2019-04-01 City Council Agenda Packetlbcrtvijj�
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City of Albertville Council Agenda
Monday, April 1, 2019
City Council Chambers
7:00 p.m.
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public
Forum and are asked to fill out a "Request to Speak Card". Presentations are limited to five (5) minutes.
1. Call to Order
2. Pledge of Allegiance — Roll Call
3. Recognitions — Presentations — Introductions
4. Public Forum — (time reserved 5 minutes)
5. Amendments to the Agenda
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will
be enacted by one motion. In the event an item is pulled, it will be discussed in the order it
is listed on the Consent Agenda following the approval of the remaining Consent items.
These items will be approved by a separate motion.
A. Approve the March 18, 2019 regular City Council meeting minutes as presented (pgs
4-8)
B. Authorize the Monday, April 1, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at
City Hall upon request (pg 9)
C. Approve the AFCD Committee request for street closings and modified Central Park
hours as identified in the staff report (pgs 10-12)
D. Authorize Pay Estimate 2 to Omann Contracting in the amount of $65,561.31 for
Westwind Park Improvements
E. Authorize Pay Estimate No. 2 & Final to Omann Brothers Payving in the amount of
$12,562.75 for Main Avenue NE Railroad Crossing (revised)
F. Approve the 2019 annual renewal of liquor licenses listed in the staff report contingent
on full payment of license fees, proof of liquor liability insurance, Wright County
Sheriff's review for liquor law violations, and compliance with all building and fire
regulations (pgs 13-14)
G. Adopt Resolution 2019-016 approving an Off -Site Gambling Permit for the Knights of
Columbus for a benefit fundraiser on April 13, 2019 at the St. Albert's Parish Center
(pgs 15-18)
H. Accept 4t11 Quarter Budget to Actual Report — Un-audited (pgs 19-21)
7. Public Hearings — None
P:ACity Council\Council Agendas\2019 Agenda Packets\2019-04-01 City Council Agenda.docx
Meeting Date: April 1, 2019
Agenda Page 1
City of Albertville Council Agenda
Monday, April 1, 2019 Page 2 of 3
8. Department Business
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
B. Finance
1). Fire Relief Pension (pgs 22-23)
(Motion to Approve Resolution No. 2019-017 Amending the Annual Retirement
Benefit for the Albertville Volunteer Fire Department from $2, 600 to $2, 800 per
year of service.)
C. Legal
1). City Attorney Report (pg 24)
D. Fire —None
E. City Clerk — None
F. Public Works/Engineering — None
G. Planning/Zoning —
H. Building — None
I. Administration - None
9. Announcements and/or Upcoming Meetings
April 4
Fire Business Meeting, 8:00 p.m.
April 8
STMA Ice Arena, 6:00 p.m.
April 9
Planning Commission, 7:00 p.m.
April 15
Local Board of Appeals, 6:30 p.m.
City Council, 7:00 p.m.
April 22
Parks Committee/Centennial Planning, 7:00 p.m.
April 29
Joint Governance Meeting, 6:45 p.m., Albertville City Hall
May 6
City Council, 7:00 p..
May 13
STMA Ice Arena, 6:00 p.m.
May 14
Planning Commission, 7:00 p.m.
May 20
City Council, 7:00 p.m.
May 27
City Offices Closed, Memorial Day
May 28
Parks Committee/Centennial Planning, 7:00 p.m.
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Meeting Date: April 1, 2019
Agenda Page 2
City of Albertville Council Agenda
Monday, April 1, 2019 Page 3 of 3
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Meeting Date: April 1, 2019
Agenda Page 3
Albertville
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ALBERTVILLE CITY COUNCIL
Monday, March 18, 2019
DRAFT MINUTES
ALBERTVILLE CITY HALL
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Hendrickson called the meeting to order at 7:02 p.m.
2. ROLL CALL
7:00 PM
Present: Mayor Hendrickson and Councilmembers Cocking, Halling, Olson and Vetsch
Absent: None
Staff Present: City Administrator-PWD Adam Nafstad, City Attorney Mike Couri, Fire Chief Eric
Bullen and City Clerk Kimberly Hodena
Others Present: None
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS - None
4. PUBLIC FORUM
There was no one present for the forum.
5. AMENDMENTS TO THE AGENDA
Nafstad added a resolution to dedicate right-of-way as 2b under Item 8.
Hodena added Off -site Gambling Permit as Item El.
Motioned by Olson, seconded by Vetsch, to approve the Agenda as amended. Ayes: Hendrickson,
Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED
CARRIED.
6. CONSENT AGENDA
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on
the Consent Agenda following the approval of the remaining Consent items. These items will be
approved by a separate motion.
