toilet facilities on site.
D. Insurance is required for all applicants seeking an outdoor special event permit.
Section 5. Title 4, Chapter 8 Section — Outdoor Liquor Sales, of the Albertville City Code is
hereby enacted as follows:
Section 4-8-5 OUTDOOR LIQUOR SALES: If the special event involves the
selling of intoxicating liquor, the applicant shall follow all regulations set forth in Title 4,
Chapter 1, Alcoholic Beverages in the Albertville City Code.
Section 6. Title 4, Chapter 8 Section — Temporary Outdoor Seasonal Sales of the Albertville
City Code is hereby enacted as follows:
Agenda Page 35
City of Albertville
Meeting of September 16, 2019
Ordinance No, 2019-08
Page 5
Section 4-8-6 TEMPORARY OUTDOOR SEASONAL SALES: If the special
event involves seasonal sales, the applicant shall follow all regulations set forth in Title 10,
Chapter 1, Section 1000.22, Temporary Outdoor Seasonal Sales in the Albertville City Code.
Section 7. Title 4, Chapter 8 Section — Outdoor Musical Performance, of the Albertville City
Code is hereby enacted as follows:
Section 4-8-7 OUTDOOR MUSICAL PERFORMANCE: If the special event
involves musical performances of any kind, the applicant shall follow all regulations for noise
control set forth in Section 5-5-3 of the Albertville City Code.
Section 8. Title 4, Chapter 8 Section — Standards, of the Albertville City Code is hereby enacted
as follows:
Section 4-8-8 STANDARDS:
A. Applicants shall not host an outdoor special event for more than 7 consecutive days at one
time. If an event lasts for longer than 7 consecutive days, the applicant shall file for another
permit.
B. Applicants shall not possess more than 4 permits per one calendar year.
C. Outdoor Special Events shall only occur in the timeframe from April 1 through November 1
of each calendar year.
D. Outdoor Special Events shall not operate beyond the time of twelve o'clock (12:00)
midnight.
Section 9. Title 4, Chapter 8 Section — Exemptions, of the Albertville City Code is hereby
enacted as follows:
Section 4-8-9 EXEMPTIONS: Exempt events from the requirements and
standards in this chapter may be city sponsored events such as: Friendly City Days, Farmer's
Market, Explore Your Parks Nights, Open Streets and other events as deemed exempt by the
City Council.
This ordinance shall be in full force and effective immediately following its passage and
publication.
Agenda Page 36
City of Albertville
Meeting of September 16, 2019
Ordinance No, 2019-08
Page 6
Adopted by the Albertville City Council this day of , 20_
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 37
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 2019-08
A SUMMARY ORDINANCE AMENDING THE ALBERTVILLE ORDINANCE TO
ESTABLISH REGULATIONS RELATING TO OUTDOOR SPECIAL EVENT
PERMITS
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS:
Notice is hereby given that on September 16, 2019 Ordinance No. 2019- was adopted by
the City Council of Albertville, Minnesota. Due to the length of the ordinance, the following
summary ordinance has been prepared for publication.
Notice is further given that the adopted ordinance amendment includes the following
components:
Title 4, Chapter 8
Outdoor Special Events Permits
Providing regulations for all outdoor special events open to the general public operating in
Albertville, MN.
A printed copy of the entire ordinance is available for inspection by any person during City
Hall's regular office hours.
Approved for publication by the Albertville City Council this 16th day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 38
lb�rtvi I Ia.£SmaN Town UWng. &g il
CITY OF ALBERTVILLE, MINNESOTA
SPECIAL EVENT PERMIT APPLICATION
APPLICATIONS WILL BE PROCESSED ONLY IF ALL ITEMS ARE SUBMITTED
Applications must be submitted no less than four (4) weeks prior to an Event, unless otherwise approved
by City staff. Events with liquor service must be submitted no less than six (6) weeks prior to an Event.
Applicants are advised to discuss their request with City staff as early as possible to ensure the event can
be approved by the date desired.
Event Title:
Address of Event:
PID #:
Applicant Name:
Local Address:
Permanent Address:
Contact Phone No.:
Property Owner:
Local Address:
Permanent Address:
Contact Phone No.:
Section 1: Written Description Required
Written Description Required: Proposed event/activity narrative and site plan with a timeline of
events must accompany application and include details of boxes that are checked below.
