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2019-09-03 City Council Agenda Packetlbcrtvijje Small living. flfg life. City of Albertville Council Agenda TUESDAY, September 3, 2019 City Council Chambers 7:00 p.m. Budget Workshop — Immediately Following Meeting PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes. 1. Call to Order 2. Pledge of Allegiance — Roll Call 3. Recognitions — Presentations — Introductions 4. Public Forum — (time reserved 5 minutes) 5. Amendments to the Agenda 6. Consent Agenda All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 19, 2019 regular City Council meeting minutes as presented (pgs 3-8) B. Authorize the Tuesday, September 3, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request (pg 9) C. Approve Pay Estimate No. 1 for WWTP and Discharge Improvements to Latour Construction Inc. in the amount of $792,907.05 7. Public Hearings — None 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC etc.) B. Fire 1). Fire Update (pgs 10-40) P:ACity Council\Council Agendas\2019 Agenda Packets\2019-09-03 City Council Agenda.docx Meeting Date: September 3, 2019 Agenda Page 1 City of Albertville Council Agenda Tuesday, September 3, 2019 Page 2 of 2 C. Finance — None D. City Clerk — None E. Public Works/Engineering — None F. Planning/Zoning — None G. Building — None H. Legal —None I. Administration 1). City Administrator's Update (pgs 41-42) 9. Announcements and/or Upcoming Meetings September 9 STMA Ice Arena Board, 6:00 p.m. September 10 Planning Commission, 7:00 p.m. September 16 City Council, 7:00 p.m. September 23 Joint Powers Water Board, 6:00 p.m. September 30 Parks Committee, 7:00 p.m. October 3 Fire Business Meeting, 8:00 p.m. October 7 City Council, 7:00 p.m. October 8 Planning Commission, 7:00 p.m. October 14 STMA Ice Arena Board, 6:00 p.m. October 21 City Council, 7:00 p.m. October 28 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. SEPTEMB Su M Tu W Th F Sa 1 "2 cc3 4 5 6 7 8 Ice 9 11 12 13 14 15 cc 16 17 18 19 20 21 22 23JP 24 25 26 27 28 29 PK 30 10. Adjournment OCTOBER Su M Tu W Th F Sa 1 2 F133 4 5 6 cc7 9 10 11 12 13 Ice 14 15 16 17 18 19 20 cc 21 22 23 24 25 26 27 PK 28JP 29 30 31 P:ACity Council\Council Agendas\2019 Agenda Packets\2019-09-03 City Council Agenda.docx Meeting Date: September 3, 2019 Agenda Page 2 Albertville Smog T— IMnq. eq Cky ui.. ALBERTVILLE CITY COUNCIL Monday, August 19, 2019, 2019 DRAFT MINUTES ALBERTVILLE CITY HALL 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Acting Mayor Vetsch called the meeting to order at 8:06 p.m. 2. ROLL CALL 7:00 PM Present: Acting Mayor Vetsch and Councilmembers Cocking, Halling, Hendrickson (via Skype) and Olson Absent: None Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, City Planner Alan Brixius, fire Chief Eric Bullen, Finance Director Tina Lannes and City Clerk Kimberly Hodena Others Present: Sandy Greninger, Paula Adamski, Reva Van Vleet, Martha Roth, Jessica Green, Ken O'Brien, Mike McMahon, Frank Halling 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Bridge Award Presented by Resource Training and Solutions Reva Van Vleet and Martha Roth, both of Resource Training and Solutions, were present at the meeting to present the Bridge Award for Community Collaboration to the City Council. They thanked the council for their support and work on promoting healthy activities in the community and workplace. They commended the council for their collaboration with the City of St. Michael, STMA ISD #885, and FYCC. 4. PUBLIC FORUM There was no one present for the forum. 5. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Motioned by Cocking seconded by Halling, to approve the Agenda as presented. Ayes: Vetsch, Cocking Halling, and Hendrickson. Nays: None. Absent: Olson. MOTIONDECLARED CARRIED. Page 1 Agenda Page 3 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent Agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the August 5, 2019 regular City Council meeting minutes as presented B. Approve the August 5, 2019 City Council workshop meeting minutes as presented C. Authorize the Monday, August 19, 2019 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request D. Approve a Minor Temporary Outdoor Music Permit for the 152 Club, Inc., located at 5794 Main Ave NE for Saturday, September 7, 2019 Motioned by Cocking, seconded by Halling, to approve the Consent Agenda as presented. Ayes: Vetsch, Cocking, Halling, and Hendrickson. Nays: None. Absent. Olson. MOTION DECLARED CARRIED. 7. Public Hearings A. Vacate Portions of Drainage and Utility Easements for Nine Single -Family Home Lots in the Towne Lakes 71h Addition Brixius reported that HSB Ventures has asked to vacate portions of drainage easement on nine lots in the Towne Lakes 7th Addition in order to allow patios on the lots. This will expand the buildable area of the rear yard. There will be no impact to utilities or drainage and the applicant will be responsible for all costs. The homeowner's association approved the plans. The appropriate public notice was published and mailed. Nafstad updated the Counicl on Capstones desire to develop approximately 40 lots as a villa type home with snow removal, lawn care, and irrigation. Olson arrived at 8:20 p.m. Acting Mayor Vetsch opened the public hearing. He called for public comment three times and there were no comments. Motioned by Cocking, seconded by Halling, to close public hearing. Ayes: Vetsch, Cocking, Halling, Hendrickson and Olson. Nays: None. Absent: None. MOTIONDECLARED CARRIED. Vetsch clarified that the homes would not infringe on other setbacks for the lots and Brixius reported they would not. Motioned by Cocking, seconded by Olson, to Adopt Resolution Number 2019-032 to vacate a portion of a drainage and utility easement over Lots 1-9 Block I Towne Lakes 71h Addition. Ayes: City Council Meeting Minutes Page 2 Regular Meeting of August 19, 2019 Agenda Page 4 Vetsch, Cocking, Halting, Hendrickson and Olson. Nays: None. Absent. None. MOTION DECLARED CARRIED. 8. Department Business A. City Council 1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC, etc.) STMA Arena Board Cocking reported that due to equipment failure, the sheets of ice in both rinks are discolored and cannot be fixed until the ice is removed. That will be after the busy season. B. Finance 1). Sale of General Obligation Sanitary Sewer Revenue Bonds, Series 2019A Jessica Green of Northland Securities was present at the meeting. She reviewed the bond sale summary and the rate summary. She also reviewed Moody's Credit Opinion. She stated they received four bids and the bonds were ultimately purchased by Robert W. Baird & Co., Inc. out of Milwaukee, WI. The city's enhanced rating is Aaa2. Cocking inquired if the city's rating is project specific or an overall rating and Green reported it is specific to the wastewater project. Green congratulated the Council on the positive report and the affirmation of their rating. Motioned by Olson, seconded by Cocking, to Adopt Resolution No. 033 Awarding the Sale of General Obligation Sanitary Sewer Revenue Bonds, Series 2019A, in the Original Aggregate Principal Amount of $5,700,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery, and Providing For Their Payment. Ayes: Vetsch, Cocking, Halting, Hendrickson and Olson. Nays: None. Absent: None. MOTIONDECLARED CARRIED. 2). Revolving Loan Funds Lannes reported that staff received notice of a one-time opportunity to cash out the funds in the revolving loan fund that was given to the city from MN DEED. The fund currently sits at $187,000 and there are no outstanding loans. She stated after a payment to the state, the funds could be withdrawn and put in the city's general fund. She added that this is the only time she has seen this type of opportunity arise. Nafstad reported there have been a number of businesses that have asked for financial assistance that did not qualify for revolving loan funds based on the state's criteria. Cocking does prefer to take the funds out but possibly use them in the same fashion but for all business types. Vetsch felt that they need to be cautious and there were times in the past where the city was not fully paid back and he wants to be sure that does not happen again. Nafstad stated his concern would be the number of requests the city receives. Cocking inquired how they could review credit rating but doesn't want necessarily to be in the business of that. Brixius stated that they could require that any city funds be used in conjunction with a business loan through a financial institution. Olson would like to see a policy or parameters identified if they pursue this route. Couri also stated that any applicant could be required to enter into an assessment agreement to ensure payback. City Council Meeting Minutes Page 3 Regular Meeting of August 19, 2019 Agenda Page 5 Motioned by Olson, seconded by Hailing, to request the release of "Revolving Loan Funds" under the onetime exception from Minnesota Employment and Economic Development. Ayes: Cocking, Hailing, Hendrickson and Olson. Nays: Vetsch. Absent: None. MOTION DECLARED CARRIED. C. Planning/Zoning 1). Amendment To The PUD (Planned Unit Development) Zoning for the Federated Co-Ops Property Located at 11229 60th Street NE in Albertville to Allow for the Installation of a 10,000 Gallon Gasoline Storage Tank within its Tank Storage Area Brixius reported that the property was rezoned in 2013 to make the site compliant and was originally approved for six fuel tanks, for fuel oil and diesel fuel. They would like to add a 10,000 gallon tank. This would be for premium gasoline that is more flammable. The Fire Department and Planning Commission had some concerns. Those were the amount the fuel on site, no water supply for the fire department, and other public safety concerns. The applicant has agreed