A. Approve the March 4, 2019 regular City Council meeting minutes as presented
B. Authorize the Monday, March 18, 2019 payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
Page 1
Agenda Page 4
provided to City Council as a separate document and is available for public view at City
Hall upon request
C. Adopt Resolution 2019-010 approving a street name change for Linden St NE in the
Towne Lakes 71h Addition (from 69th Street NE to Lakewood Drive NE)
Motioned by Cocking, seconded by Olson, to approve the Consent Agenda as presented. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
7. PUBLIC HEARINGS — None
8. DEPARTMENT BUSINESS
A. City Council
1). Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
STMA Ice Arena Board
Vetsch requested Nafstad give the update during the City Administrator Update.
A. Public Works/Engineering
1). St. Michael Sewer Connection and Use Agreement
Nafstad reported that the Lennar subdivision in St. Michael is moving forward and the development
is called Fieldstone Passage. The agreement has been revised since it was last presented and St.
Michael is currently reviewing as well. Nafstad noted that there are a few blanks related to sewer
specs that need to be filled in and the exhibits need to be finalized.
Olson inquired about the number of lots to be served by Albertville as there are multiple
subdivisions and 300+ homes in the planning. Nafstad clarified that not all of those would be served
by Albertville. There is a cap of 250 homes that can connect to Albertville in the agreement.
Vetsch inquired why the exhibits were not in the packet and he would like to see agreement exhibits
in packets in the future. He would like to see the final agreement before they vote on the agreement
and Nafstad reported he would bring it back to the next meeting.
Nafstad reported that Phase 1 of the development is for 40 lots on the east side of the development.
Vetsch inquired if the city can be forced to add more homes than the capped amount and Couri
replied they could not.
Nafstad reviewed the drainage improvements to be included with the subdivisions and how the
design will reroute the overflow of the large pond to by-pass the Albert Villas neighborhood and
provide a more direct route to the south. Couri discussed the drainage easements and what would
remain should St. Michael takeover providing service. He also explained the process for how the
homes would be billed for service.
2). MnDot Agreement No. 1032800 for City Cost Share for Creamery Pond
Construction
City Council Meeting Minutes Page 2
Regular Meeting of March 18, 2019 Agenda Page 5
Nafstad reported that a pond will need to be constructed due to the I-94 expansion and this resolution
authorizes the city to enter into an agreement with the MN Department of Transportation (MnDot) to
share in the costs of construction for the Creamery Pond. He stated that bids will be opened this
week and the agreement must be approved and signed prior to bid opening.
Motioned by Halling, seconded by Hendrickson, to approve Resolution No. 2019-010 to enter into
agreement 1032800 for City Cost Share for Creamery Pond Construction. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
2B.) Dedication of Right -Of -way for Highway Construction
Nafstad reported that due to ramp construction for I-94, MnDot is asking the city to dedicate right-
of-way on city land to them. As part of the discussions, it was agreed MnDot would relocate
utilities if needed and eventually re -convey unused land back to the city.
Cocking inquired if there is value to the dedicated land that could offset the city's cost share of the
Creamery Pond construction.
Couri recommended two minor changes to the proposed resolution that would clarify re -conveyance
of unused land from MnDot to the city and at no cost to the city. Cocking stated if the resolution is
changed and MnDot is not in agreement, he does not want that to holdup the project.
Motioned by Cocking, seconded by Halling, to approve Resolution No. 2019-014 providing intent
to dedicate right-of-way for highway construction as amended by the City Attorney, provided that
if not agreed to by MnDot the original resolution be provided instead. Ayes: Hendrickson,
Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION DECLARED
CARRIED.
3). 2019 Street Improvements
Nafstad reported that seven bids were opened and the low bid was by Valley Paving, Inc. in the
amount of $826,548.95. Cocking asked if the city must always accept the lowest bid and Couri
replied that only in very select cases could a city accept anything other than the low bid. Cocking
inquired if other street repairs, like patching, could be included and Nafstad stated that in the past he
has done so with a change order to the contract.
Nafstad stated that with this project staff would like to offer the driveway replacement assessment
opportunity as was done in last year's project. He would like to get letters out to the impacted
properties in the project with details of the program and he asked for Council feedback. Cocking
thought there should be a limit on the number of properties utilizing he program each year. He can
foresee a problem in future years of having a lot of funds tied up in the program. He felt eventually
they will have a problem. Court stated that city could borrow money internally for the program and
recommended speaking to the Finance Director to see where funds could come from. Nafstad
would like to see the cap for each property at $5,000 as most bids from last year were $3,500-
$5,000. He also stated that street projects only generally occur every other year. He stated he spoke
with the project contractor and they would work with the city to accommodate the program, most
City Council Meeting Minutes Page 3
Regular Meeting of March 18, 2019 Agenda Page 6
likely using subcontractors. Nafstad stated he wanted firm deadlines and dates so the project does
not get held up.