Check all that apply:
❑
Nature or purpose of event including
❑
Estimated amount of people attending event.
❑
Location of event including address or PID number.
❑
Date(s), including set-up and take -down of materials.
❑
Time of event including calendar date and start/end times of the event(s).
❑
Outline fire protection for the event.
❑
Food Service: Copy of Special Event License from Minnesota Department of
Health. Minnesota state statutes section 157.16; Mobile Food Units MFU's).
CITY CLERKS OFFICE 5959 MAIN AVENUE NE 763-496-6801
PAGE 1 ALBERTVILLE, MN 55301 WWW.CI.ALBERTVILLE.MN.US
Agenda Page 39
Section 4-4-6 (F) of city code. See Section 6 of this application.
❑
Lighting.
❑
Medical facilities.
❑
Music, including band(s), amplification, stage and speaker location, and other
possible noise. Section 5-5-3 of city code. See Section 5 of this application.
❑
Alcohol consumption and control management. Section 4-1-3 of city code;
Temporary Liquor sales license. Section 4-1-4 of city code. (State form needed.)
See Section 4 of this Application.
❑
Parking provisions.
❑
Security measures.
❑
Signage.
❑
Solid waste disposal (port -a -potties).
❑
Tents (number, size and location).
❑
Fencing of event area.
❑
Neighborhood notification including door tags or flyers alerting residents that will
be affected of the event (350 feet).
❑
Temporary Outdoor Seasonal Sales. Section 1000.22 of city code. See Section 3 of
this application
❑
Street closures and traffic circulation. Indicate barricades needed if any. Requires
signatures of homeowners impacted by the street closure.
❑
Other items requested by City staff.
Section 2: Site Plan or Survey of Property
Site plan or survey of property showing:
❑
Building locations, if any.
❑
Parking, street closures (if any) and traffic circulation patterns.
❑
Exact location of tents, displays related to event/activity, music stages and speakers,
security, medical staging area, lighting, food/drink areas and fencing of event.
Section 3: Outdoor Seasonal Sales
Outdoor Seasonal Sales Criteria:
❑
The maximum term of operation shall be sixty (60) consecutive days, with a
maximum of two (2) permits per calendar year for each use.
❑
No portion of the use shall take place within any public right of way or landscaped
green strip.
❑
Parking and display areas associated with the use shall not distract or interfere with
existing business operations or traffic circulation patterns.
❑
Display areas and parking spaces shall use those parking lot spaces that are in
excess of the minimum required parking for the primary use of that property.
❑
The site shall be kept in a neat and orderly manner, and display of items shall be as
compact as possible so as to not interfere with existing business, parking or
driveway operations.
CITY CLERKS OFFICE 5959 MAIN AVENUE NE 763-496-6801
PAGE 2 ALBERTVILLE, MN 55301 WWW.CI.ALBERTVILLE.MN.US
Agenda Page 40
❑
Sales products, trailers, temporary stands, etc., shall be located on an asphalt or
concrete surface as approved in the administrative permit.
❑
Temporary outdoor seasonal sales uses (with a valid administrative permit) may
have one on site temporary sign not to exceed twenty four (24) square feet in area
and not more than twelve feet (12') in height
❑
The owner/operator shall have the written permission of the current property owner
to locate the use on a specific site.
❑
A daily cleanup program shall be presented as part of the administrative permit
application.
❑
Those temporary outdoor seasonal sales uses that are determined by the city
administrator not to be consistent with the intent of the city code or comprehensive
plan may be appealed pursuant to the process outlined in chapter 600 of this
ordinance.
Section 4: Outdoor Liquor Sales
Outdoor Li uor Sales Regulations:
❑
Hours: No intoxicating liquor is to be served outside between the hours of twelve
o'clock 12:00) midnight and eight o'clock 8:00) A.M.
❑
Fencing; Access: The area designated for the dispensing and consuming of
intoxicating liquor shall be enclosed by a fence with access into the designated area
allowed only via the principal building located on the property, unless a different
controlled access is approved by the city.
❑
Music and Entertainment:
1. No live musical performances shall be allowed in the designated areas without
specific approval by the city.
2. Music or other entertainment in the designated area shall cease at eleven fifty
nine o'clock (11:59) P.M. on Friday and Saturday and at ten o'clock (10:00) P.M.
on all other nights.