to several conditions that include development of an Emergency Action Plan, training for staff, monitors and alann installation, security and lighting improvements, purchase of firefighting foam, and have an interim use permit for the site that is not transferable. Brixius stated the interim use pen -nit would sunset at the sale of the property or new ownership of the company. Vetsch inquired about the shelf life of the foam and Bullen there is no expiration. Cocking inquired if this would mean less fuel deliveries and O'Brien said not necessarily, but would mean they wouldn't have to let the fuel supply go as low as the currently do. Brixius asked O'Brien if he was comfortable with conditions as outlined and O'Brien reported he was. Bullen stated that the applicant is offering security measures that are not currently in place and it is safe to say these measures would make it a more secure site. Olson asked where foam would be at the Fire Hall to put in the trucks. He added they will have enough foam until reinforcements arrive. Couri stated this must be recorded at the county. He also suggested adding a 14"i condition that limits the tanks to one at 14,000 gallons and one at 10,000 gallons and that the applicant will remove one 1,000 gallon tank. Motioned by Cocking, seconded by Olson, to Adopt Ordinance Number 2019-05 entitled a Ordinance amending the PUD district on the Federated Co-ops property located at 11229 60th Avenue in the City of Albertville to allow a 7th fuel storage tank within its tank field to include amended language provided by the City Attorney. The new storage tank will consist of a 10,000 gallon gasoline tank. Ayes: Vetsch, Cocking, Hailing, Hendrickson and Olson. Nays: None. Absent. None. MOTIONDECLARED CARRIED. D. City Clerk 1). Set Truth in Taxation Hearing Motioned by Cocking, seconded by Olson, to set the Truth in Taxation Hearing for the 2020 Levy for Monday, December 2, 2019 at 6:15 p.m. in the Albertville Council Chambers. Ayes: Vetsch, Cocking, Hailing, Hendrickson, Olson and Vetsch. Nuys: None. Absent: None. MOTION DECLARED CARRIED. City Council Meeting Minutes Page 4 Regular Meeting of August 19, 2019 Agenda Page 6 E. Fire — None F. Public Works/Engineering — None G. Building —None H. Legal —None I. Administration 1). City Administrator's Update Nafstad reported the last meeting for the centennial will be next week. Lupulin Brewing will be making a special beer just for the centennial and it should be in stores the week before the celebration Nafstad reported that the Hana building is scheduled to be torn down on Wednesday, August 21. Nafstad also reported they are working with a group to improve and update the website and newsletter. Nafstad provided a report on current projects in the city. Work is beginning on 70th Street NE for the MN Road project. Council will receive some designs for 58th Street NE realignment, but that will be 2020 project. Staff continues to work on drainage issues. Frank Halling, 11211 691h Street NE, inquired who is in charge of Facebook and Nafstad reported he ultimately is. Halling's concern was keeping the business community informed of projects and road closures, especially with the I-94 improvements. He felt they need to support local businesses and keep them viable. He suggested other means of communication. Nafstad replied they could certainly look at additional options. Vetsch stated they have discussed this in the past and with limited staffing, they need to weigh how much time and resources is invested. Council thanked Halling for his comments. 9. Announcements and/or Upcoming Meetings August 26 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. September 2 City Offices Closed, Labor Day September 3 City Council, 7:00 p.m. September 7 Opens Streets STMA, Central Park Area, 10:00 a.m.-2:00 p.m. September 9 STMA Ice Arena Board, 6:00 p.m. September 10 Planning Commission, 7:00 p.m. September 16 City Council, 7:00 p.m. September 21 Centennial Celebration, 11:00 a.m.-8:00 p.m. September 23 Joint Powers Water Board, 6:00 p.m. Parks Committee, 7:00 p.m. September 30 Joint Governance Meeting, TBD 10. BUDGET WORKSHOP City Council Meeting Minutes Page 5 Regular Meeting of August 19, 2019 Agenda Page 7 Lannes reported the levy increase is down from what Council saw at the last meeting and is now at 4.76%. Nafstad stated that Council can hold the workshop after the next meeting on September 3. Motioned by Cocking, seconded by Vetsch, to table the budget workshop to September 3, 2019. Ayes: Vetsch, Cocking, Halling and Olson. Nays: None. Absent. Hendrickson. MOTION DECLARED CARRIED. 11. ADJOURNMENT Motioned by Halling, seconded by Cocking, to adjourn the meeting at 9:48 p.m. Ayes: Vetsch, Cocking, Halting and Olson. Nays: None. Absent. Hendrickson. MOTIONDECLARED CARRIED. Respectfully submitted, Kimberly A. Hodena, City Clerk City Council Meeting Minutes Page 6 Regular Meeting of August 19, 2019 Agenda Page 8 A\1bertville Mayor and Council Request for Action Smolt LWing. Big Ufs. August 29, 2019 SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following: MOTION TO: Authorize the Tuesday, September 3, 2019 payment of the claims as presented except the bills specifically pulled, which are passed by separate motion. The claims listing has been provided to Council as a separate document. The claims listing is available for public viewing at City Hall upon request. BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and key issues will be presented in the claims listing document. POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party deten-nines to dispute the billing. Responsible Person: Tina Lannes, Finance Director Submitted through: Adam Nafstad, City Administrator-PWD Attachment: List of Claims (under separate cover) P:ACity Council\Council Packet Information\2019\090319\2019-09-03 Finance Bills Report (RCA).docx Meeting Date: September 3, 2019 da Page 9 p�gERTVIC�F ORE Fire Department Update RESCUE September 3, 2019 GENERAL ADMINISTRATION: • Calls for Service: o 2019 = 269 (Through August 281n): ■ Albertville: 147 54.65% ■ Otsego: 112 41.64% ■ St. Michael: 8 2.97% ■ Other: 2 0.74% GENERAL BUSINESS: • ISO Scoring o ISO score remained a 4 for the City o Key Points: ■ Overall score went up .28 points ■ Wright County Dispatch score went up .45 points ■ Water Supply score went up .80 points ■ Fire Department score went down 1.09 points • Mostly tied to the fleet restructuring • Fire Department Capital Update o Both trucks have been delivered o The Department is undergoing training on both trucks o The current Engine will be picked up on September 10. o The current ladder will be picked up on October 8. o Apparatus Housing Ceremony on Saturday, September 21 at 5:00 p.m. o Tower 11 Requests: ■ Minnesota Fallen Firefighter Memorial Service = Sept 29 ■ Minnesota State Fire Chiefs Assoc. Conference Vendor Show = Oct 17 • Grant Rewards: o MN DNR Rural Fire Department Assistance: ■ $5,000 matching grant request for Wildland gear for new members • Open Grant Requests: o 2018 FEMA AFG: ■ $58,014 grant request for 18 portable radios and chargers • Upcoming Meetings: o Relief Association / Business Meeting = Thursday, October 3 at 6:00 / 8:00 p.m. ATTACHMENTS: • ISO FPSA Summary Report • Albertville Fire Breakdown by Major Incident Types - January 1 to August 28 • Albertville Fire Incident Statistics - January 1 to August 28 Agenda Page 10 SISO July 29, 2019 Mr. Adam Nafstad, Administrator Albertville FPSA 5959 Main Avenue Northeast Albertville, Minnesota, 55301 RE: Albertville Fpsa, Wright County, Minnesota Public Protection Classification: 04 Effective Date: November 01, 2019 Dear Mr. Adam Nafstad, 1000 Bishops Gate Blvd. Ste 300 Mt. Laurel, NJ 08054-5404 t1.800.444.4554 Opt.2 f1.800.777.3929 We wish to thank you and Mr. Eric Bullen for your cooperation during our recent Public Protection Classification (PPC) survey. ISO has completed its analysis of the structural fire suppression delivery system provided in your community. The resulting classification is indicated above. If you would like to know more about your community's PPC classification, or if you would like to learn about the potential effect of proposed changes to your fire suppression delivery system, please call us at the phone number listed below. ISO's Public Protection Classification Program (PPC) plays an important role in the underwriting process at insurance companies. In fact, most U.S. insurers — including the largest ones — use PPC information as part of their decision- making when deciding what business to write, coverage's to offer or prices to charge for personal or commercial property insurance. Each insurance company independently determines the premiums it charges its policyholders. The way an insurer uses ISO's information on public fire protection may depend on several things — the company's fire -loss experience, ratemaking methodology, underwriting guidelines, and its marketing strategy. Through ongoing research and loss experience analysis, we identified additional differentiation in fire loss experience within our PPC program, which resulted in the revised classifications. We based the differing fire loss experience on the fire suppression capabilities of each community. The new classifications will improve the predictive value for insurers while benefiting both commercial and residential property owners. We've published the new classifications as "X" and "Y" — formerly the "9" and "813" portion of the split classification, respectively. For example: • A community currently graded as a split 6/9 classification will now be a split 6/6X classification; with the "6X" denoting what was formerly classified as "9." • Similarly, a community currently graded as a split 6/86 classification will now be a split 6/6Y