Motioned by Vetsch, seconded by Olson, to approve Resolution No. 2019-011 entitled A
Resolution Accepting Low Bid for 2019 Street Improvements. Ayes: Hendrickson, Cocking,
Hulling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
B. Fire
1). Fire Department Update
Bullen reported that Albert Barthel submitted his notice of retirement to the department after 37
years of service. Bullen commended Barthel for his dedication and service and stated he would like
to have a formal recognition of Barthel at a future Council meeting.
Bullen reported the auto dispatch agreement with Otsego is moving forward and he expects to bring
that to Council soon. He stated that Otsego had discussed fire stations and staffing, but no firm
decisions were made.
The two new fire trucks are scheduled for completion in early June and the city receive see them by
the end of June. Bullen reported an ISO visit is scheduled for April 2 and requires much prep work.
C. Finance — None
D. City Clerk
1). Knights of Columbus Off -Site Gambling Permit
Hodena reported the Knights will be sponsoring a fundraising benefit to assist a community member
with medical expenses on March 30 at the St. Albert's Parish Center. This is a one -day permit and
must be approved by local government before State approval.
Motioned by Vetsch, seconded by Olson, to approve the off -site gambling permit for the Knights of
Columbus for March 30, 2019. Ayes: Hendrickson, Cocking, Halling, Olson and Vetsch. Nays:
None. Absent. None. MOTIONDECLARED CARRIED.
E. Planning/Zoning — None
F. Building — None
G. Legal —None
H. Administration
1). Deed Tax Forfeited Property to the City
Nafstad reported Wright County indicated they would sell the lot for $100.
Motioned by Olson, seconded by Cocking, to Adopt Resolution No. 2019-012 Requesting the State
of Minnesota to Deed Tax Forfeited Land to the City of Albertville. Ayes: Hendrickson, Cocking,
Hulling, Olson and Vetsch. Nays: None. Absent: None. MOTIONDECLARED CARRIED.
City Council Meeting Minutes Page 4
Regular Meeting of March 18, 2019 Agenda Page 7
2). City Administrator's Update
Nafstad informed Council he had contractors clear Ditch 9 to help mitigate flooding due to weather
conditions.
Nafstad reported the STMA Ice Arena Board reviewed their budget and it showed a loss of $60,000
for the year. He stated with the new second sheet, the first year had a lot of unknowns and utility
costs were more than anticipated. He stated that ice rentals are maxed out. To cover the deficit, the
Board will need to look at rate increases for ice time. The joint powers agreement for the arena
states the three entities would be required to fund the loss so Albertville's portion would be 1/6 of
the loss. Cocking stated there should be a loss of $0 and the arena needs to fund itself. He stated
they can't budget for a loss. Olson inquired if they were in the black last year with one sheet and
Nafstad replied they were but not a lot. Nafstad reviewed several rates and what could be done with
them. Ultimately, the goal is to make the arena whole. Hendrickson was concerned with what a
large rate increase would be needed. Cocking stated it is hard to account for the entities having to
cover the loss, especially since the bond referendum that included the second sheet barely passed.
Nafstad reported the I-94 West Coalition will be at the capital on March 26.
Nafstad stated the Wastewater Treatment Plant's Otsego CUP will be reviewed at the April 1 Otsego
Planning Commission so he will miss a portion of the next Council meeting to attend that.
4. Announcements and/or Upcoming Meetings
March 25
Joint Powers Water Board, 6:00 p.m.
Parks Committee/Centennial Planning, 7:00 p.m.
April 1
City Council, 7:00 p.m.
April 4
Fire Business Meeting, 8:00 p.m.
April 8
STMA Ice Arena Board, 6:00 p.m.
April 9
Planning Commission, 7:00 p.m.
April 15
City Council, 7:00 p.m.
April 22
Joint Powers Water Board, 6:00 p.m.
Parks Committee, 7:00 p.m.
April 29
Joint Governance Meeting, 6:45 p.m., Albertville
10. ADJOURNMENT
Motioned by Vetsch, seconded by Cocking, to adjourn the meeting at 9:09 p.m. Ayes:
Hendrickson, Cocking, Halling, Olson and Vetsch. Nays: None. Absent: None. MOTION
DECLARED CARRIED.
Respectfully submitted,
Kimberly A. Hodena, City Clerk
City Council Meeting Minutes Page 5
Regular Meeting of March 18, 2019 Agenda Page 8
A\1bertville Mayor and Council Request for Action
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April 1, 2019
SUBJECT: CONSENT - FINANCE— PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, April 1, 2019 payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Account codes starting with 810 are STMA Arena ExpensesNendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party deten-nines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment: List of Claims (under separate cover)
P:ACity Council\Council Packet Information\2019\040119\2019-04-01 Finance Bills Report (RCA).docx
Meeting Date: April 1, 2019
da Page 9
A\1bertvijjc
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Mayor and Council Request for Action
March 28, 2019
SUBJECT: CONSENT - CITY CLERK - ALBERTVILLE FRIENDLY CITY DAYS COMMITTEE STREET
CLOSING AND PARK HOURS REQUEST
0
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
passing the following:
MOTION TO: Approve the AFCD Committee request for street closings and modified Central
Park hours identified below:
Street Closure Requested
Date(s)
Time
Activity
58th St NE (Main to Lander)
June 5-9
All day
Carnival
Lander Ave NE (58"' to Barthel driveway)
June 5-9
All day
Carnival
Main Ave NE 57t' to 59t')
Fri., June 7
6:00 p.m. — 2:30 a.m.