❑
Other Regulations: Any other reasonable conditions required by the city. (2005
Code
❑
Description: The license specifically describes and depicts the outdoor area. (Ord.
2009-026, 12-7-2009
Section 5: Outdoor Musical Performances
Outdoor Musical Performances Regulations:
❑
Any person, organization, and/or entity shall be limited to a maximum of two (2)
major permits per year. No commercial property shall host more than three (3)
major events in a calendar year.
❑
The permit applicant must pay a permit fee as established in section 3-1-3 of this
code and provide information and/or a plan(s) that demonstrates that the site event
will com ly with the performance standards of this code.
❑
The permit applicant must demonstrate that there will be adequate sanitary facilities
for the event.
CITY CLERKS OFFICE 5959 MAIN AVENUE NE 763-496-6801
PAGE 3 ALBERTVILLE, MN 55301 WWW.CI.ALBERTVILLE.MN.US
Agenda Page 41
❑
The permit applicant must demonstrate that there will be adequate security and
fencing to control access to the event at the location of the outdoor musical
erforinance.
❑
The permit applicant must have sufficient off street parking. The music event shall
not occup required parking for the principal use of the site.
❑
The major outdoor musical performance must not interfere with other commercial
and governmental activities or with the quiet enjoyment of residential property.
❑
The stage, performers, speakers and amplifiers are located three hundred feet (300)
from any residence located in a residential zoning district.
❑
The stage, speakers, and amplifiers are arranged in a design and manner that does
not directly broadcast music at or toward a residence within three hundred feet
(300') of the stage.
❑
Major outdoor music events shall be allowed between May 15 and October 15 and
the live outdoor musical performance shall only occur on the dates and during the
hours designated by the city council.
❑
Major outdoor music events shall not perform beyond twelve o'clock (12:00)
midnight.
❑
The volume of the outdoor musical performance must be reasonable. The permit
holder shall comply with all requests of the sheriffs department to reduce volumes
to mitigate nuisance complaints.
❑
Failure to abide by these standards or the receipt of nuisance complaints may be
grounds for denial of future major outdoor musical permits for the property.
Section 6: Mobile Food Units
Mobile Food Units (MFU's) Criteria:
❑
MFU's must be licensed by the Minnesota health department, and must adhere to
state regulations for food trucks as provided in food code chapter 4626.1860 mobile
food establishments; seasonal temporary food stands; seasonal permanent food
stands. Evidence of the state license must be provided to the city as part of the local
license application.
❑
MFU's operations are limited to the business, industrial, and public/institutional
districts, and are not permitted between the hours of ten o'clock (10:00) P.M. and
eight o'clock (8:00) A.M. Ice cream truck vendors may operate in all zoning
districts, but must adhere to the described hours of operation.
❑
Trash and/or recycling collection and cleanup must be provided.
❑
MFU's must provide independent power supply which is screened from view.
Generators are permitted.
❑
MFU's may not maintain or use outside sound amplifying equipment, televisions or
other similar visual entertainment devices, lights or noisemakers such as bells,
horns or whistles. Ice cream trucks traveling through a residential district may have
outdoor music or noisemaking devices to announce their presence.
CITY CLERK'S OFFICE 5959 MAIN AVENUE NE 763-496-6801
PAGE 4 ALBERTVILLE, MN 55301 WWW.CI.ALBERTVILLE.MN.US
Agenda Page 42
❑
MFU's cannot obstruct the movement of pedestrians or vehicles or pose a hazard to
public safety.
❑
MFU's shall be located on an asphalt or concrete surface.
❑
MFU's may not be located within two hundred feet (200') of existing restaurants or
coffee shops, as measured from the MFU to the food service building. However
MFU's may be permitted within two hundred feet (200') of existing food
establishments within the salve shopping center, with permission from the shopping
center's owner.
❑
MFU's must close during adverse weather conditions when shelter is not provided.
❑
MFU's must be located on private property, and the applicant must provide written
consent from the property owner. However, MFU's may be located in a public park
with approval from the city, and ice cream trucks are allowed to operate within the
public right of way in residential districts.
❑
Ice cream truck vendors are required to undergo a criminal background check prior
to operating in the community, at the cost of the applicant.