classification, the "6Y" denoting what was formerly classified as "86." Agenda Page 11 Communities graded with single "9" or "86" classifications will remain intact. Properties over 5 road miles from a recognized fire station would receive a class 10. PPC is important to communities and fire departments as well. Communities whose PPC improves may get lower insurance prices. PPC also provides fire departments with a valuable benchmark, and is used by many departments as a valuable tool when planning, budgeting and justifying fire protection improvements. ISO appreciates the high level of cooperation extended by local officials during the entire PPC survey process. The community protection baseline information gathered by ISO is an essential foundation upon which determination of the relative level of fire protection is made using the Fire Suppression Rating Schedule. The classification is a direct result of the information gathered, and is dependent on the resource levels devoted to fire protection in existence at the time of survey. Material changes in those resources that occur after the survey is completed may affect the classification. Although ISO maintains a pro -active process to keep baseline information as current as possible, in the event of changes please call us at 1-800-444-4554, option 2 to expedite the update activity. ISO is the leading supplier of data and analytics for the property/casualty insurance industry. Most insurers use PPC classifications for underwriting and calculating premiums for residential, commercial and industrial properties. The PPC program is not intended to analyze all aspects of a comprehensive structural fire suppression delivery system program. It is not for purposes of determining compliance with any state or local law, nor is it for making loss prevention or life safety recommendations. If you have any questions about your classification, please let us know. Sincerely, hex Slsukit Alex Shubert Manager -National Processing Center cc: Mr. Eric Bullen, Chief, Albertville Fire Department Ms. Haley Dubois, Communications Supervisor, Wright County Sheriff Communications Mr. Kurt Neidermeier, Utilities Manager, Otsego Water Department Mr. Andrew Ahles, Supervisor, Veolia Water NA Albertville Hanover St Michael MN Agenda Page 12 Public Protection Classification (PPCTM) Summary Report Albertville FPSA MINNESOTA Prepared by Insurance Services Office, Inc. 1000 Bishops Gate Blvd., Ste. 300 P.O. Box 5404 Mt. Laurel, New Jersey 08054-5404 1-800-444-4554 Report Created July 29, 2019 Effective November 1, 2019 PPC is a registered trademark of Insurance Services Office, Inc. Agenda Page 13 Background Information Introduction ISO collects and evaluates information from communities in the United States on their structure fire suppression capabilities. The data is analyzed using our Fire Suppression Rating Schedule (FSRS) and then a Public Protection Classification (PPCTA°) grade is assigned to the community. The surveys are conducted whenever it appears that there is a possibility of a PPC change. As such, the PPC program provides important, up-to-date information about fire protection services throughout the country. The FSRS recognizes fire protection features only as they relate to suppression of first alarm structure fires. In many communities, fire suppression may be only a small part of the fire department's overall responsibility. ISO recognizes the dynamic and comprehensive duties of a community's fire service, and understands the complex decisions a community must make in planning and delivering emergency services. However, in developing a community's PPC grade, only features related to reducing property losses from structural fires are evaluated. Multiple alarms, simultaneous incidents and life safety are not considered in this evaluation. The PPC program evaluates the fire protection for small to average size buildings. Specific properties with a Needed Fire Flow in excess of 3,500 gpm are evaluated separately and assigned an individual PPC grade. A community's investment in fire mitigation is a proven and reliable predictor of future fire losses. Statistical data on insurance losses bears out the relationship between excellent fire protection — as measured by the PPC program — and low fire losses. So, insurance companies use PPC information for marketing, underwriting, and to help establish fair premiums for homeowners and commercial fire insurance. In general, the price of fire insurance in a community with a good PPC grade is substantially lower than in a community with a poor PPC grade, assuming all other factors are equal. ISO is an independent company that serves insurance companies, communities, fire departments, insurance regulators, and others by providing information about risk. ISO's expert staff collects information about municipal fire suppression efforts in communities throughout the United States. In each of those communities, ISO analyzes the relevant data and assigns a PPC grade — a number from 1 to 10. Class 1 represents an exemplary fire suppression program, and Class 10 indicates that the area's fire suppression program does not meet ISO's minimum criteria. ISO's PPC program evaluates communities according to a uniform set of criteria, incorporating nationally recognized standards developed by the National Fire Protection Association and the American Water Works Association. A community's PPC grade depends on: ➢ Needed Fire Flows, which are representative building locations used to determine the theoretical amount of water necessary for fire suppression purposes. ➢ Emergency Communications, including emergency reporting, telecommunicators, and dispatching systems. ➢ Fire Department, including equipment, staffing, training, geographic distribution of fire companies, operational considerations, and community risk reduction. ➢ Water Supply, including inspection and flow testing of hydrants, alternative water supply operations, and a careful evaluation of the amount of available water compared with the amount needed to suppress fires up to 3,500 gpm. PPC is a registered trademark of Insurance Services Office, Inc. Page 1 Agenda Page 14 Data Collection and Analysis ISO has evaluated and classified over 46,000 fire protection areas across the United States using its FSRS. A combination of meetings between trained ISO field representatives and the dispatch center coordinator, community fire official, and water superintendent is used in conjunction with a comprehensive questionnaire to collect the data necessary to determine the PPC grade. In order for a community to obtain a grade better than a Class 9, three elements of fire suppression features are reviewed. These three elements are Emergency Communications, Fire Department, and Water Supply. A review of the Emergency Communications accounts for 10% of the total classification. This section is weighted at 10 points, as follows: • Emergency Reporting 3 points • Telecommunicators 4 points • Dispatch Circuits 3 points A review of the Fire Department accounts for 50% of the total classification. ISO focuses on a fire department's first alarm response and initial attack to minimize potential loss. The fire department section is weighted at 50 points, as follows: • Engine Companies 6 points • Reserve Pumpers 0.5 points • Pump Capacity 3 points • Ladder/Service Companies 4 points • Reserve Ladder/Service Trucks 0,5 points • Deployment Analysis 10 points • Company Personnel 15 points • Training 9 points • Operational considerations 2 points • Community Risk Reduction 5.5 points (in addition to the 50 points above) A review of the Water Supply system accounts for 40% of the total classification. ISO reviews the water supply a community uses to determine the adequacy for fire suppression purposes. The water supply system is weighted at 40 points, as follows: • Credit for Supply System 30 points • Hydrant Size, Type & Installation 3 points • Inspection & Flow Testing of Hydrants 7 points PPC is a registered trademark of Insurance Services Office, Inc. Paue 2 15 There is one additional factor considered in calculating the final score — Divergence Even the best fire department will be less than fully effective if it has an inadequate water supply. Similarly, even a superior water supply will be less than fully effective if the fire department lacks the equipment or personnel to use the water. The FSRS score is subject to modification by a divergence factor, which recognizes disparity between the effectiveness of the fire department and the water supply. The Divergence factor mathematically reduces the score based upon the relative difference between the fire department and water supply scores. The factor is introduced in the final equation. PPC Grade The PPC grade assigned to the community will depend on the community's score on a 100-point scale: PPC Points 1 90.00 or more 2 80.00 to 89.99 3 70.00 to 79.99 4 60.00 to 69.99 5 50.00 to 59.99 6 40.00 to 49.99 7 30.00 to 39.99 8 20.00 to 29.99 9 10.00 to 19.99 10 0.00 to 9.99 The classification numbers are interpreted as follows: • Class 1 through (and including) Class 8 represents a fire suppression system that includes an FSRS creditable dispatch center, fire department, and water supply. • Class 8B is a special classification that recognizes a superior level of fire protection in otherwise Class 9 areas. It is designed to represent a fire protection delivery system that is superior except for a lack of a water supply system capable of the minimum FSRS fire flow criteria of 250 gpm for 2 hours. • Class 9 is a fire suppression system that includes a creditable dispatch center, fire department but no FSRS creditable water supply. • Class 10 does not meet minimum FSRS criteria for recognition, including areas that are beyond five road