Friday activities
Lachman Ave NE (57th to 60th)
Sat., June 8
8:00 a.m. — 3:00 p.m.
Car/Truck Show
Lachman Ave NE, Lamont Ave NE, 57th
Sat., June 8
10:00 a.m. - 10:30 a.m.
Kiddie Parade
St NE
Main Ave NE (57" to 59t')
Sat., June 8
8:00 a.m. - 2:30 a.m.
Saturday
Activities
Main Ave NE (50th to 60 ),
Sun., June 9
12:00 p.m. - 4:00 p.m.
Parade
59rh St NE (Barthel Ind. Dr to Main)
Barthel Ind. Dr. (51 st to 59th)
51 st St NE (Barthel Ind. Dr to Main)
60"' St NE (CSAH 37 to Main)
Extended Central Park Hours Requested
Wednesday and Thursday, June 5-6, until 11:00 p.m.
Friday and Saturday, June 7-8, until 1:30 a.m.
BACKGROUND: Friendly City Days will be held Wednesday, June 5 through Sunday, June 10,
2019. The Friendly City Days Committee is requesting the closure of the above streets for the
community festival during the dates and times listed.
City Code Section 8-3-2 designates that City parks close at 10:00 p.m. unless special permission is
given. The Committee is requesting an extension of park hours in Central Park for Friday, June 9
and Saturday, June 10 until 1:30 a.m. However, in Section 5-5-1, Noise Control, a civic celebration
recognized by the City Council is exempt from the noise provisions.
KEY ISSUES:
The Committee has requested the same road closures in previous years.
The Committee has notified to the Wright County Highway Department for closure of
CSAH 18 (50th Street NE) on June 10.
The Committee has also submitted a request for assistance from the Wright County
Sheriff's Office for security and traffic control for the event.
P:ACity Council\Council Packet Information\2019\040119\2019-04-01 AFCD Street Closure -Park Hours.docx
Meeting Date: April 1, 2019
10
Mayor and Council Request for Action — April 1, 2019
City Clerk - AFCD Committee Request Page 2 of 2
• New this year, there will be a Kids Night held on Wednesday from 3:00-10:00 p.m. The
carnival would be open, live Christian music, and games sponsored by local churches and
groups.
• There will also be a Craft Beer tasting sponsored by the Albertville Lions, Foxtailers and
AFD Relief Association on Thursday during the garage band performances.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the authority
to approve or deny requests for street closures and the extension of park hours. The City Council
has approved the request as presented in the past.
Responsible Person/Department: Kimberly A. Hodena, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachments: Albertville Friendly City Days Committee request letter
P:ACity Council\Council Packet Information\2019\040119\2019-04-01 AFCD Street Closure -Park Hours.docx
Meeting Date: April 1, 2019
11
Albertville Friendly City Days
P.O. Box 162
Albertville, MN 55301
March 15, 20I9
City of Albertville
P.O. Box 9
Albertville, MN 55301
City Council,
The Albertville Friendly City Days committee is requesting permission to close down the following list of streets on the days listed
during Friendly City Days.
Street
Date
Time
Activity
58th Street (Main Avenue to Lander Avenue)
June 5-9
All Day
Carnival
Lander Avenue (58th Street to Mark Barthel's Driveway)
June 5-9
All Day
Carnival
Main Avenue (57th Street to 59th Street)
June 7
6:00 pm-2:30 am
Friday Activities
Lachman Avenue (57'h Street to 60'h Street)
June 8
8:00 am-3:00 pm
Car and Truck Show
Lachman Avenue, Lamont Avenue, 57'h Street
June 8
10:00-10:30 am
Kiddie Parade
Main Avenue (57th Street to 59th Street)
June 8
8:00 am-2.30 am
Saturday Activities
Main Avenue (50th Street to 60th Street)
June 9
12:00 - 4:00 pm
Parade
59th Street (Barthel Industrial Drive to Main Street)
June 9
12:00 - 4:00 pm
Parade
Barthel Industrial Drive (51 st Street to 59th Street)
June 9
12:00 - 4:00 pm
Parade
51st Street (Barthel Industrial Drive to Main Street)
June 9
12:00 - 4:00 pm
Parade
60th Street (CSAH 37 to Main Avenue)
June 9
12:00 - 4:00 pm
Parade
th
For your information the committee has submitted applications to Wright County Highway Department for closing CSAH18 (50
th
Street) on :Tune 9 . We have -also -requested assistance from the Wright County Sheriff's office for security and -traffic disbursement
for the entire weekend.