❑
If MFU sites are found to be in noncompliance with any conditions as provided in
this chapter, the city reserves the right to revoke the MFU transient merchant
license. (Ord. 2015-06, 8-3-2015)
Section 7: Fees
Fees:
❑
Application Fee: $50.00*
❑
Staff Review: $25.00* (Engineering, Inspections, Fire Dept.)
❑
Additional Fees (dependent upon activities at special event):
$25.00* (Mailings — staff time, postage, materials if applicable)
Note: Please discuss with staff prior if this is needed.
$35 Temporary Sign Permit
$50 Outdoor Music
$75 Mobile Food Unit
Varied Liquor License
❑
Insurance Policy Required
Note: City of Albertville must be the Certificate Holder and named "additionally insured" on the
policy.
❑
Total Due:
*The aforementioned fees are placeholders until fees are established by the City Council.
SIGNATURE OF APPLICATE AND PROPERTY OWNER REQUIRED
By signing below, the applicant/property owner for the submitted event being held on the property named
in this application agree(s) to defend, indemnify, and hold harmless the City of Albertville, Minnesota, its
employees, agents, representatives, elected city officials, appointed city officials, and city council
members from and against any claims, demands, suits, losses, costs, expenses (including attorney fees),
or any other type of damages which may be asserted, claimed, sought, awarded, or recovered against or
CITY CLERKS OFFICE 5959 MAIN AVENUE NE 763-496-6801
PAGE 5 ALBERTVILLE, MN 55301 WWW.CI.ALBERTVILLE.MN.US
Agenda Page 43
from the City of'Albertville, Minnesota, its employees agents, representatives, elected city officials,
appointed city officials, and city council members, as a result of the event by reason of any damage to the
property, personal it jury or bodily injury including death, sustained by any person whomsoever in which
such damage, injury or death arises out of, is incidental to, or is in any way connected whatsoever with
the performance of'this contract, the temporary special event referenced herein, or anything connected
thereto, and regardless of whether the claim, demand, damage, loss, cost, or expense is caused in whole
or in part, by the event organizer and/or promoter, or any of its employees, agents, representative, the
negligence of the City of Albertville, Minnesota, its employees, agents, representatives, elected city
officials, appointed city officials, or city council members, or by any third parties or their agents, servants
or employees.
Applicant's Signature:
Printed Name:
Property Owner's Signature:
(If different than applicant.)
Printed Name:
Date:
Date:
Neighborhood Signatures Needed for Street Closure
Address Printed Name Signature
CITY CLERIC'S OFFICE
PAGE 6
5959 MAIN AVENUE NE
ALBERTVILLE, MN 55301
763-496-6801
W WW.CI.ALBERTVILLE.MN.US
Agenda Page 44
OFFICE USE ONLY
Date Received:
Date Materials
Accepted:
Date Reviewed
By:
City Planner Fire Department
City Admin-PWD City Clerk
Bldg. Department
Approved On:
Permit Issued:
Notes:
,I
In
CITY CLERIC'S OFFICE 5959 MAIN AVENUE NE 763-496-6801
PAGE 7 ALBERTVILLE, MN 55301 WWW.CI.ALBERTVILLE.MN.US
Agenda Page 45
�lbertvillc Mayor and Council Request for Action
September 12, 2019
SUBJECT: PUBLIC WORKS - PURCHASE OF TORO GROUNDSMASTER MOWER
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: To approve the purchase of a new Toro Groundsmaster 7210 to include 100"
mower, Conterra broom, Polar Trac kit and cab, and Erskine snowthrower for $62,968.65.
BACKGROUND: The new unit will be used to clear the city's sidewalks of snow and maintain
the ice rinks. In the summer months, it will be used for mowing. It will be replacing the 2001
John Deere 4125 utility tractor and the 1998 Toro Grounds Master.
KEY ISSUES:
• This is a budgeted purchase.
• There is a two-year manufacturer warranty on the new equipment.
• At their April 2nd meeting, the Public Works Committee reviewed the purchase.
• The price is based on Minnesota State Contract Pricing.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to approve equipment purchases.
FINANCIAL CONSIDERATIONS: Funds have been budgeted for replacement of this
equipment.
Responsible Person/Title: Tim Guimont, Public Works Supervisor
Submitted Through: Adam Nafstad, City Administrator-PWD
On file: Equipment Proposal
P:ACity Council\Council Packet Information\2019\091619\2019-09-16 Public Works equipment purchase.docx
Meeting Date: September 16, 2019
46
�lbertvillc Mayor and Council Request for Action
September 12, 2019
SUBJECT: PUBLIC WORKS - PURCHASE OF JOHN DEERE UTILITY VEHICLE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
MOTION TO: To approve the purchase of a new John Deere HPX615E utility vehicle for
$10,464.31.