miles of a recognized fire station. PPC is a registered trademark of Insurance Services Office, Inc. Page 3 Agenda Page 16 New PPC program changes effective July 1, 2014 We have revised the PPC program to capture the effects of enhanced fire protection capabilities that reduce fire loss and fire severity in Split Class 9 and Split Class 8B areas (as outlined below). This new structure benefits the fire service, community, and property owner. New classifications Through ongoing research and loss experience analysis, we identified additional differentiation in fire loss experience within our PPC program, which resulted in the revised classifications. We based the differing fire loss experience on the fire suppression capabilities of each community. The new PPC classes will improve the predictive value for insurers while benefiting both commercial and residential property owners. Here are the new classifications and what they mean. Split classifications When we develop a split classification for a community — for example 5/9 — the first number is the class that applies to properties within 5 road miles of the responding fire station and 1,000 feet of a creditable water supply, such as a fire hydrant, suction point, or dry hydrant. The second number is the class that applies to properties within 5 road miles of a fire station but beyond 1,000 feet of a creditable water supply. We have revised the classification to reflect more precisely the risk of loss in a community, replacing Class 9 and 8B in the second part of a split classification with revised designations. What's changed with the new classifications? We've published the new classifications as "X" and "Y" — formerly the "9" and "813" portion of the split classification, respectively. For example: • A community currently displayed as a split 6/9 classification will now be a split 6/6X classification; with the "M' denoting what was formerly classified as "9". • Similarly, a community currently graded as a split 6/813 classification will now be a split MY classification, the "6Y" denoting what was formerly classified as "813". • Communities graded with single "9" or "813" classifications will remain intact. Prior New Prior New Classification Classification I Classification I Classification 1/9 1/ix 2/9 2/2X 3/9 3/3X 1/BB - 2/88 3/88 4/88 5/88 6/88 7/88 1/1Y 2/2Y 3/3Y 4/9 4/4X 4/4Y 5/5Y 5/9 5/5X 6/9 6/6X 6/6Y 7/9 7/7X 7/7Y PPC is a registered trademark of Insurance Services Office, Inc. Page 4 Agenda Page 17 What's changed? As you can see, we're still maintaining split classes, but it's how we represent them to insurers that's changed. The new designations reflect a reduction in fire severity and loss and have the potential to reduce property insurance premiums. Benefits of the revised split class designations • To the fire service, the revised designations identify enhanced fire suppression capabilities used throughout the fire protection area • To the community, the new classes reward a community's fire suppression efforts by showing a more reflective designation • To the individual property owner, the revisions offer the potential for decreased property insurance premiums New water class Our data also shows that risks located more than 5 but less than 7 road miles from a responding fire station with a creditable water source within 1,000 feet had better loss experience than those farther than 5 road miles from a responding fire station with no creditable water source. We've introduced a new classification —1 OW — to recognize the reduced loss potential of such properties. What's changed with Class 10W? Class 10W is property -specific. Not all properties in the 5-to-7-mile area around the responding fire station will qualify. The difference between Class 10 and 10W is that the 10W-graded risk or property is within 1,000 feet of a creditable water supply. Creditable water supplies include fire protection systems using hauled water in any of the split classification areas. What's the benefit of Class 10W? 10W gives credit to risks within 5 to 7 road miles of the responding fire station and within 1,000 feet of a creditable water supply. That's reflective of the potential for reduced property insurance premiums. What does the fire chief have to do? Fire chiefs don't have to do anything at all. The revised classifications went in place automatically effective July 1, 2014 (July 1, 2015 for Texas). What if I have additional questions? Feel free to contact ISO at 800.444.4554 or email us at PPC-Cust-Serv(c0so.com. PPC is a registered trademark of Insurance Services Office, Inc. Page 5 Agenda Page 18 Distribution of PPC Grades The 2019 published countrywide distribution of communities by the PPC grade is as follows: Countrywide 10,000 9,714 9,000 81000 5,991 %9W 71000 81501 6,000 5,000 4,000 3,000 n Z "T 2,000 1,997 1.50 1,000 - 348 4M Claus Class Class Class Class Class Class Class Class Gass Class 1 Z 3 4 5 6 7 S 88 9 10 Assistance The PPC program offers help to communities, fire departments, and other public officials as they plan for, budget, and justify improvements. ISO is also available to assist in the understanding of the details of this evaluation. The PPC program representatives can be reached by telephone at (800) 444-4554. The technical specialists at this telephone number have access to the details of this evaluation and can effectively speak with you about your questions regarding the PPC program. What's more, we can be reached via the internet at www.isomitigation.com/talk/. We also have a website dedicated to our Community Hazard Mitigation Classification programs at www.isomiticiation.com. Here, fire chiefs, building code officials, community leaders and other interested citizens can access a wealth of data describing the criteria used in evaluating how cities and towns are protecting residents from fire and other natural hazards. This website will allow you to learn more about the PPC program. The website provides important background information, insights about the PPC grading processes and technical documents. ISO is also pleased to offer Fire Chiefs Online — a special, secured website with information and features that can help improve your PPC grade, including a list of the Needed Fire Flows for all the commercial occupancies ISO has on file for your community. Visitors to the site can download information, see statistical results and also contact ISO for assistance. In addition, on-line access to the FSRS and its commentaries is available to registered customers for a fee. However, fire chiefs and community chief administrative officials are given access privileges to this information without charge. To become a registered fire chief or community chief administrative official, register at www.isomitigation.com. PPC is a registered trademark of Insurance Services Office, Inc. Page 6 Agenda Page 19 PPC Review ISO concluded its review of the fire suppression features being provided for Albertville FPSA. The resulting community classification is Class 04. If the classification is a single class, the classification applies to properties with a Needed Fire Flow of 3,500 gpm or less in the community. If the classification is a split class (e.g., 6/XX): ➢ The first class (e.g., "6" in a 6/XX) applies to properties within 5 road miles of a recognized fire station and within 1,000 feet of a fire hydrant or alternate water supply. ➢ The second class (XX or XY) applies to properties beyond 1,000 feet of a fire hydrant but within 5 road miles of a recognized fire station. ➢ Alternative Water Supply: The first class (e.g., "6" in a 6/10) applies to properties within 5 road miles of a recognized fire station with no hydrant distance requirement. ➢ Class 10 applies to properties over 5 road miles of a recognized fire station. ➢ Class 10W applies to properties within 5 to 7 road miles of a recognized fire station with a recognized water supply within 1,000 feet. ➢ Specific properties with a Needed Fire Flow in excess of 3,500 gpm are evaluated separately and assigned an individual classification. FSRS Feature Emergency Communications 414. Credit for Emergency Reporting 422. Credit for Telecommunicators 432. Credit for Dispatch Circuits 440. Credit for Emergency Communications Fire Department 513. Credit for Engine Companies 523. Credit for Reserve Pumpers 532. Credit for Pump Capacity 549. Credit for Ladder Service 553. Credit for Reserve Ladder and Service Trucks 561. Credit for Deployment Analysis 571. Credit for Company Personnel 581. Credit for Training 730. Credit for Operational Considerations 590. Credit for Fire Department Water Supply 616. Credit for Supply System 621. Credit for Hydrants 631. Credit for Inspection and Flow Testing 640. Credit for Water Supply Divergence 1050. Community Risk Reduction Total Credit Earned Credit Credit Available 3.00 3 4.00 4 2.85 3 9.85 10 3.64 6 0.00 0.50 3.00 3 2.23 4 0.00 0.50 3.64 10 4.61 15 1.79 9 2.00 2 20.91 50 29.63 30 3.00 3 3.20__ 7 35.83 40 -9.55 - 4.38 5.50 761.42 105.50 PPC is a registered trademark of Insurance Services Office, Inc. Page 7 Agenda Page 20 Emergency Communications Ten percent of a community's overall score is based on how well the communications center receives and dispatches fire alarms. Our field representative evaluated: • Communications facilities provided for the general public to report structure fires • Enhanced 9-1-1 Telephone Service including wireless • Computer -aided dispatch (CAD) facilities • Alarm receipt and processing at the communication center • Training and certification of telecommunicators • Facilities used to dispatch fire department companies to reported structure fires Earned Credit Credit Available 414. Credit Emergency Reporting 3.00 3 422. Credit for Telecommunicators_ 4.00 4 432. Credit for Dispatch Circuits 2.85 3 Item 440. Credit for Emergency Communications: 9.85 10 Item 414 - Credit for Emergency Reporting (3 points) The first item reviewed is Item 414 "Credit for Emergency Reporting (CER)". This item reviews the emergency communication center facilities provided for the public to report fires including 911 systems (Basic or Enhanced), Wireless Phase I and Phase II, Voice over Internet Protocol, Computer Aided Dispatch and Geographic Information Systems for automatic vehicle location. ISO uses National Fire Protection Association (NFPA) 1221, Standard for the Installation, Maintenance and Use of Emergency Services Communications Systems as the reference for this section. PPC is a registered trademark of Insurance Services Office, Inc. Page 8 Agenda Page 21 Earned Credit Item 410. Emergency Reporting (CER) Credit Available A./B. Basic 9-1-1, Enhanced 9-1-1 or No 9-1-1 20.00 20 For maximum credit, there should be an Enhanced 9-1-1 system, Basic 9-1-1 and No 9-1-1 will receive partial credit. 