New this year, we would like to add a Kids night on Wednesday from 3:00 p.m. to 10:00 p.m. The carnival would be open, there
would a live Christian music, activities and games sponsored by area churches and groups. The Firemen's Relief Association will
again be sponsoring Craft Beer Tasting event during the garage band performances on Thursday evening from 6:00 p.m. to 10:00 p.m.
The Lions, Foxtailers, and Firemen Relief Association will apply for a Strong Intoxicating Liqour License for the weekend. The
events in the Park on Wednesday and Thursday evenings would end at 10:00 p.m. We are requesting permission to extend the hours in
the city park for Wednesday and Thursday, June 5'h and 6`' until 11:00 p.m., Friday and Saturday, June 7th and 8th to 1:30 am the next
morning for the Carnival, Softball tournament, and Live Bands.
Sincerely,
LeRoy Berning
Albertville Friendly City Days Committee
Agenda Page 12
�1bertviljc f
Mayor and Council Request for Action
March 28, 2019
SUBJECT: CONSENT — CITY CLERK — ANNUAL RENEWAL OF LIQUOR LICENSES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
MOTION TO: Approve the 2019 annual renewal of liquor licenses listed in the staff report
contingent on full payment of license fees, proof of liquor liability insurance, Wright County
Sheriff's review for liquor law violations, and compliance with all building and fire regulations.
BACKGROUND: Each year the City of Albertville and State of Minnesota Alcohol and
Gambling Enforcement Division (AGED) must approve the renewal of liquor licenses for
establishments within Albertville. The City must verify there are no outstanding fines, City Code
violations, or delinquent taxes for each establishment. The Wright County Sheriff's Office must
also look for liquor law violations within the last five years. Once Council has approved the
liquor renewals locally, they will be sent to MN AGED for their approval. The liquor license
period for the upcoming year runs April 15, 2019 to April 14, 2020. The following liquor
licenses are recommended for approval:
152 Club
5794 Main Ave NE/Po Box 34
Cedar Creek Bar & Grill
5700 Jason Ave NE
Coborn's Liquor
5600 LaCentre Ave NE, Suite 114
D. Michael B's
6550 Lamplight Drive
El Bamba
11649 Laketowne View NE
Villa Bar and Grill
11935 59th Place NE
Geez Sports Bar & Grill
5788 Main Ave NE, Po Box 224
Hong Thai
5600 LaCentre Ave Suite 110
Neighbor's Saloon & Eatery
5772 Main Ave NE, PO Box 134
Space Aliens Grill & Bar
11166 County Rd 37
Super America
11044 61 st Street NE
Westside Liquor
11095 61 st St NE, Suite P
Willy McCoy's
5651 LaCentre Ave NE
KEY ISSUES:
• There are no delinquent taxes, outstanding fines, or code violations for the above
establishments, with the exception of the 152 Club and Neighbor's Saloon and Eatery.
• Approval is contingent on full payment of license fees and proof of liquor liability
insurance.
There were three liquor license violations for the current license period. These occurred
at El Bamba, Westside Liquor and 152 Club for failure to request ID. The
establishments were sent the fine as established in the City Code and all have made
payment.
P:ACity Council\Council Packet Information\2019\040119\2019-04-01 Liquor Renewal RCA.docx
Meeting Date: Apri 1 1, 2019
13
Mayor and Council Request for Action — April 1, 2019
Annual Renewal of Liquor Licenses Page 2 of 2
• Hana Steakhouse/Asian Cuisine and Prairie Run Caf6 have been removed from the
renewals.
POLICY/PRACTICES CONSIDERATIONS: It is the Mayor and City Council's policy to
review and approve or deny liquor license renewals for establishments within Albertville.
FINANCIAL CONSIDERATIONS: The following are proposed fees to be collected for the
2019 liquor license renewals:
License Type
License
Fee
# of 2018
Licenses
2018
Revenue
# of 2019
Licenses
2019
Revenue
On -Sale Intoxicating Liquor
$3,300
9
$27,900
8
$26,400
Sunda On -Sale
$200
9
$1,800
8
$1,600
On -sale Wine
$1l0
3
$330
2
$220
3.2% Beer
$100
4
$400
3
$300
Off -Sale
$150
5
$750
5
$750
Consumption/Display
$0 (state
Fee)
2
$0
1
$0
Total
$32,880
$29,270
Responsible Person/Department: Kimberly A. Hodena, City Clerk
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: None
P:ACity Council\Council Packet Information\2019\040119\2019-04-01 Liquor Renewal RCA.docx
Meeting Date: Apri 1 1, 2019
14
>,lb-crtville
Soul Town uNng. W9 City We. Mayor and Council Request for Action
March 28, 2019
SUBJECT: CONSENT - CITY CLERK— OFF -SITE GAMBLING PERMIT FOR KNIGHTS OF
COLUMBUS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution 2019-016 approving an Off -Site Gambling Permit for the
Knights of Columbus for a benefit fundraiser on April 13, 2019 at the St. Albert's Parish Center.