BACKGROUND: The WWTP and Utility Department has a need for a small utility vehicle.
The utility vehicle would generally be used at the WWTP for equipment and grounds
maintenance, but also for drainage ditch maintenance, and other small transportation needs.
KEY ISSUES:
• This is a budgeted purchase.
• There is a two-year manufacturer warranty on the new equipment.
At their April 2 meeting, the Public Works Committee reviewed the purchase.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to approve equipment purchases.
FINANCIAL CONSIDERATIONS: The utility vehicle will be funded though enterprise
capital funds.
Responsible Person/Title: John Middendorf, Water and Wastewater Supervisor
Submitted Through: Adam Nafstad, City Administrator-PWD
On file: Equipment quotes
P:ACity Council\Council Packet Information\2019\091619\2019-09-16 Utildy Vehicle.docx
Meeting Date: September 16, 2019
47
A,lbertvill£
Sine. Town llWny. ft aty Ills. Mayor and Council Communication
September 12, 2019
SUBJECT: CITY CLERK— PRECINCT BOUNDARY LINES AND POLLING LOCATION
DESIGNATION
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO:
Adopt Resolution 2019-036 establishing new precinct boundary lines
Adopt Resolution 2019-037 designating polling location(s) for the 2020 election cycle
BACKGROUND: In early 2014, Council was presented the possibility of splitting Albertville's
one precinct. At that time, elections were being held in City Hall. In the 2012 presidential
election, it became clear that City Hall could not accommodate the number of voters in the City's
one precinct. After discussion of splitting the one precinct into two, the Council ultimately
decided to continue with one precinct but move to a larger location. The precinct was moved to
STMA Middle School West. The City decided to try at least two election cycles at that one
location before further consideration of a second precinct. Two election cycles have passed and
at the December 4, 2017 City Council meeting, the Council directed staff to move forward with
splitting Albertville's one precinct. New precincts must be established by December 4, 2019;
however, Wright County is requesting polling location information by October 31.
KEY ISSUES:
• Albertville has 4,242 registered voters and the total population is 7,485. These numbers
could be slightly higher due to the residential development in the Towne Lakes and
Hunters Lake neighborhoods.
• Wright County Board passed a resolution in 2018 to create a program for uniform and
efficient election administration through purchase of new election equipment and precinct
size standards. The resolution requires any new precincts to be under 2,000 registered
voters in order to receive new DS200 voting equipment.
• Staff reviewed multiple boundary lines and proposes the boundaries outlined in the
attachment. The boundary line runs from west city limits to east along I-94, then south
on CSAH 19 to city limits. The original precinct would be the section west of CSAH 19
with the new precinct being east of CSAH 19 and everything north of I-94. This line
keeps all ISD 728 residents in one precinct.
• The original precinct would be Precinct 1 and the new precinct would be Precinct 2.
• Staff recommends keeping the polling location for Precinct 1 at STMA Middle School
West. Staff met with St. Albert's Church to utilize the Parish Center for Precinct 2,
which they are willing to do for a small rental fee.
POLICY/PROCEDURES: The Mayor and City Council have the authority to adjust and
establish precinct boundaries and must establish polling locations by year end.
P:ACity Council\Council Packet Information\2019\091619\2019-09-16 Precinct Boundaries & Polling Locations.docx
Meeting Date: September 16, 2019
48
Mayor and Council Communication — September 16, 2019
Precinct Boundaries and Polling Location Page 2 of 2
FINANCIAL CONSIDERATIONS: Wright County has already purchased the new voting
tabulators for cities/townships and Albertville will be responsible for minimal maintenance and
programming fees. There are sufficient capital funds to cover costs for the additional precinct
such as supplies, voting booths and signs. Several additional election judges will be needed but
those expenses will be covered under professional services in the budget.