1. E9-1-1 Wireless 25.00 25 Wireless Phase I using Static ALI (automatic location identification) Functionality (10 points); Wireless Phase II using Dynamic ALI Functionality (15 points); Both available will be 25 points 2. E9-1-1 Voice over Internet Protocol (VOIP) 25.00 25 Static VoIP using Static ALI Functionality (10 points); Nomadic VoIP using Dynamic ALI Functionality (15 points); Both available will be 25 points 3. Computer Aided Dispatch 16.00 15 Basic CAD (5 points); CAD with Management Information System (5 points); CAD with Interoperability (5 points) 15.00 15 4. Geographic Information System (GIS/AVL) The PSAP uses a fully integrated CAD/GIS management system with automatic vehicle location (AVL) integrated with a CAD system providing dispatch assignments. The individual fire departments being dispatched do not need GIS/AVL capability to obtain this credit. Review of Emergency Reporting total: 100.00 100 Item 422- Credit for Telecommunicators (4 points) The second item reviewed is Item 422 "Credit for Telecom municators (TC)". This item reviews the number of Telecom m un icators on duty at the center to handle fire calls and other emergencies. All emergency calls including those calls that do not require fire department action are reviewed to determine the proper staffing to answer emergency calls and dispatch the appropriate emergency response. The 2013 Edition of NFPA 1221, Standard for the Installation, Maintenance and Use of Emergency Services Communications Systems, recommends that ninety-five percent of emergency calls shall be answered within 15 seconds and ninety-nine percent of emergency calls shall be answered within 40 seconds. In addition, NFPA recommends that eighty percent of emergency alarm processing shall be completed within 60 seconds and ninety-five percent of alarm processing shall be completed within 106 seconds of answering the call. PPC is a registered trademark of Insurance Services Office, Inc. Page 9 Agenda Page 22 To receive full credit for operators on duty, ISO must review documentation to show that the communication center meets NFPA 1221 call answering and dispatch time performance measurement standards. This documentation may be in the form of performance statistics or other performance measurements compiled by the 9-1-1 software or other software programs that are currently in use such as Computer Aided Dispatch (CAD) or Management Information System (MIS). Earned Credit Item 420. Telecommunicators (CTC) Credit Available Al. Alarm Receipt (AR) 20.00 20 Receipt of alarms shall meet the requirements in accordance with the criteria of NFPA 1221 A2. Alarm Processing (AP) 20.00 20 Processing of alarms shall meet the requirements in accordance with the criteria of NFPA 1221 B. Emergency Dispatch Protocols (EDP) 20.00 20 Telecommunicators have emergency dispatch protocols (EDP) containing questions and a decision -support process to facilitate correct call categorization and prioritization. C. Telecommunicator Training and Certification (TTC) 20.00 20 Telecommunicators meet the qualification requirements referenced in NFPA 1061, Standard for Professional Qualifications for Public Safety Telecommunicator, and/or the Association of Public -Safety Communications Officials - International (APCO) Project 33. Telecommunicators are certified in the knowledge, skills, and abilities corresponding to their job functions. D. Telecommunicator Continuing Education and 20.00 20 Quality Assurance (TQA) Telecommunicators participate in continuing education and/or in-service training and quality -assurance programs as appropriate for their positions 100.00 100 Review of Telecommunicators total: PPC is a registered trademark of Insurance Services Office, Inc. Page 10 Agenda Page 23 Item 432 - Credit for Dispatch Circuits (3 points) The third item reviewed is Item 432 "Credit for Dispatch Circuits (CDC)". This item reviews the dispatch circuit facilities used to transmit alarms to fire department members. A "Dispatch Circuit" is defined in NFPA 1221 as "A circuit over which an alarm is transmitted from the communications center to an emergency response facility (ERF) or emergency response units (ERUs) to notify ERUs to respond to an emergency'. All fire departments (except single fire station departments with full-time firefighter personnel receiving alarms directly at the fire station) need adequate means of notifying all firefighter personnel of the location of reported structure fires. The dispatch circuit facilities should be in accordance with the general criteria of NFPA 1221. "Alarms" are defined in this Standard as "A signal or message from a person or device indicating the existence of an emergency or other situation that requires action by an emergency response agency". There are two different levels of dispatch circuit facilities provided for in the Standard — a primary dispatch circuit and a secondary dispatch circuit. In jurisdictions that receive 730 alarms or more per year (average of two alarms per 24-hour period), two separate and dedicated dispatch circuits, a primary and a secondary, are needed. In jurisdictions receiving fewer than 730 alarms per year, a second dedicated dispatch circuit is not needed. Dispatch circuit facilities installed but not used or tested (in accordance with the NFPA Standard) receive no credit. The score for Credit for Dispatch Circuits (CDC) is influenced by monitoring for integrity of the primary dispatch circuit. There are up to 0.90 points available for this Item. Monitoring for integrity involves installing automatic systems that will detect faults and failures and send visual and audible indications to appropriate communications center (or dispatch center) personnel. ISO uses NFPA 1221 to guide the evaluation of this item. ISO's evaluation also includes a review of the communication system's emergency power supplies. Item 432 "Credit for Dispatch Circuits (CDC)" = 2.85 points PPC is a registered trademark of Insurance Services Office, Inc. Page 11 Agenda Page 24 Fire Department Fifty percent of a community's overall score is based upon the fire department's structure fire suppression system. ISO's field representative evaluated: • Engine and ladder/service vehicles including reserve apparatus Equipment carried • Response to reported structure fires • Deployment analysis of companies • Available and/or responding firefighters • Training 513. Credit for Engine Companies 523. Credit for Reserve Pumpers Earned Credit Credit Available 3.64 6 0.00 0.5 532. Credit for Pumper Capacity 3.00 3 549. Credit for Ladder Service 2.23 4 553. Credit for Reserve Ladder and Service Trucks 0.00 0.5 561. Credit for Deployment Analysis 3.64 10 571. Credit for Company Personnel 4.61 15 581. Credit for Training 1.79 9 730. Credit for Operational Considerations 2.00 20.91 2 50 Item 590. Credit for Fire Department: Basic Fire Flow The Basic Fire Flow for the community is determined by the review of the Needed Fire Flows for selected buildings in the community. The fifth largest Needed Fire Flow is determined to be the Basic Fire Flow. The Basic Fire Flow has been determined to be 3000 gpm. PPC is a registered trademark of Insurance Services Office, Inc. Page 12 Agenda Page 25 Item 513 - Credit for Engine Companies (6 points) The first item reviewed is Item 513 "Credit for Engine Companies (CEC)". This item reviews the number of engine companies, their pump capacity, hose testing, pump testing and the equipment carried on the in-service pumpers. To be recognized, pumper apparatus must meet the general criteria of NFPA 1901, Standard for Automotive Fire Apparatus which include a minimum 250 gpm pump, an emergency warning system, a 300 gallon water tank, and hose. At least 1 apparatus must have a permanently mounted pump rated at 750 gpm or more at 150 psi. The review of the number of needed pumpers considers the response distance to built -upon areas; the Basic Fire Flow; and the method of operation. Multiple alarms, simultaneous incidents, and life safety are not considered. The greatest value of A, B, or C below is needed in the fire district to suppress fires in structures with a Needed Fire Flow of 3,500 gpm or less: 3 engine companies a) 1 engine companies to provide fire suppression services to areas to meet NFPA 1710 criteria or within 1'/2 miles. b) 3 engine companies to support a Basic Fire Flow of 3000 gpm. c) 3 engine companies based upon the fire department's method of operation to provide a minimum two engine response to all first alarm structure fires. The FSRS recognizes that there are 2 engine companies in service. The FSRS also reviews Automatic Aid. Automatic Aid is considered in the review as assistance dispatched automatically by contractual agreement between two communities or fire districts. That differs from mutual