BACKGROUND: The Knights of Columbus have submitted an application for an Off -Site
Gambling Permit for the St. Albert's Parish Center, located at 11458 58t1' Street NE, on Saturday,
April 13, 2019. This is for a benefit fundraiser.
KEY ISSUES:
A resolution to approve the Off -Site Gambling Permit for the Knights of Columbus is
attached. Local governing board approval is required prior to submitting the application
to MN AGED.
• This is a permit for a one-time off -premise event.
• The type of gambling to be conducted is a raffle and pull tabs.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council have the
authority to either approve or deny any gambling license application received by the City.
Responsible Person - Department: Kimberly A. Hodena, City Clerk
Submitted Through: Adam Nafstad, City Administrator — PWD
Attachments: Resolution 2019-016
LG230 Gambling Application
P:\City Council\Council Packet Information\2019\040119\2019-04-01 KC's Off Premise Gambling.docx
Meeting Date: April 1, 2019
15
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2019-016
A RESOLUTION APPROVING AN OFF -SITE GAMBLING
PERMIT FOR THE KNIGHTS OF COLUMBUS TO CONDUCT OFF -SITE
GAMBLING
WHEREAS, the Knights of Columbus have submitted an application for an Off -Site
Gambling Permit to conduct lawful gambling activities within the City of Albertville, Minnesota,
and,
WHEREAS, the purpose of the lawful gambling is to raise funds, and,
WHEREAS, the lawful gambling will be a raffle held on April 13, 2019 at St. Albert's
Parish Center, located at 11458 58th Street NE in Albertville, and,
WHEREAS, the Knights of Columbus intend to comply with all lawful gambling rules
and reporting requirements of the State of Minnesota and the City of Albertville, and,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Albertville that the Off -Site Gambling Permit for the Knights of Columbus is hereby approved
and the State Gambling Control Board is authorized to process the application.
Adopted by the Albertville City Council this lst day of April, 2019.
ATTEST:
Kimberly A. Hodena City Clerk
Jillian Hendrickson, Mayor
Agenda Page 16
MINNESOTA LAWFUL GAMBLING 6/115 Page 1 of 2
LG230 Application to Conduct Off -Site Gambling No Fee
ORGANIZATION INFORMATION
Organization Name: Knights of Columbus License Number: 02923
Address:'Karston CV NE _ City: Albertville , MN Zip: 55301
Chief Executive Officer (CEO) Name: John DeLander Daytime Phone:
Gambling Manager Name: Sean Walsh Daytime Phone:
GAMBLING ACTIVITY
Twelve off -site events are allowed each calendar year not to exceed a total of 36 days.
From 04/13/19 to 04/13/19
Check the type of games that will be conducted:
✓❑ Raffle ❑✓ Pull -Tabs ❑Bingo ❑Tipboards ❑✓ Paddlewheel
GAMBLING PREMISES
Name of location where gambling activity will be conducted: Albertville Parish Center
Street address and
City (or township): 11458 5th St NE Zip: 55301 County: Wright
• Do not use a post office box.
• If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42).
Does your organization own the gambling premises?
Yes If yes, a lease is not required.
❑✓ No If no, the lease agreement below must be completed, and signed by the lessor.
LEASE AGREEMENT FOR OFF -SITE ACTIVITY (a lease agreement is not required for raffles)
Rent to be paid for the leased area: $ (if none, write "0")
All obligations and agreements between the organization and the lessor are listed below or attached.
• Any attachments must be dated and signed by both the lessor and lessee.
• This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful
gambling activities.
• Other terms, if any:
Lessor's Signature: Date:
Print Lessor's Name:
CONTINUE TO PAGE 2
Agenda Page 17
LG230 Application to Conduct Off -Site Gambling
6/15 Page 2 of 2
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COUNTY APPROVAL
CITY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
located in a township
City Name:
County Name: _
Date Approved by City Council:
Date Approved by County Board:
Resolution Number:
Resolution Number:
(If none, attach meeting minutes.)
(If none, attach meeting minutes.)
Signature of City Personnel:
Signature of County Personnel:
Title: Date Signed:
Title: Date Signed:
TOWNSHIP NAME:
Complete below only if required by the county.
Local unit of government
On behalf of the township, I acknowledge that the organization is
must sign.
applying to conduct gambling activity within the township limits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes 349.213, Subd. 2.)
Print Township Name:
Signature of Township Officer:
Title: Date Signed:
13i
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The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board.