Responsible Person/Department: Kimberly A. Hodena, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments:
• Proposed Albertville Precinct Boundary Line Map
• Wright County Resolution
• Resolution 2019-036
• Resolution 2019-037
P:ACity Council\Council Packet Information\2019\091619\2019-09-16 Precinct Boundaries & Polling Locations.docx
Meeting Date: September 16, 2019
Agenda Page 49
i rn
f3m,B con Wright County, MN
Name: Albertville
Type: c
Date created: 9/11/2019
Last Data Uploaded: 9/11/2019 3:45:49 AM
Developed by4�w Schneider
GEOSPATIAL
Overview
Legend
City/Township Limits
❑ c
❑ t
Agenda Page 50
RESOLUTION CREATING A PROCESS FOR THE ACQUISITION AND STANDARDIZATION OF
ELECTION VOTING EQUIPMENT IN THE COUNTY OF WRIGHT
WHEREAS, the Wright County Board of Commissioners desires to create a program to provide funds to
replace older voting equipment, to assist in the efficient administration of elections, and to provide all
municipalities in Wright County with up to date and modern voting equipment;
WHEREAS, the County of Wright historically has left it to individual municipalities to acquire and
maintain all election equipment;
WHEREAS, the County of Wright now desires to establish a program in which the County of Wright
assumes the financial burden of acquiring and updating all election equipment, to provide for uniformity
in all elections, and to improve efficiencies in the voting experience;
WHEREAS, voting in a fundamental right and all citizens residing in the County of Wright are entitled to
have access to the modern voting equipment regardless of the jurisdiction in which they reside;
WHEREAS, the Minnesota Secretary of State recommends that voting precinct$,contain no more than
2,000 to 3,000 registered voters;
WHEREAS, the Wright County Auditor/Treasurer and the Wright County Board of Commissioners desire
for all precincts in the County of Wright to be efficient, to quickly move voters though the polling place
with minimal delay, to reduce wait times at the polling place and to have less than 2,000 registered
voters;
NOW THEREFORE BE IT RESOLVED, the County of Wright, in phases and after entering in agreements
with each municipality, will provide election voting equipment for all existing precincts starting with the
2018 State of Minnesota primary election;
BE IT FURTHER RESOLVED, the County of Wright affirms the declaration of the Wright County
Auditor/Treasurer acting in his capacity as the Election Administrator, that all precincts in the County of
Wright starting with the 2018 State of Minnesota primary election shall utilize electronic poll pads and
that all precincts in the County of Wright starting with the 2020 State of Minnesota primary election
shall utilize the DS200 tabulator;
BE IT FURTHER RESOLVED, the County of Wright in 2018 will provide all existing precincts in the County
of Wright with a sufficient number of electronic poll pads to effectively and efficiently administer
elections;
BE IT FURTHER RESOLVED, the County of Wright prior to the 2020 State of Minnesota primary election
will provide a DS200 to all existing precincts;
BE IT FURTHER RESOLVED, the County of Wright, after entering into an agreement with the municipality,
will acquire at its own expense a DS200, Assisted Voting Technology equipment, and a sufficient number
of electronic poll pads to be used in any newly created precinct which, at its inception, has less than
2,000 registered voters;
Agenda Page 51
BE IT FURTHER RESOLVED, any municipality which desires to have the County of Wright supply its voting
equipment for newly created precinct, must notify the Wright County Auditor/Treasurer of its intent to
create a new precinct by June 15t of every odd year and finalize the process for creating a new precinct
by October 31" of every odd year;
BE IT FURTHER RESOLVED, the County of Wright will not supply the voting equipment for a newly
created precinct that is located in the same building as an existing precinct unless the new precinct is
being created due to restrictions caused by redistricting after the decennial census, or the municipality
certifies it has exhausted all other options for the designation of polling place at another location
meeting the requirements of Minn. Stat. § 204B.16.
BE IT FURTHER RESOLVED, any municipality which desires to have the County of Wright supply its voting
equipment shall agree to create a new precinct in the event the number of registered voters in the
newly created precinct exceeds 3,000.
Agenda Page 52
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2019-036
A RESOLUTION ESTABLISHING NEW PRECINCT BOUNDARY LINES
AND DESIGNATING POLLING LOCATIONS FOR 2020
WHEREAS, the City of Albertville currently has one voting precinct; and,
WHEREAS, Minnesota Statute section 204B.14, allows for the changing of precinct
boundaries, and
WHEREAS, the City Council of Albertville and the County of Wright have determined the
need to establish smaller precincts, and
WHEREAS, precinct boundary line changes must be made by December 2, 2019.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Albertville
County of Wright, State of Minnesota hereby establishes the boundaries of the voting precincts
and polling places as follows:
Precinct Name
Boundary Description
Polling Place Location
Precinct 1 Albertville
That portion of the City of
STMA Middle School West
Albertville located south
11343 501h Street NE
and west of the Interstate
Albertville, MN 55301
94 right of way and
located west of Wright
County State Aid Highway
19.