aid or assistance arranged case by case. ISO will recognize an Automatic Aid plan under the following conditions: It must be prearranged for first alarm response according to a definite plan. It is preferable to have a written agreement, but ISO may recognize demonstrated performance. The aid must be dispatched to all reported structure fires on the initial alarm. The aid must be provided 24 hours a day, 365 days a year. FSRS Item 512.D "Automatic Aid Engine Companies" responding on first alarm and meeting the needs of the city for basic fire flow and/or distribution of companies are factored based upon the value of the Automatic Aid plan (up to 1.00 can be used as the factor). The Automatic Aid factor is determined by a review of the Automatic Aid provider's communication facilities, how they receive alarms from the graded area, inter -department training between fire departments, and the fire ground communications capability between departments. For each engine company, the credited Pump Capacity (PC), the Hose Carried (HC), the Equipment Carried (EC) all contribute to the calculation for the percent of credit the FSRS provides to that engine company. Item 513 "Credit for Engine Companies (CEC)" = 3.64 points PPC is a registered trademark of Insurance Services Office, Inc. Page 13 Agenda Page 26 Item 523 - Credit for Reserve Pumpers (0.50 points) The item is Item 523 "Credit for Reserve Pumpers (CRP)". This item reviews the number and adequacy of the pumpers and their equipment. The number of needed reserve pumpers is 1 for each 8 needed engine companies determined in Item 513, or any fraction thereof. Item 523 "Credit for Reserve Pumpers (CRP)" = 0.00 points Item 532 — Credit for Pumper Capacity (3 points) The next item reviewed is Item 532 "Credit for Pumper Capacity (CPC)". The total pump capacity available should be sufficient for the Basic Fire Flow of 3000 gpm. The maximum needed pump capacity credited is the Basic Fire Flow of the community. Item 532 "Credit for Pumper Capacity (CPC)" = 3.00 points Item 549 — Credit for Ladder Service (4 points) The next item reviewed is Item 549 "Credit for Ladder Service (CLS)". This item reviews the number of response areas within the city with 5 buildings that are 3 or more stories or 35 feet or more in height, or with 5 buildings that have a Needed Fire Flow greater than 3,500 gpm, or any combination of these criteria. The height of all buildings in the city, including those protected by automatic sprinklers, is considered when determining the number of needed ladder companies. Response areas not needing a ladder company should have a service company. Ladders, tools and equipment normally carried on ladder trucks are needed not only for ladder operations but also for forcible entry, ventilation, salvage, overhaul, lighting and utility control. The number of ladder or service companies, the height of the aerial ladder, aerial ladder testing and the equipment carved on the in-service ladder trucks and service trucks is compared with the number of needed ladder trucks and service trucks and an FSRS equipment list. Ladder trucks must meet the general criteria of NFPA 1901, Standard for Automotive Fire Apparatus to be recognized. The number of needed ladder -service trucks is dependent upon the number of buildings 3 stories or 35 feet or more in height, buildings with a Needed Fire Flow greater than 3,500 gpm, and the method of operation. The FSRS recognizes that there are 1 ladder companies in service. These companies are needed to provide fire suppression services to areas to meet NFPA 1710 criteria or within 2% miles and the number of buildings with a Needed Fire Flow over 3,500 gpm or 3 stories or more in height, or the method of operation. The FSRS recognizes that there are 0 service companies in service. Item 549 "Credit for Ladder Service (CLS)" = 2.23 points PPC is a registered trademark of Insurance Services Office, Inc. Page 14 Agenda Page 27 Item 553 — Credit for Reserve Ladder and Service Trucks (0.50 points) The next item reviewed is Item 553 "Credit for Reserve Ladder and Service Trucks (CRLS)". This item considers the adequacy of ladder and service apparatus when one (or more in larger communities) of these apparatus are out of service. The number of needed reserve ladder and service trucks is 1 for each 8 needed ladder and service companies that were determined to be needed in Item 540, or any fraction thereof. Item 553 "Credit for Reserve Ladder and Service Trucks (CRLS)" = 0.00 points Item 561 — Deployment Analysis (10 points) Next, Item 561 "Deployment Analysis (DA)" is reviewed. This Item examines the number and adequacy of existing engine and ladder -service companies to cover built -upon areas of the city. To determine the Credit for Distribution, first the Existing Engine Company (EC) points and the Existing Engine Companies (EE) determined in Item 513 are considered along with Ladder Company Equipment (LCE) points, Service Company Equipment (SCE) points, Engine -Ladder Company Equipment (ELCE) points, and Engine -Service Company Equipment (ESCE) points determined in Item 549. Secondly, as an alternative to determining the number of needed engine and ladder/service companies through the road -mile analysis, a fire protection area may use the results of a systematic performance evaluation. This type of evaluation analyzes computer -aided dispatch (CAD) history to demonstrate that, with its current deployment of companies, the fire department meets the time constraints for initial arriving engine and initial full alarm assignment in accordance with the general criteria of in NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. A determination is made of the percentage of built upon area within 1'/2 miles of a first -due engine company and within 2'/2 miles of a first -due ladder -service company. Item 561 "Credit Deployment Analysis (DA)" = 3.64 points PPC is a registered trademark of Insurance Services Office, Inc. Page 15 Agenda Page 28 Item 671 — Credit for Company Personnel (15 points) Item 571 "Credit for Company Personnel (CCP)" reviews the average number of existing firefighters and company officers available to respond to reported first alarm structure fires in the city. The on -duty strength is determined by the yearly average of total firefighters and company officers on -duty considering vacations, sick leave, holidays, "Kelley" days and other absences. When a fire department operates under a minimum staffing policy, this may be used in lieu of determining the yearly average of on -duty company personnel. Firefighters on apparatus not credited under Items 513 and 549 that regularly respond to reported first alarms to aid engine, ladder, and service companies are included in this item as increasing the total company strength. Firefighters staffing ambulances or other units serving the general public are credited if they participate in fire -fighting operations, the number depending upon the extent to which they are available and are used for response to first alarms of fire. On -Call members are credited on the basis of the average number staffing apparatus on first alarms. Off -shift career firefighters and company officers responding on first alarms are considered on the same basis as on -call personnel. For personnel not normally at the fire station, the number of responding firefighters and company officers is divided by 3 to reflect the time needed to assemble at the fire scene and the reduced ability to act as a team due to the various arrival times at the fire location when compared to the personnel on -duty at the fire station during the receipt of an alarm. The number of Public Safety Officers who are positioned in emergency vehicles within the jurisdiction boundaries may be credited based on availability to respond to first alarm structure fires. In recognition of this increased response capability the number of responding Public Safety Officers is divided by 2. The average number of firefighters and company officers responding with those companies credited as Automatic Aid under Items 513 and 549 are considered for either on -duty or on - call company personnel as is appropriate. The actual number is calculated as the average number of company personnel responding multiplied by the value of AA Plan determined in Item 512. D. The maximum creditable response of on -duty and on -call firefighters is 12, including company officers, for each existing engine and ladder company and 6 for each existing service company. Chief Officers are not creditable except when more than one chief officer responds to alarms; then extra chief officers may be credited as firefighters if they perform company duties. The FSRS recognizes 0.00 on -duty personnel and an average of 12.00 on -call personnel responding on first alarm structure fires. Item 571 "Credit for Company Personnel (CCP)" = 4.61 points PPC is a registered trademark of Insurance Services Office, Inc. Page 16 Agenda Page 29 Item 581 — Credit for Training (9 points) Training A. Facilities, and Use For maximum credit, each firefighter should receive 18 hours per year in structure fire related subjects as outlined in NFPA 1001. B. Company Training For maximum credit, each firefighter should receive 16 hours per month in structure fire related subjects as outlined in NFPA 1001. C. Classes for Officers For maximum credit, each officer should be certified in accordance with the general criteria of NFPA 1021. Additionally, each officer should receive 12 hours of continuing education on or off site. D. New Driver and Operator Training For maximum credit, each new driver and operator should receive 60 hours of driver/operator training per year in accordance with NFPA 1002 and NFPA 1451. E. Existing Driver and Operator Training For maximum