If the CEO has changed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control
Board, he or she must do so at this time.
I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as
stated in this application.
QLZ � ?
Signat of CEO (must be CEO's sig ature; designee may not sign) Date
Mail or fax to:
No attachments required.
Minnesota Gambling Control Board
Suite 300 South
Questions? Contact a Licensing Specialist at 651-539-1900.
1711 West County Road B
Roseville, MN 55113
Fax: 651-639-4032
This publication will be made available in alternative format (i.e. large print, braille) upon request.
Data privacy notice: The information requested on this form (and any If the Board does not issue a permit, all information provided remains
attachments) will be used by the Gambling Control Board (Board) to private, with the exception of your organization's name and address which
determine your organization's qualifications to be involved in lawful will remain public.
gambling activities in Minnesota. Your organization has the right to refuse
to supply the information; however, if your organization refuses to supply Private data about your organization are available to: Board members,
this information, the Board may not be able to determine your Board staff whose work requires access to the information; Minnesota's
organization's qualifications and, as a consequence, may refuse to issue a Department of Public Safety; Attorney General; commissioners of
permit. If your organization supplies the information requested, the Board Administration, Minnesota Management & Budget, and Revenue;
will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory
agencies; anyone pursuant to court order; other individuals and agencies
Your organization's name and address will be public information when specifically authorized by state or federal law to have access to the
received by the Board. All other information provided will be private data information; individuals and agencies for which law or legal order
about your organization until the Board issues the permit. When the authorizes a new use or sharing of information after this notice was given;
Board issues the permit, all information provided will become public. and anyone with your written consent.
An equal opportuity employer
Agenda Page 18
�1bertvi j le Mayor and Council Communication
March 27, 2019
SUBJECT: CONSENT - FINANCE — 4TH QUARTER BUDGET TO ACTUAL REPORT — UN-
AUDITED
4th QUARTER BUDGET TO ACTUAL: Attached are the 41h Quarter 2018 un-audited General
Fund summaries of revenues and expenditures. Revenues are expected be at 100%. Expenses
are expected to be at 100%. This summary shows operating revenues are at 103.04% and
operating expenses are at 102.44%.
VARIANCES:
Revenue:
• Building Permits — More than expected including Ice Arena for $43,000
• Fire Aid — Not received until March 2019
• Charges for Services - $15,900 payments for first responder billings
• Plan Check — Includes Ice Arena for $28,000
Expenses:
• General Government - $131,681.54 for Audio Visual Equipment Replacement, Council
Chambers update, Security Cameras and $176,100.06 for land purchase.
• Finance — change in employees mid -year
• Planning and Zoning — more applications and review than expected
• Fire — Fire Pension of $61,000 was not paid due to delay in revenue received (03/19)
• Building — Hire employee later than anticipated
• Public Works/Parks— budgeted for new hire in July has been postponed
• Engineering — West Wind Park Improvements.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachment: 2018 Budget to Actual
P:ACity Council\Council Packet Information\2019\040119\2019-04-01 4th Quarter 2018 Budget to Actual
RCA.docx
Meeting Date: April 1, 2019
19
2018 Council Update
General Fund Operations
2018 Actual Ytd %
General Fund Revenue: 2018 Budget 12/31/18 Budget
31010
Current Ad Valorem Taxes
2,041,158
$2,025,631
99.24%
32100
Business Licenses & Permits
27,000
$37,852
140.19%
32110
Liquor Licenses
33,000
$33,590
101.79%
32120
3.2 Liquor Licenses
75
$0
0.00%
32150
Sign Permits
1,300
$770
59.23%
32210
Building Permits
115,000
$185,485
161.29%
32240
Animal Licenses
700
$1,295
185.00%
33401
LGA Revenue expected
111,024
$111,024
100.00%
33405
Police Aid
40,000
$41,901
104.75%
33406
Fire Aid
61,000
$0
0.00%
33422
Other State Aid Grants
11,500
$12,044
104.73%
34000
Charges for Services
4,000
$18,476
461.90%
34005
Engineering As Built Fee
3,000
$2,400
80.00%
34101
Leases - City Property
0
$3,092
0.00%
34103
Zoning & Subdivision Fees
2,500
$3,050
122.00%
34104
Plan Check Fee
50,000
$89,383
178.77%
34107
Title Searches
3,600
$2,560
71.11%
34113
Franchise Fee - Cable
74,000
$72,062
97.38%
34202
Fire Protection Contract Charges
294,620
$294,620
100.00%
34780
Rental Fees
12,000
$16,615
138.46%
34950
Other Revenues
11,000