Precinct 2 Albertville
That portion of the City of
St. Albert Parish Center
Albertville located north
11400 57th Street NE
and east of the Interstate
Albertville, MN 55301
94 right of way and that
portion of the City of
Albertville located south
and west of the Interstate
94 right of way and east
of Wright County State
Aid Highway 19.
Page 1
Agenda Page 53
City of Albertville
Meeting of September 16, 2019
Resolution No. 2019-036
Page 2
Adopted by the Albertville City Council this 16th day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 54
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2019-037
A RESOLUTION DESIGNATING POLLING PLACE LOCATIONS
WHEREAS, Minnesota Statute section 20413.16, Subdivision 1 requires the governing body
of each municipality designate a polling place for each election precinct; and,
WHEREAS, this designation must be made by December 31 of each year, and said
designation is effective for the following calendar year, unless a change is made pursuant to
Minnesota Statute 204B.175 or because the polling place becomes unavailable; and,
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Albertville,
County of Wright, State of Minnesota, hereby establishes the boundaries of the voting precinct
and polling place as follows:
Precinct Name
Precinct 1 Albertville
Precinct 2 Albertville
Polling Place Location
STMA Middle School West
11343 50th Street NE
Albertville, MN 55301
St. Albert Parish Center
11400 57th Street NE
Albertville, MN 55301
Adopted by the Albertville City Council this 161h day of September, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Page 1
Agenda Page 55
Nbertvill-c
Small living. Big llfe.
GENERAL ADMINISTRATION
City Administrator's Update
September 12, 2019
Centennial Planning: The last committee meeting will be Thursday, September 12 at 7:00 p.m.
The plans are coming together well and should be make for a great event. Please let me know
if you are able to help the day of the event.
Newsletter: We are working with Prime Advertising to move to a quarterly publication that
includes advertising options for businesses.
2019 Preliminary Budget: Approval of the 2019 Preliminary Budget is needed at the meeting.
ENGINEERING/PUBLIC WORKS
70th Street Project (Kadler to CSAH 19): The project is complete.
WWTP Forcemain Project: Drilling of the new forcemain continues to progress. The contractor
is currently drilling on the north side of CSAH 39 and working their way towards the river. At
the WWTP, the contractor is excavating for the new treatment tank.
Savitski Drainage: Plans are complete. A condition of the railroad permit is that we need to get
soil borings in railroad right-of-way prior to construction. We are in the process of obtaining
quotes to complete the soil borings. The Geotechnical Company will also need a permit from
the railroad to conduct the borings. This potentially could push construction into 2020.
1-94 Improvements Update: Temporary widening is scheduled to begin in the next week with
lane closures only occurring in the evening. This fall work on the EB C-D road and CSAH 19
bridge will begin. During bridge construction, the existing WB C-D road will be used for
mainline traffic. Also, it is understood the eastbound exit ramps will be temporarily closed for
the 2020 construction year.
2019 Street and Trail Improvements: Construction is generally complete. The contractor is
working on punchlist items and boulevard restoration.
Westwind Park: The grading and seeding are complete. The parking lot has been paved and
will be striped later this month.
CSAH 19 and 70th Street: The project will be re -bid in November. The County will be doing
some preliminary project grading along 70th Street over the next few weeks to accommodate
utility relocates.
54 % Street Drainage Improvements: Staff has reviewed several improvement options and
recommends adding a storm sewer tile street -side of the southerly curb line. Approximately 2
Agenda Page 56
feet of pavement will need to be removed for the 5-inch tile to be trenched and encased in
rock. Four (4) catch basin inlets will be added on the backside of curb, which will provide
residents a connection option for their sump pump discharge lines. I estimate the cost of the
project will be under $20,000. The cost to complete the trenching and tile installation is
approximately $13,000 and public works will complete the patching and site clean-up. I have
this as an agenda item for discussion and to authorize the work.
City Administrator's Update Page 2 of 2 September 12, 2019
Agenda Page 57