credit, each existing driver and operator should receive 12 hours of driver/operator training per year in accordance with NFPA 1002 and NFPA 1451. Earned Credit Credit Available 0.00 35 4.19 25 4.67 1 12 0.54 5 2.71 5 F. Training on Hazardous Materials 0.50 For maximum credit, each firefighter should receive 6 hours of training for incidents involving hazardous materials in accordance with NFPA 472. G. Recruit Training 3.75 For maximum credit, each firefighter should receive 240 hours of structure fire related training in accordance with NFPA 1001 within the first year of employment or tenure. H. Pre -Fire Planning Inspections For maximum credit, pre -fire planning inspections of each commercial, industrial, institutional, and other similar type building (all buildings except 1-4 family dwellings) should be made annually by company members. Records of inspections should include up -to date notes and sketches. Item 580 "Credit for Training (CT)" =1.79 points 3.48 1 5 12 PPC is a registered trademark of Insurance Services Office, Inc. Page 17 Agenda Page 30 Item 730 - Operational Considerations (2 points) Item 730 "Credit for Operational Considerations (COC)" evaluates fire department standard operating procedures and incident management systems for emergency operations involving structure fires. Operational Considerations Standard Operating Procedures The department should have established SOPs for fire department general emergency operations Incident Management Systems The department should use an established incident management system (IMS) Operational Considerations total: Earned Credit Credit Available 50 1 50 100 1 100 Item 730 "Credit for Operational Considerations (COC)" = 2.00 points Water Supply Forty percent of a community's overall score is based on the adequacy of the water supply system. The ISO field representative evaluated: the capability of the water distribution system to meet the Needed Fire Flows at selected locations up to 3,500 gpm. • size, type and installation of fire hydrants. • inspection and flow testing of fire hydrants. Earned Credit Credit Available 616. Credit for Supply System 29.63 30 621. Credit for Hydrants 3.00 3 631. Credit for Inspection and Flow Testing 3.20 7 Item 640. Credit for Water Supply: 35.83 40 PPC is a registered trademark of Insurance Services Office, Inc. Pare 18 Agenda Page 31 Item 616 — Credit for Supply System (30 points) The first item reviewed is Item 616 "Credit for Supply System (CSS)". This item reviews the rate of flow that can be credited at each of the Needed Fire Flow test locations considering the supply works capacity, the main capacity and the hydrant distribution. The lowest flow rate of these items is credited for each representative location. A water system capable of delivering 250 gpm or more for a period of two hours plus consumption at the maximum daily rate at the fire location is considered minimum in the ISO review. Where there are 2 or more systems or services distributing water at the same location, credit is given on the basis of the joint protection provided by all systems and services available. The supply works capacity is calculated for each representative Needed Fire Flow test location, considering a variety of water supply sources. These include public water supplies, emergency supplies (usually accessed from neighboring water systems), suction supplies (usually evidenced by dry hydrant installations near a river, lake or other body of water), and supplies developed by a fire department using large diameter hose or vehicles to shuttle water from a source of supply to a fire site. The result is expressed in gallons per minute (gpm). The normal ability of the distribution system to deliver Needed Fire Flows at the selected building locations is reviewed. The results of a flow test at a representative test location will indicate the ability of the water mains (or fire department in the case of fire department supplies) to carry water to that location. The hydrant distribution is reviewed within 1,000 feet of representative test locations measured as hose can be laid by apparatus. For maximum credit, the Needed Fire Flows should be available at each location in the district. Needed Fire Flows of 2,500 gpm or less should be available for 2 hours; and Needed Fire Flows of 3,000 and 3,500 gpm should be obtainable for 3 hours. Item 616 "Credit for Supply System (CSS)" = 29.63 points PPC is a registered trademark of Insurance Services Office, Inc. Page 19 Agenda Page 32 Item 621 — Credit for Hydrants (3 points) The second item reviewed is Item 621 "Credit for Hydrants (CH)". This item reviews the number of fire hydrants of each type compared with the total number of hydrants. There are a total of 2723 hydrants in the graded area. 620. Hydrants, - Size, Type and Installation A. With a 6 -inch or larger branch and a pumper outlet with or without 2'/z - inch outlets B. With a 6 -inch or larger branch and no pumper outlet but two or more 2'/Z -inch outlets, or with a small foot valve, or with a small barrel CJD. With only a 2% -inch outlet or with less than a 6 -inch branch; Number of Hydrants 2723 EJF. Flush Type, Cistem, or Suction Point 1 0 Item 621 "Credit for Hydrants (CH)" = 3.00 points Item 630 — Credit for Inspection and Flow Testing (7 points) The third item reviewed is Item 630 "Credit for Inspection and Flow Testing (CIT)". This item reviews the fire hydrant inspection frequency, and the completeness of the inspections. Inspection of hydrants should be in accordance with AVW1/A M-17, Installation, Field Testing and Maintenance of Fire Hydrants. Frequency of Inspection (Fl): Average interval between the 3 most recent inspections .Frequency.............................................................................................................................................................................................................................................Points .............. 1 year 30 2 years 20 3 years 10 4 years 5 5 years or more No Credit Note: The points for inspection frequency are reduced by 10 points if the inspections are incomplete or do not include a flushing program. An additional reduction of 10 points are made if hydrants are not subjected to full system pressure during inspections. If the inspection of cisterns or suction points does not include actual drafting with a pumper, or back -flushing for dry hydrants, 20 points are deducted. Total points for Inspections = 3.20 points PPC is a registered trademark of Insurance Services Office, Inc. Pa e 20 Agenda age 33 Frequency of Fire Flow Testing (FF):; Average interval between the 3 most recent inspections. Frequency.............................................................................................................................................................................................................................................Points......... 5 years 40 6 years 7 years 8 years 9 years 10 years or more Total points for Fire Flow Testing = 0.00 points Item 631 "Credit for Inspection and Fire Flow Testing (CIT)" = 3.20 points 30 20 10 5 No Credit Divergence = -9.55 The Divergence factor mathematically reduces the score based upon the relative difference between the fire department and water supply scores. The factor is introduced in the final equation. Community Risk Reduction Earned Credit Credit Available 1025. Credit for Fire Prevention and Code Enforcement 1.91 2.2 (CPCE) 1033. Credit for Public Fire Safety Education (CFSE) 1." 2.2 1044. Credit for Fire Investigation Programs (CIP) 1.03 1.1 Item 1050. Credit for Community Risk Reduction 4.38 5.50 PPC is a registered trademark of Insurance Services Office, Inc. Page 21 Agenda Page 34 Item 1025 - Credit for Fire Prevention Code Adoption and Enforcement (2.2 points) Fire Prevention Code Regulations (PCR) Evaluation of fire prevention code regulations in effect. Fire Prevention Staffing (PS) Evaluation of staffing for fire prevention activities. Earned Credit Credit Available 10.00 1 10 3.49 1 8 Fire Prevention Certification and Training (PCT) 6.00 Evaluation of the certification and training of fire prevention code enforcement personnel. !Fire Prevention Programs (PCP) Evaluation of fire prevention programs. Review of Fire Prevention Code and Enforcement (CPCE) subtotal: Item 1033 - Credit for Put Public Fire Safety Evaluation of publi qualification as spi Public Fire Safety Evaluation of progi Review of Public 6 15.20 1 16 34.69 1 40 ilic Fire Safety Education (2.2 points) Earned Credit Credit Available Educators Qualifications and Training (FSQT) 10 10.00 fire safety education personnel training and �cified by the authority having jurisdiction. Education Programs (FSP) 16.25 30 -ams for public fire safety education. safety Education Programs (CFSE) subtotal: 26.25 40 Item 1044 — Credit for Fire Investigation Programs (1.1 points) Earned Credit 8.00 Credit Available 8 Fire Investigation Organization and Staffing (IOS) Evaluation of organization and staffing for fire investigations. Fire Investigator Certification and Training (IQT) 4.80 6 Evaluation of fire investigator certification and training. Use of National Fire Incident Reporting System (IRS) 6.00 6 Evaluation of the use of the National Fire Incident Reporting System (NFIRS) for the 3 years before the evaluation. Review of Fire Investigation Programs (CIP) subtotal: 18.80 20 PPC is a registered trademark of Insurance Services Office, Inc. Page 22 Agenda liage 35 ■ FSRS Item Emergency Communications Earned Credit Credit Available 414. Credit for Emergency Reporting 3.00 3 422. Credit for Telecom m un icators 4.00 4 432. Credit for Dispatch Circuits 2.85 3 9.85 10 440. Credit for Emergency Communications Fire Department 513. Credit for Engine Companies 3.64 6 523. Credit for Reserve