$16,213
147.39%
34110
Arena
13,074
$13,074
100.00%
34112
Electric Franchise Fee
115,000
$129,434
112.55%
36210
Interest Earnings
20,000
$26,464
132.32%
Total Revenues
3,044,551
3,137,035
103.04%
Agenda Page 20
2018 Actual Ytd %
General Fund Department Expenditures: 2018 Budget 12/31/18 Budget
41000
General Government
30,000
$370,238
1234.13%
41100
Council
40,588
$47,245
116.40%
41300
Combined Administrator/Engineer
105,326
$105,527
100.19%
41400
City Clerk
114,487
$104,347
91.14%
41440
Elections
20,000
$14,627
73.14%
41500
Finance
149,961
$94,573
63.06%
41550
City Assessor
29,870
$34,950
117.01%
41600
City Attorney
40,000
$29,875
74.69%
41700
City Engineer
25,000
$73,039
292.15%
41800
Economic Development
6,000
$4,872
81.20%
41910
Planning & Zoning
46,507
$75,045
161.36%
41940
City Hall
158,114
$123,758
78.27%
42000
Fire Department
493,323
$408,945
82.90%
42110
Police
735,840
$735,840
100.00%
42400
Building Inspection
227,048
$176,720
77.83%
42700
Animal Control
7,000
$9,786
139.80%
43100
Public Works - Streets
330,624
$281,840
85.24%
45000
Culture & Recreation
75,211
$62,657
83.31%
45100
Parks & Recreation
323,719
$283,702
87.64%
43160
Electric street lights
85,933
$81,222
94.52%
Total Expenditures 3,044,551 3,118,807
102.44%
2018 Council Update
Capital Fund
2018 Actual Ytd %
Capital Reserve Fund Revenues 2018 Budget 12/31/18 Budget
31010 1 Current Ad Valorem Taxes 1 1,015,750 $1,015,750 100.00%
2018 Council Update
Capital Fund
2018 Actual t o
Capital Reserve Fund Expenditures 2018 Budget 12/31/18 Budget
300 Professional Services 1,015,750 $890,912 87.71%
Agenda Page 21
>�lbcrtvi11c
S-1T..UNng.ftCity Lft. Mayor and Council Request for Action
March 28, 2019
SUBJECT: FINANCE - FIRE RELIEF PENSION
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following:
MOTION TO: Approve Resolution No. 2019-017 Amending the Annual Retirement Benefit for
the Albertville Volunteer Fire Department from $2,600 to $2,800 per year of service.
BACKGROUND INFORMATION: Annually, the Albertville Fire Relief Association reviews
its current level of funding and provided their investment portfolio projects the ability to cover
an increase in the annual retirement benefit, they request that increase approval from City
Council.
Annually, there is a calculation of net assets and liabilities for the next fiscal cycle on Fonn SC-
18. For December 31, 2017 the projected net assets for the Association was $880,420 and the
projected liability for 2019 is $879,146. This shows a current funding ratio of 100%. Increasing
the pension to $2,800 would increase the liability by $54,232 to an estimated $933,378 (94%).
The City of Albertville budgets and sets aside capital to fund potential pension shortfalls. The
City is required to contribute funds if the Association's assets drop below 80% of the total
pension liability.
The City's Capital Reserves for Fire Pension is currently $181,500. Staff recommends building
this balance to a minimum of 20% of the total liability.
Currently the annual retirement benefit for the Albertville Fire Department is $2,600 per year of
service.
Responsible Person/Department: Tina Lannes, Finance Director
Submitted Through: Adam Nafstad, City Administrator-PWD
Attachments: Resolution No. 2019-017
P:ACity Council\Council Packet Information\2019\040119\2019-04-01 Fire Relief Pension RCA.docx
Meeting Date: Apri 1 1, 2019
th
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2019-017
A RESOLUTION AMENDING THE ANNUAL RETIREMENT BENEFIT FOR
THE ALBERTVILLE VOLUNTEER FIRE DEPARTMENT EFFECTIVE
JANUARY 1, 2019
WHEREAS, the City Council of the City of Albertville is desirous of increasing the
annual retirement benefit for the Albertville Fire Department effective January 1, 2019 and;
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville
hereby establishes the retirement benefit of the Albertville Fire Relief Association at $2,800 per
year of service for all members based on their years of service as active Fire Department
members.
Adopted by the Albertville City Council this 181h day of March, 2019.
ATTEST:
Kimberly A. Hodena, City Clerk
Jillian Hendrickson, Mayor
Agenda Page 23
Memo
To: Adam Nafstad, City Administrator; Albertville City Council
From: Mike Couri
Date: April 1, 2019
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
CSAH 19/CSAH 38 Proiect. I have drafted an assessment agreement for the
Outlet Mall to sign in the event the mall's owner wants the City to go forward with
the part of the project that involves the Outlet Mall's private drives.
• I-94 Improvement Proiect. I have drafted an agreement between Albertville and
the Joint Powers Board that appoints Albertville as the Joint Powers Board's agent
in working with MNDOT on Joint Powers Water Board water line issues in the I-
94 right of way.
Page 1 of 1
Agenda Page 24