Pumpers 0.00 0.5 532. Credit for Pumper Capacity 3.00 3 549. Credit for Ladder Service 2.23 4 553. Credit for Reserve Ladder and Service Trucks 0.00 0.5 561. Credit for Deployment Analysis 3.64 10 571. Credit for Company Personnel 4.61 15 581. Credit for Training 1.79 9 730. Credit for Operational Considerations 2.00 2 590. Credit for Fire Department 1 20.91 1 50 Water Supply 616. Credit for Supply System 29.63 30 621. Credit for Hydrants 3.00 3 631. Credit for Inspection and Flow Testing 3.20 7 640. Credit for Water Supply 35.83 40 Divergence 1 -9.55 1 - 1050. Community Risk Reduction 1 4.38 1 5.50 Total Credit 1 61.42 1 105.5 Final Community Classification = 04 PPC is a registered trademark of Insurance Services Office, Inc. Pa e 23 AgendNage 36 U Q 3 w a 0 F4 O W F4 7 A w < o o O 0 O 0 O 0 O 0 O 0 o 0 0 0 o 0 O Cl O 0 o 0 O 0 O 0 o C. o N �o M �o cn (` N � m Wn m In t~ m m m n N 10 N W) N m m o [- v 7 a 3 O w W* o o 0 o o O O 0 0 0 0 o 0 0 0 0 0 to 0 CD 0 0 0 0 0 v 0 o 0 0 w * w� vl o M O O O 4 v' M h 10 N N O In VS N O N N O M O rA 00 W N 01 CD 10 O N 10 V1 oo V V1 10 d' V1 In �n O1 00 0 y it H W F F10 V N O M 10 %0 �D �D NO v� t� �0 In �0 v1 10 d O o 0 0 0 0 \0 0 ON 0 to o m O �o o 0 0 o O N N N h N N N N N O N 7 m oa o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 P'�i •O O v 3 � a 0 7 0 0 0 %0 0 %D 0 0 0 0 0 10 0 O 0 01 0 N 0 [- 0 O\ N N N h N N N N N CD N V N M N d d 8Z L48 d rn s"n v) c� d p d z z z >z >z >z > ,d z > z >z > " .. o VA 3�33°'�°' O+ O- O O �+ - O- O •^ O O O+ •^ � �� eou non eon eon >p>a>Zim>a>a>a e°n eon a 0 0 0 0 a a a a a a a 0 0 > a z w > d d x g d d � kn z o b z c `oo v N z z a o W m m w d d ds CD b 0000 000 is FN R 10 a .a a F: F q � o 0 O 0 0 N -• N o o ... o 0 0 0 0 0 z N m M 4 wi �6 k IL w y J w U w c � N a � a e a � o � w ol w ' 0 � L o' ° Y �a o 0 F w O a 3 a 'o Q � L E. V M r V O C a C_ E o L $ m` w m m 9:1 Ix a c a y c F � F 01 W � O 9 w m c w 3 m o � E oz U rn n O N O a e z w uc a0 O F . a a E 4 °z v CL e W e S U m 3 F F Z c° S w H � E F z F u w � a o w a aF c ` R O O w o N F 0 ava t3 ti N N w z a O O d a O s m _ w 3 -0wu � w w E m c m m F w E y m a E r r v a eo N c V Wjz a •w E O II v N w z w U,; Q F 0 F i H Agenda Page 37 Albertville Fire Department Albertville, MN This report was generated on 8/28/2019 10:15:27 AM Li Breakdown by Major Incident Types for Date Range Zone(s): All Zones I Start Date: 01/01/2019 1 End Date: 12/31/2019 Rescue & Emergency Medical... 52.04% Fires 7.81 % Hazardous Condition (No 8.92% Q^ ^re Weather &Natural Disaster /° alse Alarm & False Call .18% Service Call 1.86% I Intent Call '% MAJOR INCIDENT TYPE # INCIDENTS % of TOTAL Fires 21 7.81 Rescue &Emergency Medical Service 140 52.04% Hazardous Condition (No Fire) 24 8.92% Service Call 5 1.86% Good Intent Call 54 20.07% False Alarm & False Call 22 8.18% Severe Weather & Natural Disaster 3 1.12% TOTAL 269 100.00% Only REVIEWED incidents included. Summary results for a major incident type are not displayed if the count is zero. Agenda Page 38 0 emergencyreporting.com Doc Id: 553 Page # 1 of 2 Detailed Breakdown by Incident Type INCIDENT TYPE # INCIDENTS % of TOTAL 100 - Fire, other 1 0.37% 111 - Building fire 7 2.60% 113 - Cooking fire, confined to container 4 1.49% 131 - Passenger vehicle fire 4 1.49% 132 - Road freight or transport vehicle fire 2 0.74% 143 - Grass fire 3 1.12% 311 - Medical assist, assist EMS crew 4 1.49% 321 - EMS call, excluding vehicle accident with injury 115 42.75% 322 - Motor vehicle accident with injuries 20 7.43% 324 - Motor vehicle accident with no injuries. 1 0.37% 411 - Gasoline or other flammable liquid spill 1 0.37% 412 - Gas leak (natural gas or LPG) 11 4.09% 424 - Carbon monoxide incident 9 3.35% 440 - Electrical wiring/equipment problem, other 1 0.37% 441 - Heat from short circuit (wiring), defective/worn 1 0.37% 444 - Power line down 1 0.37% 542 - Animal rescue 1 0.37% 551 - Assist police or other governmental agency 2 0.74% 561 - Unauthorized burning 1 0.37% 571 - Cover assignment, standby, moveup 1 0.37% 611 - Dispatched & cancelled en route 47 17.47% 631 - Authorized controlled burning 2 0.74% 651 - Smoke scare, odor of smoke 5 1.86% 714 - Central station, malicious false alarm 2 0.74% 733 - Smoke detector activation due to malfunction 4 1.49% 735 - Alarm system sounded due to malfunction 6 2.23% 741 - Sprinkler activation, no fire - unintentional 1 0.37% 743 - Smoke detector activation, no fire - unintentional 1 0.37% 744 - Detector activation, no fire - unintentional 1 0.37% 745 - Alarm system activation, no fire - unintentional 5 1.86% 746 - Carbon monoxide detector activation, no CO 2 0.74% 814 - Lightning strike (no fire) 1 0.37% 815 - Severe weather or natural disaster standby 2 0.74% TOTAL INCIDENTS: 269 100.00% Only REVIEWED incidents included. Summary results for a major incident type are not displayed if the count is zero. Agenda Page 39 ❑x emergencyreporting.com Doc Id: 553 Page # 2 of 2 Albertville Fire Department Albertville, MN This report was generated on 8/28/2019 10:13:26 AM Incident Statistics Start Date: 01/01/2019 1 End Date: 12/31/2019 INCIDENT COUNT INCIDENT TYPE EMS FIRE TOTAL TOTAL TRANSPORTS (N2 and N3) APPARATUS r#ofAPPARATUS # of PATIENT TRANSPORTS TOTAL # of PATIENT TRANSPORTS CONTACTS OTAL PRE -INCIDENT VALUE _ LOSSES $2,289,483.00 $1,061,250.00 CO CHECKS 424 - Carbon monoxide incident 9 746 - Carbon monoxide detector activation, no CO 2 TOTAL 11 MUTUAL AID Aid Type Total Aid Given 10 Aid Received 8 OVERLAPPING CALLS # INCIDENTS 140 129 269 0j%ERTVI(jF F�AE �FSC�E # OVERLAPPING % OVERLAPPING 33 12.27 LIGHTS AND SIREN - AVERAGE RESPONSE TIME (Dispatch to Arrival) Station EMS FIRE Albertville Fire Department 0:08:27 0:11:59 AVERAGE FOR ALL CALLS 0:09:48 LIGHTS AND SIREN - AVERAGE TURNOUT TIME (Dispatch to Enroute) Station Albertville Fire Department AGENCY Albertville Fire Department EMS FIRE 0:05:04 0:07:38 AVERAGE FOR ALL CALLS] u:Ub:u6 AVERAGE TIME ON SCENE (MM:SS) 61:48 Only Reviewed Incidents included. CO Checks only includes Incident Types: 424, 736 and 734. # Apparatus Transports = # of incidents where apparatus transported. # Patient Transports = # of PCR with disposition "Treated, Transported by EMS". # Patient Contacts = # of PCR contacted by apparatus. This report now returns both NEMSIS 2 & 3 data as appropriate. Agenda Page 40 emergencyreporting. corn Doc Id: 1645 Page # 1 of 1 Nbertvill-c Small living. Big llfe. GENERAL ADMINISTRATION City Administrator's Update August 29, 2019 Centennial Planning: The last committee meeting will be Thursday, September 12 at 7:00 p.m. The plans are coming together well and should be make for a great event. Budget Workshops: The next workshop will immediately follow Monday's Council meeting. Hana Building: The building has been removed and the site leveled. Newsletter: We are working with Prime Advertising to move to a quarterly publication that includes advertising options for businesses. City Website: We are seeking quotes to update the city's website. The current site is approximately 7 years old and in need of many technology upgrades. Public Works Committee: The public works committee will be meeting on Monday before the regular meeting to review the existing CIP and 2019 purchases, as well as, discuss staffing. ENGINEERING/PUBLIC WORKS 70t" Street Project (Kadler to CSAH 19): Paving is complete and I expect the road to be striped next week. I expect the overlay and test sections to have a useful life of approximately 5 years, at which time the cities will probably need to do more of an extensive project. WWTP Forcemain Project: Drilling of the new forcemain continues to progress north on CSAH 19 and the contractor is now beginning work at the WWTP. Unrelated to the project, last week staff met with the MPCA, DNR and Department of Agriculture to discuss the future of reed beds and the use of non-native phragmites (reeds), specifically the transport of the reeds and land application of the biomass from the beds. It is anticipated in time the city will need to find and alternative to the non-native reeds being used. Savitski Drainage: Plans are complete. A condition of the railroad permit is we need to get soil borings in railroad right-of-way prior to construction. We are in the process of obtaining quotes to complete the soil borings. The Geotechnical Company will also need a permit from the railroad to conduct the borings. This potentially could push construction into 2020. 1-94 Improvements Update: Temporary widening is scheduled to begin in the next week with lane closures only occurring in the evening. This fall work on the EB C-D road and CSAH 19 Bridge will begin. During bridge construction, the existing WB C-D road will be used for mainline traffic. Also, it is understood the eastbound exit ramps will temporarily closed for the 2020 construction year. Agenda Page 41 2019 Street and Trail Improvements: Construction is generally complete. The contractor is working on punchlist items and boulevard restoration. Westwind Park: The grading and seeding are complete. Parking lot work will take place later this month. CSAH 19 and 70th Street: The project will be re -bid in November. The County will be doing some preliminary project grading along 70th Street over the next few weeks to accommodate utility relocates. 11435 58th Street NE House Demo: The demolition is complete. Public Works will grade and seed the lot in September. St. Michael Sewer Extension: As part of the sewer extension to Fieldstone Passage in St. Michael, staff is working with Lennar on a sign easement agreement for the HOA to have a monument sign on the pond lot owned by Albertville. 54 % Street Drainage Improvements: We are seeking quotes to install a draintile along the south curb line. City Administrator's Update Page 2 of 2 August 19, 2019 Agenda Page 42